A19 RFQ 75D301-26-Q-79246.pdf

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

75D301-26-Q-79246

6. SOLICITATION

ISSUE DATE

09/11/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Alyssa Thomas

b. TELEPHONE NUMBER (No collect calls)

(770) 488-2633

8. OFFER DUE DATE/

LOCAL TIME

09/17/2026

9. ISSUED BY CODE 8219 10. THIS ACQUISITION IS 12. DISCOUNT TERMS

Centers for Disease Control and Prevention Chamblee Campus Building 102, MS S102-4 4770 Buford Hwy Atlanta, GA 30341-3717

UNRESTRICTED

SET ASIDE: % FOR

SMALL BUSINESS

SMALL DISADV. BUSINESS

8(A)

NAICS: 334519

SIZE STANDARD: 600 employees

X SEE SCHEDULE

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

X RFQ IFB RFP

15. DELIVER TO CODE 993 16. ADMINISTERED BY CODE

NIOSH - PITTSBURGH

626 COCHRANS MILL RD

BLDG 166 RECEIVING

PITTSBURGH, PA 15236-3611

CODE 18a. PAYMENT WILL BE MADE BY CODE 434

Centers for Disease Control and Prevention (FMO) PO Box 15580 404-718-8100

Atlanta, GA 30333-0080

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

“See Continuation Page”

(Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

28.

CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29.

AWARD OF CONTRACT: REFERENCE OFFER

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (Signature of Contracting Officer)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print) Latoya Michel

31c. DATE SIGNED

32a. QUANTITY IN COLUMN 21 HAS BEEN 33. SHIP NUMBER 34. VOUCHER NUMBER

RECEIVED INSPECTED

PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

32b. SIGNATURE OF AUTHORIZED GOV’T REPRESENTATIVE 32c. DATE COMPLETE PARTIAL FINAL

41a. I CERTIFY THIS AMOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC’D 42d. TOTAL CONTAINERS

40. PAID BY

AUTHORIZED FOR LOCAL REPRODUCTION SEE REVERSE FOR OMB CONTROL NUMBER AND PAPERWORK BURDEN STATEMENT STANDARD FORM 1449 (10-95)

ACCEPTED, AND CONFORMS TO THE

CONTRACT, EXCEPT AS NOTED

35. AMOUNT VERIFIED

CORRECT FOR

17a. CONTRACTOR/

OFFEROR

FACILITY

CODE

IS CHECKED

TABLE OF CONTENTS

Section Document/Clause/Provision Page No.

A Standard Form 1449 – Solicitation/Contract/Order for Commercial

Products and Commercial Services

B Supplies or Services and Prices 3 C Statement of Work / Description / Specifications 4 G Contract Administration Data 10 H Special Contract Requirements 11 I Provisions and Clauses 14 J List of Attachments 17 L Instructions, Conditions, and Notices to Quoters 18 M Evaluation Factors for Award 18

SECTION B - SUPPLIES OR SERVICES AND PRICES

Pricing Basis: Firm-Fixed-Price (FFP) Delivery Date: 60 calendar days after award Delivery Location: Attention: Davood Bahrami

NIOSH/PMRD

626 Cochrans Mill Road Pittsburgh, PA 15236

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

0001 Complete Mobile SLAM LiDAR

Scanning System IAW SOW 2 Each $__________ $__________

Total: $______________

Each unit shall consist of one complete and operational handheld or backpack-mounted mobile SLAM LiDAR scanning system meeting all requirements of Section C.

SECTION C - STATEMENT OF WORK / DESCRIPTION /

SPECIFICATIONS

Title: Purchase of Two Handheld/Backpack-Mounted Mobile SLAM LiDAR Scanning Systems

SECTION 1 – BACKGROUND

The Pittsburgh Mining Research Division (PMRD) conducts research to improve mine safety and health through advanced monitoring of ground behavior, ventilation conditions, and geological hazards. PMRD researchers require repeated, accurate deformation measurements in underground coal mines. Two portable SLAM-enabled LiDAR systems will support repeatable measurements of roof, floor, and rib movement during routine underground site visits in confined, irregular, and low-illumination mine entries.

PMRD previously relied on stationary and borrowed mobile LiDAR systems, which are slower to deploy and less efficient for repeated-visit deformation monitoring. Portable SLAM-based systems provide faster data acquisition and improved mobility in irregular mine geometries.

