923456-26-37-2.pdf

ST. TAMMANY PARISH

MICHAEL B. COOPER

PARISH PRESIDENT

PROCUREMENT DEPARTMENT

P.O. BOX 628 | COVINGTON, LOUISIANA | 70434 | PROCUREMENT@STPGOV.ORG | 985-898-2520

WWW.STPGOV.ORG

Version 2026.1

NOTICE TO BIDDERS

Sealed bids will be received by the Department of Procurement until 2:00 p.m., Tuesday, August

11, 2026, and then opened and read publicly at that time by the Procurement Staff for the following project:

Bid # 26-37-2– Joiner-Wymer Rd

This bid package is available online at www.bidexpress.com or LaPAC https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=185. It is the Vendor’s responsibility to check Bid Express, or LaPAC frequently for any possible addenda that may be issued. The Parish is not responsible for a Vendor’s failure to download any addenda documents required to complete a submission.

The project classification is:

Highway, Street & Bridge Construction

Paper Bids must be sealed. In addition, the outside of the envelope, box, or package containing the Bid shall be marked with the following information. Name and Address of the Bidder, the State

Contractor’s License Number of the Bidder (if the work is estimated at $50k or more), the Bid

Name, and the Bid Number. Bids submitted without this information may be deemed non-responsive.

Bids will be received at 21454 Koop Dr., Suite 2F, Mandeville, LA 70471 from each bidder or his agent and given a written receipt, by certified mail with return receipt requested, or electronically at www.bidexpress.com.

The Procurement Department can be contacted by telephone at (985) 898-2520 or via e-mail at

Procurement@stpgov.org. St. Tammany Parish Government reserves the right to reject any or all quotes and to waive informalities.

http://www.bidexpress.com/ http://www.bidexpress.com/ mailto:Procurement@stpgov.org

Version 2025.2

BID PROPOSAL

GOVERNMENT

BID PACKAGE FOR

JOINER-WYMER RD

BID NO.: 26-37-2

June 29, 2026

Version 2025.1

Section 01

Table of Contents

Section 01 Table of Contents

Section 02 Instructions to Bidders

Section 03 Summary of Work / Specifications /

Field Notes

Section 04 LA Uniform Public Work Bid Form

Unit Price Form

Section 05

Affidavits, Louisiana

(Pursuant to LSA-R.S. 38:2224, 38:2227 and 38:2212.10)

Section 06 Insurance Requirements

Section 07 Project Sign

Section 08 General Conditions

Section 09 Sample Corporate Resolution

Section 10 Sample Certificate of Insurance

Section 11 Sample Contract

Section 12 Layout

Section 02

Instructions to Bidders

Bidders are urged to promptly review the requirements of this specification and submit questions for resolution as early as possible during the bid period. Questions or concerns must be submitted in writing to the Procurement Department no later than 2:00 CST seven (7) working days prior to the bid opening date. Otherwise, this will be construed as acceptance by the bidders that the intent of the specifications is clear and that competitive bids may be obtained as specified herein. Protests with regard to the specification documents will not be considered after bids are opened.

1. Bid security is required. Be sure that your bid includes such security as is necessary to meet Parish requirements and is properly signed. The bid must be fully completed. All applicable Louisiana license numbers must be affixed.

2. The Owner is the St. Tammany Parish Government (the “Parish”).

3. The terms “he/his” and “it/its” may be used interchangeably.

4. The terms “Owner,” the “Parish,” and “St. Tammany Parish” may be used interchangeably.

5. The successful Bidder understands the limited contract time in the contract is forty-five

(45) calendar days, and shall submit any request for an extension of time in accordance with the General and Supplementary Conditions. Said request will reflect the days requested and the reason for same. No extension request is guaranteed or absolute.

6. Bidder specifically understands that acknowledgment of the General Conditions is required. Bidder specifically understands that signature of receipt of the General

Conditions is mandated. The Bidder’s signature on the “Louisiana Uniform Public

Work Bid Form” will serve as acknowledgment of the Bidder’s receipt and understanding of the General Conditions as well as any Supplementary Conditions.

