A15 40512373 J and A Sole Source Signed_1.pdf

JUSTIFICATION & APPROVAL FOR OTHER THAN FULL AND OPEN COMPETITION

for SIMPLIFIED ACQUISITIONS OVER $3,000 AND UP TO $150,000

(See FAR 13.106-1)

Date: 10/29/2020 PR Number: 0040512373

1. Nature and/or description of the item/service being procured and its intended use (include the anticipated cost):

Yellowstone National Park shall be soliciting for the upgrade and repair of an Etnyre chip spreader. The documents included with this solicitation call for specific brand name products that are peculiar to one manufacturer. This written justification provides approval for limiting competition to the listed brand name products provided by E.D. ETNYRE & CO as authorized by the Federal Acquisition Regulations (FAR) 13.106-1(b) Soliciting from a single source.

Upgrades and repairs needed per (OEM) Original equipment manufacturer:

• Cable reinforced rubber along back of receiving hopper.

• Traction boost added to truck hitch.

• Install new wiring harnesses that have been broken.

• Remove Non-OEM wiring and controls for shouldering head.

• Replace left rear receiving hopper wing.

• Replace both left and right-side Augers.

• Replace both spread rolls.

2. Sole Source Justification rationale in accordance with 13.501(a)(2) (Check one and explain below):

___X____ Only one responsible source. E.D. ETNYRE & CO is a small business concern.

_________Urgent and compelling circumstances exist. Include critical delivery or performance dates, and when you became aware of the requirement. Provide a specific statement of the impact on Government operations, financial or otherwise, if the required delivery or performance dates are not met.

_______ Other

3. Market Research. Please explain the results or why one was not performed. State whether any other offers were received, or anyone expressed interest:

Yellowstone National Park’s Etnyre Chip Spreader is a 2010 year equipment that requires original equipment manufacturer (OEM) upgrades and parts to current manufacturing standards with a one year warranty. Market Research determined that E.D. ETNYRE & CO is the only responsible source to complete the electrical service upgrades per OEM technical specifications and with a one year warranty. E.D. Etnyre & Co recommended OEM electrical updates to be perfomed at the factory and in order to received a one-year warranty. Please refer to file A15 40512373 Sole Source Documentation.

United States Department of the Interior

NATIONAL PARK SERVICE

Regional Office - Interior Regions 6,7, and 8

Market research conducted by contracting officer, Billie Thomas, via phone with the service manager of Tri-State Truck & Equipment resulted in their capability to do repairs and install manufacturer upgrades but offered a 60 day warranty on electrical upgrades. The statement of work required a one-year warranty on parts and labor. The Etnyre Chip Spreader operates in a remote locations of Yellowstone National Park, and breakdowns or failures of this equipment have been caused by not repairing or upgrading per OEM specifications. Breakdowns are very costly as it idles a crew of 20 NPS and contract personnel. Payroll for an idled crew of 20 for 30 days can cost up to $100,000 and far outweighs any savings by not completing upgrades and repairs to the original manufacturer (OEM) tolerance specifications and warranty.

4. If this is a determination for sole source, the contracting officer certifies:

a. Only one source is available, or urgent and compelling circumstances exist.

b. The anticipated price will be determined fair and reasonable using the price analysis techniques described in FAR Part 13.106-3(a).

Attachments: A15 40512373 Sole Source Documentation

(Signature) _______________________________________ (Date)__________________________

Type or Print Name: _____Marty Powell_____________________________________ Title: Project Officer

(Signature) _______________________________________ (Date) ___________________________

Type or Print Name: ____Billie Thomas_________________________________ Contracting Officer

Over $25,000:(if applicable)

(Signature) _______________________________________ (Date) ______________________

Type or Print Name: ____Andrea Hannon_________________________________ Warranted Individual 1 Level Above Contracting Officer

11/5/2020