A04_20230614_FINAL_GUCO_DOE_SOW.docx

FINAL

SCOPE OF SERVICES

DETERMINATION OF ELIGIBILITY

FOR THE NATIONAL REGISTER

FOR

GUILFORD COURTHOUSE NATIONAL MILITARY PARK (GUCO)

PMIS 335102A - UNASSESSED RESOURCES

SCOPE

In accordance with the terms and conditions of the Contract, the Contractor shall perform the work of this award for the National Park Service (NPS) as described below. This project will provide Determinations of Eligibility for the National Register of Historic Places for Unassessed Resources within Guilford Courthouse National Military Park, located in Greensboro, Guilford County, North Carolina.

The park encompasses the core of the battlefield where the armies of General Charles, Earl Cornwallis and General Nathanael Greene met on March 15, 1781, in one of the major Southern Campaign battles of the Revolutionary War. The park is also significant for preservation and commemoration efforts beginning in the late 1800s and continuing into the 20th century that influenced acquisition and design of the site.

CONFIDENTIALITY

The information developed under this contract is the property of the U.S. government and shall be kept in strict confidence.

PERFORMANCE PERIOD

Time is of the essence. The work shall begin promptly following the issuance of the award, shall proceed in accordance with the schedule for submittals, and shall be completed no later than four (4) months after award.

INTRODUCTION

Sections 110 and 106 of the National Historic Preservation Act (NHPA) provide to all Federal agencies a legal mandate to maintain a preservation program for the identification, evaluation, and nomination of properties owned or controlled by them that may qualify for the National Register of Historic Places, and to consider in planning processes the preservation of historic properties that may be affected by federal actions. The park is in the process of formulating a Development Concept Plan (DCP) for actions that will better align the visitor use patterns and landscape features of the Park to reflect the national significance of the NHL, as well as recognize historic properties significant at a local and/or state scale. The information and findings from the DOE effort will be used to guide the DCP process. The DCP seeks to rehabilitate the cultural landscape, incorporate newly acquired lands, address visitor access and circulation and may call for relocation of the visitor contact function by adaptively reusing a historic structure or building a new structure, as well as potential impacts on other features at the site. The landmark covers the 1000-acre battlefield. GUCO is only ~254 acres of the larger 1000-acre battlefield. To assess the effect of the DCP as required under the National Historic Preservation Act (NHPA), the park will need to understand whether Unassessed Resources within the park are contributing to its historic significance.

BACKGROUND INFORMATION ON GUCO

Identified National Register properties within the park include:

1. 66000069 - Guilford Court House Battlefield National Historic Landmark (NHL), Redacted NHL Nomination Form to be provided by NPS.

2. 66000069 – Guilford Courthouse National Military Park National Register Nomination Form, https://catalog.archives.gov/id/47720634

3. 88000175 – Hoskins House Historic District (NRHP), National Archives NextGen Catalog

4. CRIS-CL 550002 – Guilford Courthouse National Military Park Cultural Landscape

5. CRIS-CL 550003 – Superintendent’s Residence and Utility Group Cultural Landscape

Background documents that will support this study include:

During proposal preparation as well as during performance of the work, the Contractor should make use of the Technical Information Center (TIC) at the NPS Denver Service Center (DSC), which is the oldest and largest information system in the National Park Service. TIC has a newly launched public website: https://pubs.nps.gov that has made more than 32,000 NPS records, drawings and documents in a convenient, user-friendly, digital way available to the public and researchers.

REQUIRED CONSULTANT QUALIFICATIONS

The selected contractor must have demonstrated experience in survey, architectural history, and architecture and have successfully prepared NR DOEs and NR nominations. Ideal candidates will also possess the following desired qualifications:

a) One or more principal staff in this project team that meet the qualifications of historian, historical architect, or architectural historian who meet the Secretary of the Interior’s Professional Qualifications Standards as specified under Department of the Interior's regulations 36 CFR Part 61.

b) Demonstrated experience in preparing DOEs that have resulted in these properties being successfully evaluated by the State Office of Historic Preservation.

