029_State+Contract+Summary-Updated.docx

ND STATE CONTRACT INFORMATION

2745 Main Ave Fargo, ND 58103 Contact: Randy Schmitz, randy@brencoonline.com 701-282-2225

CONTRACT INTRODUCTION

This contract is the purchase of various high quality laundry products and service of laundry dispensing equipment.

COOPERATIVE PURCHASING

This contract is a cooperative purchasing contract established pursuant to North Dakota Century Code (NDCC) sections 54-44.4-13. This contract is made available to state entities, institutions under the jurisdiction of the State Board of Higher Education, other government entities (including counties, cities, townships, public primary and secondary educational entities, governmental boards and commissions), nonprofit entities established on behalf of public entities, tribal agencies, transportation providers under N.D.C.C chapter 39-04.2, and the International Peace Garden. Participation in this open-ended contract is not mandated; therefore, the estimated volume of this contract is not known.

Cooperative Governmental Entity Participation: The SPO Contract Administrator will verify that the government entity is eligible for cooperative purchasing within this contract, therefore confirmation of a cooperative governmental entities ability to join this contract must be reviewed before a Participating Addendum may be executed. Contact the SPO Contract Administrator listed on the contract.

PARTICIPATING ADDENDUMS

A Participating Addendum (PA) must be completed and executed prior to contractor performing services (See Attachment - Participating Addendum) will be executed by each participating state agency or cooperative governmental entity. The Participating Addendum is part of the contract between the Contractor and the Participating Entity. The Participating Addendum is subject to the terms and conditions of the State Contract, and it may also modify terms and conditions specific to that Participating state agency or cooperative entity (e.g., security requirements, site access instructions, on-site service requirements, parking permits requirements, billing address, etc.) that will define contractor service terms. State reserves the right to add or delete locations requiring product and service at any time.

A copy of the executed Participating Addendum (PA) by both parties must be sent to the State Procurement Office Contract Administrator within 5 days. The executed PA may be emailed as an attached PDF.

F.O.B. POINT AND FREIGHT

Delivery and passage of title under this contract shall be as follows:

Delivery of any order of $500.00 or more will be F.O.B. Destination, to any North Dakota location. The freight is to be included in the price of the products. Title will pass to Purchasing Agency or Cooperative governmental entity upon delivery to the specified destination.

PRICING

See attachment A.

INSTALLATION OF LAUNDRY DISPENSER EQUIPMENT

CONTRACTOR RQUESTS A 14 DAY LEAD TIME FOR DISPENSER INSTALLATION. CONTACT REPRESENTATION FOR SCHEDULING OF INSTALLATION.

a) The awarded contractor must visit each participating state facility and meet with facility staff to determine provisions for the installation of dispensing equipment for the commercial residential and commercial laundry equipment. State shall review and approve the planned dispenser installation plan and related timelines.

b) Prior to the installation of dispensers, the awarded contractor and the participating entity (respective state facility plant services supervisor or state contact) shall complete and execute the Participating Addendum and send copy to State Contract Administrator as required. See attachment: PARTICIPATING ADDENDUM.

c) The awarded contractor shall deliver the installed dispensers to the designated state facility personnel and execute the participating addendum listing the description and location for each dispenser. Contractors retain ownership of the dispensing equipment they have installed. The awarded contractor shall be responsible for the dispensers from the time they are removed from the laundry equipment until state facility personnel receive them. The removal of dispensers shall be a coordinated effort between the state plant staff management and the awarded and previous contractor. The state facility personnel shall be responsible for the safekeeping of the removed dispensers until picked up by the previous contractor within 90 days of removal from the laundry equipment. State will not ship the dispensers back to the contractor; it is required that they be picked up at an agreed upon site. Dispensers remaining past 90 days after removal will become equipment of the State.

d) State will provide standard water hoses and connectors that remain with the commercial laundry equipment. If contractor requires a special connector or part not included as part of the water hose owned by the state, the contractor shall furnish the connector or part.

e) Dispensing equipment shall meet requirements that will provide minimum exposure to concentrated compounds for the safety and health of users.

f) The system shall be a closed system that shall automatically dispense products from respective laundry product containers into the commercial laundry equipment.

g) The system shall utilize special positive displacement pumps and solid state electronic control for accurate dispensing.

h) The system shall automatically inject the proper amount of product for each load, allowing flexibility according to work classifications. The system shall have optional add-on detergent pump for higher volume detergent output as for laundry equipment larger than 150 pounds dry weight capacity.

i) All dispensers furnished by the contractor shall be high quality models. Installation shall be made in accordance with acceptable engineering practices.

j) A licensed journeyman plumber is required to connect all dispensers to potable water sources at all dispenser related locations.

k) All electrical wiring and connections shall be in compliance with the National Electrical Association Codes. Dispensers must be 110V compatible and conform to all electrical and plumbing codes. Currently all dispensers are equipped for electrical and water hook-ups. A licensed journeyman electrician must install needed wiring if dispensers are to be ‘hard-wired’ to the laundry equipment.

l) The dispenser and installation shall be of such design that the unit may be removed at the termination of the contract period without interruption of service or without additional costs for parts and labor. The awarded contractor shall install dispensing equipment within two to four weeks from starting date of contract period, or when notified by the using facility of anticipated date of beginning use of contractor’s products.

The awarded contractor must safely remove all dispensers of the former contractor, and repair any unneeded installation holes to the satisfaction of the State.

SERVICING OF LAUNDRY DISPENSER EQUIPEMENT

Contractor is solely responsible to provide approximate semi-annual on-site service calls. Contractor shall give at least a two business day notice to each state facility liaison when semi-annual service calls are planned at a secure facility by technically trained service personnel with practical experience in servicing commercial laundry equipment. In addition, when requested and within 24 hours of said request, the vendor(s) shall make emergency service calls to handle problems requiring immediate attention and correction to dispenser(s) and/or dispenser installation(s) to include all parts and labor.

Alternately, contractor may coordinate a schedule of routine maintenance service upon agreement with the State. It shall be the contractor’s responsibility to:

a) At the time of each quarterly service (and any emergency) visit, a written service report shall be completed; and one service report copy shall be retained by participating state agency;

b) Inspect and properly maintain dispensers installed by the contractor for efficiency and safety;

c) Analyze water conditions for hardness, iron, and bicarbonate content;

d) Inspect laundry equipment functioning mechanical parts, gauges and valves. Provide adjustments;

e) Clean dispenser(s) and all other mechanical dispensing parts;

f) Check dilution rates and make adjustments for laundry product dispenser for optimum concentration and temperature;

g) Review with facility personnel the efficiencies of the laundry equipment and dispensing equipment dilution rate adjustments;

Advise operators or supervisor on optimal use of contractor supplied products to achieve the highest degree of product performance.

REPAIR OF DISPENSER EQUIPMENT

a) If, in the opinion of the State, laundry product dispensers are in need of repair, contractor will have 24 hours to respond to an on-site to the request for service. If, in the opinion of the State, the repair on-site service call can be delayed beyond the 24 hours, a timeline may be negotiated with the contractor.

b) Emergency service calls require immediate response from the Contractor. The Emergency response phone number will be included by the bidder in the Attachment 3-bid response tab 3-3 service representative response.

c) Contractor shall repair the dispenser and repeat testing and calibration as needed.

Contractor will replace the contractor installed dispensers that are malfunctioning, in the sole opinion of the State, at no cost. Replacements shall be furnished as agreed with participating entity. Repeated malfunctioning of dispensers may be cause for termination of the contract. information.

image1.png