7. If any additional work is performed by the contractor without written approval by owner, the cost of the work will be borne by the contractor and will not be reimbursed by the Parish.

8. Only the Louisiana Uniform Public Bid Form, the Unit Price Form (if necessary), the bid security, and written evidence of authority of person signing the bid shall be submitted on or before the bid opening time and date provided for in the Bid Documents. Necessary copies of the Louisiana Uniform Public Work Forms and Unit Price Forms (if necessary) will be furnished for Bidding. Bound sets of the Contract Documents are for Bidder's information and should not be used in submitting Bids.

9. All other documents and information required are to be submitted by the low Bidder within ten (10) days after the opening of the bids, and at the same time of day and location as given for the opening of the bids in the Bid Documents.

10. Each Bid must be submitted in a sealed envelope, unless submitted electronically. The outside of the envelope shall show the name and address of the Bidder, the State

Contractor’s License Number of the Bidder (if work requires contractor’s license), and the

Project name and the Bid number. In the case of an electronic bid proposal, a contractor may submit an authentic digital signature on the electronic bid proposal accompanied by the contractor's license number, Project name and the Bid number.

11. The price quoted for the Work shall be stated in words and figures on the Bid Form, and in figures only on the Unit Price Form. The price in the Bid shall include all costs necessary for the complete performance of the Work in full conformity with the conditions of the

Contract Documents, and shall include all applicable Federal, State, Parish, Municipal or other taxes and is the responsibility of the contractor to obtain tax exemption if applicable.

The price bid for the items listed on the Unit Price Form will include the cost of all related items not listed, but which are normally required to do the type of Work bid.

12. The Bid shall be signed by the Bidder. The information required on the Louisiana Uniform

Public Work Bid Form must be provided. Evidence of agency, corporate, or partnership authority is required and shall be provided in conformance with LSA-R.S. 38:2212(B).

13. Only a Contractor licensed by the State to do the type of Work as indicated on the Notice to Bidders can submit a Bid. The Bidder’s signature on the Bid Form certifies that he holds an active license under the provisions of Chapter 24 of Louisiana Revised Statutes Title

37. Failure to be properly licensed constitutes authority for the Owner to reject the Bid.

14. Bidders shall not attach any conditions or provisions to the Bid. Any conditions or provisions so attached may, at the sole option of the Owner, cause rejection of the Bid.

15. A Bid Guarantee of five percent (5%) of the amount of the total Bid, including Alternates, must accompany the Proposal and, at the option of the Bidder, may be a cashier's check, certified check or a satisfactory Bid Bond. The Bid Guarantee must be attached to the

Louisiana Uniform Public Work Bid Form. No Bid will be considered unless it is so guaranteed. Cashier's check or certified check must be made payable to the order of the

Owner. Cash deposits will not be accepted. The Owner reserves the right to cash or deposit the cashier's check or certified check. Such guarantees shall be made payable to the Parish of St. Tammany. In accordance with LSA-R.S. 38:2218(C), if a bid bond is used, it shall be written by a surety or insurance company currently on the U.S. Department of the

Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best's Key Rating Guide to write individual bonds up to ten percent of policyholders' surplus as shown in the A.M. Best's

Key Rating Guide or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents. It is not required to be on any AIA form.

16. Bid securities of the three (3) lowest Bidders will be retained by the Owner until the

Contract is executed or until final disposition is made of the Bids submitted. Bid securities of all other Bidders will be returned promptly after the canvas of Bids. Bids shall remain binding for forty-five (45) days after the date set for Bid Opening. The Parish shall act within the forty-five (45) days to award the contract to the lowest responsible bidder or reject all bids. However, the Parish and the lowest responsible bidder, by mutual written consent, may agree to extend the deadline for award by one or more extensions of thirty

(30) calendar days. In the event the Owner issued the Letter of Award during this period, or any extension thereof, the Bid accepted shall continue to remain binding until the execution of the Contract.

17. A Proposal may be withdrawn at any time prior to the scheduled closing time for receipt of Bids, provided the request is in writing, executed by the Bidder or its duly authorized representative and is filed with the Owner prior to that time. When such a request is received, the Proposal will be returned to the Bidder unopened. A bid withdrawn under the provisions of LSA-R.S. 38:2214(C) cannot be resubmitted.

