Addendum #1 8-14-2026.pdf

Date Printed: Aug 14, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Service - Prof

Proc Folder: 2031783 Reason for Modification:

Doc Description: In Lieu Fee (ILF) Program Audit Addendum #1 is issued to publish agency responses to all vendor submitted questions.

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2026-08-14 2026-08-25 13:30 CRFQ 0313 DEP2700000001 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Joseph (Josh) E Hager III

(304) 558-2306 joseph.e.hageriii@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Aug 14, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Department of Environmental Protection to establish a contract for Certified Public Accountants to provide an audit of the financial reports of the West Virginia In Lieu Fee Mitigation Program for Calendar years 2021 through 2025 per the attached specifications and terms and conditions.

INVOICE TO SHIP TO

ENVIRONMENTAL

PROTECTION

ENVIRONMENTAL

PROTECTION

OFFICE OF ADMINISTRATION OFFICE OF ADMINISTRATION

601 57TH ST SE 601 57TH ST SE

CHARLESTON WV CHARLESTON WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 ILF Audit Services

Comm Code Manufacturer Specification Model #

84111600

Extended Description:

ILF Audit Services

SCHEDULE OF EVENTS

Line Event Event Date

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ATTACHMENT A

RFI: Questions from vendors for CRFQ DEP 27*01 In lieu fee

Q.1. The solicitation indicates that this is the second audit of the program and there is one audit report available. Can you please provide a copy of the audit report?

A. Yes, see attachment.

Q.2. The example reports to be audited that are referenced in the solicitation do not include disclosures.

Will the audited version of the reports also omit disclosures?

A. Yes

Q.3. Were there any prior audit journal entries made to the online reports and were those reports amended?

A. No prior year journal entries were made that would have required an amended report.

Q.4. Were there any management letters or communications of significant deficiencies, material weaknesses, or findings of any sort?

A. No significant deficiencies, material weakness, or findings were expressed in the audit report.

Q.5. What was the prior audit fee for similar services and how many years were audited then?

A. $22,000.00 to audit the period of January 1, 2016, to December 31, 2020. One audit to cover five years.

Q.6. What is the primary source of the general ledger; is it OASIS, QuickBooks, Excel workbooks?

A. OASIS

Q.7. Can we have copies of the audits from 2016-2020 (the period for when these services were first bid).

Q.8. Has there been any significant issues or disagreements with the current audit firm (e.g., timing, communications, audit adjustments), and is the current firm being invited to submit a proposal?

A. No significant issues or disagreements with the audit firm that conducted the previous audit. Yes, the previous audit firm can submit a proposal.

Q.9. Is the scope of work in this RFP consistent with prior years?

A. Yes

Q.10. Who drafts the Financial Statements and Notes?

A. WV DEP does the financial statements. There are no notes.

Q.11. Has the current auditor historically provided any additional services or billed for work outside the original audit contract?

A. No. The previous audit was completed at the contract price, and no additional services were requested or needed.

Q.12. Are there any records maintained or prepared by the audit firm?

A. No

Q.13. Was a Management Letter issued for the prior audit? If yes, can we obtain a copy?

Q.14. Were there any audit adjustments? If so, can you provide a copy of those adjustments?

A. No audit adjustments were made.

Q.15. Have any known or suspected instances of fraud or significant control deficiencies been identified in the past 2-3 years? If so, please describe their nature and if resolved.

Q.16. Are there any contingencies or legal matters that could affect future financial statements?

Q.17. Are there any accounting functions that are outsourced to third-party providers?

Q.18. Have there been significant operational changes during the current year or expected for next year? Examples would include any software changes, changes in accounting personnel?

A. OASIS is to make an update to go live in November depending on testing.

Q.19. What is your preferred timing for the audit fieldwork and issuance of the final reports?

A.

Entrance Conference Within 2 weeks of Award Field work completed and draft financial statements January 31, 2027 Exit conference and draft audit report February 28, 2027 Final audit report March 31, 2027

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

1. To publish agency responses to all vendor submitted questions.

Text4: CRFQ DEP27*01