Access Control Computer Based Training (CBT) Upgrade

The Greater Orlando Aviation Authority is conducting a sole source procurement for an Access Control Computer Based Training (CBT) system upgrade valued at approximately $249,000 with a 12-month contract term. The procurement encompasses upgrading the existing AirTera CBT system used to train all new employees and retrain currently badged employees in compliance with TSA 1542 regulations as outlined in 49 C.F.R. Part 1542, specifically covering SIDA and non-movement area training requirements. The upgrade deliverables include adding foreign language capabilities to the training modules, incorporating a new badge design reflective of current operations, and integrating the Aviation Authority's updated branding throughout the system. Key objectives focus on maintaining regulatory compliance while enhancing accessibility and operational efficiency of the training platform. The solicitation was posted on February 4, 2026, with responses due by February 25, 2026, at 12:00 p.m., submitted electronically through the OpenGov e-Procurement Platform. Prospective respondents must provide company information, contact details, a detailed statement of capability demonstrating qualifications to support the proprietary system, and an authorization letter if applicable.

The Aviation Authority has justified this sole source procurement based on the proprietary nature of the AirTera CBT system and the incumbent vendor's exclusive technical knowledge as the original designer and installer. NATACS Acquisition LLC, operating as AirTera, is the identified incumbent vendor currently hosting and maintaining the system on their servers with direct integration to the Aviation Authority's badging identification management system. The Authority contends that alternative competitive procurement would necessitate complete system replacement due to other contractors' inability to access the proprietary information required for system support and upgrades, making such replacement cost-prohibitive and operationally disruptive. No specific set-asides for disadvantaged enterprises or organizational restrictions have been identified in the procurement documents. The contract value of $249,000 falls within the Chief Executive Officer's authority threshold to award contracts up to $250,000, streamlining the approval process for the selected vendor upon completion of the sole source evaluation period.