The acquisition shall remain manufacturer-neutral and open to any commercial solution meeting the minimum requirements in this SOW.

Without this equipment, PMRD would need to hire external contractors to obtain comparable 3D measurements. Because PMRD researchers already perform routine underground mine visits, in-house data collection is significantly more efficient and cost-effective. Acquisition of two handheld/backpack-mounted mobile SLAM LiDAR systems directly supports PMRD's mission to protect miners by producing high-quality deformation measurements that guide safety analyses, hazard mitigation, and research-based recommendations.

SECTION 2 – PURPOSE/OBJECTIVE

The purpose of this acquisition is to procure two complete handheld or backpack-mounted mobile SLAM LiDAR systems that provide accurate, repeatable, SLAM-based 3D mapping of underground mine entries and associated geological features. The objective is to enable PMRD researchers to collect point-cloud data efficiently during routine site visits, supporting ground-control analysis, deformation tracking, and ongoing safety research.

Each system must include all required hardware, accessories, software licenses, data export capability, warranty/support, and initial training necessary for full operation and repeat deformation monitoring.

SECTION 3 – SCOPE OF WORK

The contractor shall supply and deliver two complete, operational handheld or backpack-mounted mobile SLAM LiDAR systems and all required accessories, software, support, and training needed to satisfy this SOW.

3.1 Each system must capture SLAM-based three-dimensional point clouds while the operator moves through confined and irregular underground mine areas. Each system must provide nominal dynamic range noise of no greater than ±3 mm, static range noise of no greater than ±2 mm, and indoor accuracy of no worse than ±10 mm.

3.2 Each system must provide a measurement range of at least 0.5 m to 25 m, a horizontal field of view of at least 360 degrees, a vertical field of view of at least 270 degrees, and a point measurement rate of at least 420,000 points per second.

3.3 Each system must provide SLAM/registration controls that limit drift and support repeatable alignment of scans collected during recurring site visits. The system must support control-point, target, or equivalent registration and quality review.

3.4 Each system must operate in indoor mine environments across an operating temperature range of at least 0°C to 40°C. The system must support field data collection without continuous internet access.

3.5 The contractor shall provide all controllers or data-loggers, batteries, chargers, power cables, adapters, carrying systems/backpacks, protective transport cases, and other hardware required for normal operation of both systems.

3.6 The contractor shall provide all software licenses required to transfer, register, clean, visualize, analyze, and export collected point-cloud data, including E57, LAS/LAZ, PTS/PTX, CSV/XYZ, or equivalent formats. The contractor shall identify license terms, supported operating systems, system requirements, renewal costs, and subscription periods.

3.7 The contractor shall provide at least one year of warranty/support, user documentation, and installation or download instructions. All equipment and software must be delivered new and in original packaging.

3.8 The contractor shall provide a minimum of 24 hours of virtual instructor-led training for three Government personnel. Training shall cover operation of the proposed LiDAR system and associated software and shall provide sufficient instruction for Government personnel to perform data collection, processing, registration, analysis, and export functions required by this contract.

SECTION 4 – TASKS TO BE PERFORMED

Task 1 – Deliver Handheld LiDAR Hardware The contractor shall deliver two complete handheld or backpack-mounted mobile SLAM LiDAR systems, including scanners, controllers or data-loggers, batteries, chargers, cables, carrying systems, protective cases, and all hardware required for operation.

Task 2 – Deliver Required Software Licenses

The contractor shall deliver all software required for field data capture, registration, quality control, visualization, repeat-survey or cloud-to-cloud comparison, analysis, and export in commonly used point-cloud formats.

Task 3 – Deliver Required Accessories and Support The contractor shall deliver all required accessories, documentation, and warranty/support for the two systems.

Task 4 – Provide Initial Training The contractor shall provide the training required by Section 3.8

All tasks must be completed within 60 calendar days after award.

SECTION 5 – DELIVERABLES/REPORTING SCHEDULE

Deliverables shall be deemed fulfilled upon receipt and Government inspection of two complete operational systems, all required accessories and software, documentation, licenses, warranty/support information, and completion of initial training.

