STATEMENT OF WORK

ROOFING REPLACEMENT

1.0 DESCRIPTION

The following scope of work is generated in response to replace the single ply roofing.

DEA

Ft. Worth, TX 76177-5300

2.0 BACKGROUND

2.1 The contractor must provide the Drug Enforcement Administration (DEA) with services to replace a single-ply roof. The location for the performance of work is at Fort Worth, Texas 76177-5300. The building has approximately 125,630 square feet of roof, including the second-floor office space, hanger and guard room.

2.2 The existing roofing system currently installed is a single ply EPDM membrane with granular over rigid insulation on a metal deck. A Moisture and Water Intrusion Assessment Report was conducted and found failures in the existing roofing system. A roof inspection found deteriorating roofing materials; including flashing and seams failures on roof and parapet wall;

ponding; cracking; and surface degradation throughout the main and guard roof.

2.3 The Contractor must provide all labor, material, equipment, transportation, supervision, and building permit(s) necessary to perform the Scope of Work. The contractor must perform all work as necessary to complete the contract in a satisfactory and acceptable manner and adhere to all applicable federal, state and local codes and regulations. The contractor must be responsible for protecting work in place and protect the facility from any damage related to uncovered or partially covered work.

3.0 SCOPE

3.1 WORK PHASES

Work must be broken down into manageable sections, with close coordination with the DEA Facility Manager, in such a way to minimize impact on the ongoing operations inside the building, and to minimize exposure of the building interior to any possibility of exposure to the elements. WORK MUST BE MADE WEATHER-TIGHT AT END OF EACH DAY.

3.2 INITIAL BID FOR DESIGN AND CONTRACT INTENT

The following work items form the basis of the design & intent of the project. Each item will contain a minimum requirement or product name utilized as a basis of design serving only as a guide to establish a level of quality expected for the feature of work. Each feature of work will be more specifically defined, as stated in the scope of work and specifications to be generated for this project. Alternate materials may be utilized with justification that adhere to the intent to provide a quality product and will meet or exceed warranty requirements provided elsewhere in this document. Any substitution must be approved by the DEA Project Manager with justification in advance of any changes to the scope of work.

3.3 ADMINISTRATIVE REPORTING

The contractor must provide on-site reporting and documentation including the following:

• Keep meeting minutes to document issues and commitments.

• Maintain a Request for Information (RFI) log.

• Provide and maintain construction progress through critical path and short-term look-ahead schedules.

• Provide and maintain weather logs.

• Provide and maintain daily logs accounting for personnel (by name) that are working on site, including the areas they are working.

The contractor must provide the above-required on-site reporting and documentation on a weekly basis to the DEA Project Manager.1

3.4 CLEARED ESCORT PERSONNEL

The contractor must provide two (2) personnel and one (1) alternate to provide supervision and escort in the areas where work is to be performed. The intent is for the contractor to have personnel trained in the security procedures and coordinate all activities for work performed with the on-site DEA Facility Manager. The escort personnel do not need to have a security clearance but will maintain accountability for personnel and be in a position to provide oversight for reporting, safety, quality control and security requirements.

3.5 INSPECTIONS

The contractor, as part of his obligation for administrative reporting, will also have work inspected by DEA approved personnel related to certain phases of the work. There will be milestone inspections related to areas of work progress. The contractor must include inspections as a part of the schedule for consideration and planning. Upon completion of demolition, surfaces and conditions prepared for new product installations will be inspected. All inspections and conditions if required for warranties will be included on the schedule.2

3.6 DEMOLITION

a. Remove all existing roof systems, including all flashing, coverboards, insulations, and drainage components to be replaced. Remove and replace all systems and components necessary to replace the roofing systems including the lightening arrest system.

b. Remove all roof-related flashings and any materials that might cause dissimilar metals corrosion issues with new installation.

c. Coordinate with Mechanical, Electrical and Plumbing (MEP) contractors and Building

Occupant’s Representative to remove any unused or abandoned plumbing, electrical, mechanical, or communications penetrations through the roof deck and parapet walls. All holes in the parapet walls & roof deck left by these penetrations should be sealed.

