Amendment_75N97023Q00080_0001_0001.pdf

(x)

75N97023Q00080 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

NLM

Bethesda, MD 20892-7511 National Library of Medicine National Institutes of Health

08/25/20230001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/25/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

AMENDMENT 75N97023Q00080 0001: The purpose of this amendment is to (1) Extend the Response

Date; (2) Correct Evaluation Factor Section 1(b); and (3) respond to inquiries received by the Contract Specialist.

(1) Solicitation response date and time is extended from August 31, 2023, 4:00PM EST to

September 5, 2023, 1:00 PM EST.

See Continuation Page for sections (2) and (3).

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

LADONNA J. STEWART

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

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CONTINUATION PAGE

AMENDMENT 75N97023Q00080 0001

(1) Correct Evaluation Factor Section 1(b).

The information was distorted when it was released to Sam.gov. The correct information for this section is: “HVAC controlled environment with temperature of 70 Fahrenheit ( 5 variance) and relative humidity 40% RH ( 5% variance) in a 24‐hour period.”

(2) Response to Inquiries Received by the Contract Specialist

1. Can NIH provide a breakdown of the total estimated volume (20,000 linear feet) by box type

(1.2 Records Storage, Hollinger Manuscript, Oversized Flat)?

RFP is for 10,000 linear feet. Current site occupies 5,000. Remainder is for future growth. See attached spreadsheet listing all the box types and counts for current offsite collections. Each IDNO row represents a collection entity.

2. Will access to the collection be just by NIH staff or will delivery be required?

NIH staff only

3. Does NIH require onsite pack & prep services for the initial pickup and transfer of materials to the offsite storage location, specifically do the materials need to be stabilized for movement by experienced and trained staff?

A separate solicitation for shipping and handling may be developed if the need arises to transport goods. Contractors shall include in their quote the size of truck the contractor can accommodate.

4. Are the boxes barcoded?

o If yes, can the government provide associated data for verification and chain of custody tracking?

o If no, please describe the extent of barcoding that will be required for the vendor to apply and required inventory data recorded.

No. Boxes are labelled with collection names and control numbers. NLM maintains an internal inventory control database.

5. Are boxes generally in good condition, or will any reboxing be needed? If yes, approximately what volume or percentage should vendors assume require reboxing?

Yes, good condition. No reboxing needed.

6. Can NIH confirm that vendors may propose Firm Fixed Unit Pricing on a per‐task basis? E.g., instead of one single all‐inclusive price for the entire Base Period (and a single fixed price for each Option Period), can vendors provide firm fixed unit prices based on $/Cubic Feet of

Storage and other applicable services like $/Retrieval or $/Refile? Industry best practice is based on a firm fixed unit price each month ‐‐this would enable the Government to be invoiced based on the actual volume of storage and services performed in the event that actual volumes fluctuate from month to month. How was this requirement priced in the past?

Current pricing structure is a firm fixed price per linear foot occupied per month, to allow for volume fluctuation.

7. In regard to the requirement for "self‐service deposit and retrieval" capabilities, for security purposes, would NIH accept vendor proposals which provide the capability for NIH staff to physically drop off / retrieve materials at the facility (then the vendor performs the actual shelving action) and/or have access to an onsite review room to review requested materials?

No.

8. Will all boxes/items be ready for pick up at one time?

See answer to #3

9. Is there an incumbent?

Yes

10. Are the items already packed and ready for transport?

11. Are all the items located in one place? If they are located on various floors, is there an elevator to transport them to the transportation vehicle?

12. What is the largest sized truck that the NLM can accommodate for pick up? If any, what documentation should be submitted with the bid?

18 wheeler but see also answer to #3. Contractor should submit documentation deemed necessary.

13. Is a pricing sheet going to be released or do we create our own price sheet based on the requirements? How was this priced in the past?

Offeror may use its own pricing table format. Pricing shall include all anticipated costs to fully perform all objectives as stated in the Statement of Work including option year pricing. An offeror is advised to carefully review the requirements in deriving the estimated effort it determines necessary in providing its best value quotation.

14. Can you provide a pricing structure for how you’d like to see pricing done if no pricing sheet is being released? How was this priced in the past?

See answer to 13