Item Deliverable Quantity Due Date Deliver To

Complete handheld or backpack-mounted mobile SLAM LiDAR system, including scanner and required controller/data-logger

Within 60 days after award

PMRD/COR

Complete operating accessory package, including required batteries, chargers, power supplies, cables/adapters, carrying system/backpack, protective transport case, and other hardware necessary for normal operation

2 complete sets

Within 60 days after award

PMRD/COR

Software and licenses necessary for field data capture, SLAM processing, registration, quality review, visualization, repeat-survey/cloud-to-cloud analysis, and required point-cloud/data export

Sufficient for 2 complete systems

Within 60 days after award

PMRD/COR

Manufacturer's standard product documentation, user documentation, and installation/download instructions

2 complete sets or electronic equivalent

Within 60 days after award

PMRD/COR

Warranty and technical support meeting the minimum requirements of the SOW

Minimum 1 year

Effective upon Government

PMRD/COR

Item Deliverable Quantity Due Date Deliver To acceptance

6 Virtual instructor-led user training

Minimum 24 hours for 3 Government personnel

Within 60 days after award

PMRD/COR

SECTION 6 – MINIMUM VENDOR QUALIFICATIONS

Quoters shall demonstrate that the proposed commercial solution is capable of meeting all minimum technical, software, accessory, support, training, delivery, and data-export requirements in this SOW. The requirement is manufacturer-neutral and does not require a specific brand, product family, or part number.

SECTION 7 – ADDITIONAL REQUIREMENTS

Information Security and Privacy No PII or sensitive data will be handled under this acquisition. Software must remain compliant with CDC IT security requirements.

Section 508 Compliance

Part A – Provision

Reference HHSAR 352.239-73[8] Electronic Information and [Communication] Technology Accessibility Notice.

(Deviation)

(a) Any offeror responding to this solicitation must comply with established HHS Information and Communication Technology (ICT) accessibility standards. Information about Section 508 is available at https://www.hhs.gov/web/section-508/index.html.

(b) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 352.239-79 Information and Communication Technology Accessibility. In order to facilitate the Government’s determination whether proposed ICT supplies, products, platforms, information, and documentation meet applicable Section 508 accessibility standards, offerors must submit an appropriate HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an Accessibility Conformance Report (ACR) (based on the Voluntary Product Accessibility Template (VPAT) see https://www.itic.org/policy/accessibility/vpat), in accordance with the completion instructions. The purpose of the checklists and conformance reports are to assist HHS acquisition and program officials in determining whether proposed ICT supplies, products, platforms, information, and documentation conform to applicable Section 508 accessibility https://www.hhs.gov/web/section-508/index.html https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.itic.org/policy/accessibility/vpat standards. Checklists and ACRs evaluate—in detail—whether the ICT conforms to specific Section 508 accessibility standards and identifies remediation efforts needed to address conformance issues.

(c) If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies, products, platforms, information, documentation, or services support delivered do not conform to the described accessibility standards, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(d) In order to facilitate the Government's determination whether proposed ICT supplies meet applicable Section 508 accessibility standards, offerors must submit an Accessibility Conformance Report, in accordance with its completion instructions and tailored to the requirements in the solicitation. The purpose of the Report is to assist HHS acquisition and program officials in determining whether proposed ICT supplies conform to applicable Section 508 accessibility standards. The template allows offerors or developers to self-evaluate their supplies and document, in detail, whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues. Instructions for preparing the Template are available at https://www.section508.gov/.

(e) Additionally, offerors must provide enough information to assist the Government in determining that the ICT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

(f) Respondents to this solicitation must identify any inability to conform to Section 508 requirements. If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(g) Items delivered as electronic content must be accessible to HHS acceptance criteria.

Checklist for various formats are available at http://508.hhs.gov/. Materials, other than items incidental to contract management, that are final items for delivery should be accompanied by the appropriate checklist, except upon approval of the Contracting Officer or Contracting Officer’s Representative.

Part B - Clause

HHSAR 352.239-74[9] Electronic, Information, and Communication Technology Accessibility.

(Deviation)

(a) Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all information and communication technology (ICT) https://www.section508.gov/ supplies, products, platforms, information, documentation, and services, or support developed, acquired, maintained or delivered under this contract or order must comply with the Revised 508 Standards, which are located at 36 C.F.R. 1194.1 and Appendices A, B, and C, and are available at https://www.access-board.gov/ict/. Information about Section 508 is available at https://www.hhs.gov/web/section-508/index.html.

