A250062 - NEXCOM SECTION C Rev 5- FINAL.docx

SECTION C

STATEMENT OF WORK

SECTION C

DESCRIPTION/SPECS./WORK STATEMENT

C-1. PROJECT INFORMATION

Project Location: Navy Lodge Yokosuka Bldgs. 1315 & 1316, Tomaricho, Yokosuka, Kanagawa 238-0001, Japan at Commander Fleet Activities Yokosuka.

Project Budget: Between $1,000,000 and $2,000,000

Project Description:

This project involves the full replacement of two aging traction-type passenger elevator systems serving Towers 1315 and 1316. Originally installed in 2004, the existing elevators have reached the end of their service life and have experienced a steady increase in operational failures over the past two years. The current elevator model is obsolete, and replacement parts now require custom fabrication, resulting in significant repair delays and extended downtimes.

Frequent malfunctions have negatively impacted hotel operations, including delays in furniture installation, guest complaints, staff disruptions, and safety concerns. Elevator outages have caused major inconvenience, particularly for guests on upper floors and for housekeeping services. Past incidents include elevators stalling, shaking with occupants inside, and extended downtimes lasting days due to the unavailability of parts.

Anticipated Completion: The anticipated completion time of this project is 440 calendar days from the issuance of the Notice to Proceed (NTP).

C-2. PROJECT SCOPE OF WORK

1. Contractor Responsibilities:

1.1 The Contractor shall provide a complete design package with specifications to include demolition, renovation, calculations, details, and construction materials/methods as described throughout this RFP. The work includes providing all labor, materials, management, supervision, and equipment necessary to complete the work defined by this RFP. All work shall comply with applicable UFCs; International Building Code; Local, State and Federal Laws and Regulations; industry and construction codes and standards; manufacturer’s specifications and recommendations; and all contract special provisions, terms and conditions.

1.2 The Contractor shall clean-up areas of work daily, provide containers for trash removal/disposal, and properly dispose of any construction debris at an appropriate dumpsite off base.

1.3 The Contractor shall provide storage containers for new equipment prior to installation.

1.4 The Contractor shall submit proposed laydown areas, including location, on-site plan, required area dimensions, and written containment plan.

1.5 The Contractor shall visit the project site to collect all necessary data related to existing conditions, structures, surroundings, appurtenances, and any other elements that may be impacted by or are relevant to this project. The Contractor is responsible for verifying actual site conditions and ensuring the accuracy of all collected information, including but not limited to quantities, dimensions, and measurements. This verification is critical to support the adequacy of the design and the successful execution of construction. The Contractor shall provide the Navy Lodge with a minimum of 72 hours’ notice prior to any site visit.

1.6 The Contractor is responsible for verifying all utility data and conducting its own utility and survey to determine the exact location of all utilities.

1.7 Upon project completion, the contractor shall provide the following:

1.7.1 As-built drawings (CAD and PDF), as needed

1.7.2 As-Built Half-Size Drawings, as needed

1.7.3 Engineering calculations

1.7.4 Operations & Maintenance (O&M) manuals

1.7.5 Warranty information and cleaning instructions

1.7.6 Minimum 10% of the flooring for maintenance stock

1.7.7 All required services according to the specifications contained herein and in accordance with the publications listed below

1.8 All fixtures, equipment, finishes, and colors must be approved by NEXCOM Hospitality Group (NHG).

1.9 The Contractor shall provide all necessary designs and engineering to complete the scope of work. Detailed drawings shall include, but are not limited to:

1.9.1 Elevator car and hoistway layout

1.9.2 Control systems and interface panels

1.9.3 Machine room configuration

1.9.4 Power and electrical connections

1.9.5 Fire alarm and emergency system integration

1.9.6 Structural modifications (if required)

1.9.7 Door and landing interface details

1.9.8 Accessibility and ADA-compliant features

1.9.9 Any other necessary components for a fully functional, code-compliant elevator system

All designs and drawings must comply with local codes, safety standards, and NAVFAC requirements. Submittals must be approved by NAVFAC and NEXCOM before procurement and installation.

