ADDENDUM 52.212-1 (Instructions).pdf

ADDENDUM TO CLAUSE 52.212-1 Instructions

1. Submission of Offers. Offeror shall submit signed and dated offer at or before the exact time specified in this solicitation. Failure to provide all required documents or information may exclude the offeror from further consideration. An electronic copy will be accepted at the address identified below. Only a signed offer submitted on SF 1449 will be accepted. An emailed proposal will only be accepted to the addresses below:

Contract Specialist (KS):

Wagner, Katharina L CIV USARMY ACC MICC (USA) katharina.wagner5.civ@army.mil

Contracting Officer (KO):

Polk, Tesia R CIV USARMY ACC MICC (USA) tesia.l.polk.civ@army.mil

a. This is an electronic solicitation release. No hard copies will be mailed. Amendments to the solicitation will be posted.

b. All inquiries during the solicitation phase should be directed to the Contract Specialist and Contracting Officer. Offeror is requested to review the solicitation and submit only written questions and/or comments with email subject line reference: Ref: Solicitation Number W9124C26QA001, Questions and/or Comments IMCOM Pest Control. All questions must be submitted no later than 2 days business days after the pre-proposal site visit, to allow a reasonable time for the Government to respond. All questions submitted after that date and time may not be answered.

2. General Instructions. These instructions are designed to provide general guidance for preparing proposals as well as providing specific instructions on proposal organization, format, and content.

Offeror should include all documents and information requested and should be submitted in accordance with the instructions. The Offeror is cautioned to follow the instructions carefully, as the Government reserves the right to make an award based on initial proposals received without discussion. However, the government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

a. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

b. The proposal must be presented in a manner that clearly addresses the requirements, as set forth in the PWS. Proposals that are overly verbose or include marketing material may distract from the evaluators’ ability to ascertain compliance with the solicitation.

3. Proposal Preparation Instructions. Offeror’s proposal will consist of four (4) separate volumes:

General, Technical Proposal, Price and Past Performance.

Proposal Format. All pages of the offer must be appropriately numbered and identified with Solicitation Number: W9124C26QA001 in the header and/or footer of each page. If RFP page limits are exceeded, the pages in excess of the limit will be removed and not evaluated. Font shall be Arial, 12pt or larger, charts and tables may be no less than 10pt font.

Page limitations are indicated in the chart below:

Volume Title Format Number of Copies

Maximum Page Limit

Volume I General MS Word 1 Electronic Copy None Volume II Technical

Proposal MS Word 1 Electronic Copy 25 Pages

Volume III Price MS Word 1 Unlocked Electronic Copy

None

Volume IV Past Performance

MS Word 1 Electronic Copy

8 Pages

Proposal Limitation: Proposals shall not exceed the limits stated in table above. If the page limits are exceeded, the pages in excess of the limit shall be removed and will not be considered for evaluations. The Government will not accept any changes to the Offeror’s proposal after the closing date of the solicitation.

Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

unless specifically excluded in the proposal instructions.

Page Limit Does Not Include: Title Page, Table of Contents, lists of tables and drawings and/or Cross Reference Matrix’s, covers for Volumes, Tabs, Glossary of Terms/Abbreviations and Acronyms, Indices, section dividers and/or job qualifications. Cross references should be utilized to preclude unnecessary duplication of data between sections.

What Counts as a Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Fold-outs will be counted as the appropriate number of pages based on an8 ½ X 11” sheet of paper, for example an 11 x 17 fold-out will count as two pages (8 ½ x 11 times 2); if printed on both front and back, it will be counted as four pages. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. The Offeror shall number each page to eliminate any confusion. In the event Offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages. Pages that exceed the required page limitations will be removed, or redacted in their entirety, and will not be evaluated by the Government.

Electronic Copies.

a. Sound or video (e.g. MPEG) files shall not be embedded into the proposal files.

Glossary of Abbreviations and Acronyms. Each volume will contain a glossary of all abbreviations and acronyms used, with an explanation for each. No pricing information is to be presented in any part of the proposal outside of the Volume III.

