A5 - SOW - TO_DMS TM Updates - Task Order_Rev1 - DRAFT.docx

SOW – DMS Tech Manual Updates – Task Order Statement of Work (SOW) for Defense Maritime Solutions, Inc. (DMS) Engineering Services

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 427, which is responsible for Surface Ship Propellers, Shafting, Waterjets, and Bow Thrusters.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Task Order are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Task Order between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Task Order shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Task Order do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Task Order does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Task Order activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

1.1 BACKGROUND

1.1.1 The Littoral Combat Ship Independence Class (LCS 2V) Waterjet system has seven (7) technical manuals for system basics, hydraulics, and control system.

1.1.1.1 LCS 6 through 26 and LCS 28 through 38 have different system configurations, therefore there are multiple manuals. Each configuration has three (3) manuals for its system layout; these are manuals for the propulsion system, hydraulics and lubrication, and the control system. The control system changes on LCS 32, so there are different control manuals between LCS 28 and 30, and LCS 32 through 38. However, on LCS 28 through 38 the propulsion system overview and the hydraulics and lubrication tech manuals are the same.

1.1.2 The technical manuals are out of date and need to be updated.

1.1.3 LCS 28 changed the layout of the Waterjet system, the tech manuals also needed a change with the system updates. Rather than writing a new manual, LCS 28 through 38’s manual is a copy and paste of the previous manuals with the information changed. A lot of information was missing when it was done this way. There are many instances in the LCS 28 and follow (AF) tech manuals that mention and discuss LCS 6 through 26 configuration and lack the details for the LCS 28AF configuration. Comment by Lin, Daniel J CIV USN NSWCDIV PHL PA (USA): This seems like a separate thought/idea.

1.1.4 Code 427 is responsible for providing the most accurate and updated technical information to the fleet. The inconsistencies and inaccuracies in the current tech manuals need to be corrected.

1.2 SCOPE OF WORK

1.2.1 The contractor shall review and edit all LCS 2V Waterjet technical manuals as called out in Section 2.0.

1.2.2 In support of these efforts, the contractor shall conduct all checks as defined in Section 3.0 of this SOW. These findings shall then be provided to the DMS engineering team and NSWCPD Waterjet Team (Code 427) for review and analysis and to determine if any additional edits need to be made. Upon completion of this review, the contractor shall develop and deliver a detailed report outlining all edits made.

2.0 APPLICABLE DOCUMENTS

2.1 NAVSEA S9247-AR-MMC-010 Rev 04 (15 July 2024), Technical Manual for Waterjet Propulsion System; Models WLD 1500 SR and WLD 1720 SR; Operation and Maintenance Manual; LCS 6-26 Hulls

2.2 NAVSEA S9247-AR-MMC-A10 Rev 01 (15 November 2024), Technical Manual for Waterjet Propulsion System; Models WLD 1500 SR and WLD 1720 SR; Operation and Maintenance Manual; LCS 28 and Follow Hulls

2.3 NAVSEA S9247-AR-MMC-020 Rev 03 (15 September 2025), Technical Manual for Waterjet Hydraulic and Lubrication System; Model WLD 1500 SR and WLD 1720 SR; Installation, Operation and Maintenance Manual; LCS 6 – 26

2.4 NAVSEA S9247-AR-MMC-A20 Rev 00 (15 April 2024), Technical Manual for Waterjet Hydraulic and Lubrication System; Model WLD 1500 SR and WLD 1720 SR; Installation, Operation and Maintenance Manual for LCS 28AF

2.5 NAVSEA S9247-AS-MMC-010 Rev 00 (01 November 2013), Technical Manual for Waterjet Control System; Lipstronic/j LCS

2.6 NAVSEA S9247-AS-MMC-A10 Rev 00 (15 November 2023), Technical Manual for Waterjet Control System; Lipstronic/j LCS 28, 30

2.7 NAVSEA S9247-AS-MMC-B10 Rev 00 (15 December 2024), Technical Manual for Waterjet Control System; Lipstronic/j LCS 32AF

These documents can be referenced at: https://mbps.navsea.cloud.navy.mil/Windchill/app/

The Contractor shall reference and utilize the latest version available when performing tasks within this SOW. Comment by Lin, Daniel J CIV USN NSWCDIV PHL PA (USA): Is this necessary? The references above are all the latest version. Comment by Grimes, Kayleigh A CIV USN NSWCDIV PHL PA (USA): This wording is in the contract template

3.0. REQUIREMENTS Comment by Lin, Daniel J CIV USN NSWCDIV PHL PA (USA): Are we not including things/topics that we want modified/added/deleted from the TMs that we already know about in the requirements? Comment by Richards, Samuel J CIV USN NSWCDIV PHL PA (USA): We should be providing a document that lists specific changes and requirements like we did with 1V TM Comment by Grimes, Kayleigh A CIV USN NSWCDIV PHL PA (USA): We can provide the list we have as a document, or mention bigger changes. I feel like you said to make it generic and then we can give them a list, but I could be wrong

3.1 The contractor shall provide labor required to complete the scope of work described in Section 1.2. In support of these efforts, the following requirements are established. Comment by Lin, Daniel J CIV USN NSWCDIV PHL PA (USA): What materials, equipment, special tools, and technical expertise is required to update the TMs?