1.10 The Contractor shall provide all necessary equipment, materials, and labor for the complete replacement of two passenger elevators, including the removal of the existing systems, installation of new elevators, and any required modifications to building infrastructure. Relevant documentation, including O&M manuals, must be submitted to the Point of Contact (POC) for review and approval.

1.11 The Contractor shall provide a detailed schedule showing work sequencing and durations. The Contractor shall coordinate with the General Manager (GM) and Project Manager (PM) ahead of time on sequencing, and to incorporate non-preferred construction dates into schedule to mitigate impact to construction completion date.

1.12 The Contractor shall coordinate and receive approval by the General Manager and NHG the schedule for any outages, especially power and HVAC. Scheduled outages should be no greater than 4-hours in a single day. Contractor shall provide a minimum of seven (7)-day notice for scheduled outages so that Navy Lodge can notify staff and guests. The Contractor shall avoid disruptions during peak hours.

1.13 The Contractor shall provide all required services according to the specifications contained herein and in accordance with the publications listed below.

1.14 The Contractor shall note that any work completed outside of this SOW is at risk for non-payment.

2. Price Breakdown:

Contractors submitting proposals should provide a comprehensive price breakdown for each individual element associated with the contract line items mentioned in this RFP. Clear identification of units, unit pricing, quantities, materials, equipment, and labor is required.

3. Scope Details The Contractor shall provide all necessary services, materials, labor, and equipment to fully modernize and replace two aging elevator systems serving Navy Lodge Buildings 1315 and 1316 at Commander Fleet Activities Yokosuka, Japan. The scope includes engineering design, construction, installation, cab refinishing, testing, and commissioning for the new elevator systems. The existing elevators are Fujitec-manufactured traction-type units, each with a capacity of 1,450 kilograms and an operational age of 19 years. The Elevator Designer of Record (EDR) shall develop all required shop drawings and ensure full compliance with applicable local codes, safety regulations, NAVFAC requirements, and NEXCOM standards.

Engineering & Pre-Construction Activities

3.1 Conduct a pre-construction assessment of site conditions, including:

3.1.1 Proposed laydown areas

3.1.2 Safety protocols

3.1.3 Site access requirements

3.1.4 Condition survey of the existing elevator systems

3.1.4.1 Conduct a condition survey of the existing elevator systems to identify components that may be reused and those that require replacement. Findings shall inform the design and help optimize cost and construction efficiency.

3.2 The Contractor shall conduct a kickoff meeting within 21 calendar days of contract award. The meeting shall include key stakeholders such as representatives from NEXCOM, the Contracting Officer, and other relevant parties. The Contractor shall present the project approach, schedule, key milestones, and coordination requirements. Meeting minutes shall be documented and submitted to the Contracting Officer within seven (7) calendar days following the meeting.

3.3 Provide complete engineering and design services to develop elevator systems that meet current building codes, accessibility requirements, and NEXCOM Hospitality Group (NHG) operational needs.

3.4 Develop and submit detailed architectural, mechanical, electrical, and structural drawings and specifications for review and approval.

3.5 Submit design documents for review and approval by relevant stakeholders, including base authority and NEXCOM, ensuring compliance with project requirements and standards. Allow up to 28 working days for review. Design submissions shall include the following three phases:

3.5.1 35% Design Submittal: The initial design shall include the conceptual approach, system layout, major components, and general code compliance. Preliminary calculations and high-level design elements shall be provided.

3.5.2 90% Design: This submittal shall reflect a nearly complete design, incorporating feedback from the 35% review. Detailed engineering for all components and system integration shall be included.

3.5.3 Final 100% Design: The final submission shall include complete drawings, specifications, and all supporting documentation, fully compliant with applicable codes and project requirements.

3.5.4 Each submittal package shall be in accordance with the matrix outlined in Section D of this contract.

3.6 Design Review meetings shall be conducted via conference call. The contractor shall conduct formal reviews at two key stages:

3.6.1 Preliminary Design Review (PDR) – 35% Design Level

3.6.2 Critical Design Review (CDR) – 90% Design Level

3.7 Provide a detailed project schedule, including work sequencing and timelines, ensuring minimal disruption to hotel operations.