If the consultant comprises a firm or organization, then a Principal Investigator must be designated for the project. The Principal Investigator must agree to be responsible for all work conducted by other contractor personnel for the project. The individual selected as the Principal Investigator may not change during the project without the prior written approval of the NPS.

PROJECT DESCRIPTION

The work to be conducted under this contract will consist of:

Preparation of a Determination of Eligibility for seventeen (17) Unassessed Resources at Guilford Courthouse National Military Park. Documentation shall be submitted in a report format, addressing the critical information to determine National Register eligibility. Structures to be addressed are listed below, with additional detail provided in the “GUCO Resource List 2022”.

DOE NEEDED: National Register status not resolved/determine historic theme

DOE NEEDED: National Register status not resolved/Bicentennial Era resources are 48 years old

A team approach, entailing the SOI professional categories of history and historic architecture, will be required. The Determination of Eligibility is expected to address the established park themes only. Original construction documents for the structures will be made available in support of this project. For resources currently less than fifty (50) years old, DOE shall be predicated on implementation in 2025, i.e. that provides guidance and findings that will be relevant once Unassessed Resources that are on the cusp of eligibility for National Register consideration have achieved the fifty (50) year threshold. This is a practical response to the DCP project timeline, which will extend beyond the 2025 timeframe.

The Contractor shall provide all materials, supplies, labor, supervision, coordination, and management necessary to complete the work as and when required, as specified in this scope of services.

SPECIFIC TASKS

1) Orientation Meeting via Video Call

2) Monthly Progress Calls via Video Call. On the monthly call after completion of each field survey, the contractor team shall be prepared to discuss the efforts at identification and evaluation of significance within the context, and integrity as they pertain to National Register eligibility.

3) resource at the site and National Register eligibility.

4) Field survey work at the park.

4) Prepare Determination of Eligibility (DOE) Documentation:

· Consultant shall use all readily available secondary source material, including NPS reports, and perform physical investigations as necessary, to complete documentation.

· The consultant shall prepare DOE documentation that includes a physical description, historical narrative, and assessment of NRHP eligibility, and recommend historic property boundaries if appropriate

· The documentation shall be based on National Register criteria for evaluation, assessing the significance and the integrity of resources and established historic contexts.

· Specifically account for all seventeen (17) buildings, structures, sites, and objects, historic and non-historic, that are enumerated above.

· Consultant must include photographic views representing each resource. Views must include the buildings and structures and important landscape features and patterns. The consultant must adhere to the National Register Photo Policy Fact Sheet. http://www.nps.gov/nr/publications/guidance/Photo_Policy_final.pdf

· Consultant must include a map with GPS points, lines and polygons identifying all seventeen (17) buildings, structures, sites, and objects, historic and non- historic, that are the subject of this DOE.

· A list of structures that are already entered in the NPS Cultural Resource Inventory System (CRIS) for the park shall be provided and will serve as a reference.

· NPS Segment maps with GPS polygons for each tract managed by NPS shall be made available to the consultant for purposes of establishing the park and district boundaries.

Consultant shall review as-built plans, Superintendent Annual Reports, historic photos, and other pertinent documents available in the park archives (e.g. Tract Files) or in ETIC from the period the structures were originally constructed. These documents will be used to determine if significant alterations have occurred since that time that diminishes the integrity of these structures from their original design intent.

5) Prepare Structure Photographs The contractor shall include a minimum of four representative photographic views of each Unevaluated Feature (structure.) The images will be provided to NPS for use in entering the structures into the Cultural Resources Inventory System (CRIS).

Views shall include:

· Front, rear, and side elevations of all contributing and non-contributing buildings and structures, including one view that places the structure in its context.

· Views of primary interior spaces (where possible)

· Views of additions, alterations, intrusions, and dependencies.

· In no case may a graphic file have a lower resolution than specified on the National Register photography standards. Therefore, use of screen grab imagery is not acceptable. Where digital images exist only in low resolution format, the subject shall be reacquired to achieve an acceptable resolution.

