ADD 2 EXH A.pdf

REQUEST FOR BID

ANNUAL CONTRACT FOR GENERAL PIPE WORK

Bid Number 2020-SW-09

June 2020

CLAYTON COUNTY WATER AUTHORITY

1600 Battle Creek Road Morrow, GA 30260

Bid Opening: Tuesday, August 4, 2020 at 2:00 p.m. (local time) 1600 Battle Creek Road, Morrow, Georgia 30260

Non-Mandatory Pre-Bid Conference-call Meeting Tuesday, July 21, 2020 at 2:00 p.m. (local time)

Call in instructions: Join Microsoft Teams Meeting Toll number: +1 912-483-5368 Conference ID: 840 999 877#

This bid has a SLBE BID DISCOUNT

CONFORMED DOCUMENTS

Copy 1 of 2 DAF Concrete, Inc.

Back-Up Contractor https://teams.microsoft.com/l/meetup-join/19%3ameeting_NjUwNmVlMDctZTQ0Yi00NWNhLTk2NjAtNTFjNDQ3NDA3NTU0%40thread.v2/0?context=%7b%22Tid%22%3a%228fea069c-f6d5-44d1-abd6-59e36bb5e36f%22%2c%22Oid%22%3a%2277c4852e-cf94-4e14-832e-f1c508e516e2%22%7d

Clayton County Water Authority June 2020 Annual Contract for General Pipe Work

Table of Contents - Conformed i

Division 1 General Information Section 1 Request for Bids ................................................................................ 1-1.1 Section 2 General Overview .............................................................................. 1-2.1

2.1 Intent and Purpose ................................................................. 1-2.1R

2.2 Bid Evaluation ......................................................................... 1-2.2

2.3 Addendum .............................................................................. 1-2.3

Division 2 Bid Requirements Section 1 Instructions to Bidders ....................................................................... 2-1.1 Section 2 Risk Management Requirements ...................................................... 2-2.1 Section 3 Bid Submittals ................................................................................... 2-3.1 Section 4 Bid Form .......................................................................................... 2-4.1 Section 5 Georgia Bid Bond .............................................................................. 2-5.1 Section 6 Bidder Qualification Information ........................................................ 2-6.1 Section 7 Contractor Affidavit & Agreement ...................................................... 2-7.1 Section 8 Small Local Business Enterprises (SLBE) – General Information ..... 2-8.1

Division 3 Contract Forms Section 1 Agreement Form................................................................................ 3-1.1 Section 2 Performance Bond ........................................................................... 3-2.1 Section 3 Payment Bond ................................................................................. 3-3.1 Section 4 Non-Collusion Certificate ................................................................... 3-4.1

Division 4 Specifications Section 1 Work Assignment and Measurement ................................................ 4-1.1

1.1 General ................................................................................... 4-1.1

1.2 Work Assignment .................................................................... 4-1.2

1.3 Work Items and Measurement ................................................ 4-1.2 Section 2 Material Requirements ...................................................................... 4-2.1

2.1 General ................................................................................... 4-2.1

2.2 Ductile Iron Pipe and Fitting .................................................... 4-2.1

2.3 Polyvinyl Chloride Pipe and Fitting ......................................... 4-2.4

2.4 Reinforced Concrete Pipe and Fitting ..................................... 4-2.5

2.5 High Density Polyethylene Pipe and Fitting ............................ 4-2.6

2.6 Corrugated Metal Pipe ............................................................ 4-2.7

2.7 Fiberglass Reinforced Polymer Mortar Pipe ........................... 4-2.8

2.8 Copper Pipe and Fitting .......................................................... 4-2.9

2.9 Steel Casing ........................................................................... 4-2.10 ii

2.10 Casing Spacer ........................................................................ 4-2.11

2.11 Casing End Seal ..................................................................... 4-2.11

2.12 Pipe Transition Coupling ......................................................... 4-2.11

2.13 Tapping Sleeve ....................................................................... 4-2.13

2.14 Tapping Saddle ....................................................................... 4-2.13

2.15 Gate Valve .............................................................................. 4-2.14

2.16 Plug Valve............................................................................... 4-2.15

2.17 Valve Box................................................................................ 4-2.17

2.18 Corporation Valve ................................................................... 4-2.17

2.19 Curb Stop Valve ...................................................................... 4-2.18

2.20 Fire Hydrant ............................................................................ 4-2.18

2.21 Post Hydrant ........................................................................... 4-2.20

2.22 Air/Vacuum Release Valve ..................................................... 4-2.20

2.23 Water Meter Box ..................................................................... 4-2.21

2.24 Polyethylene Tube .................................................................. 4-2.22

2.25 Utility Marking Tape ................................................................ 4-2.22

2.26 Pipe Tracer Wire ..................................................................... 4-2.23

2.27 Pavement Striping Paint ......................................................... 4-2.23

2.28 Sodium Hypochlorite ............................................................... 4-2.24

2.29 Concrete Structures ................................................................ 4-2.24

2.30 Manhole Invert Sealing Compound ......................................... 4-2.27

2.31 Concrete and Reinforcement .................................................. 4-2.28

2.32 Grout ....................................................................................... 4-2.29

2.33 Brick and Mortar ..................................................................... 4-2.29

2.34 Asphalt .................................................................................... 4-2.29

2.35 Construction Stone ................................................................. 4-2.30

2.36 Pipe Collar .............................................................................. 4-2.30

2.37 Steel (Tie-Back) ...................................................................... 4-2.30

2.38 Steel Rod ................................................................................ 4-2.31

2.39 Erosion and Sedimentation Control Materials ......................... 4-2.31 Section 3 Construction Standards ..................................................................... 4-3.1

