953CM3003_FSNC VATTMAN_CONS_Scope of Work.pdf

SCOPE OF WORK

FOR

FORT SHERIDAN NATIONAL CEMETERY, IL

953-003 – VATTMAN MONUMENT RESTORATION

A. PART I – PROJECT OBJECTIVES

A1. Statement of Work The Department of Veterans Affairs (VA), National Cemetery Administration (NCA) seeks to conduct a condition assessment report, develop a treatment plan, and perform the rehabilitation work for the historic Vattman Monument at the Fort Sheridan National Cemetery. The monument was initially erected in 1920 on the gravesite of Monsenior Vattman. Over the years, the monument has been poorly maintained and has had inappropriate repairs that have led to the degradation and deterioration of the structure. At the foot of the cross are the inscriptions “The Flag and the Cross”—Vattman’s motto—and “Monsignor Vattman was a lover of humanity.”

Current conditions have led to safety concern. If the monument is not stabilized it will continue to deteriorate, and may pose a threat visiting public, cemetery staff and contractors. The monument is a mix of materials – the cross and multi-part base are concrete; and the figures are cast-metal with some type of coating (plaster, elastomeric, etc.). The monument is the most prominent feature of the cemetery and Federal law requires agencies to account for historic buildings, structures and objects under their management and care for them appropriately.

STATEMENT OF BID ITEM(S)

A. The scope of this project will rehabilitate and restore the historic Vattman Monument at Fort Sheridan National Cemetery, Illinois.

B. Administered by the United States Department of Veterans Affairs. Major scope items include construction of the following items as described in this Scope of Work (SOW):

a. CLIN 0001, GENERAL DESIGN AND NON-DESIGN: Materials investigation and documentation for a complete masonry restoration project. Scope includes sample core, petrographic analysis, chloride and sulfate analysis, stucco removal probes, and structural assessment of the monument and its foundations.

b. CLIN 0002, GENERAL CONSTRUCTION: Installation of all work for treatment, rehabilitation and restoration.

A.2 General Conditions

1. All work will be accomplished during normal business hours (8:00 am to 4:30 pm) Monday through Friday, except Federal Holidays.

2. Before beginning any demolition work, the Contractor shall survey the site and examine the drawings and review the scope of work to determine the extent of the work. The Contractor shall take the necessary precautions to avoid damages to existing items to remain in place, to be reused or to remain the property of the Cemetery. Any damaged items shall be repaired or replaced at the Contractors expense as directed by the Contracting Officer’s Representative

(COR).

3. Establish construction limits, install safety controls, and install construction fencing as approved by the COR.

4. SITE SURVEY: Locate and stake/flag all underground utilities.

5. SITE CLEARING: Remove grass and other vegetation or obstructions as required to permit grading of the site within the project limits. Dispose/haul away and dump trash, debris and waste to an approved disposal site.

6. EROSION CONTROL AND SITE DRAINAGE: Contractor shall provide erosion control measures to prevent erosion or displacement of soils and discharge of soil bearing water runoff or airborne dust.

7. SITE GRADING AND FINISHING: Perform grading within the limits of the project to the lines, grades, and elevations indicated and as specified. Thoroughly clean up the work area at the end of each day’s work and at completion of the project. Leave premises clean and free of waste, scrap, used equipment or other material intentionally or incidentally delivered to the site by Contractor or Contractor’s personnel.

8. LANDSCAPING: The Contractor shall protect from damage all existing improvements, equipment, structures, facilities, grounds and utilities at or near the work site or adjacent property. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work.

9. Upon completion of contract, deliver work complete and undamaged. Existing materials, equipment, structures, facilities, grounds and disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in good condition as existed before commencing work.

10. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work.

Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the Contracting Officer and the COR before it is disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

11. Thoroughly clean up the work area at the end of each day’s work and at the completion of the project. Leave premises clean and free of waste, scraps, used equipment or other material intentionally or accidentally delivered to the site by the Contractor or Contractor’s personnel.

12. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as adjacent monument structures, pavements and walkways, shrubs and grass) on or adjacent to the work site not to be removed and do not reasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

13. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be made known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

14. The Contractor shall coordinate with the Cemetery Director for parking, material storage, temporary buildings (e.g., storage trailers, office trailers, portable restroom facilities) and any other needs for the work.

A3. Other Requirements:

1. Contractor shall provide a treatment plan that complies with and follows SOI standards and the guidance in Preservation Brief 15, The Preservation of Historic Concrete, Preservation Brief 34, Preserving Historic Composition Ornament, Preservation Brief 48, Preservation Grave Markers in Historic Cemeteries.