· Modern photographs included in the report shall clearly render the subject, shall not exhibit muddiness, excessive light or deep shadow that obscures detail, and shall be framed with vertical constructed or landscape elements parallel to the frame of the image consistent with best practices for documentary photography.

· Photo composition: Level the camera to avoid distortion when shooting basic centered views such as the primary view of a setting or landscape.

· Photo composition: Make appropriate use of panorama and wide-angle lens views to document context and spatial relationships.

· Then/Now Photos: Contractor shall re-photograph historic and current views as paired images in the DOE to demonstrate continuity or change over time.

· Image files should be named as follows: PARK ALPHA CODE_Structure Name_Year taken_ descriptive phrase.

6) Prepare Structure Detail Spreadsheet The contractor shall provide NPS with an Excel spreadsheet containing the structure-by-structure information collected for all the assets listed in Appendix A. Minimally this will include the following data fields:

Resource Primary Name Other Names Structure ID (Park Building Number) FMSS Location/Asset Number Contributing/Non-Contributing status Condition (use the CRIS assessment criteria) Condition Impacts (Example: weather, visitation, flooding, vegetation, etc.)

Chronology

Short Physical Description Materials

Latitude/Longitude expressed as a decimal value (see Appendix A – GIS Standards). Provide a metadata statement addressing as a minimum equipment used, projection used, accuracy of GPS recordation, date, and time.

Use, current Use, original

7) Prepare NC SHPO inventory and registration forms.

FORMAT

· The DOE documentation shall be in the form of a letter report that includes an overview of the project, methodology, brief historical overview/context, results of the literature review, results of the field survey and assessments, and a clear summary of findings, all supported by a list of references.

· Final electronic deliverables will be provided to NPS on a hard drive or ftp file transfer site.

· NPS will be provided electronic versions of all deliverables.

PROJECT SCHEDULE AND SUBMISSION OF DELIVERABLES

1. Project Schedule The NPS will provide comments to the contractor on all submittals within 2 weeks of receipt of the submission.

[NPS review period: 2 weeks]

[NPS review period: 2 weeks]

6. Final Structure Detail Spreadsheet, draft Structure Photographs incorporating response to NPS comments.

Same schedule as Revised Draft

8. Project Close-out, including delivery of all digital files, and final invoice.

Due 2 weeks after delivery of final DOEs

9. SHPO consultation regarding the DOE shall be carried out by NPS and will not require services from the contractor.

Not applicable.

STIPULATIONS

1. The contractor and key team members will meet the requirements specified in 36 CFR Appendix A, Professional Qualification Standards and the intent of Section 112 (a)(1)(of the National Historic Preservation Act of 1966, as Amended through1992. http://www.nps.gov/history/local-law/arch_stnds_9.htmB)

2. The Contractor shall coordinate with the Contracting Officer’s Representative (COR) as necessary to complete the work as and when required and determine park point of contact. This may include participating in conference calls and product review meetings.

3. All work must be technically and legally defensible. Consultant must utilize the guidelines the National Register of Historic Places bulletins including: 15, How to Apply the National Register Criteria for Evaluation; 16A, How to Complete the National Register Registration Form; 21, Defining Boundaries for National Register Properties (with Appendix, Definition of National Register Boundaries for Archeological Properties). http://www.nps.gov/nr/publications/index.htm#bulletins. Consultant shall also utilize the guidelines contained in NPS-28 (Cultural Resource Management Guideline): Appendix Q, “Preparing a National Register Registration Form.” https://www.nps.gov/parkhistory/online_books/nps28/28contents.htm

4. Level of Effort - Research will meet NPS standards for a limit investigation, i.e., “limited,” meaning research in readily available published sources, usually of a secondary character; research in documentary sources that are easily accessible and known to be of high yield; brief interviews of readily available persons to answer specific questions.

5. The Contractor's quality control efforts shall ensure that all draft and final deliverables are completed documents, as specified, that have been reviewed for academic excellence, professional and copy quality, and technical accuracy. Documents not displaying such efforts will not be accepted.