3.1 General ................................................................................ 4-3.1

3.1.1 Project Submittals ................................................... 4-3.1

3.1.2 Differing Subsurface or Physical Conditions ............. 4-3.2

3.1.3 Weather Delays ......................................................... 4-3.3

3.1.4 Land Disturbance Permits ......................................... 4-3.3

3.1.5 Site Access and Work Times ..................................... 4-3.4

3.1.6 Site Safety and Precaution ........................................ 4-3.4

3.1.7 Construction Facilities and House Keeping ............... 4-3.6 iii

3.1.8 Temporary Utilities .................................................... 4-3.6

3.1.9 Material Handling and Storage .................................. 4-3.7

3.1.10 Material Testing Services .......................................... 4-3.7

3.2 Site Work ................................................................................ 4-3.8

3.2.1 General ..................................................................... 4-3.8

3.2.2 Traffic Control ............................................................ 4-3.8

3.2.3 Clearing and Grubbing .............................................. 4-3.9

3.2.4 Topsoil Stockpiling .................................................... 4-3.10

3.2.5 Existing Utilities ......................................................... 4-3.10

3.2.6 Removing Pavement ................................................. 4-3.10

3.2.7 Grading ..................................................................... 4-3.11

3.2.8 Erosion Control .......................................................... 4-3.11

3.2.9 Clean-Up ................................................................... 4-3.12

3.3 Flow Interruption ..................................................................... 4-3.12

3.4 Dewatering.............................................................................. 4-3.13

3.5 Excavation .............................................................................. 4-3.14

3.5.1 Shoring ...................................................................... 4-3.14

3.5.2 Pit and Trench ........................................................... 4-3.14

3.5.3 Rock .......................................................................... 4-3.15

3.6 Pipe Work ............................................................................... 4-3.16

3.6.1 Bedding ..................................................................... 4-3.16

3.6.2 Pipe Installation ......................................................... 4-3.16

3.6.3 Concrete Thrust Restaint .......................................... 4-3.18

3.6.4 Pipe Collar ................................................................. 4-3.18

3.6.5 Pipe Testing .............................................................. 4-3.18

3.6.6 Pipe Disinfection ........................................................ 4-3.20

3.7 Cased Bore Work ................................................................... 4-3.20

3.7.1 General ..................................................................... 4-3.20

3.7.2 Bore and Receiving Pit .............................................. 4-3.21

3.7.3 Installation ................................................................. 4-3.22

3.7.4 Pipe Insertion ............................................................ 4-3.23

3.7.5 Cased Bore Acceptance ............................................ 4-3.23

3.8 Manhole Work ......................................................................... 4-3.24

3.8.1 New Manhole Installation .......................................... 4-3.24

3.8.2 Invert Construction .................................................... 4-3.25

3.8.3 Manhole Testing ........................................................ 4-3.25

3.9 Backfill and Compaction ......................................................... 4-3.26

3.9.1 Backfill ....................................................................... 4-3.26

3.9.2 Compaction ............................................................... 4-3.27 iv

3.9.3 Compaction Testing .................................................. 4-3.27

3.10 Asphalt and Concrete Placement ........................................... 4-3.28

3.10.1 Asphalt Placement .................................................... 4-3.28

3.10.2 Concrete Placement .................................................. 4-3.28

3.10.3 Concrete Testing ....................................................... 4-3.29

3.11 Demolition ............................................................................... 4-3.29

3.11.1 Bulkhead ................................................................... 4-3.29

3.11.2 Remove ..................................................................... 4-3.30

3.11.3 Grout Fill ................................................................... 4-3.30

3.11.4 Gravel Fill .................................................................. 4-3.31

3.12 Acceptance ............................................................................. 4-3.31 Details

1. Pipe Depth at Edge of Pavement

2. Pipe Installation on Grade (Up to 1 inch Copper)

3. Pipe Installation on Grade (1.5 inch or 2 inch Copper)

4. Pipe Installation on Grade (Gravity Flow PVC, HDPE)

5. Pipe Installation on Grade (Pressurized PVC)

6. Pipe Installation on Grade (DI, RC, CM, Steel Casing)

7. Pipe Installation on Grade (FRPMP)

8. Lateral Connection

9. Valve Box

10. Fire Hydrant

11. Air-Vacuum Release

12. Thrust Restraint Concrete Block

13. Thrust Restraint Concrete Tie-Back

14. Pipe Collar

15. Pipe Detection Installation

16. Steel Casing

17. Manhole Sections

18. Dog House Manhole Sections

19. Precast Box (Vault)

20. Steel Traffic Plate

21. Asphalt Replacement at Excavation

22. Slab on Grade

23. Standard Catch Basin 1033D

24. Standard Catch Basin 1034D

25. Standard Flared End Sections for Pipe 1120

26. Standard Safety End Section 1122

27. Standard Tapered Inlet/Outlet Headwall 1125 v

28. Brick Wall Construction

Attachments A) Interim Waiver and Release Upon Payment B) Waiver and Release Upon Final Payment C) List of Contractor’s owned equipment D) List of Contractor’s Personnel E) W-9 Form F) Vendor Registration Form