(b) Additional Section 508 accessibility standards applicable to this contract or order are identified as follows:

205 WCAG 2.0 Level A & AA Success Criteria 302 Functional Performance Criteria 502 Inoperability with Assistive Technology 503 Applications 504 Authoring Tools 602 Support Documentation 603 Support Services

If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(c) In the event of a modification(s) to this contract or order, which adds new ICT supplies or services or revises the type of, or specifications for, supplies, products, platforms, information, documentation, or services support, the Contracting Officer shall require that the Contractor submit a completed HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an Accessibility Conformance Report (ACR) (based on the Voluntary Product Accessibility Template (VPAT) see https://www.itic.org/policy/accessibility/vpat), and any other additional information necessary to assist the Government in determining that the ICT supplies or services conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies, products, platforms, information, documentation, and services support provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(d) If this is an Indefinite-Delivery type contract, a Blanket Purchase Agreement or a Basic Ordering Agreement, the task/delivery order requests that include ICT supplies, products, platforms, information, documentation, or services support will define the specifications and accessibility standards for the order. In those cases, the Contractor shall be required to provide a completed HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an ACR (based on the VPAT see https://www.itic.org/policy/accessibility/vpat), and any other additional information necessary to assist the Government in determining that the ICT supplies, products, https://www.access-board.gov/ict/ https://www.hhs.gov/web/section-508/index.html https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.itic.org/policy/accessibility/vpat platforms, information, documentation, or services support conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation, remediation of the supplies, products, platforms, information, documentation, or services support to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(e) The contractor shall identify to the Contracting Officer any perceived exception or exemption to Section 508 requirements for review by the agency Section 508 Program.

SECTION G - CONTRACT ADMINISTRATION DATA

CDCG.02 Contracting Officer’s Representative (COR) (Jul 2017) Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof.

In the event that the Contractor believes full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer, immediately or as soon as possible, in a letter or e-mail separate of any required report(s). No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract. Contract changes shall be made only by the Contracting Officer through properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the COR delegation memorandum upon request.

CDCG.07 Payment by Electronic Funds Transfer (Jan 2026)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer –System for Award Management, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In the case that EFT information is not within the System of Award Management, FAR 52.232-34, Payment by

Electronic Funds Transfer-Other than System for Award Management, requires mandatory submission of Contractor’s EFT information directly to the office designated in this contract to receive that information (hereafter: “designated office”); see below. The contractor shall submit the EFT information within the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained from the CDC Office of Financial Resources at 678-475-4500 or cpbapinv@cdc.gov.

(c) In cases where the contractor has previously provided such information, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

mailto:cpbapinv@cdc.gov

(d) The completed form shall be mailed or sent via facsimile after award, but no later than 15 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention Office of Financial Resources (OFR) P.O. Box 15580 Atlanta, GA 30333

SECTION H – Special Contract Requirements CDCH.10 Artificial Intelligence Compliance and Risk Management Plan (July 2026) The use of Artificial Intelligence (AI), including GenAI, is prohibited without an approved AI Compliance and Risk Management Plan. The contractor is responsible for updating the AI Compliance and Risk Management Plan throughout the life of the contract as changes occur. If a change to AI use, AI functionality, AI model, or deployment configuration is anticipated, the contractor must notify the contracting officer and Contracting Officer’s Representative (COR) immediately and provide a revised plan. The government will issue approval or disapproval before AI can be incorporated. The contractor must identify whether planned or potential AI use may involve a high-impact AI use case (as defined in defined in Appendix A of OMB-M-25-21) and must provide sufficient descriptive information for the Government to complete any required AI impact or high-impact assessment.

The AI Compliance and Risk Management Plan must:

1. Identify the specific tasks or functions where AI will be used.

2. Explain how logs, audits, or other forms of AI generated data will be stored, used, retained, or deleted.

3. State whether the AI technologies are open-source, proprietary, or any other type.

4. Include applicable model cards or system documentation describing the AI technologies used.

5. Describe how bias in AI models and outputs will be identified, monitored, and mitigated, including the origin, quality, and weighting of data.

