Addendum 1 Non-Main Campus Landscaping Solicitation 2026298.doc

Solicitation Addendum Form

Note: In the event of a conflict between previously released information and the information contained herein, the latter shall control.

-Matt Shiver

1. Modifications to RFP Main Document Sections

1.1. Section 5.2, Subsection Trash/Litter Removal Services, Item# 1, shall be deleted in its entirety and replaced with the following:

“Litter/Debris Removal” – Prior to the commencement of any mowing, edging, trimming, pruning, or other landscaping services at each designated Service Area location, the Vendor shall inspect all landscaped areas and all adjacent paved surfaces, including, but not limited to, sidewalks, walkways, curbs, gutters, drive lanes, parking lots, and other paved areas within the service location. The Vendor shall collect, remove, and lawfully dispose of all litter, debris, leaves, fallen branches, and other foreign materials from these areas before performing any landscaping services.

1.2. Section 5.2, Subsection Trash/Litter Removal Services, Item# 4, shall be deleted in its entirety and replaced with the following:

Litter and debris may consist of paper, plastic, boxes, bottles, cans, cigarette butts, tires, rubber pieces, mattresses, appliances, lumber, metal pieces, hubcaps, vehicle parts, fallen tree/bush branches, leaves, trimmed vegetation on paved surfaces, dead animals, and other items not considered normal to turf or paved surfaces.

1.3. Section 5.2, Subsection Pruning Services Specifications, Item# 3, shall be deleted in its entirety and replaced with the following:

The Vendor shall prune all tree branches, limbs, and shrubs that extend into or obstruct sidewalks, walkways, drive lanes, driving areas, roadways, parking areas, entrances, signs, lighting, or other rights-of-way within the designated Service Area. Pruning shall be performed in accordance with accepted arboricultural practices to preserve the natural shape, health, and appearance of the tree or shrub and to provide a uniform, aesthetically pleasing appearance. The Vendor shall ensure that no branches or limbs overhang sidewalks, walkways, or other pedestrian travel paths at a height of less than eight (8) feet or as directed by the College Project Manager or their designee.

1.4. Section 5.2, Subsection Application of Herbicides and Soil/Lawn Additives Services shall be deleted in its entirety and replaced with the following:

The Vendor shall maintain all tree rings, shrub beds, planting beds, landscaped beds, and adjacent paved areas, including sidewalks, walkways, curbs, gutters, parking lots, drive lanes, and other hard surfaces within the designated Service Area, in a weed-free condition throughout the term of the Agreement. Weed control shall be accomplished through the appropriate application of pre-emergent herbicides, post-emergent herbicides, and manual or mechanical removal, as necessary to effectively control weed growth in landscaped and paved areas. The Vendor shall furnish, at its sole cost and expense, all herbicides and chemicals.

1.5. Section 5.2, Seeding, Watering, and Bedding, Item# 3, shall be deleted in its entirety, and the remaining items within Section 5.2, Seeding, Watering, and Bedding, shall be renumbered accordingly to maintain the proper numerical sequence.

2. Vendor Questions and Forsyth Technical Community College Answers

2.1. To clarify, for the total annual budget, per page 24-25 section 5.3, Task 1 - Task 4 are all included in the price of the annual budget? Yes.

2.2. Can the bid be invoiced as needed throughout the year? For example, if the bid was for $120,000 the contractor could invoice a monthly amount of $10,000 for the 12 month period, not to exceed the $120,000 amount? Yes, adjustments have been made to Attachment A- Price Proposal.

2.3. If there are special activities and events occurring throughout the year, is there a key contact person at Forsyth Tech Community College who will communicate any special services needed? Yes, Grounds Supervisor, to be named at a later date.

2.4. With regular service, parking lots are to be blown off and cracks are to be sprayed for weeds? Yes.

2.5. Debris, yard waste, and leaves are to be removed from the site at each regular service. These must be disposed of off site as no on site dumping areas are available for use for this purpose? Yes.

3. Upload of New Document

Proposers shall use the revised Pricing Form 2026298 Non-Main Campus Landscaping Services- Amended 07152026issued with this Addendum when submitting their proposals. Failure to submit the revised Attachment A may result in the proposal being deemed non-responsive.

Solicitation# 2026298