1 DELIVERABLE: 3.3 Administrative Reporting 2 DELIVERABLE: 3.5 Inspections

3.7 MEP CONSIDERATION

Ensure that all roofing material and flashing include penetrations and equipment point load locations that adhere to all manufacturer requirements (including existing equipment) to maintain the warranties for all equipment and system components.

3.8 STRUCTURAL REPAIR

a. Once existing roof system has been removed, confirm there is no moisture or water penetration of the exterior metal roof panel system side-seams, end-laps, and roof plane penetrations.

b. If corrugated steel structural decking is encountered as a substrate, replace any decking showing signs or rust or deterioration with new structural decking in the same gage and corrugation shape. Install decking according to Steel Deck Institute (SDI) and Advancing Standards Transforming Market (ASTM) recommendations with fastener spacing dictated by local wind codes. Ensure current fastening pattern complies with wind uplift requirements. Reseal all roof penetrations (conduit, ducting, plumbing, mechanical, etc.)

that require sealants outside of the roof replacement provisions.

3.9 MASONRY REPAIR

a. Replace or repair any damaged parapet wall.

b. Following proper waterproofing and roof work on parapet walls.

c. Apply water repellant to parapet wall and grout joints to prevent water seepage into wall cavity through the masonry units and joints.

d. Require testing for mortar in compliance with ASTM C 780.

e. Seal all transition joints with sealants conforming to Masonry Standards Joint Committee (MSJC) requirements.

f. Replace and install approved coping and flashing details integrating with the roofing system.

3.9.1 Repair any abandoned holes in the metal decking and masonry parapet walls according to American Concrete Institute (ACI) and ASTM requirements.

3.10 ROOFTOP SECURE COMMUNICATIONS & MONITORING EQUIPMENT

a. Coordinate with on-site Facility Manager on any work required to move or relocate any type of communication or monitoring equipment of any kind to facilitate installation of the roofing system.

b. Work to be done on these systems must ONLY be performed by qualified personnel with appropriate technical training and security clearances.

3.11 NEW ROOF INSTALLATION

a. New roof system must be 80 mil, scrim reinforced, Thermoplastic Polyolefin (TPO) fully adhered system in reflective white color. (Basis of design is Carlisle Sureweld). Membrane must be rated Class 1-90 in accordance with Factory Mutual (FM) P7852. System must be designed for wind speed of 90 mph in accordance with American Society of Civil Engineers (ASCE) 7-05. Manufacturers must comply with FM 4470, FM P7852, Underwriters Laboratories (UL) 790, ASTM C 1549, and ASTM E 108, and any other applicable roofing standards.

b. Apply manufacturer recommended primer to concrete surface once cleaned and tested for moisture content. Then apply manufacturer recommended “peel & stick” vapor barrier with a minimum thickness of 40 mils. Terminate as recommended by manufacturer.

c. Install two layers of 2.5” Polyisocyanurate rigid insulation board adhered to vapor barrier with manufacturer’s recommended adhesive. Stagger joints in both directions in both layers of insulation. Ensure manufacturer’s recommended adhesive and methodologies are utilized to ensure warranty compliance. Ensure all drainage slopes and crickets are utilized as part of this work. Ensure that manufacturer requirements are met to include tapered insulation if required to accommodate the existing sloped concrete conditions.

Recommendations may be considered.

d. Ensure that all drains and related flashing are addressed in this project to ensure warranty compliance.

e. Weld seams per manufacturer’s recommendations. Use test strips to ensure correct proper welding temperature each time the welding machine is turned on. Provide three test strips to Government Quality Assurance Personnel daily to demonstrate seam welding device was tested and operated at proper temperature during seaming process.

f. Install T-patches, scuppers, drain targets, and other flashings per manufacturer approved shop drawings.

3.12 TESTING

a. Test metal decking as stated above in areas where saturation is observed or has been known to occur.

b. Perform water spray tests at selected penetrations to ensure watertight installation following completion of installation.

c. Provide a minimum of 72-hour notice prior to testing to allow for Government observation of testing.

d. Perform water flow tests according to International Plumbing Code (IPC) at all main and overflow roof drains.

e. Perform drainage and leakage tests on all recessed overflow scuppers penetrating perimeter parapet walls.

