A16_Single_Source_JustificationCO_1.pdf
PDF 2 MB Posted
- Attached to
- Fairbanks Hangar Heating System Repair
- Solicitation number
- 140FS125P0062
About this file
This is a Single Source Justification form (FWS Form 3-0034) for a purchase under the Simplified Acquisition Threshold (SAT) from the U.S. Fish and Wildlife Service regarding urgent repairs needed at the USFWS hangar in Fairbanks, Alaska. The justification addresses the replacement of a failing backup pump in the facility's hydronic heating system, which is critical for maintaining operations when temperatures can drop to -50°F.
The document outlines that market research consisted of internet searches for pump costs and local labor rates, with previous repair bid requests showing limited vendor interest in the Fairbanks area. The selected vendor has proven experience, having worked on the same heating system within the past year with excellent performance. Pricing has been evaluated against similar utility repair contracts and deemed fair and reasonable. The justification is approved by Program Officer James Fox and Contracting Officer Chelsea Devivo in February 2025, authorizing sole source acquisition procedures under FAR Part 13 due to the urgent nature of the requirement and the vendor's ability to respond quickly to the emergency.
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Text version
FWS Form 3-0034 (Rev. 10/2020) U.S. Fish and Wildlife Service
1. Description of Need
3. Other Capable Sources
2. Market Research Conducted
Pursuant to FAR subpart 13.106-1(b)(1)(i) and (ii), for purchases not exceeding the Simplified Acquisition Threshold (SAT), Contracting Officers may solicit from only one source if the circumstances deem only one source is reasonably available (e.g., urgency, exclusive licensing agreements, brand name, or industrial mobilization).
Instructions: The information in the text boxes are provided as sample language or to indicate a needed fill-in. Sample language should be removed from the final document. All text boxes require information and shall not be left blank.
SINGLE SOURCE JUSTIFICATION
(UNDER SAT)
JOINT ADMINISTRATIVE OPERATIONS
Acquisitions Operations
4. Barriers to Competition
5. Contractor's Qualifications
6. Determination of Fair and Reasonable Cost
7. Recommendation and Certification by Program Office
Based on the above justification, I recommend this acquisition to be conducted using sole source acquisition procedures. I hereby certify that this justification is accurate and complete to the best of my knowledge and belief.
Program / Project Officer
8. Contracting Officer Certification and Approval: Under SAT
Based on the above justification, I hereby certify and approve the use of sole source acquisition procedures under FAR Part 13 for this purchase.
Contracting Officer
| Text3: Recent heating system repair request for bids highlighted lack of interest in the Fairbanks vendor pool | |
| Text2: Internet search for pump cost plus recent labor rates for Fairbanks heating system repairs | |
| Text1: The USFWS hangar in Fairbanks Alaska is a multi-million dollar facility with multiple aircraft. The facility has plumbing and heating system that must be functional. The heating system is critical in the winter when temperatures can drop to -50F. Currently, the hydronic system pump has failed. The system is functioning on the backup pump. The backup pump is old and could fail at any moment jeopardizing the function and very expensive damage to the faciilty. A replacement pump must be special ordered thus creating delays and greater threat to the facility. | |
| Text4: There are no barriers to competition. This vendor can react quickly to this emergency. | |
| Text6: Pricing has been evaluated based on urgency and previously approved utility repair contracts for similar services and pricing has been determined to be fair and reasonable. | |
| 2025-02-19T13:58:03-0900 | |
| JAMES FOX |
| 2025-02-25T13:35:46-0600 | |
| CHELSEA DEVIVO |
Text5: The proposed vendor has worked on this heating system within the last year and their work for excellent.
File details come from the government source that posted it. Updated .