6. Explain the AI safeguards in place, including compliance and risk management practices, protections against unauthorized data access, and steps taken to manage bias and reduce risk in alignment with applicable AI policies and directives.

7. Describe internal policies governing AI use, including transparency, accountability, data integrity, accuracy, protection of sensitive or proprietary information, foreseeable risks, and potential social impacts.

8. Explain how the contractor will assess and prevent unfair or disparate impacts, address privacy, civil rights, and civil liberties concerns, and prevent misuse, unauthorized use, or corruption of AI systems.

9. Confirm that the AI solution will not make or support decisions based on unlawful discrimination in violation of federal civil rights laws, including Title VII of the Civil Rights Act, the Americans with Disabilities Act (ADA), and the Age Discrimination in Employment Act (ADEA).

10. Describe how applicable technological or voluntary consensus standards will be incorporated to reduce acquisition and operational risk

11. The plan must describe how Government data, outputs, prompts, logs, and outputs be accessed, used, protected, retained, deleted, and transferred, and identify any proposed limitations on Government rights, access, or reuse.

12. The AI Compliance and Risk Management Plan will be reviewed by the Government and an approval or disapproval issued.

The vendor must ensure that any AI use adheres to the following requirements of the HHS AI Strategy:

AI Safeguards:

• The contractor must assess and reduce risks related to unintended disclosure of sensitive information, including conducting model-specific risk analyses before releasing or sharing AI models or model weights.

Documentation must describe the origin, quality, and suitability of training data; how bias is identified and managed; how sensitive data is protected; and how models are selected, trained, tested, validated, audited, and maintained. The contractor must also document data sourcing, transparency practices, output weighting methods, and responsible data use. Compliance with NIST standards and HHS AI policy must be documented.

https://www.hhs.gov/sites/default/files/hhs-artificial-intelligence-strategy.pdf

Data Portability and Interoperability:

• The contractor or service provider must ensure the use of open and standard Data formats and application programming interfaces (APIs) for all Data Outputs, Custom Developments, and AI Systems.

• The contractor or service provider must ensure that neither the Contractor nor any applicable Service Provider use proprietary technologies or formats that require additional licensing or create vendor dependencies

• The contractor or service provider must provide tools enabling government customers to export all

Government Data and content (including user-generated content, conversational history, uploaded documents, media files, and custom knowledge bases) in open, machine-readable formats such as JSON or XML. The export must preserve the data's structural and relational integrity, including associated schema definitions. The exported data and schema must be sufficient to allow accurate and complete ingestion and reconstruction of the data and relationships within a separate system and must not otherwise create vendor lock-in situations.

CDCH.14 Records Management Obligations (Jun 2020) A. Applicability The following applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes Centers for Disease Control and Prevention (CDC) records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their CDC contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C.

552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. CDC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of CDC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to the Contracting Officer and the Contracting Officer’s Representative. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment.

Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity.

When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to CDC control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and CDC guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with CDC policy.

8. The Contractor shall not create or maintain any records containing any non-public CDC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take CDC-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the entire substance of the terms and conditions herein, including this paragraph, in all subcontracts under this contract, and must require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth herein will be attributed to the Contractor.

CDCH.20 Non-Personal Services (Jun 2020)

(a) Personal services shall not be performed under this contract. Although the Government may provide sporadic or occasional instructions within the scope of the contract, the Contractor is responsible for control and supervision of its employees. If the Contractor (including its employees) believes any Government action or communication has been given that would create a personal services relationship between the Government and any Contractor employee, the Contractor shall promptly notify the Contracting Officer of this communication or action.

(b) The Contractor shall comply with, and ensure their employees and subcontractors comply with, CDC Policy titled Contractor Identification and Safeguarding of Non-Public Information (Policy No. CDC-IS-2006-01). No Contractor employee shall hold him or herself out to be a Government employee, agent, or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government.

In all communications with third parties in connection with this contract, Contractor employees shall identify themselves as Contractor employees and specify the name of the company for which they work.

(c) The Contractor shall ensure that all its employees and subcontractor employees working on this contract are informed of the terms and conditions herein. The Contractor agrees that this is a non-personal services contract; and that for all the purposes of the contract, the Contractor is not, nor shall it hold itself out to be an agent or partner of, or joint venture with, the Government. The Contractor shall notify its employees that they shall neither supervise nor accept supervision from Government employees. The substance of these terms shall be included in all subcontracts at any tier.