3.2 The contractor shall develop, submit and maintain a project plan that demonstrates the contractor’s understanding of the task order requirements and establishes critical and measurable task milestones (CDRL A001). The project plan shall also include the requisite tasks and sub-tasks that connect the project milestones, and the predecessor/successor relationship of each task and sub-task, such that a clear path to task completion is represented. For each task and sub-task, baseline start/end dates and task durations shall be established. As the project progresses, actual start/end dates and revised (if necessary) task durations shall be included in revisions to the project plan, in addition to the baseline start/end dates. The contractor shall attach a completion percentage to each task and sub-task, and the percentage complete for each task shall roll up to the milestone and overall project levels, such that a clear and supportable completion percentage is reflected at the task order, milestone and task/sub-task levels. The first submittal of the project plan shall be no later than two weeks after task order award, and subsequent submittals shall be made in conjunction with each bi-weekly status meeting.

3.3 The contractor shall schedule and conduct monthly meetings, not to exceed 1-hour in duration each. Required attendance shall include at least one (1) technical representative each from the contractor and the Government, and at least one (1) programmatic lead or managerial representative from the contractor. During these status meetings, the contractor shall discuss progress made since the previous meeting, work anticipated to be completed in the ensuing period, problem areas encountered and other topics relevant to the execution of this task order. The contractor shall submit via email, discussion items and talking points and an updated project plan at least one day prior to each meeting. After the completion of each bi-weekly status meeting, the contractor shall develop and submit meeting minutes (via email). Meeting minutes shall be submitted no later than three business days after each bi-weekly meeting.

3.4 The contractor shall take the current technical manuals to review and make edits. Code 427 wants edits made, including but not limited to the following.

3.4.1 Correct and verify all configuration inconsistencies between all the referenced tech manuals. For example, S9247-AR-MMC-A20 calls out the use of a PTO pump, which is not used in the LCS 28 through 38 configuration.

3.4.2 S9247-AR-MMC-010 has sections of S9247-AR-MMC-020 embedded in the manual. These sections should be removed so the manuals are separated between propulsion system overview and hydraulics and lubrication.

3.4.3 S9247-AR-MMC-A10 has sections of S9247-AR-MMC-A20 embedded in the manual. These sections should be removed so the manuals are separated between propulsion system overview and hydraulics and lubrication.

3.4.4 With the LCS 2V ships being deployed around the world, sometimes at inaccessible locations, the troubleshooting sections shall include more specific troubleshooting methods for common issues that have been experienced throughout the lifecycle of LCS 2V. This should provide the necessary information for ship's force to troubleshoot and diagnose problems.

3.4.5 In each of the manuals, the contractor should review and update all parts lists and drawings to scrub out any obsolete components. Any obsolete components should be updated across all documentation.

3.4.6 There are missing parts details, obsolete parts that need to be changed, and incorrect and missing drawings for the Local Indicator Panel, Waterjet Control Unit, Local Control Panel across all referenced Lipstronic tech manuals.

3.4.7 There are wiring diagram inconsistencies across S9247-AS-MMC-010 and S9247-AR-MMC-020. This must be updated so troubleshooting can be done correctly.

3.5 The contractor shall complete Contract Status Reports (CDRL A001) once a month on all the edits that have been made.

3.6 The contractor must send edits to Code 427 for review. The contractor shall not make any changes without approval from Code 427.

3.7 The contractor shall write a final report (CDRL A002) once all the changes have been made. This report should include all recommendations for the edits to be made, and an attached copy of each of the technical manuals

4.0 DATA REQUIREMENTS

The following CDRL Reports should be used:

· CDRL A001, Contract Status Report

· CDRL A002, Technical Report

5.0 SECURITY REQUIREMENTS

5.1 SECURITY TRAINING. The Contractor is responsible for completing all required Government mandated training to maintain security and network access to government sites and IT systems to include but not limited to: Antiterrorism Level 1 Awareness; Records Management in the DON: Everyone's Responsibility; Training and Readiness: The Active Shooter; NAVSEA Introduction to Controlled Unclassified Information; Operations Security (OPSEC); NAVSEA Counterintelligence Training; Privacy and Personally Identifiable Information (PII) Awareness Training; NAVSEA Physical Security training and Cybersecurity 101 Training. Certificates of successful completion shall be sent to the COR and as otherwise specified in the contract.