3.8 Coordinate service disconnections with Navy Lodge at least seven (7) calendars days before shutdown.

Procurement of New Elevator System

3.9 Procure complete elevator systems for both towers, including:

3.9.1 Hoistway equipment

3.9.2 Control systems and interface panels

3.9.3 Door operators and power units

3.9.4 Call stations and lighting

3.9.5 Other necessary components

3.9.6 All elevator control systems and user interface components shall be bilingual-compatible to support both local and Base-level maintenance personnel.

3.10 Coordinate with suppliers for timely delivery of all materials and long-lead items.

3.11 Ensure all procured equipment is compliant with NAVFAC standards, ADA accessibility guidelines, and applicable safety codes.

Demolition and Removal of Existing Systems

3.12 Remove all non-structural components of the existing elevator systems, including but is not limited to:

3.12.1 Controls and associated wiring

· Where feasible, evaluate existing wiring for potential reuse to reduce material waste and minimize disruption.

3.12.2 Power units

3.12.3 Door operators

3.12.4 Hoist machines

3.12.5 Counterweight frame and filler (if applicable)

3.12.6 All other obsolete mechanical or electrical components

3.13 Properly disconnect and decommission each elevator prior to removal.

3.14 Dispose of all removed elevator components in an environmentally responsible manner in accordance with Japanese environmental regulations and NAVFAC requirements.

Elevator Cab Refurbishment

3.15 Refurbish the existing elevator cabs; do not replace.

3.16 Remove all existing interior finishes and replace with new finishes, including:

3.16.1 Wall panels

3.16.2 Flooring

3.16.3 Ceiling panels

3.16.4 LED lighting fixtures

3.16.5 New call buttons and controls

3.17 All new finishes must comply with Navy Lodge interior design standards and be approved by the NEXCOM Hospitality Group (NHG).

Installation of New Elevator Systems

3.18 Install new elevator system components in each tower. The existing elevator cab shall remain and will not be replaced.

3.18.1 Hoistway and counterweight systems

3.18.2 Electrical and control systems, utilizing existing conduits and wiring where feasible and code-compliant

3.18.3 Door operators and landing mechanisms

3.19 Integrate new systems with building infrastructure, including:

3.19.1 Emergency power supply systems

3.19.2 Fire alarm and life safety systems, using existing conduits and wiring where possible and in compliance with applicable codes

3.19.3 Building Management Systems (BMS), ensuring compatibility and proper interface

3.20 Perform all necessary structural modifications required to support the installation of new elevator equipment and ensure full compliance with applicable building codes and standards.

Communications:

3.21 Provide and install a communication line in each elevator cab to enable direct connection to the Regional Dispatch Control. This shall include all necessary work to ensure reliable, code-compliant phone connectivity from each cab to the designated communication infrastructure on base.

3.21.1 If required, the Contractor shall splice the new communication cable with existing infrastructure at the nearest approved handhole or junction point. All splicing work shall be performed using weather-resistant enclosures and materials suitable for outdoor and in-ground conditions. The Contractor shall coordinate with base communications personnel to identify the appropriate connection point and ensure compatibility with existing systems.

Testing and Commissioning

3.22 Conduct full functional testing of the new elevator systems, including:

3.22.1 Load tests

3.22.2 Safety and emergency system tests

3.22.3 Accessibility and performance evaluations

3.23 Ensure all systems pass inspection and meet applicable codes and NAVFAC acceptance criteria.

3.24 A pre-acceptance inspection and testing shall be performed by a third-party Qualified Elevator Inspector (QEI) to verify compliance with all safety and performance standards prior to final acceptance.

3.25 Final acceptance inspections and testing will be conducted by NAVFAC PW52, and all findings from the third-party QEI inspection shall be addressed prior to scheduling the NAVFAC inspection.

