Addendum_No._1.docx
DOCX document 2 MB Posted
- Attached to
- Top Dressing and Ballfield Clay
- Solicitation number
- 09-19
- Issued by
- Volusia County, Florida
About this file
This is Addendum No. 1 to an Invitation to Bid issued by the City of DeBary, Florida for the procurement of ball field clay and top dressing sand on an as-needed basis. The project encompasses five material types: 70/30 Native Top Dressing Sand Peat Mix, Washed White Sand for playgrounds and volleyball courts, USGA Coarse Top Dressing Sand, and Ball Field Clay with 20% clay and 80% sand in deep red color. The City anticipates annual requirements of up to 12 loads of ball field clay (18 to 23 cubic yards per load) and up to 20 loads of top dressing sand, with individual orders potentially ranging from 1 to 6 loads per delivery. The original bid opening date was May 10, 2019. The contract term is one year effective October 1, 2019, with two optional renewal years available. Bidders are required to submit pricing on the provided price sheet for all three contract years.
The addendum emphasizes that all materials must meet specifications outlined in the original bid documents to ensure quality performance of the City's sports fields, with no substitutions of substandard materials permitted. All quoted prices must include freight charges for delivery. The addendum clarifies that no previous bid tabulations are available and that the City has flexibility in order quantities, accepting deliveries from single loads up to six loads as operational needs dictate. All other contract terms and conditions from the original invitation remain unchanged.
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Other files
| File | Type | Posted |
|---|---|---|
| Bid_Tabulation.pdf | ||
| Top_Dressing_Bid_09-19.docx | DOCX document |
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Text version
April 30, 2019
ADDENDUM NO. 1
BID # 09-19
BALL FIELD CLAY AND TOP DRESSING SAND
OPENING DATE: MAY 10, 2019
This addendum is hereby incorporated into the Invitation to Bid for the project referenced above. The following items are clarifications, corrections, additions, deletions and/or revisions to and shall take precedence over the original documents.
1. The contract term will be for 1 (one) year with 2 (two) options to renew. The first term year would be effective October 1, 2019. Bidders are required to use the Price Sheet attached to this addendum.
2. Answers to written questions:
Q1: Do you have previous bid tabulations?
A1: No Q2: Is there an estimated quantity needed of each material? Also, is there a minimum quantity of each material needing to be delivered on each as needed occasion?
A2: We anticipate needing up to 12 loads (18 to 23 cu. yds. each) of ball field clay and up to 20 loads of the top dressing sand annually. We could potentially order anywhere from 1 load at a time up to 6 loads.
3. Please make sure that all the materials are as specified in the bid docs as we cannot have any sub-par materials that could adversely impact the performance of our sports fields.
4. All other terms and conditions remain the same.
The City of Debary Mike Jones Purchasing Manager
PRICE SHEET
| ITEM |
| UNIT OF MEASURE |
| UNIT PRICE |
YEAR 1
UNIT PRICE
YEAR 2
UNIT PRICE
YEAR 3
70/30 NATIVE TOP DRESSING SAND PEAT MIX
WASHED WHITE SAND FOR PLAYGROUNDS, VOLLEYBALL CTS. AND TOP DRESSING USE
USGA COARSE TOP DRESSING SAND
BALL FIELD CLAY 20% CLAY 80% SAND DEEP RED IN COLOR
***NOTE*** PRICES ABOVE ARE TO INCLUDE FREIGHT
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