5.1.1 In accordance with the National Industrial Security Program Operating Manual (NISPOM) (37 CFR Part 117), Contractor personnel that require access to Department of Navy (DON) information systems and/or work on-site require an open investigation or favorable adjudicated Tier 3 investigation. An interim clearance is granted by DCSA and recorded in the Defense Information System for Security (DISS). Must have a favorable fingerprint an open or closed investigation with a favorable adjudication in DISS is required prior to issuance of a badge providing access to NSWCPD buildings. Furthermore, if the Navy Central Adjudication Facility has made an unfavorable determination, access will be denied. For Common Access Card (CAC) you must have an open investigation and/or a favorably adjudicated investigation. Interim security clearance is acceptable for a CAC.

Access will be denied for anyone that has eligibility pending in DISS. Vetting through the National Crime Information Center, Sex Offender Registry, and the Terrorist screening database shall be process for a contractor that does not have a favorable adjudicated investigation.

5.1.2 Within 30 days after contract award, the contractor shall submit a list of all contractor personnel, including subcontractor employees, who will have access to DON information systems and/or work on-site at one of the NSWCPD sites to the appointed Contracting Officer Representative (COR) via email. The contractor shall provide each employee's first name, last name, contract number, the NSWCPD technical code, work location, whether or not the employee has a CAC and or Standard Access Control Badge (SACB), the systems the employee can access (i.e., NMCI, RDT&E), and the name of the Contractor's local point of contact, phone number and email address. Throughout the period of performance of the contract, the Contractor shall immediately provide any updated information to the COR when any Contractor personnel changes occur including substitutions or departures.

5.2 ON SITE WORK. Contractor personnel that require a badge to work on-site at one of the NSWCPD sites must provide an I-9 form to verify proof of citizenship. The I-9 form should be signed by the company Facility Security Officer or the company Human Resource Department. In addition to the I-9 form, Contractors shall also bring their birth certificate, current United States Passport or naturalization certificate and state issued REAL ID to the NSWCPD Security Officer at the time of badge request to verify citizenship. Any contractor that has unfavorable information that has not been favorably adjudicated, by Department of Defense Central Adjudication Facility (DOD CAF) will not be issued a badge. Finally, contractors shall supply a copy of their OPSEC Training Certificate or other proof that the training has been completed.

5.3 DD254 REQUIREMENT.

Not applicable.

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements, which may include the NSWCPD Contractor OPSEC Plan. When the NSWCPD Contractor OPSEC Plan is required, the contractor shall return acknowledgment of the plan within 15 days of receipt. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations.

Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

5.4.5 This SOW has been reviewed against the requirements of SECNAVINST 4200.35. SAIRC controls are not required

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI). All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

5.6 PLANNING, PROGRAMMING, BUDGETING AND EXECUTION (PPBE) DATA. When contractor employees, in the performance of their duties, are exposed to Planning, Programming, Budgeting and Execution (PPBE) data, a Non-Disclosure Agreement (NDA) with all affected contactor personnel must be executed in coordination with the COR and PCO to ensure safeguarding disclosure of this data.

5.7 U-NNPI SECURITY REQUIREMENTS

Not applicable.

5.8 U-NNPI

Not applicable.

6.0 PLACE OF PERFORMANCE Comment by Author: we should look at this again

6.1 The contractor's primary place of performance shall be at the Contractor’s facilities in Virginia Beach, VA. 100% of the work should occur at the Contractor’s facility.

6.1.1 The Government will not provide office space, phones, fax machines, computers, printers or other related work accommodations or equipment for Contractor personnel under this Contract.

7.0 TRAVEL

Not applicable.

8.0 GOVERNMENT FURNISHED PROPERTY

Not applicable.

9.0 GOVERNMENT FURNISHED INFORMATION

Not applicable.

10.0 PURCHASES

Not applicable.

11.0 COUNTERFEIT MATERIAL PREVENTION

11.2 Non-Electronic Materials

11.2.1 Department of the Navy contractors (and their subcontractors at all tiers) who obtain critical or high risk materiel shall implement a risk mitigation process as follows:

11.2.1.1 If the materiel is currently in production or currently available, materiel shall be obtained only from authorized suppliers

11.2.1.2 If the materiel is not in production or currently available from authorized suppliers, materiel shall be obtained from suppliers that meet appropriate counterfeit avoidance criteria

11.2.1.3 Contractor shall notify the contracting officer when critical or high risk material cannot be obtained from an authorized supplier.

11.2.1.4 Contractor shall take mitigating actions to authenticate the materiel if purchased from an unauthorized supplier

11.2.1.5 Contractor shall report instances of counterfeit and suspect counterfeit materiel to the contracting officer and the GIDEP as soon as the contractor becomes aware of the issue.

12.0 PERSONNEL

Not applicable.

13.0 NSWCPD ELECTRONIC COST REPORTING AND FINANCIAL TRACKING (ECRAFT) SYSTEM

Not applicable.

14.0 SPECIAL REQUIREMENTS

Not applicable.