Project Completion and Close-Out

3.26 Deliver all documentation upon project completion, including:

3.26.1 Condition survey of the existing elevator systems

3.26.2 Operations and Maintenance (O&M) manuals

3.26.3 Engineering calculations

3.26.4 As-built drawings

3.26.5 Warranties and cleaning instructions

3.26.6 Service agreements

3.27 Obtain final approval from all stakeholders for the completed elevator systems.

3.28 Submit a final project report and closeout documents to Contracting Officer and NEXCOM PM.

4. Special Conditions:

4.1 Offerors are urged and highly encouraged to visit the site where design and construction services are to be performed. Arrangements for a site visit may be made in accordance with section L-24. The Contractor shall examine the site and determine for themselves the existing conditions and general character of the site. Claims for additional costs due to conditions that could have been verified by site investigation will not be authorized. These will be self-guided tours of the project site with no clarifications provided. Requests for clarifications must be submitted in writing to the Contracting Officer as specified in section L.

4.2 Any requested changes or alterations to the SOW shall be immediately sent to the Contracting Officer for approval, as only a warranted Contracting Officer is authorized to amend a SOW.

4.3 Questions regarding design, coordination, and/or interpretation of RFP requirements during the proposal phase and any requested changes or alterations to the SOW shall be directed to the Contracting Officer in writing. A warranted Contracting Officer is the only individual authorized to amend a SOW.

4.4 This project will be executed as a "design/build" contract. The design/build contractor will assume full responsibility for both the development of any required designs and the construction of complete and functional facilities.

4.5 Buildings 1315 and 1316 will remain operational. The contractor shall coordinate with the GM and NHG to take all precautions to safely redirect automobile traffic, foot traffic, and life safety egress during construction for all staff and guests.

5. Permits:

5.1 The Contractor shall obtain and pay for all permits required by authorities having jurisdiction. The Architect/Engineer of Record shall certify completion of construction for all permits prior to final acceptance.

5.1.1 The Contractor shall prepare and submit the applications for all permits to the COR who will submit them to the applicable base agencies.

5.1.2 The Contractor shall be responsible for compliance with all permit requirements.

5.2 The Contractor shall prepare and submit all required close-out documentation as soon as the permitted renovations have been constructed, in accordance with UFGS 01 78 00 closeout submittals, and accepted to the COR who will submit them to the applicable base agencies.

5.3 The Contractor shall be responsible for compliance with all permit requirements. As-built drawings required by the permits will be in addition to all others generated by the proposed contract. The contractor shall submit close-out documentation for each permit as required by the issuing authority and obtain acceptance of that documentation prior to final acceptance of the project and final payment by the NAFI.

6. Environmental Requirements:

6.1 The Contractor shall comply with all applicable Department of Defense, U.S. Navy, Federal, and Japan environmental statutes and regulations that are applicable.

6.2 In the event the Contractor is to bring any hazardous material to the project site, the Contractor shall notify the Contracting Officer of the approximate quantities of the material to be used on the project and shall supply a Safety Data Sheet (SDS) of those materials in English.

6.3 The Contractor shall be responsible for maintaining the work site to prevent the spread of contamination, provide for the safety of all individuals near the work site areas, and prevent the release of any contaminants to the environment. Any containers used by the Contractor on the project site to store hazardous materials, including petroleum products, will be stored within secondary containment structures.

6.4 The Contractor shall immediately report to the Contracting Officer to discuss any issues or incidents that may indicate potential imminent risk to contracted, federal, or local personnel, the public at large or the environment. Following the notification, the contractor shall be available to the Contracting Officer for instructions regarding remediation of the release.

7. Environmental Awareness Training

7.1 All Contractors and Subcontractors are required to take Environmental Awareness Training through the Environmental Compliance Assessment, Training and Tracking System (ECATTS) before the start of construction.

7.2 Additional training and/or certification may be required for management of specific environmental media such as asbestos and lead abatement.

7.3 Training certificates shall be submitted to the Contracting Officer before work begins. Certificates shall be included as an appendix in the Environmental Protection Plan.

8. Environmental Protection Plan

8.1 The Environmental Protection Plan shall be project/site specific and address all of the relevant environmental media risks and regulatory requirements.

8.2 The Contractor shall provide the Contracting Officer with a Draft (electronic copy) and Final (electronic and hard copy) version of the Environmental Protection Plan.

8.3 The Environmental Protection Plan shall address the planning on capturing and disposing of the Ozone Depleting Substances (ODS). Copies of the e-Tracking to be submitted upon completion.