6. The contractor is advised that Section 9 of the Archeological Resources Protection Act of 1979 (as amended) prohibits the release of information concerning the nature or location of archeological properties unless specifically authorized by the Federal Land Manager. Unauthorized release may result in penalties described in Section 7 of that Act. Section 304 of the National Historic Preservation Act also applies. Documentation of restricted information will adhere to National Register of Historic Places Bulletin 29, Guidelines for Restricting Information and Historic and Prehistoric Resources. http://www.nps.gov/nr/publications/index.htm#bulletins If possible, sensitive information will be separately reported.

7. The Chicago Manual of Style, 17th edition or later, guidelines will be used for citations and as a general guide to style.

8. The consultant shall be required to meet the NPS GIS data collection and mapping standards detailed in Appendix A.

REQUIRED CONTENTS OF PROPOSAL

1. Title Page

2. Table of Contents

3. Statement of the proposal / Project approach

a. Contractor must confirm their capacity to meet the project schedule.

4. Project team: identify assigned key personnel, with brief resumes confirming that relevant disciplines are part of the team and that key personnel meet The Secretary of the Interior’s Professional Qualification Standards.

a. Professional experience of key personnel in undertaking the evaluation of architecturally and historically significant districts of similar magnitude, significance and complexity. Resumes of project team members, examples of similar projects and references should be provided for purposes of evaluation.

b. Provide contact information (owner’s name, contact and telephone number) and description for 3 similar projects completed within the last five years.

5. Cost Proposal: Project fees must include the entire scope of work and final deliverables, in matrix format with hourly rates for assigned staff, noting tasks and subtasks.

a. Fees shown shall include all costs and expenses (copying, mileage, photographs, etc.) to complete the scope of work and resulting report.

b. Organize the cost proposal spreadsheet as follows:

i. Roles organized across columns and grouped by discipline.

ii. Cost/hour for each role, row below.

iii. Tasks/subtasks listed in rows.

iv. Do not substitute staff names in lieu of roles; it is fine to include both.

FEE AND PAYMENT

Progress payments to the Contractor shall be made on the basis of proper and acceptable invoices submitted consistent with the quality requirements described in Stipulation 3 above, for the actual percentage of services completed by the Contractor and shall be made in accordance with the provisions of Section I Contract Clauses except as follows:

All submittals under this agreement must be approved by the COR prior to any interim or final payment. Invoices will be submitted first to the COR and may be submitted monthly.

1. Invoices shall include an itemized cost summary of staff work and direct expenses in a level of detail that matches the task agreement proposal, with invoicing based on percent complete for each task and subtask line.

2. Following COR acceptance of the invoice, submittal to the Invoice Processing Platform (www.IPP.gov) is required.

3. When an invoice is not associated with a required submittal, the invoice shall be accompanied by a brief (one paragraph) narrative of the work represented by the invoice.

POINTS OF CONTACT:

Contractual: Contracting Officer (CO): Celinda Hicks, celinda_hicks@nps.gov Contracting Officer’s Representative (COR) and Project Manager: William (Bill) Hunter, (404) 450-5322, William_Hunter@nps.gov GUCO Point of Contact: Superintendent Aaron LaRocca, GUCO, 2332 New Garden Road, Greensboro, NC, 27410, (336) 288-1776 ext 221, aaron_larocca@nps.gov

APPENDIX A – GIS STANDARDS

NPS STANDARDS AND GUIDANCE

GIS data for the cultural landscape must follow the National Park Service Cultural Resource Spatial Data Transfer Standards found at:

https://irma.nps.gov/DataStore/DownloadFile/639911 At the contractor’s option, an empty GIS template that contains all of the various feature classes, feature level metadata fields and domains associated with the cultural resource spatial data transfer standards can be downloaded here:

https://irma.nps.gov/DataStore/Reference/Profile/2206880 Please note that this template was not designed for GPS data collection. GPS data should be used to guide creation of GIS data in this template.