Addenda Addendum No. 1

Addendum No. 2

END OF CONFORMED TABLE OF CONTENTS

Section 1: Request for Bids

1-1.1

Clayton County Water Authority 1600 Battle Creek Road Morrow, Georgia 30260

Name of Project: Annual Contract for General Pipe Work

The Clayton County Water Authority will open sealed bids from licensed utility contractors via a virtual teams meeting, at its office located at 1600 Battle Creek Road, Morrow, Georgia 30260, on Tuesday, August 4, 2020 at 2:00 p.m. (local time) for General Pipe Work. Please note this bid will be evaluated based on a selected work items list. If you would like to obtain a copy of this list please send an email to ccwa_procurement@ccwa.us by Tuesday, August 4, 2020 at 12:00 p.m.

Any bids received after the specified time will not be considered.

A Non-Mandatory pre-bid virtual teams meeting will be held on Tuesday, July 21, 2020 at 2:00 p.m. (local time). Please use the following call-in instructions to attend this meeting:

Join Microsoft Teams Meeting Toll number: +1 912-483-5368 Conference ID: 840 999 877#

In an effort to promote responsible environmental practices the bid package is available in electronic (Adobe PDF) format and can be requested by calling 770-960-5223, M-F, 8:00 am - 5:00 pm or by e-mail to ccwa_procurement@ccwa.us

A hardcopy bid package can also be requested at a cost of $25.

Clayton County Water Authority

Robin Malone, Chairman

END OF SECTION

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Section 2: General Overview (Revised)

1-2.1R

2.1 Intent and Purpose

The Clayton County Water Authority (CCWA) intends to contract for the annual services of an experienced licensed utility contractor to complete work in general on gravity-flow pipe systems larger than 24 inches in diameter and pressure-flow pipe systems larger than 8 inches in diameter.

CCWA is implementing a 10-year strategic master plan that has a large focus on replacement and renewal of our water, sewer, and stormwater pipelines. A substantial portion of the nearly $14 million per year of planned work on these projects are executed through our annual service pipe contracts, including this contract. For annual services related pipe work, it has been our experience over the last several years that we have kept a continuous assignment of work to our annual pipe contractors. In fiscal years 2018 and 2019, $3.38 million and $4.09 million worth of water, sewer and stormwater projects were completed using this contract, respectively. CCWA anticipates that the annual value of work to be completed through this contract will be in the range of 2 to 3 million dollars.

The CCWA reserves the right to award to a Primary Contractor, as well as Back- Up Contractor(s) to ensure that our requests under this annual contract can be performed as needed.

The work to be performed under this contract will be determined and assigned by CCWA on an “as-needed”, “when-needed” basis, and will be issued in the form of a Project Work Order. A Project Work Order may include a single work item or may include a number of work items.

CCWA does not guarantee any minimum or maximum work quantities under this contract and reserves the right to bid or procure by other means any similar type work of this contract as a separate procurement at its sole discretion.

Where a Project Work Order in an amount of $100,000 or more, for work considered “Public Works” is issued as defined by O.C.G.A. § 36-91-2, Payment and Performance Bonds will be required prior to the commencement of that work.

The initial term of this contract will be for twelve (12) months. The contract may be extended for a second and third 12-month period by mutual written consent by both parties with no changes in the terms and conditions.

Section 2: General Overview

1-2.2

2.2 Bid Evaluation

A contract will be awarded to the lowest responsive responsible bidders whose bid conforms to the Request for Bids specifications, and will be the most advantageous to the CCWA. An evaluation will also be performed to ensure bidder complies with the required submittals. Determination of best responsive responsible bidder will be the sole judgment of the CCWA.

To be considered responsive to this bid, bidders are required to bid on all work items listed on the Bid Form – Pay Item Schedule.

Prior to the time of Bid Opening, CCWA will provide to each bidder, a list of “quantities”, for “selected work items”, that will be used for bid evaluation purposes. CCWA will multiply the unit cost for each “selected work Item” by the “quantity” to establish an “extended” amount. The addition of all “extended” amounts will determine the “total bid amount”. To obtain a copy of this list please refer to Division 1 Section 1.

Note that not all “work items” as shown on the Bid Form - Pay Item Schedule will be used in the bid evaluation process. Work items on the Bid Form – Pay Item Schedule not used in the award evaluation process will be examined by the CCWA to ensure that the unit prices are in line with comparable items contained in this bid and that any unit price that appears to be out of line may be used by the CCWA as a basis of denial/award of the particular bid, and/or the unit price may be negotiated by CCWA. This determination will be at the sole discretion of

CCWA.