C-3. DESIGN REQUIREMENTS

The requirements included in this Section establish the basic parameters for design of the various project elements. The Contractor shall design all necessary architectural, civil, structural, mechanical, and electrical systems in accordance with the requirements and parameters established herein. The following codes and regulations in C-4, are applicable, but not necessarily all-inclusive, codes, standards, and permits relative to the development of this project.

C-4. CODES AND REGULATIONS

The project’s construction shall be in accordance with the applicable codes, standards, design parameters, or regulations as follows. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

1. Unified Facility Criteria Building Code and General Building Construction: International Building Code and the Unified Facilities Criteria UFC 1-200-01. The UFC documents may be downloaded from the following website: https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/.

2. Safety and Accident Prevention OSHA and the Corps of Engineers Safety Manual 385-1-1. Appendix A. The manual may be downloaded from the following website: https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/.

3. Control and Management of Asbestos-Containing Material (ACM) Manage and dispose of asbestos-containing waste in accordance with all applicable federal, state, and local requirements. When conducting asbestos abatement, contractors must submit abatement plans that detail how asbestos will be removed and/or abated, engineering controls and other containment strategies, worker protection, building occupant protection, and waste management and disposal for approval prior to commencing work. Manifest asbestos-containing waste and provide the manifest to the Contracting Officer. Notifications to the regulatory authorities and Installation Program Manager are required before starting any asbestos work.

Compliance with the applicable requirements of current mandatory guidance including but not limited to: EM 385-1-1, 29 CFR 1926.1101, 40 CFR 61-SUBPART A, 40 CFR 61-SUBPART M, 40 CFR 763, DoD Instruction 1010.10, DoDI 6055 series, and OSHA standards. Submit matters of interpretation of standards to the appropriate administrative agency for resolution before starting the work. Where the requirements of this specification, applicable laws, rules, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirement as defined by the Government apply.

4. Hazardous Material (HM) Abatement (if applicable):

In accordance with UFC 3-810-01N this project requires the design and abatement of any hazardous material based on the Hazardous Material Report. Contact the installation environmental office (William Sadlon, +81-46-816-5581, William.p.sadlon.civ@us.navy.com) for additional base specific guidance for abatement procedures.

5. UFC 4-150-01 – Design and Installation of Elevators, Dumbwaiters, and Lifts

6. UFC 3-490-06 – Elevators

7. UFC 4-010-01 – DoD Minimum Antiterrorism Standards for Buildings

8. UFC 3-600-01 – Fire Protection Engineering for Facilities

9. UFC 4-022-01 – Security Engineering and Design

10. UFC 4-022-02 – Design and Construction of Physical Security Systems

11. UFC 3-120-01 – Design and Construction of Military Family Housing

12. UFGS 14 21 23.01.33 - Division 14 - Conveying Equipment Electric Traction Elevators, Japan Edited Specification (JES) 03/24

13. ELEVATOR-SPECIFIC CODES AND REGULATIONS

a. National Fire Protection Association (NFPA) 101 – Life Safety Code: This code provides minimum requirements for the safety of building occupants, addressing means of egress, fire protection, and safety features for elevator systems. https://www.nfpa.org/

b. National Fire Protection Association (NFPA) 70 – National Electrical Code (NEC): Governs electrical installations to ensure safe design, wiring, and integration of electrical systems, including those that serve elevator operations and control systems. https://www.nfpa.org/

c. National Fire Protection Association (NFPA) 72 – National Fire Alarm and Signaling Code: Provides requirements for the installation, performance, and maintenance of fire alarm systems and emergency communication systems, including their interface with elevator recall and emergency operations. https://www.nfpa.org/

d. American Society of Mechanical Engineers (ASME) A17.1 – Safety Code for Elevators and Escalators: This is the primary standard governing the design, construction, inspection, maintenance, and operation of elevators. The latest version should be followed for compliance with all safety, performance, and structural integrity aspects of the elevator system. https://www.asme.org/

e. Elevator World Standards (EW) and Local Regulations:

Ensure compliance with any local Yokosuka or Japan-specific elevator codes and regulations, especially for safety, load-bearing capacity, and accessibility.