Further information regarding spatial data for cultural resources can be found at:

https://www.nps.gov/crgis/

GPS EQUIPMENT AND FIELD RECORDATION

GPS Equipment. GPS/GNSS units must be of acceptable precision rating, produce data that can be differentially corrected (whether real-time or not), and be capable of exporting data into a format compatible with ESRI ArcGIS software.

The Contractor shall use their own computers and software capable of producing data and metadata compatible with ESRI ArcGIS. Though older NPS standards call for use of Trimble equipment and software, it is understood that a variety of GPS equipment and software, both from Trimble and other manufacturers, will be suitable for producing the required data deliverables.

GPS Equipment Precision Rating. GPS equipment must be capable of submeter accuracy when used with adequate position averaging and differential correction.

Field Recordation. See the appendices to this Statement of Work for a list of physical features that must be recorded. Where no list is provided, contractor shall plan to record all features identified through the project, both those that are potentially contributing (historic) and those that are non-contributing (non-historic). Typically, buildings, structures and objects larger than 3 meters across should be recorded by GPS with at least one corner point when possible GPS may be appropriate for other types of resources such as site areas and linear features.

An offset must be used for GPS data collection adjacent to structures when the structure deflects the satellite signals enough to move the estimated accuracy out of the required accuracy radius.

Use of Total Station. In cases where the contractor uses a total station with integrated GPS, separate GPS field recordation of all features may not be required. This version of field recordation should be noted in the metadata.

METADATA

GPS Metadata Collection. GPS Metadata must be collected with the features, including max PDOP, HDOP and VDOP, positions averaged, standard deviation, GPS unit, correction status, date. Metadata for GPS data files must include the GPS software and version, post processing software and version, description of RTK system, if used.

GPS Metadata Deliverables Format. The metadata must be included in the attribute fields that are exported to GIS format.

GIS Metadata. Federal Geographic Data Committee metadata requirements must be followed. No data shall be accepted from consultants/cooperators/Principal Investigators or subconsultants/cooperators/Principal Investigators without Federal Geographic Data Committee (FGDC)-compliant metadata, which can be created in ESRI ArcCatalog or by any other metadata software which results in FGDC-compliant documents.

USGS Metadata Wizard: https://www.usgs.gov/products/data-and-tools/data-management/metadata-creation

Metadata Process Step. The “process step” for the GIS metadata (Data Quality Process Step) must be populated detailing the steps taken to collect, create, convert, and edit the geospatial data. Additional documents describing the processes used should be attached to the ArcCatalog Metadata (Metadata Properties > Enclosures > Add).

GIS Metadata Deliverables Format. Metadata should be provided as XML files. Either the FGDC CSDGM or the latest ISO standard may be used.

GIS DATA MANAGEMENT

GPS Data Correction. All GPS data shall be differentially corrected as outlined in the specifications noted above. Data must be corrected: real time (SBAS, WAAS), post processed, or RTK. Corrected GPS data must be provided in GIS format (shapefile or file geodatabase) in the appropriate UTM zone using the NAD83 (2011) datum. X and Y coordinates must be included in the attribute tables in decimal degrees.

Data storage. Data may not be stored on third party cloud platforms such ArcGIS Online, Trimble Connect or Google Earth.

Deliverables Format. Data deliverables must include raw GPS data files, corrected GPS data files in the export format of ArcGIS file geodatabase or shapefiles, the GPS data dictionary, and the final GIS data product that describes the cultural landscape features as a geodatabase or shapefiles.

Ownership of Data. Deliverables can be provided on external hard drive. All GPS data, including original files, post-processed and re-projected data files are the property of the NPS and may not be transferred, published or otherwise used for purposes other than this project without NPS permission (needs wordsmithing). All data becomes the property of NPS and is delivered to the project Contracting Officer’s Representative for hand-off to Christopher Barrow, GIS Coordinator, Southeast Region (Christopher_Barrow@nps.gov) and PARK CONTACT.

End of Statement of Work

UNASSESSED RESOURCES DOE – GUILFORD COURTHOUSE NATIONAL MILITARY PARK 1