Addendum_1.pdf
PDF 231 KB Posted
- Attached to
- Special Magistrate Services
- Solicitation number
- RFQ-3-26-11
- Issued by
- Brevard County, Florida
About this file
This is Addendum 1 to the Request for Qualifications (RFQ) for Special Magistrate Services issued by Brevard County, Florida. The addendum clarifies operational details regarding the provision of special magistrate hearing services for the county. The county currently employs two independent attorneys, Ms. Julie Harrison and Ms. Christine Schverak, to preside as Special Magistrates. Hearings are typically scheduled on the third Thursday of each month, with the hearing room available from 8:00 AM to 5:00 PM and hearings beginning at 9:00 AM. Individual cases range from 10 minutes to over one hour in duration depending on complexity. The proposal deadline is June 11, 2026, at 4:00 PM. The contract term is five years.
The county's projected budget for the five-year contract term is $350,000.00. Reimbursable costs such as travel expenses are subject to negotiation with the selected vendor. Payment may be made by check or ACH transfer. The county anticipates approximately one hearing per month based on historical data, though unique circumstances may require additional scheduled meetings. Over the past 19 months, 25 hearings were conducted. For fiscal year 2024-2025, the Special Magistrate heard 821 cases; for fiscal year 2025-2026 (October 1, 2025 through May 30, 2026), 436 cases were heard. The County Clerk's office will provide administrative support including a clerk to record proceedings and a computer for research of county ordinances and relevant statutes. Special Magistrates do not have authority to conduct virtual hearings and will not be required to hear traffic red-light camera violation cases.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ_Tabulation.pdf | ||
| INV__SPEC.pdf | ||
| DRAFT_Contract.pdf |
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Text version
SPECIAL MAGISTRATE SERVICES
RFQ #3-26-11
June 9, 2026 Addendum 1
TO ALL PROSPECTIVE PROPOSERS
This is an Addendum to and shall be considered as part of the original RFQ package for the above-mentioned RFP. Proposers are requested to acknowledge receipt of this Addendum with their submittal.
QUESTIONS AND RESPONSES:
1. Is there currently a firm or an attorney serving as the Special Magistrate for Brevard County? If so, what is the name of the firm and/or attorney serving in this role?
The County currently has two independent attorneys that preside as Special Magistrate; Ms.
Julie Harrison and Ms. Christine Schverak.
2. How many special magistrate hearings does the County anticipate during the upcoming year?
Over the past 19 months there have been 25 hearings. It is common to have only one (1) hearing each month on the third Thursday of each month. However, unique circumstances may arise which may require a separately scheduled meeting.
3. How many cases did the previous Special Magistrate hear last year?
For FY 24-25 there were 821 cases; for FY 25-26 (10/01/2025-5/30/2026) there have been 436.
Case counts include all types of scheduled meetings.
4. How long does each case typically last?
The County schedules the hearing room from 8:00 AM to 5:00 PM. The Special Magistrate hearings begin at 9:00 AM. Cases may take as little as 10 minutes to some cases take one hour or more. It depends on the complexity of the case.
5. Would the County authorize any reimbursable costs, such as travel expenses?
These types of expenses would be negotiated with the selected vendor.
6. Can the County confirm how payment is made to the Special Magistrate, i.e., via check or electronic method?
Florida’s Space Coast
CENTRAL SERVICES GROUP Telephone (321) 617-7390
PURCHASING SERVICES
Brevard County Government Center 2725 Judge Fran Jamieson Way, Bldg. C, Suite C-303 Viera, FL 32940
Payment can be made by check or ACH.
7. What legal support or administrative assistance, if any, will be provided by the County Clerk’s office during hearings (e.g., transcription, technology support, scheduling, documentation)?
The County staffs a Clerk to the Special Magistrate for recording of the meetings, a computer is assigned to the Special Magistrate for research of the County’s Code of Ordinances and Florida Statutes or other relevant laws pertaining to each case.
8. Is there a preferred or required format for the Special Magistrate’s written recommendations and findings? (Does the Hearing Office have specific forms that the Special Magistrate uses during the hearing? If so could we provide copies of these forms?)
Finding of Facts, Conclusions of Law and Order & Lien for Costs for public hearing.
-Orders Imposing Fine as Lien are standard orders along with Stipulated Orders on Reduction of Fines, (if no objection by the Departments) Order on Respondent’s Request for Extension and Acknowledgement and Release of Lien.
-Orders on objections to reductions, extensions, continuances, re-hearings, and other motions are prepared by the Hearing Office with ample room for specific written instruction if needed within each order.
9. Does the Special Magistrate have the authority and ability to conduct hearings virtually?
No.
10. Will the Special Magistrate be required to conduct hearings related to traffic red-light camera violations?
No.
11. What is the County’s projected budget for the five-year term of this contract?
$350,000.00
12. Please clarify when the proposal deadline is. The solicitation states June 11th; however, the website Myvendorlink.com states June 10th.
Proposals are due on June 11, 2026 no later than 4:00 p.m.
All other terms and conditions remain unchanged.
Sincerely, Mary Bowers Purchasing Manager
END OF ADDENDUM NO. 1
File details come from the government source that posted it. Updated .