18. Written communications, over the signature of the Bidder, to modify Proposals will be accepted and the Proposal corrected in accordance therewith if received by the Owner prior to the scheduled closing time for receipt of Bids. Oral, telephonic or telegraphic

Modifications will not be considered.

19. No oral interpretation obligating the Owner will be made to any Bidder as to the meaning of the Drawings, Specifications and Contract Documents. Every request for such an interpretation shall be made in writing and addressed and forwarded to the Owner.

Inquiries received within seven (7) days prior to the day fixed for opening of the Bids may not be given consideration. Every interpretation made to the Bidder shall be in the form of an addendum to the Specifications. All such Addenda shall become part of the Contract

Documents. Failure of the Owner to send or failure of Bidder to receive any such interpretation shall not relieve any Bidder from any obligation under this Bid as submitted without Modification. All Addenda shall be issued in accordance with the Public Bid Law, LSA-R.S. 38:2212(O).

20. The Owner reserves the right to reject any or all Bids for just cause in accordance with the

Public Bid Law, LSA-R.S. 38:2214(B). Incomplete, informal, illegible, or unbalanced Bids may be rejected. Reasonable grounds for belief that any one Bidder is concerned directly or indirectly with more than one Bid will cause rejection of all Bids wherein such Bidder is concerned. If required, a Bidder shall furnish satisfactory evidence of its competence and ability to perform the Work stipulated in its Proposal. Incompetence will constitute cause for rejection. If the Parish determines that the bidder is not responsive or responsible for any reason whatsoever, the bid may be rejected in accordance with State law.

21. Contractor shall be liable without limitation to the Parish for any and all injury, death, damage, loss, destruction, damages, costs, fines, penalties, judgments, forfeitures, assessments, expenses (including attorney fees), obligations, and other liabilities of every name and description, which may occur or in any way arise out of any act or omission of

Contractor, its owners, agents, employees, partners or subcontractors.

22. Upon notice of any claim, demand, suit, or cause of action against the Parish, alleged to arise out of or be related to this Contract, Contractor shall investigate, handle, respond to, provide defense for, and defend at its sole expense, even if the claim, demand, suit, or cause of action is groundless, false, or fraudulent. The Parish may, but is not required to, consult with or assist the Contractor, but this assistance shall not affect the Contractor’s obligations, duties, and responsibilities under this section. Contractor shall obtain the

Parish’s written consent before entering into any settlement or dismissal.

23. It is understood and agreed that neither party can foresee the exigencies beyond the control of each party which arise by reason of an Act of God or force majeure; therefore, neither party shall be liable for any delay or failure in performance beyond its control resulting from an Act of God or force majeure. The Parish shall determine whether a delay or failure results from an Act of God or force majeure based on its review of all facts and circumstances. The parties shall use reasonable efforts, including but not limited to, use of continuation of operations plans (COOP), business continuity plans, and disaster recovery plans, to eliminate or minimize the effect of such events upon the performance of their respective duties under this Contract.

24. Contractor shall fully indemnify and hold harmless the Parish, without limitation, for any and all injury, death, damage, loss, destruction, damages, costs, fines, penalties, judgments, forfeitures, assessments, expenses (including attorney fees), obligations, and other liabilities of every name and description, which may occur or in any way arise out of any act or omission of Contractor, its owners, agents, employees, partners or subcontractors.

The Contractor shall not indemnify for the portion of any loss or damage arising from the

Parish’s act or failure to act.

25. Contractor shall fully indemnify and hold harmless the Parish, without limitation, from and against damages, costs, fines, penalties, judgments, forfeitures, assessments, expenses

(including attorney fees), obligations, and other liabilities in any action for infringement of any intellectual property right, including but not limited to, trademark, trade-secret, copyright, and patent rights.

When a dispute or claim arises relative to a real or anticipated infringement, the Contractor, at its sole expense, shall submit information and documentation, including formal patent attorney opinions, as required by the Parish.

