Addendum No. 1 Q&A - Replacing Attachment A.docx

State of Louisiana Office of State Procurement

Jeff Landry Governor Taylor F. Barras Commissioner of Administration

Division of Administration 1201 N. Third Street, Suite 2-160 Baton Rouge, Louisiana 70802-5243 Phone (225) 342-8010 Fax (225) 342-9756

September 8, 2026

ADDENDUM NO. 01

Your reference is directed to RFx Number 3000026632 for the Invitation to Bid (ITB) for the State of Louisiana – *Rebid*Mand Site*Janitorial Service – DPS which is currently scheduled to open at 10:00am CT on September 15, 2026.

The following are the Vendor’s Inquiries received by the deadline date of September 1, 2026 and the State’s Responses:

Vendor Question 1. Invitation to Bid pricing sheet, Line 1, and Attachment A, Sections 13–14.

The pricing sheet lists a quantity of 12 months and requests a monthly unit price and extended amount. The initial contract period begins on the date of award and ends June 30, 2027. Please confirm whether bidders should calculate the extended amount using a full 12 months or only the anticipated number of months between the award date and June 30, 2027?

State’s Response: Yes, please calculate your price for 12 months.

Vendor Question 2. Invitation to Bid, Method of Award, and Attachment A, Section 16.

The Invitation to Bid states that the contract will be awarded on an individual basis. Attachment A states that the contract will be awarded on an all-or-none basis. Please confirm the applicable method of award for this solicitation?

State’s Response: Yes, the method of award is individual.

Vendor Question 3. The specifications state that services must be performed five days per week between 7:30 a.m. and 5:00 p.m., that no employee must remain onsite for the entire day, and that the building must remain clean during business hours. Please confirm whether the contractor must provide two separate daily visits or may establish a schedule that satisfies the twice-daily restroom and trash requirements?

State’s Response: Yes, the restroom must be cleaned twice a day.

Vendor Question 4. Please confirm whether the five service days are Monday through Friday and provide clarification regarding janitorial service requirements on State holidays, emergency closures, and other days when the OMV office is closed?

State’s Response: Yes, the building has to be cleaned five days a week, Monday - Friday. No, if the office is closed you are not required to clean the building.

Vendor Question 5. Mandatory Jobsite Visit. Please confirm the process for scheduling and documenting the mandatory jobsite visit. Is attendance coordinated directly with the site, and is a signed verification form or sign-in sheet required as part of the bid submission??

State’s Response: Please refer to pages 6-7 of Attachment A under number 18. Mandatory Jobsite Visit. Please take those pages with you when you schedule your site visit with the agency and make sure they sign those pages.

Vendor Question 6. Supplies. The specification states the Office furnishes all trash liners, hand soap, toilet paper and roll paper towels. Please confirm this applies for the full contract term including renewal periods, and that no consumable products are the responsibility of the contractor?

State’s Response: Yes, the office supply trash can liner, hand soap, toilet paper and roll paper towel.

Vendor Question 7. Hours of Service. Services are to be performed between 7:30 a.m. and 5:00 p.m., with trash and restrooms serviced twice daily. Please confirm whether the State expects a dedicated day porter present during business hours, or whether two scheduled service periods within that window satisfy the requirement?

State’s Response: No one has to be on site the entire day, two schedule service periods.

Vendor Question 8. Please confirm the approximate square footage of the secured storage room and the escort or clearance requirements for contractor personnel accessing it?

State’s Response: Approximately 20 ft x120 ft.

Vendor Question 9. Please confirm the unit price should be quoted as a monthly rate inclusive of all daily, weekly, monthly and semi-annual services described in Attachment B, including the two annual strip and wax cycles?

State’s Response: Yes, according to the invitation the bid states you are to quote per the unit of measure which is monthly. Your price should include all your charges as there is no separate line for stripping, waxing, etc.

Vendor Question 10. Please advise whether the current or most recent contract pricing for this location is available as public record?

State’s Response: The incumbent contractor is Pure Elegance Cleaning Services LLC and the current value for this bid is $33,600.00.

Replacing Attachment A – Special Terms and Conditions – Pages 1-10 in its entirety.

All else remains as on original Invitation to Bid.

THIS ADDENDUM IS HEREBY OFFICIALLY MADE A PART OF THE REFERENCED SOLICITATION.

ACKNOWLEDGEMENT: If you have already submitted your bid and this Addendum does not cause you to revise your bid, you should acknowledge receipt of this Addendum by identifying your business name and by signing where indicated. You may return this Acknowledgement by mail or delivery by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756. The State reserves the right to request a completed Acknowledgement at any time. Failure to execute an Acknowledgement shall not relieve the bidder from complying with the terms of its bid.

Addendum Acknowledged/No changes:

For: ________________________ By: __________________________

REVISION: If you have already submitted your bid and this Addendum requires you to revise your bid, you must indicate any change(s) below, identify your business name and sign where shown. Revisions shall be delivered prior to bid opening by mail or delivery by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756, and indicate the RFx number and the bid opening date and time on the outside of the envelope for proper identification, or by fax to: (225) 342-9756. Electronic transmissions other than by fax are not being accepted at this time

Revisions received after bid opening shall not be considered and you shall be held to your original bid.

Revision:

For: ________________________ By: __________________________

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