Small Local Business Enterprise (SLBE) bid discount:

This procurement has a SLBE bid discount for evaluation purposes only, which will be given to CCWA certified SLBE primes only. For more details, please refer to Division 2, Section 8 of this bid package.

2.3 Addendum

Bidders may submit questions regarding this bid prior to the bid opening. To be considered, all questions must be received in writing via email at CCWA_Procurement@ccwa.us by Thursday, July 23, 2020 at 2:00 p.m.

Section 2: General Overview

1-2.3

(local time). Any and all responses to bidders’ questions will be issued in the form of an Addendum by email. All addenda issued shall become part of the Bid Documents.

Division 2 Bid Requirements Section 1: Instructions to Bidders

2-1.1

These instructions are to be followed by every entity bidding to provide the Clayton County Water Authority (CCWA) with goods and/or services. These instructions constitute an integral part of the Bid, and any Bidder agrees that tender of a Bid constitutes acknowledgment and acceptance of its obligation to adhere to these instructions, which are to be incorporated into and considered part of any contract the Bidder ultimately executes with the CCWA.

1. If there is any question whatsoever regarding any portion of the specifications, it shall be the Bidder’s responsibility to seek clarification immediately from the CCWA, as early as possible prior to the bid opening. Regarding public works projects, requests for interpretations of specifications must be made in writing to the department proposing out the project not later than five (5) days prior to receipt of bids.

2. Unless it is otherwise stated in the bid documents, it shall be the responsibility of the bidder to inform itself as to all conditions of the work site and to make and take account thereof in calculating and submitting its bid. Documents may be made available by the CCWA during the bidding process; no warranty of accuracy is made in regard to these documents, and it is the responsibility of the bidder to make its own investigations as to the nature of the work and the conditions under which it shall be performed, and to make its own independent assumptions as to these matters. The burden of anticipating unforeseen circumstances, either hidden or latent, and the conditions of the work site and all related circumstances, and the cost of accommodating therefore should unanticipated circumstances be later encountered shall rest upon the bidder.

3. Pre-bid meeting or any other information session will be held at the location as indicated in the solicitation. Unless indicated otherwise, attendance is not mandatory; although vendors are strongly encouraged to attend. However, in the event the meeting is mandatory, then a representative of the vendor must attend the meeting in its entirety to be considered eligible for solicitation award. Late entry to the meeting will not be allowed.

4. In the event that, after the acceptance of a bid by the Board of Directors of the CCWA, any unsuccessful bidder wishes to contest such action, a written “Notice of Contest” must be filed with the General Manager no later than close of business on the 5th business day after the selection of successful bidder by the Board.

Failure to timely file such notice shall forever preclude the filing of a contest of the award, or any civil action in the courts of the State of Georgia or of the United States.

2-1.2

5. Information submitted by the Bidder in the bid process shall be subject to disclosure after bid award in accordance with the Georgia Open Records Act.

Proprietary information must be identified and be accompanied by a signed affidavit outlining the redacted information. Entire bids may not be deemed proprietary.

6. Bids must be made on the enclosed Bid Form. Unless otherwise requested, one

(1) original and at least two (2) copies of the Bid Form need to be submitted, and these copies must be typewritten or printed in ink. All copies of any Bid Forms must be signed in ink by the person or persons authorized to sign the Bid Form.

The person signing the Bid Form must initial any changes or corrections.

7. The name of the person, firm, or corporation making the Bid must be printed in ink, along with the Bidder’s signature, on all separate sheets of the Bid Form. If a Bid is made by an individual, his name and post office address must be shown. If made by a firm, or partnership, the name and the post office address of each member of the firm or partnership must be shown. If made by a Corporation, the person or persons signing the Bid must show the name of the State under the laws of which the Corporation is chartered and his, or their authority for signing same. The names, titles and addresses of the President, Secretary and the Treasurer and the corporate authority for doing business in this state shall be listed and returned with the Bid Form.

8. All Bids must be hand delivered, delivered by courier service, or mailed via the United States Postal Service. No facsimiles will be accepted. The person, firm, or corporation making the Bid shall submit it in a sealed envelope on or before the date and time specified in the Bid package. The envelope shall be marked “Sealed Bid” and carry the Bid title, and date and time of opening as set forth in the Bid package. The envelope shall also bear the name of the party making the Bid and the party’s address. Address Bids to Clayton County Water Authority, 1600 Battle Creek Road, Morrow, Georgia, 30260. Even if a Bid is not submitted, the Bid Form should be returned signed and with an explanation, otherwise the result will be deletion from the mailing list.

9. If published price books are a part of your Bid, one price book must be included with your Bid Form, and the successful Bidder is required to furnish additional current price books after award of the Bid.

10. Alterations to the documents are strictly prohibited and shall result in automatic disqualification of the Bidder's bid. If there are "exceptions" to the specifications

2-1.3 or comments to any of the solicitation requirements or other language, then the bidder may ask questions regarding those requirements or submit additional documentation as to the variation from the specifications, but may not alter any of the language contained in the solicitation.

11. In the case of goods, the person, firm or corporation making the Bid may Bid all items. All items may be considered separately, at the discretion of the CCWA.

12. Bids for public works whose price exceeds $100,000.00 must be accompanied by a certified check, cashier's check, or acceptable bid bond in an amount not less than five percent (5%) of the amount bid.