If the use of the product, material, service, or any component thereof is enjoined for any reason or if the Contractor believes that it may be enjoined, Contractor, while ensuring appropriate migration and implementation, data integrity, and minimal delays of performance, shall at its sole expense and in the following order of precedence: (i) obtain for the Parish the right to continue using such product, material, service, or component thereof; (ii) modify the product, material, service, or component thereof so that it becomes a non-infringing product, material, or service of at least equal quality and performance;

(iii) replace the product, material, service, or component thereof so that it becomes a non-infringing product, material, or service of at least equal quality and performance; or, (iv) provide the Parish monetary compensation for all payments made under the Contract related to the infringing product, material, service, or component, plus for all costs incurred to procure and implement a non-infringing product, material, or service of at least equal quality and performance. Until this obligation has been satisfied, the Contractor remains in default.

The Contractor shall not be obligated to indemnify that portion of a claim or dispute based upon the Parish’s unauthorized: i) modification or alteration of the product, material or service; ii) use of the product, material or service in combination with other products not furnished by Contractor; or, iii) use of the product, material or service in other than the specified operating conditions and environment.

26. Bidders shall familiarize themselves with and shall comply with all applicable Federal and

State Laws, municipal ordinances and the rules and regulations of all authorities having jurisdiction over construction of the Project, which may directly or indirectly affect the

Work or its prosecution. These laws and/or ordinances will be deemed to be included in the Contract, as though herein written in full.

27. Each Bidder shall visit the site of the proposed Work and fully acquaint itself with all surface and subsurface conditions as they may exist so that it may fully understand this

Contract. Bidder shall also thoroughly examine and be familiar with drawings, Specifications and Contract Documents. The failure or omission of any Bidder to receive or examine any form, instrument, Drawing or document or to visit the site and acquaint itself with existing conditions shall in no way relieve any Bidder from any obligation with respect to its Bid and the responsibility in the premises.

28. The standard contract form enclosed with the Proposal documents is a prototype. It is enclosed with the Contract Documents for the guidance of the Owner and the Contractor.

It has important legal consequences in all respects and consultation with an attorney is encouraged. Contractor shall be presumed to have consulted with its own independent legal counsel.

29. When one set of Contract plans show the Work to be performed by two or more prime

Contractors, it is the responsibility of each Bidder to become knowledgeable of the Work to be performed by the other where the Work upon which this bid is submitted is shown to come into close proximity or in conflict with the Work of the other. In avoiding conflicts, pressure pipe lines must be installed to avoid conflict with gravity pipe lines and the Bidder of the smaller gravity pipe line in conflict with the larger gravity pipe line must include in his Bid the cost of a conflict box at these locations. The location of and a solution to the conflicts do not have to be specifically noted as such on the plans.

30. Bidder shall execute affidavit(s) attesting compliance with LSA-R.S. 38:2212.10, 38:2224, 38:2227, each as amended, and other affidavits as required by law, prior to execution of the contract.

31. In accordance with Louisiana Law, all Corporations (See LA R.S. 12:26.1) and Limited

Liability Companies (See LA R.S. 12:1308.2) should be registered and in good standing with the Louisiana Secretary of State in order to hold a contract.

32. Sealed Bids shall be delivered to St. Tammany Parish Government at the office of St.

Tammany Parish Government, Department of Procurement, 21454 Koop Drive, Suite

2-F, Mandeville, LA 70471, and a receipt given, until the time and date denoted in Notice to Bidders, at which time and place the Bids shall be publicly opened and read aloud to those present. In accordance with LSA-R.S. 38:2212(H), the designer’s final estimated cost of construction shall be read aloud upon opening bids. Sealed Bids may also be mailed by certified mail to St. Tammany Parish Government, Department of Procurement, 21454 Koop Drive, Suite 2-F, Mandeville, LA 70471, and must be received before the bid opening. Bids may also be submitted electronically. Information concerning links for electronic bidding is contained in the Notice to Bidders. It is the responsibility of the

Bidders to ensure that bids are delivered in a timely fashion. Late bids, regardless of reason, will not be considered, and will be returned to bidder.