Change Pages After Initial Proposal Submission. If the Government opens discussions and requests the offeror submit proposal revisions, during or after discussions, any changes from the original proposal will have changed information clearly marked by a vertical line in the right margin of the page identifying the changed content. The date of the revision and revision number will be reflected on each changed page (preferably on, or next to, the vertical change line). Make spreadsheet revisions obvious by highlighting cells that changed. Page limitations may also be placed on responses to Evaluation Notice (ENs). The Government will identify specified page limits for Ens responses in the letters forwarding the ENs to the offeror.

4. Proposal Content. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. Proposal volumes shall include:

1. Volume I, General:

General. The contractor shall submit the following documents in sequential order:

a. SF 1449. The offeror must use SF 1449 to submit an offer. The offeror must include all applicable information and must submit a signed and dated SF 1449.

b. Acknowledgement of Solicitation Amendments. The offeror must submit a statement to acknowledge solicitation amendments, if applicable.

c. Representations and Certifications. The offeror must complete and submit the required representations and certifications.

d. Executive Summary: Provide an executive summary that introduces the contractor team and proposal submission, to include a list of team members and subcontractors and the task areas they are designated to provide support; identification of the proposal’s point of contact (the personnel authorized to negotiate on behalf of their company), e-mail address, and phone number; a list of the proposal package contents.

e. Exceptions or Assumptions. The contractor shall provide identification and explanation of any exceptions or deviations. Additionally, identify any assumptions used in preparing the proposal, if applicable. If there are no exceptions/assumptions, the contractor shall state such.

f. Contact Information. The contractor shall provide point of contact information for all contract communications.

2. Volume II, Technical Proposal:

The Technical Proposal shall consist of the offeror’s response to meet the requirements outlined in the Performance Work Statement (PWS) as described below. Offeror should assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the offeror's proposal.

- A narrative fully describing their approach that will be used to effectively accomplish the scope of work outlined in the PWS. The narrative should state and satisfy the following requirements:

▪ The ability to control pests to the standards specified in the PWS 95% of the time

▪ The ability to control termites to the standards specified in PWS 100% of the time

▪ The ability to perform all pest control operations IAW specifications in Fort Jackson IPMP

Outlines

▪ The ability to submit all documents required by the PWS

▪ The ability to submit reports timely and accurate 95% of the time

▪ The ability to provide personnel who are certified in the appropriate categories

3. Volume III, Price Proposal: Pricing shall be provided on SF1449. The offeror must submit a proposed unit price and amount for each Contract Line-Item Number (CLINs) listed in the solicitation. Offerors are not required to enter a price for the six-month period.

EXAMPLE BASE YEAR:

QUANTITY UNIT UNIT PRICE AMOUNT

1 Service Scheduled 12 MONTHS $XXXX $ XXXXXX 2 Service Unscheduled 12 MONTHS $XXXX $ XXXXXX 3 Termite Control 12 MONTHS $XXXX $ XXXXXX (Break out all costs as per above for base year, all options years and include cumulative cost on excel spreadsheet)

The Price Proposal(s) shall be organized as follows and contain the identified information.

a. Exceptions/Assumptions. The contractor shall identify and explain any exceptions or deviations.

Additionally, any assumptions used in the Proposal preparation must be identified.

b. Schedule. The Pricing Schedule(s) shall be submitted fully completed. The Offeror shall indicate the price to be charged for each Item. Insert proposed UNIT PRICE, and EXTENDED PRICES for the appropriate CLIN in the Pricing. The Offeror shall ensure the units prices are represented in two decimal positions only (example: $0.27, not $0.27458, no rounding example: $2.6250 round to $2.63).

c. In accordance with the proposed instructions in FAR 52.212-1, the offer shall complete the Pricing Estimates to include the total amount for each period and the total amount for total contract price.

The Contractor shall include spreadsheet showing a roll up of these calculations (Option years and Total Contract Price).

d. The proposal shall address all costs should:

The total cost including all applicable fees and charges.

4. Volume IV, Past Performance. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror’s recent and relevant Past Performance, focusing on and targeting performance which is relevant to the work being procured under this solicitation. Offeror shall provide documented proof of satisfactory past performance conducting emergency spill clean-up.

The offeror SHALL NOT go back any further than 3 years for the submitted data. The Government may also use data obtained from the wide Past Performance Information Retrieval system (PPIRS) at www.ppirs.gov. A prospective contract shall not be determined responsible or non-responsible soley on the basis of a lack of relevant performance history.

http://www.ppirs.gov/