A 02 - JA Brand Name - FY21 Kitchen Equipment - Redacted.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

DETERMINATION MEMORANDUM FOR BRAND NAME ONLY ACQUISITIONS

AUTHORITY FAR 6.302-1(C)

SOLICITATIONS MAY BE LIMITED TO NAME BRAND ONLY IF THE CONTRACTING OFFICER

DETERMINES THAT THE NAME BRAND SOURCE IS REASONABLY AVAILABLE. WHEN THE

CUSTOMER DESCRIBES AN ITEM OR SERVICE, WHICH LIMITS THE AVAILABILITY TO NAME

BRAND ONLY, THE DETERMINATION MUST EXPLAIN WHY THE ITEM OR SERVICE

PROVIDER IS THE ONLY BRAND THAT WILL MEET THE GOVERNMENT'S REQUIREMENT.

STATEMENTS SUCH AS "ONLY KNOWN BRAND" OR "ONLY BRAND WHICH CAN MEET THE

REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A NAME BRAND ONLY

PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

1. PURCHASING AGENCY: MN USPFO

2. PURCHASE REQUEST NUMBER: 11653943

3. ESTIMATED AMOUNT:

4. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED:

The purpose of this project is to provide the MNARNG, Food Service Program kitchen equipment.

5. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE

AGENCY’S NEED:

Only specific equipment is required to be standardized do to maintainer and end user requirements.

1. Refrigerators – “True”

1. 6 ea True Refrigerator Single Door (T-23) w/ option to purchase additional 2 ea

2. 9 ea True Refrigerator Double Door (T-49) w/ option to purchase additional 2 ea

3. 2 ea True Refrigerator Triple Door (T-72) w/ option to purchase additional 2 ea

4. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE

BRAND, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE

USED:

5. All Units that conduct training on site use “True” Refrigerators throughout Camp Ripley. They are installed, maintained and serviced by the FMO. The FMO stocks parts on hand and has technicians who are familiar with service and repair on the equipment. Continued use of Brand Name equipment enables Camp Ripley employees to repair and service equipment. This save the MN ARNG money that would be used to hire local companies to service equipment.

2. Freezers – “True”

1. 1 ea True Freezer Single Door (T-23F) w/ option to purchase additional 2 ea

2. 3 ea True Freezer Double Door (T-49F) w/ option to purchase additional 2 ea

3. 1 ea True Freezer Thee Door (T-72F) w/ option to purchase additional 2 ea

4. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE

BRAND, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE

USED:

5. As with refrigerators, all Units that conduct training on site use “True” Freezers in all buildings at Camp Ripley Training Center. Freezers are installed, maintained and serviced by the FMO. The FMO stocks parts on hand and has technicians who are familiar with service and repair on the equipment. Continued use of Brand Name equipment enables Camp Ripley employees to repair and service equipment. This saves the MN ARNG money that would be used to hire local companies to service equipment.

3. Coffee Makers – “Bunn”

1. 1 ea BUNN Dual GPR Coffee Maker

2. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE

BRAND, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE

USED:

3. Bunn Coffee Makers are installed and maintained by the FMO through the FMB and the local teams throughout the State of Minnesota. Parts are centrally stocked and all Armories and Facilities have the same equipment. This maximizes the MN National Guards ability to repair their own equipment saving considerable costs as well providing all Units the continuity of equipment regardless of if they are at home station or training at Camp Ripley. All buildings having the same equipment maximizes the competent users and enhances that ability to maintain that equipment.

4. Cold Table “Vollrath”

1. 1 ea Vollrath Cold Table (R39736)

2. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE

BRAND, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE

USED:

3. Cold tables utilized at Camp Ripley Regional Training Center. Cold tables are installed, maintained and serviced by the FMO. Brand name is required in order to maximize space and efficiency by having individual pieces that can mount together to form a whole. The FMO has specific repair knowledge and capability to maintain these pieces of equipment. Not utilizing brand name equipment would force the FMO to stock parts for multiple types of the same equipment and ensure all technicians were trained on all equipment. Finally, all Military and civilian customers at Camp Ripley Training Center utilize the equipment and as all equipment is standardized and all organizations (Units, Civilian Customers, Housing and FMO) are familiar with use of that equipment it extends the life and minimized repair and training requirements when Units get buildings they are not familiar with. Standardization provides continuity for maintainers, end users and facilities.

6. ACTIONS TO INCREASE COMPETITION:

A Solicitation will be posted on the Beta.SAM to ensure competition and the best price amongst vendors who provide the specified brand name.

7. MARKET RESEARCH:

Research reveals that other brand names lack compatibility and interchangeability with current kitchen equipment in use by the MNARNG at Camp Ripley and throughout the State.

The designated name brand is required for continuity, maintenance, and cost savings purposes.

8. PROCUREMENT HISTORY:

Research shows that past procurements for kitchen equipment have been awarded to vendors offering the Brand Names specified.

9. PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTRE

ACQUISITIONS ARE REQUIRED:

Frequently conduct market research to identify opportunities for increased efficiencies and technological advantages in the marketplace.

10. CERTIFICATION: I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a limited/sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject the availability of funds and provided the services or supplies herein described have otherwise been authorized for acquisition.

6/3/2021

X Luke D. Thomsen

Contracting Officer

Signed by: THOMSEN.LUKE.DANIEL.1280839562