Addendum No. 01 - Extending Bid Opening Date.docx
DOCX document 51 KB Posted
- Attached to
- Epson BN Computer Peripherals - Addendum NO. 04 - Vendor Inquiries and State's Responses and Specifica State and local contract opportunity
- Solicitation number
- 3000026390
- Issued by
- East Baton Rouge Parish, Louisiana
About this file
This addendum to the Invitation to Bid (ITB) is issued by the State of Louisiana, Office of State Procurement, modifying the solicitation for statewide contract RFx 3000026390 for Epson brand-name computer peripherals. The addendum extends the deadline for written inquiries from July 27, 2026 to August 4, 2026 and postpones the bid opening date from August 4, 2026 to August 11, 2026, with both deadlines remaining at 10:00 AM CT. The contract encompasses six product categories across printer and scanner hardware, accessories, and related supplies. All items must be new, current-model Epson merchandise, with the estimated annual contract value of approximately $175,979.09 over an initial 12-month term with two optional 12-month renewal periods. The contract is non-exclusive and designated as a Louisiana Pricing Schedule (LaPS) available for cooperative purchasing by political subdivisions and quasi-state agencies.
Bidders must submit pricing as a percentage discount off the manufacturer's established catalog price list, with separate minimum discounts required for each product category; all prices must include F.O.B. Destination delivery and remain firm for a minimum of 30 days from submission and throughout the contractual period. Contract prices cannot exceed current GSA government pricing if available, and vendors are subject to a 1% quarterly administrative fee on net sales. Bidders must be registered in the LaGov vendor system and maintain Louisiana service representation with A+ certified or manufacturer-trained technicians, provide 24- or 48-hour on-site warranty response options, carry Commercial General Liability insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate, and submit quarterly usage reports. Contact for inquiries is Afreeda Azad, Buyer, at 225-342-8015 or afreeda.azad2@la.gov. Bidders who have already submitted bids and do not require revisions should acknowledge receipt of the addendum by returning a signed acknowledgement form to the Office of State Procurement by mail, hand delivery, courier, or fax by August 11, 2026.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 3000026390-4.pdf | ||
| Addendum No.docx | DOCX document | |
| Attachment B - Revised per Addendum No.xlsx | XLSX spreadsheet | |
| 3000026390-3.pdf | ||
| Addendum No. 03 - Extending Bid Opening Date.docx | DOCX document | |
| 3000026390-2.pdf | ||
| Addendum No.docx | DOCX document | |
| 3000026390-1.pdf | ||
| Attachment C - Online Bidding Instructions.docx | DOCX document | |
| 3000026390.pdf | ||
| Attachment A - Terms and Cpnditions -Pages 1- 31.docx | DOCX document | |
| Attachment B - Price Sheet.xlsx | XLSX spreadsheet |
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Text version
State of Louisiana Office of State Procurement
Jeff Landry Governor Taylor F. Barras Commissioner of Administration
Division of Administration 1201 N. Third Street, Suite 2-160 Baton Rouge, Louisiana 70802-5243 Phone (225) 342-8010 Fax (225) 342-9756
July 29, 2026
Addendum No. 01
Your reference is directed to RFx Number 3000026390 for the Invitation to Bid (ITB) for the State of Louisiana – Epson BN Computer Peripherals, which is currently scheduled to open at 10:00 AM CT on 08/04/2026.
The following change is to be made to the referenced solicitation:
RFx Currently Reads: Deadline to answer written inquiries: July 27, 2026 Bid Opening Date and Time: August 4, 10:00 AM CT
RFx Changed to Read: Deadline to answer written inquiries: August 4, 2026 Bid Opening Date and Time: August 11, 10:00 AM CT
All else remains as on original Invitation to Bid.
This addendum is hereby officially made a part of the referenced solicitation.
Acknowledgement: If you have already submitted your bid and this Addendum does not cause you to revise your bid, you should acknowledge receipt of this Addendum by identifying your business name and by signing where indicated. You may return this Acknowledgement by mail or delivery by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756. The State reserves the right to request a completed Acknowledgement at any time. Failure to execute an Acknowledgement shall not relieve the bidder from complying with the terms of its bid.
Addendum Acknowledged/No changes:
For: ________________________ By: __________________________
Revision: If you have already submitted your bid and this Addendum requires you to revise your bid, you must indicate any change(s) below, identify your business name and sign where shown. Revisions shall be delivered prior to bid opening by mail or delivery by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756, and indicate the RFx number and the bid opening date and time on the outside of the envelope for proper identification. Electronic transmissions other than by fax are not being accepted at this time.
Revisions received after bid opening shall not be considered and you shall be held to your original bid.
Revision:
For: ________________________ By: __________________________
| By: | Afreeda Azad |
| Office of State Procurement | |
| Telephone No. 225-342-8015 | |
| Email: Afreeda.azad2@la.gov |
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