33. Paper bids shall be placed in a sealed envelope, marked plainly and prominently as indicated in the Notice to Bidders, and these Instructions, and addressed:

St. Tammany Parish Government

Department of Procurement

21454 Koop Drive, Suite 2-F

Mandeville, LA 70471

34. See Notice to Bidders for availability of Drawings, Specifications and Contract Documents via electronic methods.

35. The successful Bidder shall be required to post in each direction a public information sign, 4' x 4' in size, at the location of the project containing information required by the Owner.

The Owner shall supply this information.

36. The award of the Contract, if it is awarded, will be to the lowest responsible Bidder, in accordance with State Law. No award will be made until the Owner has concluded such investigations as it deems necessary to establish the responsibility and qualifications of the

Bidder to do the Work in accordance with the Contract Documents to the satisfaction of the Owner within the time prescribed as established by the Department based upon the amount of work to be performed and the conditions of same. The written contract and bond shall be issued in conformance with LSA-R.S. 38:2216. If the Contract is awarded, the

Owner shall give the successful Bidder written notice of the award within forty-five (45) calendar days after the opening of the Bids in conformance with LSA-R.S. 38:2215(A), or any extension as authorized thereunder.

37. At least three days prior to the execution of the Contract, the Contractor shall deliver to the

Owner the required Bonds.

38. Failure of the successful Bidder to execute the Contract and deliver the required Bonds within ten (10) days of the Notice of the Award shall be just cause for the Owner to annul the award and declare the Bid and any guarantee thereof forfeited. Award may then be made to the next lowest responsible bidder.

39. In order to ensure the faithful performance of each and every condition, stipulation and requirement of the Contract and to indemnify and hold harmless the Owner from any and all damages, either directly or indirectly arising out of any failure to perform same, the successful Bidder to whom the Contract is awarded shall furnish a Performance and

Payment Bond in an amount of at least equal to one hundred percent (100%) of the Contract

Price. The Contract shall not be in force or binding upon the Owner until such satisfactory

Bond has been provided to and approved by the Parish. The cost of the Bond shall be paid for by the Contractor unless otherwise stipulated in the Special Provisions.

40. No surety Company will be accepted as a bondsman which has no permanent agent or representative in the State upon whom notices referred to in the General Conditions of these Specifications may be served. Service of said notice on said agent or representative in the State shall be equal to service of notice on the President of the Surety Company, or such other officer as may be concerned.

41. In conformance with LSA-R.S. 38:2219(A)(1)(a), (b), and (c):

Any surety bond written for a public works project shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial

Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best's Key Rating Guide, to write individual bonds up to ten percent of policyholders' surplus as shown in the

A.M. Best's Key Rating Guide or by an insurance company that is either domiciled in Louisiana or owned by Louisiana residents and is licensed to write surety bonds.

For any public works project, no surety or insurance company shall write a bond which is in excess of the amount indicated as approved by the U.S. Department of the Treasury Financial Management Service list or by a Louisiana domiciled insurance company with an A- rating by A.M. Best up to a limit of ten percent of policyholders' surplus as shown by A.M. Best; companies authorized by this

Paragraph who are not on the treasury list shall not write a bond when the penalty exceeds fifteen percent of its capital and surplus, such capital and surplus being the amount by which the company's assets exceed its liabilities as reflected by the most recent financial statements filed by the company with the Department of Insurance.

In addition, any surety bond written for a public works project shall be written by a surety or insurance company that is currently licensed to do business in the state of Louisiana. All contractors must comply with any other applicable provisions of

LSA-R.S. 38:2219.

42. Should the Contractor's Surety, even though approved and accepted by the Owner, subsequently remove its agency or representative from the State or become insolvent, bankrupt, or otherwise fail, the Contractor shall immediately furnish a new Bond in another company approved by the Owner, at no cost to the Owner. The new Bond shall be executed under the same terms and conditions as the original Bond. The new bond shall be submitted within thirty (30) days of such time as the Owner notifies Contractor or from the time

Contractor learns or has reason to know that the original surety is no longer financially viable or acceptable to the Parish, whichever occurs first. In the event that Contractor fails or refuses to timely secure additional surety, then the Owner may secure such surety and thereafter deduct such cost or expense from any sum due, or to become due to Contractor.