14. ACCESSIBILITY CODES

a. Americans with Disabilities Act (ADA) Accessibility Guidelines (ADAAG):

b. The project should comply with the ADA guidelines to ensure the new elevators are fully accessible to individuals with disabilities, including proper door widths, interior space, and control button placement. https://www.ada.gov/

15. JAPANESE REGULATIONS AND STANDARDS

a. Japanese Industrial Standards (JIS):

Follow applicable JIS standards for elevator systems, including safety requirements, design guidelines, and inspection protocols relevant to elevator installations in Japan. https://www.jisc.go.jp/

16. ENVIRONMENTAL REGULATIONS

a. Environmental Protection Agency (EPA) Regulations:

Adhere to any environmental requirements related to waste disposal, material handling, and energy efficiency during the replacement of elevator systems.

C-5. GENERAL INFORMATION

1. Work hours are presently Monday – Friday: 0800-1600 hrs. Work hour changes should be coordinated with the Facility POC, General Manager (GM) and the Contracting Officer. Weekend and overtime work must be approved in advance by the Contracting Officer. The Contractor shall keep the POC updated on the status and progress of the work and inform the POC of projected completion.

2. The Navy Lodge will be in full operation during this project. The contractor shall co-ordinate the work activities and work areas closely with the POC to avoid disruption of the guests. The Contractor shall provide barricades as required to isolate the work areas from guest traffic.

3. The Contractor shall provide a written Safety Plan Standard Operating Procedures (SOP) for Risk Assessment which addresses personal protection equipment, any hazardous material to be used on the jobsite, control measures for safety, etc. Safety Plan is to be submitted to the Contract Officer. A Notice to Proceed (NTP) cannot be issued until the Safety Plan is accepted.

4. Contractor shall provide a written Standard or Critical Lift Plan, as applicable, per EM385-1-1 Section 16 for any operations requiring the use of Load Handling Equipment (LHE) in order to handle, load/offload, stage, or place equipment or materials on jobsite. Lift Plan(s) shall provide standard operating procedure for risk assessments, which addresses personal protection equipment, any LHE to be used on the job site, control measure for safety, etc. Lift plan shall also include Certifications and qualifications for Operator, Rigger, and Signal Person personnel conducting operations of lift. Lift Plan is to be submitted to the Contract Officer. The Notice to Proceed (NTP) cannot be issued until the Lift Plan is accepted.

5. The Contracting Officer Representative (COR) will need to be identified at least fourteen (14) days in advance of the award.

6. Definitions: Throughout this RFP, certain terms, abbreviations and acronyms are used. The definitions for these items are as follows:

1. ABA: Architectural Barrier Act.

2. ACM: Asbestos Containing Material.

3. ADA: Americans with Disabilities Act

4. A/EOR: Architect/Engineer of Record. The design professional responsible for the design of a project or project element. Sometimes referred to as Designer or Designer of Record (DOR).

5. AHJ: Authority Having Jurisdiction. Unless noted otherwise, the reference of any code or standard listed to the “authority having jurisdiction" or "governmental authority" shall be interpreted to refer to the Contracting Officer as being the authority for code interpretation.

6. Base/Installation CFA Yokosuka, Japan.

7. Bldg.: 1315 and 1316

8. CFCI: Contractor-Furnished, Contractor-Installed.

9. Contract: A mutually binding legal relationship obligating the seller to furnish the supplies or services (including construction) and the buyer to pay for them.

10. COR: Contracting Officer Representative. The on-site representative of the Contracting Officer with authority to act for the Contracting Officer in areas specified by letter of designation.

11. Days: Refers to calendar days unless otherwise specified.

12. Desirable/Preferred: Refers to a feature or element that is not required in the base proposal but adds value to the project and will enhance the facilities and/or its operation. The NAFI prefers to include this feature or element in the project if it can be provided within the established budget.