13. Bidders for construction contracts where the laws of Georgia or the United States of America require a license in order to perform such construction must list the license number and class on the face of the bid envelope and must enclose copies of any required license with the bid.

14. When public work is let out for bid, no person shall prevent or attempt to prevent competition in such bid. Such bidders must make an oath filed with the officer who makes payments under the contract that they have not prevented or attempted to prevent competition in the bid process. Such oath must be signed by: if a partnership, all partners and any officer or agent or other person who acted on the partnership’s behalf during the bid process; if a corporation, all officers, agents, or other persons who acted for the corporation in the bid process.

15. Bids shall not be withdrawn or cancelled by the bidder past the bid opening date and time. The bidder may make modifications/corrections to the bid by submitting a corrected seal bid but only if the change is prior to the bid opening. The corrected document should be clearly marked that it supersedes the bid originally submitted.

No modification or corrections will be allowed subsequent to the bid opening.

16. By tendering a bid, a Bidder agrees to leave the bid open for acceptance by the CCWA for sixty (60) days after the date set for the opening thereof.

17. By tendering a bid, the bidder certifies that the bidder has carefully examined these instructions and the terms and specifications applicable to and made a part of the bid. The Bidder further certifies that the prices shown in any schedule of items on which the Bidder is proposing are in accordance with the conditions, terms and specifications of the bid and that they are aware that any exception taken thereto may disqualify the bid. Bidders are required to inform themselves fully as to the availability of materials and the conditions relating to construction

2-1.4 and labor under which any work will be or is now being performed. No error or misjudgment nor any lack of information on local conditions, general laws or regulations on the part of the Bidder shall merit withdrawal of the bid.

18. Copies of all communication pertaining to bids must be sent to the Contracts, Compliance and Risk Management Section.

19. The purpose of this bid is to establish contract prices. Unit price extension and net total must be shown if applicable. Cash discounts should be indicated separately. Any applicable sales taxes should be included in the unit prices for all materials to be provided by the successful Bidder.

20. Bidders are hereby notified and agree by submission of a Bid Form that if additional items not listed in the Bid Form become necessary and require unit prices not established by the Bid Form, the unit prices of such items shall be negotiated and shall be directly proportional to the established unit prices of similar items in the Bid Form.

21. All prices on goods shall be for delivery, our destination, f.o.b. freight prepaid Jonesboro, Georgia, and/or Morrow, Georgia, unless otherwise shown. Any deliveries shall be made as needed and requested throughout the contract period.

22. Quantities when shown are estimates only, based on anticipated needs. The CCWA reserves the right to purchase more or less based on actual need at contract price. If a Bidder intends to offer minimum or maximum shipment quantities, such intent and such quantities should be specified on the Bid Form.

Otherwise, none will be assumed.

23. The time for completion of the work is stated in the Bid Form. Failure to complete the work within this period shall result in payment to the CCWA of liquidated damages in an amount provided for by contract for each calendar day in excess of the Contract time.

24. The Bidder must employ such methods and means in carrying out the work as will not cause any interruption of or interference with any other Contractor.

25. The successful Bidder must comply with the applicable Risk Management Requirements prior to beginning performance, and during the contract period.

26. The Contract between the CCWA and the Contractor shall be executed on a form provided by CCWA and will be subject to all requirements of the contract

2-1.5 documents (which include but may not be limited to the Contract, these instructions, any Purchase Orders, and the Risk Management Requirements), and shall form a binding contract between the contracting parties.

27. Failure to execute the Contract, any required Surety Performance and Payment Bonds, or to furnish any required satisfactory proof of carriage of required insurance within ten (10) days from the date of notice of award of the Contract shall be just cause for the annulment of the award and for forfeiture of the bid guaranty to the CCWA, not as a penalty, but in liquidation of damages sustained.

At the discretion of the CCWA, the award may then be made to the next lowest responsible vendor, or the work may be re-advertised or constructed by the

CCWA.

28. Any Contract and Contract Bonds shall be executed in duplicate.

29. Award of this bid shall be by action of the CCWA Board at its regular monthly meeting.

30. The CCWA reserves the right, with or without notice or cause, to accept any bid regardless of the amount thereof; to reject any bid, or any number of bids; to negotiate with any Bidder for a reduction of or alterations in its bid; to reject all bids and to call for additional bids upon the same or different invitations to bid, plans or specifications; to be sole judge, in its discretion, on all questions as to whether or not a bid complies with the invitation to Bid, the plans or the specifications, and as to the solvency and sufficiency of any and all sureties on all bonds.

31. The apparent low bid for goods shall be considered to be the lowest aggregate total price of specified products at their unit prices times the estimated required quantities of these specified products.

32. Bids received from two (2) or more vendors that are identical in price, delivery and meet the requirements of the bid specifications shall be awarded on the following basis:

a. The bid submitted by a vendor who does not have a documented negative vendor performance record.

b. The bid submitted by a vendor who is located within Clayton County.

c. The bid submitted by a vendor who is certified by our Small Local Business Enterprise Program.