43. The Contractor's bondsman shall obligate itself to all the terms and covenants of these

Specifications and of contracts covering the Work executed hereunder. The Owner reserves the right to do Extra Work or make changes by altering, adding to deducting from the Work under the conditions and in the manner herein before described without notice to the

Contractor's surety and without in any manner affecting the liability of bondsman or releasing it from any of its obligations hereunder.

44. The Bond shall also secure for the Owner the faithful performance of the Contract in strict accordance with plans, specifications, and other Contract Documents. It shall protect the

Owner against all lien laws of the State and shall provide for payment of reasonable attorney's fees for enforcement of Contract and institution or concursus proceedings, if such proceedings become necessary. Likewise, it shall provide for all additional expenses of the Owner occurring through failure of the Contractor to perform.

45. The surety of the Contractor shall be and does hereby declare and acknowledge itself by acceptance to be bound to the Owner as a guarantor, jointly and in solido, with the

Contractor, for fulfillment of terms of the Contract.

46. The performance Bond and Labor and Material Bond forming part of this Contract shall be continued by Contractor and its Surety for a period of one (1) year from date of acceptance of the Work/Project by Owner to assure prompt removal and replacement of all defective material, equipment, components thereof, workmanship, etc., and to assure payment of any damage to property of Owner or others as a result of such defective materials, equipment, workmanship, etc.

47. Contractor agrees to execute an excerpt or extract of this agreement for recordation purposes. If Contractor fails to execute such an excerpt, then the Parish shall file and record the entire Contract and all attachments at the expense of Contractor and Parish is hereby authorized to deduct all related costs from any proceeds due to the Contractor.

48. Contractor shall secure and maintain at its expense such insurance that will protect it and the Parish from claims for injuries to persons or damages to property which may arise from or in connection with the performance of Services or Work hereunder by the Contractor, his agents, representatives, employees, and/or subcontractors. The cost of such insurance shall be included in Contractor’s bid.

49. The Contractor shall not commence work until it has obtained all insurance as required for the Parish Project. If the Contractor fails to furnish the Parish with the insurance protection required and begins work without first furnishing Parish with a currently dated certificate of insurance, the Parish has the right to obtain the insurance protection required and deduct the cost of insurance from the first payment due the Contractor. Further deductions are permitted from future payments as are needed to protect the interests of the Parish including, but not limited to, renewals of all policies.

50. Payment of Premiums: The insurance companies issuing the policy or policies shall have no recourse against the Parish of St. Tammany for payment of any premiums or for assessments under any form of policy.

51. Deductibles: Any and all deductibles in the described insurance policies shall be assumed by and be at the sole risk of the Contractor.

52. Authorization of Insurance Company(ies) and Rating: All insurance companies must be authorized to do business in the State of Louisiana and shall have an A.M. Best rating of no less than A-, Category VII.

53. Policy coverages and limits must be evidenced by Certificates of Insurance issued by

Contractor’s carrier to the Parish and shall reflect:

Date of Issue: Certificate must have current date.

Named Insured: The legal name of Contractor under contract with the Parish and its principal place of business shall be shown as the named insured on all

Certificates of Liability Insurance.

Name of Certificate Holder: St. Tammany Parish Government, Office of Risk

Management, P. O. Box 628, Covington, LA 70434

Project Description: A brief project description, including Project Name, Project

Number and/or Contract Number, and Location.

Endorsements and Certificate Reference: All policies must be endorsed to provide, and certificates of insurance must evidence the following:

Waiver of Subrogation: The Contractor’s insurers will have no right of recovery or subrogation against the Parish of St. Tammany, it being the intention of the parties that all insurance policy(ies) so affected shall protect both parties and be the primary coverage for any and all losses covered by the below described insurance. Policy endorsements required for all coverages.

Additional Insured: The Parish of St. Tammany shall be named as additional named insured with respect to general liability, marine liability, pollution/environmental liability, automobile liability and excess liability coverages. Policy endorsements required.