(e) The conditions above do not limit the Government's rights under other terms of the contract, including those related to the Government's right to inspect and accept or reject the services performed under this contract.

Section I – Provisions and Clauses

FAR Clauses Incorporated by Reference Number Title 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or

Statements-Representation (Jan 2017) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.204-13 System for Award Management Maintenance (Deviation) (RFO Apr 2025) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

(Deviation) (RFO Apr 2025) 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services 52.212-4 Contract Terms & Conditions – Commercial Products and Commercial Services (Deviation) (RFO

Apr 2025) 52.222-3 Convict Labor (Deviation) (RFO Apr 2025) 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Deviation) (RFO Apr 2025) 52.222-50 Combating Trafficking in Persons (Deviation) (RFO Apr 2025) 52.222-90 Addressing DEI Discrimination by Federal Contractors (Deviation) (RFO April 2026) 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act (Deviation) (RFO Apr 2025) 52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate (Deviation) (RFO April 2026) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Deviation) (RFO Apr 2025) 52.233-3 Protest after Award (Deviation) (RFO Apr 2025) 52.233-4 Applicable Law for Breach of Contract Claim (Deviation) (RFO Apr 2025) 52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Deviation)(RFO Nov 2025) 52.240-91 Security Prohibitions and Exclusions (Deviation) (RFO Apr 2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services (Deviation) (RFO Apr 2025)

HHSAR Clauses Incorporated by Reference

Number Title 352.239-79 Information and Communication Technology Accessibility (Feb 2024) (Deviation) 352.232-71 Electronic Submission of Payment Requests (Apr 2026) (RFO Deviation)

FAR Clauses Incorporated by Full Text

FAR 52.252-2 Clauses Incorporated by Reference.

Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/ https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/ https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/hhsar https://www.hhs.gov/grants-contracts/contracts/contract-policies-regulations/hhsar-overhaul/rfo-part-352-solicitation-provisions-contract-clauses/index.html

(End of clause)

52.225-1 Buy American-Supplies

Buy American-Supplies (DEVIATION) (RFO April 2026)

(a) Definitions. As used in this clause— Commercially available off-the-shelf (COTS) item—

(1) Means any item of supply (including construction material) that is–

(i) A commercial product (as defined in paragraph (1) of the definition of “commercial product” at Federal Acquisition Regulation (FAR) 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

Component means an article, material, or supply incorporated directly into an end product.

Cost of components means—

(1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the end product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or

(2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the end product.

Critical component means a component that is mined, produced, or manufactured in the United States and deemed critical to the U.S. supply chain. The list of critical components is at FAR 25.105 .

Domestic end product means—

(1) For an end product that does not consist wholly or predominantly of iron or steel or a combination of both-

(i) An unmanufactured end product mined or produced in the United States;

(ii) An end product manufactured in the United States, if-

(A) The cost of its components mined, produced, or manufactured in the United States exceeds 60 percent of the cost of all its components, except that the percentage will be 65 percent for items delivered in calendar years 2024 through 2028 and 75 percent for items delivered starting in calendar year 2029. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic. Components of unknown origin are treated as foreign. Scrap generated, collected, and prepared for processing in the United States is considered domestic; or

(B) The end product is a COTS item; or

(2) For an end product that consists wholly or predominantly of iron or steel or a combination of both, an end product manufactured in the United States, if the cost of foreign iron and steel constitutes less than 5 percent of the cost of all the components used in the end product. The cost of foreign iron and steel includes but is not limited to the cost of foreign iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the end product and a good faith estimate of the cost of all foreign iron or steel components excluding COTS fasteners. Iron or steel components of unknown origin are treated as foreign. If the end product contains multiple components, the cost of all the materials used in such end product is calculated in accordance with the definition of "cost of components".

End product means those articles, materials, and supplies to be acquired under the contract for public use.

Fastener means a hardware device that mechanically joins or affixes two or more objects together. Examples of fasteners are nuts, bolts, pins, rivets, nails, clips, and screws.

Foreign end product means an end product other than a domestic end product.

