Addendum #2 10-7-2026.pdf

Date Printed: Oct 7, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 2044297 Reason for Modification:

Doc Description: Coopers Rock High Voltage Power Construction Ph.2 Addendum #2 issued to publish agency responses to all vendor submitted questions.

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2026-10-07 2026-10-13 13:30 CRFQ 0310 DNR2700000006 3

BID RECEIVING LOCATION

ADMINISTRATIVE SERVICES MANAGER

DEPARTMENT OF ADMINISTRATION

SURPLUS PROPERTY

2700 CHARLES AVE

DUNBAR WV 25064-2236

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Joseph (Josh) E Hager III

(304) 558-2306 joseph.e.hageriii@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Oct 7, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

The West Virginia Purchasing Division is soliciting bids on behalf of The West Virginia Division of Natural Resources to establish a contract for the construction of the repair/replacement of phase 2 of high voltage electrical distribution system at Coopers Rock State Forest per the attached specifications and terms and conditions.

INVOICE TO SHIP TO

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

112 CALIFORNIA AVENUE COOPERS ROCK STATE

FOREST

BLDG 4 61 COUNTY LINE DR

CHARLESTON WV BRUCETON MILLS WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Electric power line construction service

Comm Code Manufacturer Specification Model #

72141122

Extended Description:

Electric power line construction service

SCHEDULE OF EVENTS

Line Event Event Date

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ATTACHMENT A

RFI: Vendor Questions for CRFQ DNR 27*06 Coopers Rock High Voltage Construction Ph. 2

Q.1. I see that you stated the precise location of the 15-20 trees for the WV Div of Forestry. are not available. Is there any other information about these trees that you can share ?

A. They exist within the ROW area to be cleared, that is all the information we have at this time.

Q.2. In Addendum #1 under “Forest ROW Clearing” the statement is made that we must meet applicable DEP regulations for disturbance. Can you give any further details on exactly what the

DEP will require for this project ?

A. Should the method of clearing used by the contractor disturb the natural earth for an area typically larger than 1 acre, then the contractor is responsible for any and all permitting they might require.

Q.3. Are we able to include a “rock clause” in our proposal IF rock is encountered? Or are we to include rock excavation in our base bid?

A. In this region, installing poles and encountering rock are typical, as such, no rock clause will be included.

Q.4. Coax/telephone cable and pedestals in ROW to remain?

A. Yes, the existing coax and telephone cabling and pedestals are to remain and be undisturbed.

Q.5. Notes indicate rewiring of the dwelling outlets/ branch circuits. Are there counts on outlets in the dwellings?

A. No dwellings are being re-wired. The note is a standard note related to the NEC requirements for dwellings, disregard.

Q.6. How many dwellings to be rewired?

A. No dwellings are being re-wired. The note is a standard note related to the NEC requirements for dwellings, disregard.

Q.7. Can better clarification of the electrical notes 1-13 for the dwellings and branch circuits be provided/

A. The notes establish a general standard for electrical methods. If there is no work related to the notes in the project, the specific references in the note does not apply, as in Answer 5. For example the branch wiring note reference applies to any relocation of circuits due to service upgrades where a wiring may need extended for re-connection to establish a standard and expectation of quality and code compliance.

Q.8. Will Clearing LOD be marked by the Engineer/Owner? Or will there be a walk through with owner’s rep or a file provided for stakeout.

A. The LOD is as indicated on the project drawings and is 50' from the centerline (both sides) of the new overhead line which is offset from the existing. The contractor will stake out the

ROW and the Engineer/Owner will review it for any questions/ concerns.

Q.9. Will the contractor have access to all service roadways applicable to the ROW work?

A. Yes, but they must secure them from public access as directed by Forest staff either by signage or interlocked padlocks or some similar method.

Q.10. Will contractor SXS/ATVs be allowed?

A. Yes, but they must remain on the right of way or access roads and may not be used during non-work hours. They may not be driven in the wooded areas outside the ROW.

Q.11. Line will be hot during clearing and new infrastructure building? Can outages be coordinated for clearing and new cable installations?

A. The line is to remain in service as the cabins and public restrooms at the overlook are open year-around, hence the minimum 3 foot offset from new to existing to stand up the new overhead. Limited outages may be possible, depending on time of year and park activity for line installation, particularly cutovers as new sections/services are completed.

Q.12. In the event of an accidental damage to the existing line while clearing, boring or new infrastructure building will there be penalties for the outage period or is the contractor just to restore service as quickly as possible?

A. For the line and clearing work, if the line is damaged the contractor will remain on site and immediately begin repairs until such a time as it is restored. For the boring portion of the project, should the existing underground be damaged, the contractor will complete the bore as expeditiously as possible, which may well include continuous, round the clock boring. As indicated at the pre-bid 'if you're boring and you hit the existing underground power, bore faster', power will have to be restored ASAP. There is no alternate power feed available to the

Forest.

Q.13. Will the parks be helping with deterring the public from hiking/walking trails in these areas while we are working?

A. DNR will install signs generally indicating work is ongoing in the park and in specific areas where work is in progress and will attempt to monitor activity as they can. They will not have a full time presence in the work area. Contractor will provide a caution tape barrier for areas of the ROW where work is under by such means as moveable step-in posts to support a caution tape visible barrier. When working in more public areas, the contractor will, as indicated in the project documents, use all due care to protect the public and forest staff.

Q.14. Regarding the Addendum 1 for the project that was posted September 23, Project

Clarification #3 indicates that "two (2) 5" SD-9 conduits (correcting the indication of 4" DS11 at the pre-bid) by be either installed in separate bores or a common bore", but the print shows two

(2) 6" conduits. I'm assuming since the Project Clarifications on the Addendum were written to

"clarify", that the two (2) 5" conduits are what is the final intention. Can you confirm?

A. Addendum #1 clearly indicates two (2) 5" conduits will be installed.

Q.15. Can the 1.75" conduit be a 1.25" conduit? 1.25" will easily handle large count fibers.

A. 1.25" HDPE SDR 13.5 conduit inner duct may be used. Reminder that both the conduit and the inner duct must have a ¼" poly pull line installed.

Q.16. Can the 5" HDPE conduit be SDR-11 or SDR-13.5? Assuming the WVDOH will approve

(which they always have in the past). This will also allow more space inside the conduit.

A. SDR-11 would be acceptable, if WVDOH approves.

Revised 6/8/2012

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

1. To publish vendor Q&A.

Text4: CRFQ DNR27*06