Addendum_to_Terms_and_Conditions.pdf

TERMS AND CONDITIONS ADDENDUM

RFQ 75N97023Q00080

1. TRANSPORTATION & SHIPPING TERMS

The F.O.B. point for this Purchase Order is indicated in block 11 of page 1 of the Delivery Order document. The following provides an explanation of F.O.B. points as defined in the FAR, Part 47, and are applicable to this Purchase Order.

"F.O.B." means free on board. This term is used in conjunction with a physical point to determine

(a) the responsibility and basis for payment of freight charges and (b) unless otherwise agreed, the point at which title for goods passes to the buyer or consignee.

"F.O.B. Origin" means free on board at origin, i.e., the seller or consignor places the goods on the conveyance by which they are to be transported. Unless this Purchase Order provides otherwise, the cost of shipping and risk of loss are borne by the buyer or consignee (Government).

For this Purchase Order, "F.O.B. Origin" is to be interpreted as "F.O.B. Origin Freight Prepaid."

All items will be delivered to the National Library of Medicine, The National Center for

Biotechnology Information, 8600 Rockville Pike., Building 38, Bethesda, Maryland 20894.

The vendor is responsible for prepaying the freight charges and shall bill freight charges as a separate line item on the invoice.

"F.O.B. Destination" means free on board at destination, i.e., the seller or consignor delivers the goods on seller's conveyance at destination. Unless the Purchase Order provides otherwise, the cost of shipping and risk of loss are borne by the seller or consignor (Contractor).

For this Purchase Order, "F.O.B. Destination" is to be interpreted as "F.O.B. Destination, within

Consignee's Premises." The vendor will prepay all freight charges and will deliver to the National

Library of Medicine, The National Center for Biotechnology Information, 8600 Rockville

Pike., Building 38, Bethesda, Maryland 20894. The vendor may not bill for shipping charges, except as described under "Special Shipping/Handling Charges" below.

2. DELIVERY OF MATERIAL/SERVICES

Delivery schedules will be negotiated by the authorized ordering official at the time the order is placed. The delivery of goods and services must be performed between the hours of 8:30 a.m. and

4:30 p.m., Monday through Friday, except when special arrangements are made by the ordering official.

All shipments delivered herein shall be addressed as directed by the ordering official and marked as indicated below:

Delivered to: TBD

Order Number: TBD

National Institutes of

Health National Library of Medicine 8600

Rockville Pike Building

38A, B2

Bethesda, MD 20894

3. DELIVERY TICKETS

All shipments/deliveries/services under this purchase order shall be accompanied by a delivery ticket or packing slip and shall contain the following:

a. Name of Vendor

b. Purchase Order Number

c. Date of Purchase

d. Itemized List of Supplies or Services

e. Quantity, Unit Price and Extension of Each Line Item, Less any Applicable Discounts

f. Date of Delivery or Shipment

g. Name, Building and Room Number of Person Placing Order

h. Delivery/Consignee Address

Upon delivery, the receiving activity shall sign the packing slip/delivery ticket and retain one copy.

One copy may subsequently be required to support the invoice.

4. INSPECTION AND ACCEPTANCE

Inspection and acceptance will be at destination, unless otherwise provided. Until delivery and acceptance, and after any rejections, risk or loss or damage will be on the vendor unless loss or damage results from negligence of the Government.

5. BILLING INSTRUCTIONS

The vendor shall submit only electronic invoices. Invoices may be submitted monthly at the discretion of the vendor; however, invoices shall not be submitted until goods have been delivered or services performed.

The instructions and the following directions for the submission of invoices/financing request must be followed to meet the requirements of a "proper" payment request pursuant to FAR 32.9.

(1) Payment request shall be submitted as follows:

a. One email to the following designated billing office:

The Contractor shall submit payment requests electronically using the Department of

Treasury Invoice Processing Platform (IPP) or successor system. Information regarding

IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.gov

b. One email to the following approving official:

TBD

National Institutes of Health

National Library of Medicine

8600 Rockville Pike Building 38A

Bethesda, MD 20894

(2) In addition to the requirements specified in FAR Subpart 32.9 for a proper invoice, the

Contractor shall include the following information on all payment requests:

a. Name of the Office of Acquisitions. The Office of Acquisitions for this contract is:

National Library of Medicine.

b. Central Point of Distribution. For the purpose of this contract, the Central Point of

Distribution is NLM Office of Acquisitions.

c. Vendor Identification Number. This is the 7-digit number that appears after the

Contractor's name in Block 17a.

d. Identification of whether payment is to be made using a three-way or three-way match.