3.13 WARRANTIES AND DOCUMENTATION

3.13.1 Prior to the start of construction, the contractor must submit shop drawings to the DEA Project Manager and Contracting Officer for approval that have been approved by the manufacturer for construction. A set of these shop drawings must be kept on site at all times during installation. Revised “as-built” drawings will be submitted following construction to document any made during the course of the project. 3

a. Provide installation warranty of two years for workmanship of masonry work.

b. Provide a 20-year roofing membrane manufacturer’s standard material warranty.

Provide a roofing membrane manufacturer’s 20 year No Dollar Limit weathertightness warranty. Warranty to be provided directly to the Government and written to reflect Federal jurisdiction and venue. Warranty will state that when the manufacturer or his approved applicator fails to perform the repairs within 72 hours of notification, emergency temporary repairs performed by others do not void the warranty.

c. Provide a 2-year System Installer Warranty.

Warranty to be provided directly to the Government and written to reflect Federal jurisdiction and venue. Warrant for a period of not less than two years that the roof system, as installed, is free from defects in installation workmanship, to include the roof membrane, flashing, insulation, accessories, attachments, and sheet metal installation integral to a complete watertight roof system assembly.

d. Provide maintenance manual and training for owner.

e. Cover all maintenance required by the manufacturer for continuance of all issued warranties

f. Cover repair techniques allowed by manufacturers and all reporting and documentation procedure required by the manufacturer in the event of a leak reported.

g. Training to be provided by roofing manufacturer’s representative and video recorded by contractor for building owner reference.

h. Provide minimum 8-1/2 inch by 11-inch information card photoengraved 0.032 inch thick aluminum card for display at roof access point. Identify facility name and number;

location; contract number; approximate roof area; detailed roof system description, including deck type, membrane, method of application, manufacturer, insulation and cover board system and thickness, date of completion; installing contractor identification and contact information; membrane manufacturer warranty expiration, warranty reference number, and contact information. Install card at access location as directed by the DEA Project Manager and provide a paper copy to the Contracting Officer.4

3 DELIVERABLE: 3.13.1 Warranties and Documentation 4 DELIVERABLE: 3.13.1 (h) Warranties and Documentation

3.14 COMMENCEMENT, EXECUTION AND COMPLETION OF WORK

The Contractor must be required to commence work under this contract within 30 calendar days after the date the contractor receives Notice to Proceed. The Contractor must be required to perform the work diligently and complete the entire work ready for use within 160 calendar days after the commencement of work. The time stated for completion must include final cleanup of the premises. The 15 calendar-day period after Notice to Proceed is for the Contractor's submission of forms for a Construction Schedule; Site Specific Activity Hazard Analysis Plan and Material/Products Catalog Cut Sheets as required.

NOTE: Safety will be a high priority as normal Government operations in the facility and surrounding area of the facility will continue during the construction process. Noise restrictions do apply.

4.0 SITE SURVEY

Before work starts, the Contractor must perform a site survey with an authorized Government representative to document the existing deficiencies prior to the start of work.

5.0 PERMITS

Contractor must be able to submit, obtain and provide upon request to the Government all necessary permits associated with this Statement of Work (SOW).5

6.0 SECURITY REQUIREMENTS: DEA -

a. Personnel Security Requirements:

1. It is the Contractor’s sole responsibility to provide suitable personnel to fulfill the requirements detailed in this Scope of Work. Failure or inability to comply with any of the security requirements and/or unfavorable background information may result in person(s) being refused access and the Government will not be liable for any costs or delays in the project.

2. Contractor must, within 15 days of award and notice to proceed, submit to the DEA onsite building manager an alphabetical list of ALL persons (employees and subcontractors) including identified escort personnel that will require access to the DEA property in the performance of this Scope of Work. Along with the list, a completed Security Access Form (attached) includes the Full Name, Date of Birth, Social Security Number, Race, Gender, Driver’s license number, State of issue, home address, and Company/position/title/duties of each named individual. The named individuals will be subject to a limited background investigation to include automated indices and fingerprint checks (when required) conducted by DEA. Cleared individuals will be placed on a controlled access list with the DEA. Upon arrival at the guard gate, individuals must provide a photo ID to gain access through the gate and entrance to the construction site. Any individual not on the access list will not be allowed to enter.