2-1.6

d. If the tie bids meet all the above criteria, and it is not in the Authority’s best interest (at its sole discretion) to split the award, the bid award is based on the toss of a coin by CCWA staff in a public session. The vendors involved will be invited to attend the coin toss at a stated date and time. One or more witnesses from both CCWA Procurement and the Requesting Department may be present. A simple coin toss (called by the vendor listed first in the alphabet) will break the tie and decide the award.

33. While price is the prime criteria, and the CCWA intends to purchase at the lowest responsible bid available, price shall not be the sole criteria utilized by the CCWA in evaluating the bid package submitted. The following criteria shall also be utilized by the CCWA in determining the lowest responsible bid:

a. Ability of Bidder to perform in the time frame needed by the CCWA.

b. Reputation of the Bidder in its industry.

c. Reasonableness of the bid in relation to anticipated costs.

d. Ongoing relationships with the CCWA based on above-average prior performance of work with the Authority.

34. Bidders are notified that the Authority reserves the right except in the case of public works contracts to include among the factors considered in awarding the contract the proximity of each Bidder's place of business to any affected Authority facility. The Authority further reserves the right to award the contract to a Bidder other than the Bidder offering the lowest price where: (a) the difference in price between the low Bidder and the preferred Bidder is nominal: and (b) the Authority's Board determines that the preferred bid provides the most cost effective option due to the closer proximity of the preferred Bidder's place of business to the affected Authority facility or facilities. In such a situation, by responding to this bid, the Bidder waives any cause of action against the Authority for frustration of bid or under any similar legal theory; furthermore, the Bidder agrees to pay all costs and expenses, including but not limited to attorney fees, incurred by the Authority in defending against any such claim.

35. It is the policy of the Clayton County Water Authority (CCWA) to promote award of sub-agreements for goods and/or services to qualified small local, minority and women-owned businesses. Bidders are encouraged to solicit small local, minority and women-owned businesses whenever they are potential sources.

2-1.7

36. Bidders are encouraged to utilize the services and assistance of the U.S. Small Business Administration (SBA), and the office of the Department of Commerce Minority Business Development Agency (MBDA). These agencies can provide assistance in securing the names of qualified minority and women-owned businesses. Additionally, it is encouraged that bidders access certified Small Local Business Enterprise (SLBE) vendors from Clayton County, DeKalb County, and City of Atlanta.

The Georgia Department of Transportation (DOT) has established a list of qualified Disadvantaged Business Enterprises. Information is available online under the tab for “Directories”, link for “UCP Directory - Excel” at:

http://www.dot.ga.gov/PS/Business/DBE.

The successful Bidder will be asked to provide, along with his Request for Payment each month a list of qualified SLBE and MBE/WBE businesses utilized on this Project.

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT OF 2006

37. Pursuant to the Georgia Security and Immigration Compliance Act of 2006, the successful Contractor understands and agrees that compliance with the requirements of O.C.G.A.13-10-91 and Georgia Department of Labor Rule 300- 10-02 are conditions of this bid and contract document. The Contractor further agrees that such compliance shall be attested by the Contractor and any of his Subcontractors by execution of the appropriate Affidavit and Agreement included after the Agreement Form of these documents.

http://www.dot.ga.gov/PS/Business/DBE

Section 2: Risk Management Requirements

2-2.1

The Contractor will provide minimum insurance coverage and limits as per the following:

The Contractor will file with the Authority Certificates of Insurance, certifying the required insurance coverages and stating that each policy has been endorsed to provide thirty (30) day notice to the Authority in the event that coverage is cancelled, non-renewed or the types of coverage or limits of liability are reduced below those required. All bonds and insurance coverage must be placed with an insurance company approved by Authority Management, admitted to do business in the State of Georgia, and rated Secure (“B+” or better) by A.M. Best Company in the latest edition of Property and Casualty Ratings, or rated by Standard & Poors Insurance Ratings, latest edition as Secure (“BBB” or better).

Worker’s Compensation self-insurance for individual Contractors must be approved by the Worker’s Compensation Board, State of Georgia and/or Self-Insurance pools approved by the Insurance Commissioner, State of Georgia.

CONTRACTS FOR UP TO $50,000 CONTRACTS FOR MORE THAN $50,000

Worker’s Compensation – Worker’s Compensation coverage on a statutory basis for the State of Georgia with an Employer’s Liability limit of $100,000 each Accident, Disease $100,000 each employee, $500,000 Disease policy limit.

Worker’s Compensation – Worker’s Compensation coverage on a statutory basis for the State of Georgia with an Employer’s Liability limit of $1,000,000.

The increased Employer’s Liability limit may be provided by an Umbrella or Excess Liability policy.

Automobile Liability – Automobile liability coverage for owned, hired and non-owned vehicles in the amount of $500,000 combined single limit.

Automobile Liability - Automobile liability coverage for owned, hired and non-owned vehicles in the amount of $1,000,000 combined single limit.

Commercial General Liability – Coverage to be provided on “occurrence” not “claims made” basis. The coverage is to include Contractual liability, Per Project Limit of Liability, losses caused by Explosion, Collapse and Underground (“xcu”) perils, the “Clayton County Water Authority” is to be added as an Additional Insured and Products and Completed Operations coverage is to be maintained for three (3) years following completion of work.