2. Contractor shall secure all necessary permits including any environmental permit required to meet compliance.

3. Contractor shall investigate all on-site conditions including all utilities prior to construction.

4. Contractor shall grade the site to maintain proper site drainage.

5. Contractor shall provide daily progress summary and electronic photos (minimum of 10 daily) to show construction progress through e-mail to the COR.

6. Contractor shall provide a certificate of warranty for material supplied and workmanship for a minimum of one year from the date of acceptance.

7. Contractor shall provide two copies of Operation and Maintenance Manuals, if required, at the final inspection.

8. Contractor shall perform daily clean up and final clean up.

9. Contractor shall dispose of all waste materials properly off site.

10. Protect existing roads and undisturbed infrastructures and environments.

11. Repair and restore all damages to be as good as the original conditions or better due to construction activities.

12. Prior to submitting any bid, a site meeting will be held and participants would include but not limited to the contractor, contracting officer and/or COR, District Engineer, and the Cemetery Director. The purpose of the meeting would be to visit site locations, clarification of scope, and to thoroughly investigate the site to ensure a clear understanding of the project.

A4. Schedule

1. The anticipated completion of this project is 6 months or 180 calendar days after receipt of

Notice to Proceed.

A5. Definitions

1. Construction contract as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for construction services for a specific project.

2. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer. The Contracting Officer is the only person authorized to obligate the government, interpret or change the contract.

3. Project Manager / Contracting Officer’s Representative (COR): The COR is the Contracting Officer's authorized representative. The COR is responsible for protecting the Government's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, approval of all submittals, samples, shop drawings, etc.

4. Contract: This term, as used herein, refers to the Contract(s) to perform the construction of the project.

5. Contractor: This term, as used herein, refers to the contractor under this contract.

A6. Location

1. Address: Fort Sheridan National Cemetery, Bluff Road, Lake Bluff, IL 60044.

2. Coordinates: approximately 42.224556° N, 87.820915° W

B. PART II – RESPONSIBILITIES OF THE CONTRACT TEAM

1. General Responsibilities: The Contract Team shall provide all professional design services, labor, materials, equipment, and project management necessary to fully execute the Work as described in the Contract Documents. The Contractor shall deliver a complete, code‑compliant, and fully operational project that meets the Owner’s functional, aesthetic, performance, and budgetary requirements.

2. Design Services: The Contractor shall prepare all drawings, specifications, calculations, and other design documents required for permitting, construction, and project closeout. esign documents shall comply with all applicable codes, standards, ordinances, and regulatory requirements.

3. Preconstruction Services: Provide preliminary design concepts, cost estimates, value-engineering recommendations, and schedule analyses. Conduct site investigations to verify existing conditions and identify any constraints impacting design or construction.

Prepare and maintain a project schedule that integrates design milestones with construction sequencing.

4. Construction Services: Construct the project in accordance with the approved design documents and applicable regulations. Provide qualified supervision, quality control, and safety management throughout the construction phase. Coordinate subcontractors, suppliers, and any specialty consultants required for the Work. Maintain clean, orderly, and safe project conditions.

5. Submittals and Deliverables: The Contractor shall prepare and submit all required documents, including but not limited to: design packages, shop drawings, product data, samples, test results, commissioning documentation, and warranties.

6. Warranty Obligations: The Contractor warrants the design, materials, equipment, and workmanship for the period defined in the Contract Documents and shall correct any deficiencies discovered during the warranty period at no additional cost to the Owner.

D. PART III - POST AWARD REQUIREMENTS

1. Construction Period Submittals

Shop drawings and submittals - The Contractor shall be responsible to ensure that the VA COR reviews shop drawings, detail drawings, schedules, descriptive literature and samples, and review the color, texture and suitability of materials for conformity with the contract documents. The COR shall recommend approval, disapproval, or other suitable disposition. The VA COR will have final approval authority.

Other submittals – The Contractor shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the VA SB specifications, to the VA COR.

Project record drawings - The Contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the DB specifications. The project record drawings will be available for review by the VA COR at all times.

7. Project Close-Out. The Contractor shall comply with the requirements in the “General Conditions”, and “General Requirements”, for submission of final as-built drawings, manuals, and other documents as noted. Required as-built drawings and specifications will be submitted in the same format required for the construction documents.

8. Site Visits and Inspections. At the behest of the Contractor, the VA COR/inspector shall observe the construction, advise the contractor of any deviations or deficiencies or solutions to issues discussed.

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