Add3 - RFP for Engineering.pdf

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Addendum #3

Request for Qualifications for On-Call Engineering Services

Bid Due Date: January 6, 2025 (unchanged)

Addendum Date: November 19, 2024

A pre-proposal conference was held at 2:00 PM, on November 18, 2024, in Town Council Chambers, Basalt Town Hall, 101 Midland Avenue, Basalt, CO 81621. During the meeting the following questions were asked and responses provided. Answers and clarifications are provided in italics following each question:

1. The following clarification was made to the Procurement Timeline:

RFQ Issued October 30, 2024 Pre-Proposal Meeting November 18, 2024, at 2:00 PM RFQ Questions Close December 19, 2024 RFQ Questions Reply December 23, 2024 Proposals Due January 6, 20242025, at 2:00 PM MST Interviews with top teams TBD Town Council Approval January 14, 20242025

2. The scope of work mentions that water engineering and GIS will not be part of this contract, is that still the case?

Yes, the Town will maintain existing contracts for both hydrology and water rights engineering work. GIS support has also been contracted separately, but please identify whether your firm has someone capable of support the Town’s GIS needs on staff.

3. Is there a preference for in person versus remote work?

The Town is flexible around this item. Please provide your estimate of costs associated with travel to Basalt for meetings and/or site visits, and what your expectations would be around in person versus remote meetings.

4. What types of projects might the selected firm work on?

Historically the Town’s on call engineering firm has supported staff with projects associated with the municipal water system, street improvements, small drainage projects, construction inspection, occasional surveying, and in development review. This work will continue; however, the Town recently completed a Water Utility Master Plan which prioritizes capitol projects for the next 10 years. The selected firm will be asked to support the Town in completing many of these projects.

The WUMP can be found here: LINK And the associated CIP is attached to this addendum.

5. Are we considering more than one consultant should there be a conflict?

https://www.basalt.net/DocumentCenter/View/5985/Basalt-Water-Utility-Master-Plan?bidId=

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The Town would like to identify a primary firm to be identified as the Town’s on-call engineer.

The Town also realizes that there may be instances when a conflict of interest is identified. In these cases the Town will have flexibility to reach out to alternative firms for assistance.

6. What sorts of projects are identified in the WUMP?

See the response to question 4.

7. To what extent are planning services included, comprehensive plans, and other planning efforts?

The selected firm will primarily support the planning department through development review of individual planning projects. Any larger planning efforts will be contracted separately.

Request for Qualifications for On-Call Engineering Services

ADDENDUM #3 ACKNOWLEDGED BY:

Name Date

Prepared By:

Catherine Christoff, PE Town of Basalt Engineer

List of Attachments:

November 18, 2024 Preproposal Sign In Sheet Basalt Water Utility Master Plan CIP

Job Name: Town of Basalt Master Plan

Job Number: 1189e

Date: 12/27/2023

Prepared By: SAW/WY

Reviewed By: AR

Current Year 2023

Inflation Rate 4.5%

Present Day Cost Grant Funding

Potential Priority (1-5) 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033

2034-

Total

W9 Well No.9 W9-1 Well 9 Sump for Dewatering Valve Vault 22,750$ 3 25,821$ 25,821$

W11 Well No. 11 W11-1 Well 11 Disinfection Dosing Improvements 3,250$ 2 3,689$ 3,689$

W13 Well No. 13 W13-1 Booster Pump VFD and Check Valve 32,500$ 2 39,813$ 39,813$

W8 Well No. 8 W8-1 New Municipal Well and Well House Source Water

Development Grant 3 -$ -$

W-1 Well HVAC Cooling Improvements 19,500$ 1 21,255$ 21,255$

W-2 Well Inspections and Data Loggers 39,000$ 4 49,530$ 49,530$

S-1 Springs Debris and Vegetation Maintenance 3,000$ 5 3,135$ 4,000$ 15,480$ 7,135$

S-2 Tank and Springs Access Improvements 300,000$ 1 327,000$ 327,000$

S-3 Additional Springs Lines Locates, Condtion Assessment, and Mapping 15,000$ 5 18,375$ 18,375$

S-4 Basalt Springs Collection Box Maintenance 9,750$ 3 10,189$ 12,383$ 50,310$ 22,571$

S-5 Lucksinger Springs Security Improvements 6,500$ 2 7,378$ 7,378$

H-1 Hydro Plant Power Unit 59,150$ 4 83,106$ 83,106$

H-2 Hydro Plant Roof Replacement 69,940$ 4 98,266$ 98,266$

WTP-1 Membrane Replacement & PC Upgrade 130,000$ 1 135,850$ 135,850$

WTP-2 WTP Roof Replacement 204,100$ 4 295,945$ 295,945$

WTP-3 SCADA and Telemetry Improvements 65,000$ 4 88,400$ 88,400$

WTP-4 Backup Generator and ATS 253,500$ 1 264,908$ 264,908$

ST-1 Southside Tank Booster Chlorination System 300,000$ 1 313,500$ 313,500$

ST-2 Southside Tank Foundation Rehabilitation 5,200$ 1 6,604$ 6,604$

ST-3 Southside Tank Drainage Improvements 13,000$ 3 16,510$ 16,510$

T All Tanks T-1 Storage Tank Inspections 10,000$ 2 10,900$ 13,150$ 32,600$ 24,050$

G-1 Water Department Fleet Vehicle Replacement 25,000$ 1 50,000$ 50,000$

G-2 Water Department Fleet Vehicle Replacement 40,000$ 1 47,200$ 47,200$

D-1 Hyrup Line Connection Relocation 72,800$ 1 76,076$ 76,076$

D-2 Distribution System Improvements - Water Line Replacement 725,000$ 3 855,500$ 986,000$ 1,841,500$ D-3 Distribution System Valve and Hydrant Improvements 130,000$ 2 141,700$ 153,400$ 165,100$ 176,800$ 188,500$ 825,500$

D-4A Loop Project 1 - Elementary School to Elk Run Trail 1,111,000$ 1 1,260,985$ 1,260,985$

D-4B Loop Project 2 - Tucker Lane to Homestead/E. Sopris Drive 605,000$ 4 795,575$ 795,575$

D-5 Distribution Sampling Stations 65,000$ 4 73,775$ 73,775$

D-6 Midland Alley Waterline Replacement 1,214,000$ 3 1,596,410$ 1,596,410$

D-8 Lead Service Line Inventory - Administrative Work 40,000$ 1 41,800$ 41,800$

D-8A Lead Service Line Inventory - Investigative Work Unkown 4 -

D-9 SmartMeter Replacement Project 3,233,100$ WaterSmart 1 25,000$ 704,816$ 733,914$ 763,012$ 792,110$ 821,207$ 3,840,058$

Total WTF Capital Projects 8,822,000$ 605,071$ 839,355$ 2,076,463$ 934,514$ 1,676,699$ 1,023,122$ 2,430,767$ 265,200$ 976,946$ 1,470,445$ 12,298,583$

Alternatives

Town of Basalt Water System Improvements

All WellsW

Capital Improvement

SL

Springs, Vault, Transmission Lines

H Hydro Plant

WTP Water Treatment Plant

DOLA

Distribution System

Improvements D

South Side TankST

G1 General CIP Costs

1189e - Basalt Master Plan - CIP Timeline OPC - 20231221 - Town of Basalt CIP Timeline Page 1 of 1