addendum_no_1_18619.pdf

Office of State Procurement 112 Administration Building

50 Sherburne Avenue St. Paul, MN 55155

SOLICITATION ADDENDUM

Addendum No.: 1 Date of Addendum: September 10, 2026

Due Date, Time: 3:00 PM, September 22, 2026 Revised Due Date, Time: 3:00 PM, October 6, 2026

Buyer: Jennifer Bartle Agency: Office of State Procurement

SWIFT Event/Posting Ref. No.: 2000018619 Title: Commissary Store Products

SCOPE OF ADDENDUM

This addendum containing the following revisions, additions, deletions, or clarifications is hereby made part of the Solicitation, including the Sample Contract and Exhibits if applicable.

Responders acknowledge receipt of this addendum by responding to SWIFT Event No. 18619, Version [2] by the solicitation due date and time.

Except as modified by this addendum, all the terms and conditions remain in full force and effect.

ADDENDUM

I. The State extends the due date and time of the Solicitation from September 22, 2026, 3:00 PM CT to October 6, 2026, 3:00 PM CT.

II. The following sections of the Solicitation are amended as follows (strike through is used for deletions and underlining for insertions):

a. Exhibit D: Price Schedule_18619 is here by DELETED and REPLACED with the following: Exhibit D: Price Schedule_18619_Revised. The only change is the yellow highlights.

III. Below are the State’s responses to questions received by the deadline stated in the solicitation.

Q1. May a responder bid only selected line items rather than the complete product schedule?

A1. Yes, Responders may submit proposals on selected items. Review Event 18619_RFP_Attachments_C- 1152, Attachment C: Cost Detail, No. 1. Cost Proposal.

Q2. Are the quantities purchased in the past year historical estimates, or are minimum purchase quantities guaranteed?

A2. Quantities listed are estimates based on past purchases. Review Event 18619_RFP_C=1152, Section 3 – Proposal Instructions and Additional Information, No. 2. Estimated Amount.

Q3. Are the listed brands required, or are equivalent products acceptable with State approval?

A3. The listed brands are preferred, but Responders do have the option to offer similar items of other brands. On The Exhibit D: Price Schedule_18619_Revised document, review the provided description of each item. The Responder should complete the yellow highlighted sections: Proposed – Unit Size, Price per Unit Size proposed, Price per individual breakdown size indicated below, Percent discount off Mfg.

suggested retail Price or discount off responder’s Catalog List Price, and Product brand/item offered areas. Review Event 18619_RFP_C=1152, Section 4 – Proposal Content, No. 1. Specifications for further instructions.

Q4. What delivery frequency, lead time, stocking, and order-execution requirements apply to a contractor awarded only a limited number of items?

A4. Review Event 18619_SampleContractandExhibits_C-1152. This contract applies to any and all awarded Contractors.

Q5. May a Contractor use an authorized distributor or fulfillment partner?

A5. Contractors may use subcontractors. Review Event 18619_SampleContractandExhibits_C-1152, No. 16.

Subcontracting and Subcontract Payment. Responders should provide subcontractor information in their proposal.

Q6. Will the Minnesota Targeted Group preference apply to this RFP and to individual line-item awards?

A6. Yes, the preference will apply. Review Event 18619_RFP_C-1152, No. 12. Targeted Group, Economically Disadvantaged Business, Veteran-Owned and Individual Preference.

Q7. Are there any price-adjustment provisions during the contract term?

A7. Review Event 18619_SampleContractandExhibits_C-1152, Exhibit D: Pricing, No. 1 Contract Pricing, and

1.1 and 1.2.

Q8. Due to the amount of research needed to be done on this RFP to source alternate products can you extend the due date to Tuesday, October 6th?

A8. Yes, the solicitation due date has been moved to October 6, 2026.

Q9. Can the state expand on its evaluation process and what components make up the scoring?

A9. Responder must complete the cells in the Exhibit D: Price Schedule for every product they wish to provide a response. The scoring of the price schedule will involve the creation of a market basket.

Market Basket. Responder should be able to provide products as listed on the Exhibit D Price Schedule. A market basket of 20 - all identical products will be selected by the Office of State Procurement and each Responders’ product listing must contain the offering of these 20 to (possibly) all products. The price of these products will be added together to arrive at a total cost and the discount off list will be verified based on this market basket. Responders will receive weighted points and rank ordered based on the market basket price.

Example: Responder A proposes $100, Responder B proposes $120; Responder A = 900 points, Responder B = 100/120X900=750.

Q10. On Exhibit D: Price Schedule will products be awarded individually like “Old Spice Deodorant” or by their category like “Hygiene” in the Price Schedule?

A10. The State reserves the right to award by item or by group of items. Review Event 18619_RFP_C-1152, Section 6 Solicitation Terms, No. 5. Rights Reserved.

Q11. On Exhibit D: Price Schedule can we update product descriptions as many items have different ounces?

A11. Yes, alternative sizes can be offered, but Responders should aim to match the specified Current Unit Sizes listed, as closely as possible. Responders should list their proposed unit sizes in the appropriate space on the price schedule.

Q12. On Exhibit D: Price Schedule if we do not have the item listed can we please substitute a like product?

A12. Yes, please add your substitute item in the Exhibit D Price Schedule. List all product information in the yellow highlighted sections and make sure to note the Product Brand/Item Offered.

Q13. How will Monthly Sales Rebate be scored on Exhibit D Price Schedule?

A13. The monthly sales rebates offered will not be scored. The State recommends that each Responder focus on providing the most competitive per product price for the highest scores. See Answer No. 9 above.

Q14. How will the Discount-Off List for additional Products not listed in The Price Schedule Tab be scored?

A14. This will not be scored, but will be verified when reviewing and scoring Responder product offers.

Q15. Can you please let me know what Sample Transaction Documents you are looking for? Would this be the vendors work order packing list?

A15. The State requests sample quote and sample invoice documents. Review Exhibit D, Supplement 1 – Sample Invoice and Quote and provide these documents with your submission.

Q16. Can you please let me know what Product Documentation you are looking for? Would this be the vendors product Catalog?

A16. Responder must provide the Price List Name and Date, as referenced in the Exhibit D: Price Schedule.

END OF ADDENDUM