Foreign iron and steel means iron or steel products not produced in the United States. Produced in the United States means that all manufacturing processes of the iron or steel must take place in the United States, from the initial melting stage through the application of coatings, except metallurgical processes involving refinement of steel additives. The origin of the elements of the iron or steel is not relevant to the determination of whether it is domestic or foreign.

Predominantly of iron or steel or a combination of both means that the cost of the iron and steel content exceeds 50 percent of the total cost of all its components. The cost of iron and steel is the cost of the iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the product and a good faith estimate of the cost of iron or steel components excluding COTS fasteners.

Steel means an alloy that includes at least 50 percent iron, between 0.02 and 2 percent carbon, and may include other elements.

United States means the 50 States, the District of Columbia, and outlying areas.

https://www.acquisition.gov/hhsar https://www.hhs.gov/grants-contracts/contracts/contract-policies-regulations/hhsar-overhaul/rfo-part-352-solicitation-provisions-contract-clauses/index.html https://www.hhs.gov/grants-contracts/contracts/contract-policies-regulations/hhsar-overhaul/rfo-part-352-solicitation-provisions-contract-clauses/index.html http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title46-section40102(4)&num=0&edition=prelim

(b) 41 U.S.C. chapter 83, Buy American, provides a preference for domestic end products for supplies acquired for use in the United States. In accordance with 41 U.S.C. 1907, the domestic content test of the Buy American statute is waived for an end product that is a COTS item, except that for an end product that consists wholly or predominantly of iron or steel or a combination of both, the domestic content test is applied only to the iron and steel content of the end product, excluding COTS fasteners.

(c) Offerors may obtain from the Contracting Officer a list of foreign articles that the Contracting Officer will treat as domestic for this contract.

(d) The Contractor shall deliver only domestic end products except to the extent that it specified delivery of foreign end products in the provision of the solicitation entitled "Buy American Certificate."

(End of clause) Alternate I (Oct 2022). As prescribed in 25.601(a)(1)(ii) substitute the following sentence for the first sentence of paragraph (1)(ii)(A) of the definition of “domestic end product” in paragraph (a):

(A) The cost of its components mined, produced, or manufactured in the United States exceeds __ percent of the cost of all its components. [ Contracting officer to insert the percentage. ]

52.225-2 Buy American Certificate.

Buy American Certificate (Oct 2022)

(a) (1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select “no”.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms “commercially available off-the-shelf (COTS) item,” “critical component,” "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American- Supplies."

(b) Foreign End Products:

Line Item No. Country of origin Exceeds 55% domestic content (yes/no)

(b)[List as necessary]

(c) Domestic end products containing a critical component:

Line Item No. ___ [List as necessary]

(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.

(End of provision)

HHSAR 352.239-78 Information and Communication Technology Accessibility Notice. (FEB 2024) (Deviation) All solicitations

(a) Any offeror responding to this solicitation must comply with established HHS Information and Communication Technology (ICT) accessibility standards. Information about Section 508 is available at https://www.hhs.gov/web/section-508/index.html.

(b) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 352.239-79 Information and Communication Technology Accessibility. In order to facilitate the Government’s determination http://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title41-chapter83&saved=%7CZ3JhbnVsZWlkOlVTQy1wcmVsaW0tdGl0bGU0MC1jaGFwdGVyMzctZnJvbnQ%3D%7C%7C%7C0%7Cfalse%7Cprelim&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section1907&num=0&edition=prelim https://www.hhs.gov/web/section-508/index.html whether proposed ICT supplies, products, platforms, information, and documentation meet applicable Section 508 accessibility standards, offerors must submit an appropriate HHS Section 508 Accessibility Conformance Checklist (see https://www.hhs.gov/web/section-508/accessibility-checklists/index.html) or an Accessibility Conformance Report (ACR) (based on the Voluntary Product Accessibility Template (VPAT) see https://www.itic.org/policy/accessibility/vpat), in accordance with the completion instructions. The purpose of the checklists and conformance reports are to assist HHS acquisition and program officials in determining whether proposed ICT supplies, products, platforms, information, and documentation conform to applicable Section 508 accessibility standards. Checklists and ACRs evaluate—in detail—whether the ICT conforms to specific Section 508 accessibility standards and identifies remediation efforts needed to address conformance issues.

(c) If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later…