Commercial General Liability – Coverage to be provided on “occurrence” not “claims made” basis. The coverage is to include Contractual liability, Per Project Limit of Liability, losses caused by Explosion, Collapse and Underground (“xcu”) perils, the “Clayton County Water Authority” is to be added as an Additional Insured and Products and Completed Operations coverage is to be maintained for three (3) years following completion of work.

Section 2: Risk Management Requirements

2-2.2

CONTRACTS FOR UP TO $50,000 CONTRACTS FOR MORE THAN $50,000

LIMITS OF LIABILITY:

$1,000,000 Per Occurrence

$1,000,000 Personal and Advertising

$50,000 Fire Damage*

$5,000 Medical Payments*

$1,000,000 General Aggregate

$1,000,000 Products/Completed Operations per Occurrence and Aggregate

*These are automatic minimums

Owner’s Protective Liability – The Authority’s Management may, in its discretion, require Owner’s Protective Liability in some situations.

Umbrella and/or Excess Liability – The umbrella or Excess Liability Policy may be used to combine with underlying policies to obtain the limits required.

The Management of the Authority may elect to require higher limits.

Owner’s Protective Liability – The

Authority’s Management may, in its discretion, require Owner’s Protective Liability in some situations.

Section 3: Bid Submittals

2-3.1

3.1 Required Bid Submittals:

Please complete and submit the following forms with your bid:

A. Bid Form – Pay Item Schedule. Bidders must submit a hard copy of their completed and signed Bid Form, as well as a duplicate copy by electronic version. The electronic version must be in MS Excel and must be submitted on a flash drive. Bidders are responsible for submitting their electronic version on their self-provided flash drive. The Clayton County Water Authority will provide the Excel file upon requests emailed to ccwa_procurement@ccwa.us. In case of any discrepancies between the hard copy version and the electronic version, the hard copy version will govern.

Due to the volume of the items on the bid form, no bid amounts will be read out loud at the bid opening; however, copies of the paper submittals will be provided upon request.

B. Georgia Bid Bond in the amount of Five Thousand Dollars ($5,000.00).

C. Bidder Qualification Information, including References

D. Georgia Security and Immigration Compliance Act of 2006 form.

E. Contractor Affidavit and Agreement form.

F. Subcontractor Affidavit form.

If a Contractor/Subcontractor will not be performing any services under this contract, the Contractor/company submitting the bid MUST also complete, sign, date, and have both Affidavit forms notarized and make proper notation of "N/A" - Not Applicable.

Clayton County Water Authority (CCWA) cannot consider any bid which does not include completed affidavits. It is not the intent of this notice to provide detailed information or legal advice concerning the Georgia Security & Immigration Compliance Act of 2006, as amended on May 11, 2009. All Bidders intending to do business with CCWA are responsible for independently apprising themselves and complying with the requirements of that law and its effect on CCWA procurements and their participation in those procurements.

G. List of Subcontractor(s) and their role to be used with Annual Contract.

H. List of Contractor’s owned equipment to be used with Annual Contract.

Section 3: Bid Submittals

2-3.2

I. List of Contractor’s personnel to be used with Annual Contract.

J. Copy of the Contractor’s Georgia Utility Contractor License.

K. Letter from Surety Company indicating Contractor’s bonding capacity.

L. Non-Collusion Certificate

M. W-9 Form

N. Vendor Form

O. Addenda (if any issued).

Section 8: Small Local Business Enterprises (SLBE) - General Information

2-8.1

8.1 Program Overview

Clayton County Water Authority (CCWA) has implemented a Small Local Business Enterprise Program to promote full and open competition in all government procurement and purchasing. Bid discounts for the use of Small Local Business Enterprises (SLBE’s) are set on a contract by contract basis for each specific prime contract with subcontracting possibilities. CCWA wants to ensure that Bidders are non-discriminatory in their process of selecting sub-contractors. CCWA also wants to encourage Bidders to utilize small, minority or woman-owned businesses whenever possible. All forms included in this solicitation must be completed for Bidder to be considered responsive.

SLBE means a locally-based small business operating inside or outside of Clayton County, which meets the following criteria:

A) Independently owned and operated business concern whose average annual gross receipts for the previous three years must not exceed (1) Construction Firms – $18,250,000; (2) Professional Services Firms – $5,500,000; (3) Architectural Firms – $3,750,000; (4) Engineering Firms – $7,500,000, and (5) Goods and Services – less than 250 employees.

B) Locally based, meaning located and operating in Clayton County or the ten

(10) counties of Cherokee, Cobb, DeKalb, Douglas, Fayette, Fulton, Gwinnett, Henry, Rockdale and Spalding for at least one year prior to submitting application for certification.

If a firm is locally-based in one of the counties mentioned above, is currently certified as a small business through Clayton County, the City of Atlanta, DeKalb County, or the Georgia Department of Transportation, and can provide evidence of its certification, the firm will be provisionally accepted as a SLBE, provided that they complete the official certification application for CCWA within two (2) years following the date of provisional certification. If a firm meets these qualifications, but is not currently certified as a CCWA small local business, then the firm must complete an application for certification with CCWA no later than seven (7) business days following the deadline for bid submission.

