Additional Terms and Conditions.pdf

Additional Terms and Conditions

Purpose:

The purpose of this solicitation is to obtain preventative maintenance and repair of one (1) existing Formax FD2096 high-capacity pressure sealer system and components (V- Stack36i Vertical Stacker and V-Stack36-10 Adjustable Stand), additional and/or support equipment and/or accessories.

Requirements:

• The bidder must attach technical documentation/literature supporting the specifications of the equipment being bid.

• The bidder must warrant that all work and materials, to include but not limited to equipment, software, supplies, and support services furnished to the STATE under this ITB shall include the original equipment manufacturer's warranty and be free from defects of materials and workmanship.

• The bidder must provide references including the number of years servicing this specific equipment, the qualifications of the technicians performing the services, and average response times of said services.

• The bidder must assume responsibility for service for all equipment, software, supplies, etc., regardless of whether the bidder is the original equipment manufacturer (OEM).

• The bidder will be the sole point of contact regarding contractual matters, including performance of services and the payment of all charges resulting from contract obligations. Any items offered in the ITB for which the bidder is not the OEM must be clearly identified and if requested, bidder must provide certification and/or statement from the OEM that they are an authorized dealer/service provider for equipment and services being bid.

• The bidder must ensure that personnel involved with any state agency project shall be advised of and acknowledge the confidential nature of information contained in state files as well as the safeguards required and criminal and civil sanctions of noncompliance in federal and state statutes.

• All maintenance services must be performed by qualified technicians who have received appropriate training on the equipment covered under this Agreement.

• The bidder must be an authorized maintenance service provider of equipment and will be required to submit a letter from Formax, confirming the supplier can perform the maintenance. The bidder must provide the service and not outsource to a third party.

• The awarded supplier will be required to submit E-Verify documentation-see section 13 of the ITB Standard Boilerplate.

• The awarded supplier will be required to submit the State of Alabama Vendor Disclosure Statement documentation – see section 15 of the ITB Standard Boilerplate

Award:

Award will be all or none to the lowest responsible bidder meeting all specifications.

Bid Submission Instructions:

Beginning on the Alabamabuys supplier portal page, select the desired sourcing project and click the Participate in RFx button. Once project is opened, make sure the left panel is expanded. If not, click on small double arrows to expand. Be sure to review each tab for necessary information and enter bid amounts on item grid as needed. After you have checked and completed each tab, you can validate and submit your bid.

• Suppliers will need to enter a price per month in the Unit Price section of the item grid.

Questions:

Questions pertaining to this ITB solicitation must be submitted no later than 10/9/26, at 12:00 PM Central Time. Questions are to be submitted in the Discussion tab of the solicitation.

Contract Period:

The resulting contract(s) will have an initial 24-month term with an option to extend for a third, fourth, and fifth 12-month term.

Price Escalation:

If, during the performance of this contract, the cost of material, labor, or any other contract component significantly increases through no fault of the supplier, a price increase may be considered. Supplier should provide justification of any price increase for materials, labor or any other contract component, including documentation from the manufacturer where applicable. Any proposed increase in labor and/or materials should not exceed the increase during the same time period in industry specific price index or in CPI (Consumer Price Index) if no industry index is available. All price increases must be approved by both the state and the supplier in writing. Any de-escalation in price shall be passed onto the state immediately while still meeting all specifications, terms, and conditions of the contract.

Quality of materials and labor:

Materials used that are not otherwise specified shall be the kind and quality consistent with the trade practice for such work and shall comply with all local codes. All labor shall be well experienced in this type of work, and it shall be completed in a professional manner.

Requested Information:

Any additional requested information related to this ITB must be furnished by the supplier within five (5) days of request. Failure to provide requested information may result in the submitted bid being deemed non-responsive and not eligible for award.

Performance:

If the contract supplier defaults on delivery, service, and/or does not comply with the specification and terms and conditions of the contract, it will be viewed as failure to perform. Supplier negligence or failure to perform or meet specifications may be reviewed for impacts to responsibility status as defined in Code of Alabama 1975, 41-4-130, at the discretion of the Chief Procurement Officer.

Payment:

The State of Alabama pays thirty (30) days in arrears after receipt of invoice.