Access_Control_Computer_Based_Training_(CBT)_Upgrade.pdf
PDF 127 KB Posted
- Attached to
- Access Control Computer Based Training (CBT) Upgrade State and local contract opportunity
- Solicitation number
- 26-463-SS / SG-00282
- Issued by
- Orange County, Orlando City, Florida
About this file
This is a Sole Source Procurement Notice issued by the Greater Orlando Aviation Authority for an Access Control Computer Based Training (CBT) system upgrade. The Aviation Authority seeks to upgrade its existing AirTera CBT system, which is used to train all new employees and retrain currently badged employees in compliance with TSA 1542 regulations under 49 C.F.R. Part 1542 for SIDA and non-movement area training. The upgrade deliverables include adding foreign language capabilities to the training modules, incorporating a new badge design, and integrating the Aviation Authority's updated branding throughout the system. The sole source notice was posted on February 4, 2026, with responses due by February 25, 2026, at 12:00 p.m., submitted electronically through the OpenGov e-Procurement Platform. The contract term is 12 months.
The estimated contract value is $249,000. The incumbent vendor is NATACS Acquisition LLC, operating as AirTera, which is the original designer and installer of the existing CBT system. The Aviation Authority has justified the sole source procurement based on the proprietary nature of the AirTera system and the vendor's exclusive technical knowledge and system integration with the Authority's badging identification management system. The Authority contends that a competitive procurement would require complete system replacement, which would be cost-prohibitive and operationally disruptive. As the contract value falls below $250,000, the Chief Executive Officer has sole authority to award the contract upon completion of the sole source evaluation period. No set-asides for disadvantaged enterprises have been identified in the procurement documents.
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Text version
26-463-SS / SG-00282
ACCESS CONTROL COMPUTER BASED
TRAINING (CBT) UPGRADE
TABLE OF CONTENTS
1. Sole Source Justification
2. Vendor Response
GREATER ORLANDO AVIATION AUTHORITY
Access Control Computer Based Training (CBT) Upgrade
1. Sole Source Justification
1.1. Summary
Procurement Details: The Aviation Authority is currently using AirTera's Access Control
Computer Based Training (CBT) system. This system is used to train all new employees and retrain all currently badged employees to ensure compliance with TSA 1542 regulations, outlined in 49 C.F.R. Part 1542 (SIDA and non-movement area training).
This upgrade includes adding foreign languages, incorporates the new badge design and the Aviation Authority's new branding.
Estimated Value: $249,000
Term (Years): 12 Months
Vendor: NATACS Acquisition LLC DBA AirTera
Justification: The AirTera CBT system is proprietary. AirTera is the original designer and installer of the Aviation Authority’s existing CBT system and AirTera has the technical knowledge to support and upgrade the system. AirTera hosts and maintains the system on their servers, and it is integrated with the Aviation Authority's badging identification management system.
Because the AirTera CBT system is proprietary, other contractors would not be able to access the information necessary to support and upgrade this system. Therefore, the use of other companies to perform this work may jeopardize the CBT system's integrity in its entirety.
A new competitive procurement will require replacement of the existing CBT system, which would be extremely cost prohibitive and disruptive to the badging process.
1.2. Background
Reference #: 26-463-SS / SG-00282
Subject: Access Control Computer Based Training (CBT) Upgrade
Greater Orlando Aviation Authority intends to award a procurement as a Single Source
Procurement in accordance with its Policy 450.03, and State of Florida Statute 287.057
(3) (c). Any responses received in reference to this Notice will be for the sole purpose of determining whether a competitive procurement is in the best interest of the
Authority. This is not a solicitation, and there is not a solicitation available.
A Single Source Procurement is a purchase that is directed to one (1) source because of standardization, warranty, or other factors, which for justifiable reasons, is found to be most advantageous for the Greater Orlando Aviation Authority, even though other competitive sources may be available. A Single Source Procurement is a non-competitive procurement method.
All are encouraged to complete Section 2. Vendor Response regarding their capability to provide the requested goods or services. All responses and questions must be in writing, submitted electronically via the OpenGov e-Procurement Platform ("Platform").
The determination not to compete this proposed action based on the responses to this
Notice is solely within the discretion of the Chief Executive Officer for purchases up to
$250,000.00, and at the discretion of the Aviation Authority Board for purchases that exceed $250,000.00.
Procurement details are listed herein.
1.3. Timeline
Sole Source Notice Posting Date February 4, 2026
Sole Source Notice Close Date /
Response Due Date
February 25, 2026, 12:00pm
2. Vendor Response
2.1. Company Name*
Maximum response length: 200 characters
*Response required
2.2. Company Address*
Maximum response length: 200 characters
*Response required
2.3. Contact Name and Title*
Maximum response length: 200 characters
*Response required
2.4. Contact Email and Direct Phone Number*
Maximum response length: 200 characters
*Response required
2.5. Statement of Capability*
The Respondent must provide a statement regarding their capability to provide the requested goods or services.
Maximum response length: 1000 characters
*Response required
2.6. Authorization Letter
Distributors and re-sellers are highly encouraged to include a statement from the product manufacturer stating that they are authorized to sell the product.
2.7. Additional Relevant Information
The Respondent may provide any other additional relevant information.
File details come from the government source that posted it. Updated .