SLBE’s must perform a commercially useful function, which means performance of provision of real and actual services under the contract or subcontract with CCWA. Factors such as the nature and amount of the work subcontracted;

whether the SLBE has the skill and expertise to perform the work for which it has been certified; whether the SLBE actually performs, manages or supervises the work; and whether the SLBE intends to purchase commodities and/or services

Section 8: Small Local Business Enterprises (SLBE) - General Information

2-8.2 from a non-SLBE and simply resell them will be considered in determining if the SLBE is performing a commercially useful function.

Participation in the SLBE program is not a requirement to participate in contracting with CCWA. The use of an SLBE is a requirement when bid discounts are to be sought. The Bidder will be required to complete the required forms as outlined in the following section.

8.2 Overview of Bid Discount

Bid discounts are incentives that allow an original bid amount to be discounted for evaluation purposes in determining the lowest responsive, responsible bidder, while the original bid amount will be the basis for contract award.

Example: A $100,000 bid with a 7.5% bid discount would be evaluated at $92,500. However, $100,000 would be paid to the successful bidder.

Bid Discounts will be applied to CCWA certified SLBE prime bidders only. The use of certified SLBE sub-contractors will not establish eligibility to receive Bid Discounts. Depending on the bidder’s location, Bid Discounts will range between 7.5% and 10%.

The calculation of SLBE bid discounts shall be as follows:

There will be an applied tiered discount to bids based on what county the SLBE business is located.

10 percent for SLBE’s in Clayton County.

7.5 percent for SLBE’s within the next surrounding 10 counties (Cherokee, Cobb, DeKalb, Douglas, Fayette, Fulton, Gwinnett, Henry, Rockdale and Spalding).

(1) Discounts are given to Bidders who are SLBE prime bidders only.

(2) In the event of a tie bid between a discounted bidder and a non-discounted bidder, the discounted bidder (SLBE) will be recommended for the contract.

By signing the bid, the bidder is certifying that he/she has complied with the requirements of this program. Please contact Contracts, Compliance and Risk Management at ccwa_slbe_program@ccwa.us for more information on CCWA’s SLBE Program or visit our website at www.ccwa.us.

END OF SECTION

mailto:ccwa_slbe_program@ccwa.us http://www.ccwa.us/

Division 3 Contract Forms Section 1: Agreement Form

3-1.2

Contractor may submit to the Authority no more than one (1) pay application per week for a project work order and the submission shall be in such a form and matter with such other supporting data and content as the Authority may require and accompanied by the Authority’s waiver and release upon payment. The Authority shall pay the Back-Up Contractor net 30 days upon receipt of the invoice and upon acceptance of the work in accordance with the specifications. Each project work order shall be completed within the time period as agreed to by both parties at the time of the project work order issuance. If said work is not completed within the time frame stated on the project work order, the Back-Up Contractor shall be liable to pay to the

Authority, as liquidated damages the amount of $500.00 per calendar day for each and every day or part of a day thereafter that said work remains substantially incomplete for that particular individual project work order.

Payments will be made via regular US Mail.

3. TERM OF AGREEMENT: The term of this Agreement shall commence on the November 1, 2020. The Agreement shall remain in effect until October 31, 2021.

4. RENEWAL PROVISIONS: The Agreement may be renewed for the second and /or third 12-month period by mutual written consent by both parties with no changes in the terms and conditions.

5. WARRANTY ON SERVICES RENDERED: The Back-Up Contractor warrants its workmanship to be free from defects for a period of two (2) years from the date of final acceptance. The Back-Up Contractor further warrants that its workmanship will conform to all specifications and will perform as specified. Upon receipt of written notice of a defect in workmanship, the

Back-Up Contractor shall repair the defect in a timely manner at no expense to the Authority.

3-1.3

6. WARRANTY ON GOODS PROVIDED: The Back-Up Contractor warrants its goods for a period of two (2) years from the date of final acceptance.

Furthermore, the Back-Up Contractor warrants that goods ordered to specifications will conform thereto and to any drawings, samples, or other description furnished or adopted by the Authority, and will be fit and sufficient for the purpose intended; and that all goods are merchantable, of good material and workmanship, and free from defect. Such warranties, together with the Back-Up Contractor’s service warranties and guarantees, if any shall survive inspection, test, acceptance of, and payment for the goods and shall run to the Authority, its successors, assigns, customers at any tier, and ultimate user and joint users. Notices of any defect or nonconformity shall be given by the Authority to the Back-Up Contractor within fifteen (15) months after acceptance by ultimate user; provided however that in the event the goods are designed by the Back-Up Contractor, notice must be given within three (3) years after acceptance by ultimate user. The rights and remedies of the Authority concerning latent defects shall exist indefinitely, and shall not be affected in clause. The Authority may, at its option, and in addition to other remedies available at law, either (i) return for credit, (ii) require prompt correction or replacement of the defective or nonconforming goods, or (iii) have the defective items corrected or replaced at the Back-Up Contractor’s expense and deduct the cost thereof from any monies due the Back-Up

Contractor. The return to the Back-Up Contractor of…