This Delivery/Task Order requires a Three-Way match.

6. RETURNED INVOICES

Invoices will be returned for: 1) failing to cite an order number; 2) citing an invalid order number; or http://www.ipp.gov/

3) having other discrepancies on the invoice.

7. ELECTRONIC AND INFORMATION TECHNOLOGY

ACCESSIBILITY, HHSAR 352.239-74 (December 2015)

a. Pursuant to Section 508 of the Rehabilitation Act of 1973(29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all electronic and information technology (EIT) supplies and services developed, acquired, or maintained under this contract or order must comply with the "Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards'' set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the "Access Board'') in

36 CFR part 1194. Information about Section 508 is available at http://www.hhs.gov/web/508 . The complete text of Section 508 Final Provisions can be accessed at http://www.access-board.gov/guidelines-and- standards/communications-and-it/about-the-section-508-standards .

b. The Section 508 accessibility standards applicable to this contract or order are identified in the Statement of Work or Specification or Performance Work Statement. The contractor must provide any necessary updates to the submitted HHS Product Assessment Template(s) at the end of each contract or order exceeding the simplified acquisition threshold (see FAR

2.101) when the contract or order duration is one year or less. If it is determined by the

Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the

Contractor at its own expense.

c. The Section 508 accessibility standards applicable to this contract are: (Contract staff must list applicable standards)

d. In the event of a modification(s) to this contract or order, which adds new EIT supplies or services or revises the type of, or specifications for, supplies or services, the

Contracting Officer may require that the contractor submit a completed HHS Section

508 Product Assessment Template and any other additional information necessary to assist the Government in determining that the EIT supplies or services conform to

Section 508 accessibility standards. Instructions for documenting accessibility via the

HHS Section 508 Product Assessment Template may be found under Section 508 policy on the HHS Web site: ( http://www.hhs.gov/web/508 ). If it is determined by the

Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

e. If this is an Indefinite Delivery contract, a Blanket Purchase Agreement or a Basic

Ordering Agreement, the task/delivery order requests that include EIT supplies or services will define the specifications and accessibility standards for the order. In those cases, the Contractor may be required to provide a completed HHS Section 508 Product

Assessment Template and any other additional information necessary to assist the

Government in determining that the EIT supplies or services conform to Section 508 accessibility standards. Instructions for documenting accessibility via the HHS Section

508 Product Assessment Template may be found at http://www.hhs.gov/web/508 . If it is determined by the Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation, http://www.hhs.gov/web/508 http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards http://www.hhs.gov/web/508 http://www.hhs.gov/web/508 remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

8. FEDERAL ACQUISITION REGULATION (FAR) CLAUSES

INCORPORATED BY REFERENCE:

FAR 52.204-7, System of Award Management (Oct 2018)

FAR 52.204-13, System for Award Management Maintenance (Oct 2018) FAR 52.204-8, Annual Representations and Certifications (MAY 2022) FAR 52.209-10, Prohibition on

Contracting with Inverted Domestic Corporations (Nov 2015)

FAR 52.204.25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment (Nov 2021)

FAR 52.212-4, Contract Terms and Conditions - Commercial Items

(Nov 2021)

FAR 52.242-15, Stop Work Order (August 1989)

9. NATIONAL INSITUTES OF HEALTH (NIH) CLAUSES:

NLM (RC)—Rights in Data—Special (11/30/97)

HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity

Investigations (DEC 2015)

10. REPORTING MATTERS INVOLVING FRAUD, WASTE AND ABUSE

Anyone who becomes aware of the existence or apparent existence of fraud, waste and abuse in

NIH funded programs is encouraged to report such matters to the HHS Inspector General's

Office in writing or on the Inspector General's Hotline. The toll-free number is 1-800-HHS-

TIPS (1-800-447-8477). All telephone calls will be handled confidentially. The website to file a complaint on-line is: http://oig.hhs.gov/fraud/hotline/ and the mailing address is:

US Department of Health and Human Services Office of Inspector General

ATTN: OIG HOTLINE OPERATIONS

P.O. Box 23489

Washington, D.C. 20026 http://oig.hhs.gov/fraud/hotline/