5 DELIVERABLE 5.0 Permits

3. Contractor must identify on-site managers who will be responsible for monitoring the activity all persons (employees and subcontractors). Contractor must, within 15 days of award and notice to proceed, submit to DEA an alphabetical list of named on-site managers.

4. Prior to delivering materials, equipment and tools, etc. to the project site, the contractor must at least 72 hours prior to delivering such materials, equipment, tools, etc., submit to DEA a list of the names of any delivery persons needing access, to include their full name, date of birth, social security number, race, and gender, Driver’s license number, State of issue, home address, and company/position/title/duties and position/title/duties of each person. These individuals will be subject to an automated indices check conducted by DEA. Cleared individuals will be placed on a controlled access list with the DEA. Upon arrival at the DEA guard gate, individuals must provide a photo ID to gain access through the DEA gate and entrance to the construction site. Any individual not on the access list will not be allowed to enter. Clearance approval may take up to 72 hours. The Government reserves the right to deny access to any individual based on the results of the above-mentioned checks.

5. Any individual (on-site managers, employees, subcontractors) that is found to be in any area other than the designated construction site will be escorted off the premises and refused reentry for the duration of the project.

6.3 SECURITY REQUIREMENT

All contractor personnel supporting this procurement are entrusted with a certain level of trust due to the nature of the Drug Enforcement Administration’s (DEA) mission. The government expects the vendor will employ persons of integrity and trustworthiness. The DEA will require the contractor to provide a list of all personnel and their Personally Identifiable Information (PII) (Full Name, Date of Birth, Social Security Number, and Place of Birth) assigned to this contract 10 business days prior to starting work. The Division Security Officer or delegated DEA employee will conduct criminal checks on all personnel assigned to this contract. All contractors must be approved by the DEA before access to a facility is authorized. While in the facility, the contractor's team must be escorted at all times

Reference: DEA Clause: DEA-2852.204-94 “SECURITY REQUIREMENTS FOR NON-

SENSITIVE POSITIONS ESCORTED ACCESS – U.S. CITIZENSHIP REQUIRED

Reference: DEA ACR – Acknowledgement of Contractor Responsibilities

7.0 HOURS OF OPERATION

Normal core hours of operation for the facility are 7:30 a.m. to 4:30 p.m., Monday through Friday. The Contractor must coordinate all operations, services, and related work required with the Facilities Unit. No work will be scheduled or performed on any federal holidays.

8.0 CONSTRUCTION COORDINATION

8.1 The Contractor must commence construction work upon receiving notification of Award by the Contracting Officer.

a. Prior to starting construction work, the Contractor must notify the Project Manager to set up a preconstruction / pre-performance meeting. The Contractor must adhere to the schedule unless written notification of any deviation is given and approved by the Contracting Officer. The Contractor must provide five (5) calendar days to arrange final inspection as described in General Paragraphs 14- Final Acceptance Inspection.

b. The Contractor must make arrangements to contact the DEA Project Manager and DEA

Site Building Manager as needed for technical questions. Anything related to the terms and conditions of the contract must be directed to the contracting officer.

9.0 DELIVERABLES

SECTION TITLE DELIVERABLE FREQUENCY

3.4 Administrative Reporting - Meeting Minutes of

issues and commitments

- Maintain a RFI Log

- Construction progress and short-term look-ahead

- Weather logs

- Daily logs accounting for on-site personnel

Weekly – In-Person to the DEA Project Manager and DEA Site Building Manager and in writing

3.5 Inspections Milestone Inspections At each Milestone –

In-Person In-Person to the DEA Project Manager and DEA Site Building Manager

3.13.1 Warranties and

Documentation

Shop Drawings Prior to start of Construction to the DEA Project Manager and CO

3.13.1(h) Warranties and Documentation

8.5 x 11 information Placard for rooftop access point display and paper copy

Upon Completion -to the DEA Project Manager and CO

5.0 Permits All necessary Permits to

perform and complete the project

Upon Request to the DEA Project Manager and DEA Site Building Manager

DELIVERABLE TABLE -1

ROOFING REPLACEMENT