13. ECATTS: Environmental Compliance Assessment, Training and Tracking System.

14. EPA: Environmental Protection Agency.

15. EPDM: Ethylene Propylene Diene Monomer.

16. FEMP: Federal Energy Management Program.

17. FF&E: Furniture, Fixtures and Equipment.

18. GFCI: Government Furnished, Contractor installed

19. GFE: Government-Furnished Equipment. Not installed except for utility hook-up, if required.

20. GFGI: Government-Furnished, Government-Installed.

21. Government: Generally refers to the NAFI. The use of the term “Government” shall not be construed to infer that appropriated funds of the United States are involved in this project. No appropriated funds of the United States shall become due, or be paid to the Contractor by reason of this contract.

22. IBC: International Building Code

23. KO: Contracting Officer. The person with the authority to enter into, administer, and/or terminate contracts on behalf of the NAFI, which is party to this contract and make related determinations and findings.

24. KTR: Contractor. The person or entity who has been awarded the Contract for design and construction on this project. This includes all required, licensed professionals to successfully design this project.

25. LBP: Lead Base Paint.

26. NAFI/NAF/Fund/Owner: Non-Appropriated Fund Instrumentality. Refer to the U.S. Navy Non-Appropriated Fund Instrumentality.

27. NAVFAC: Naval Facilities Engineering Command

28. NEXCOM: Navy Exchange Service Command

29. NL: Navy Lodge

30. NHG: Navy Hospitality Group

31. ODS: Ozone Depleting Substances.

32. Offeror/Proposer: The person or entity submitting a proposal in response to this RFP. Post award see KTR.

33. Patrons: Refers to only authorized personnel as identified in DoDI 1015.10.

34. PM: Project Manager.

35. PW/PWD: Public Works Department.

36. RFP: Request for Proposals. Refers to the document that outlines the NAFI’s intent of the project, to include all functional data and design requirements. Post award see Contract.

37. RM: Resource Manager. Refers to the designated billing office for invoices and payment.

38. RTU: Roof Top Unit.

39. SDS: Safety Data Sheet.

40. UFC: Unified Facilities Criteria.

41. UFGS: Unified Facilities Guide Specifications.

42. User/Using Agency/Customer/End-User/Activity: Refers to the NAFI activity at the installation which will be the ultimate user activity when the facilities are completed.

7. Correlation and Intent

1. Omissions in the RFP and resultant contract of such words and phrases as "the Contractor shall," "shall be," "shall consist of," "as indicated on the drawings," "in accordance with," "shall," "and," "the," etc., are intentional. Such words and phrases shall be supplied by implication.

2. Whenever the words "necessary," "proper," or words of like effect are used in the RFP and resultant contract with respect to the extent, conduct, or character of work required. They shall mean that the said work shall be carried to the extent, must be conducted in a manner, or be of a character that is "necessary" or "proper" under the circumstances in the opinion of the Contracting Officer. The Contracting Officer's judgment in such matters is final.

8. Validity of Information Provided

1. Existing facility information is provided for the Contractor's convenience and is not a warrant of actual conditions. Basic information maps and any other data obtained from PW, other Government sources or the NAFI are provided for information only and must be verified by site investigation. The NAFI is not responsible for erroneous data if the errors can be reasonably detected through site investigation. The Contractor shall at his own expense, provide all investigation and surveys that are necessary to complete construction of the project. All such site investigation activities shall be coordinated with appropriate installation personnel through the Contracting Officer’s Representative (COR).

2. While the sizes and materials shown for underground utilities on the survey are generally accurate, the exact location of underground systems cannot be guaranteed and shall be verified by the Contractor through site investigation or through the Contracting Officer prior to submitting an offer.

C-6. BASE SECURITY

1. The contractor shall obtain temporary Base passes from Base Security for all vehicles and employees involved in the project. Refer to clause H-25.

2. Personnel Information: At least 5 working days prior to start of work, the Contractor shall furnish to the POC the following information for Contractor and subcontractor personnel required to enter the installation:

· Name of company

· Name of employee (Two forms of ID)

· Social Security Number

· Date and Place of Birth

· Completed application for gate badge

3. The Contractor’s employees shall comply with all Base Security requirements and driving regulations while on the Base. Drivers shall submit a driver’s license, valid proof of insurance and registration for each vehicle.

END OF SECTION C