Hold Harmless: Contractor’s liability insurers shall evidence their cognizance of the Hold Harmless and Indemnification in favor of St.

Tammany Parish Government by referencing same on the face of the

Certificate(s) of Insurance.

Cancellation Notice: Producer shall provide thirty (30) days prior written notice to the Parish of policy cancellation or substantive policy change.

54. The types of insurance coverage the Contractor is required to obtain and maintain throughout the duration of the Contract shall be designated by a separate document issued by the Office of Risk Management.

55. It is the intent of these instructions that they are in conformance with State Bid Laws.

Should there be any discrepancy or ambiguity in these provisions, the applicable State Bid

Law shall apply.

56. The letting of any public contract in connection with funds that are granted or advanced by the United States of America shall be subject to the effect, if any, of related laws of said

United States and valid rules and regulations of federal agencies in charge, or governing use and payment of such federal funds.

57. Protests based on alleged solicitation improprieties that are apparent before bid opening, or the time set for receipt of initial proposals must be filed with and received by the

Procurement Department BEFORE two (2) working days of the bid opening. Any other protest shall be filed no later than ten (10) calendar days after: the opening of the bid; the basis of the protest is known; or the basis of the protest should have been known (whichever is earlier).

58. It is the Parish’s policy to provide a method to protest exclusion from a competition or from the award of a contract, or to challenge an alleged solicitation irregularity. It is always better to seek a resolution within the Parish system before resorting to outside agencies and/or litigation to resolve differences. All protests must be made in writing, and shall be concise and logically presented to facilitate review by the Parish. The written protest shall include:

The protester’s name, address, and fax and telephone numbers and the solicitation, bid, or contract number;

A detailed statement of its legal and factual grounds, including a description of the resulting prejudice to the protester;

Copies of relevant documents;

All information establishing that the protester is an interested party and that the protest is timely; and

A request for a ruling by the agency; and a statement of the form of relief requested.

The protest shall be addressed to St. Tammany Parish Government Department of

Procurement, P.O. Box 628, Covington, LA 70434

The protest review shall be conducted by the Parish Legal Department.

Only protests from interested parties will be allowed. Protests based on alleged solicitation improprieties that are apparent before bid opening, or the time set for receipt of initial proposals, must be filed with and received by the Department of Procurement BEFORE those deadlines.

Any other protest shall be filed no later than ten (10) calendar days after the basis of the protest is known, or should have been known (whichever is earlier).

The Parish will use its best efforts to resolve the protest within thirty (30) days of the date that it is received by the Parish. The written response will be sent to the protestor via mail and fax, if a fax number has been provided by the protestor. The protester can request additional methods of notification.

59. The last day to submit questions to Procurement shall be no later than 2:00 pm CST, seven

(7) working days prior to the opening of bids, and verification on comparable products will be no later than 2:00 pm CST, fourteen (14) working days prior to the opening date of the bid/proposal due date. Further, any questions or inquiries must be submitted via fax to 985-

898-5227, or via email to Procurement@stpgov.org. Any questions or inquiries received after the required deadline to submit questions or inquiries will not be answered.

mailto:Procurement@stpgov.org

Schedule of Events

Date Time (CT)

Bid Due Date August 11, 2026 2:00 PM

Inquiry Deadline July 31, 2026 2:00 PM

Addendum Deadline August 6, 2026 2:00 PM

NOTE: The Parish reserves the right to revise this schedule. Any such revision will be formalized by the issuance of an addendum to the Bid Request.

60. St. Tammany Parish Government contracts to be awarded are dependent on the available funding and/or approval by members designated and/or acknowledged by St. Tammany

Parish Government. At any time, St. Tammany Parish Government reserves the right to cancel the award of a contract if either or both of these factors is deficient.

61. Any action by the Parish to disqualify any Bidder on the grounds that they are not a responsible Bidder shall be conducted in accordance with LSA-R.S. 38:2212(X).

62. Failure to complete or deliver within the time specified or to provide the services as specified in the bid or response will constitute a default and may cause cancellation of the contract. Where the Parish has determined the contractor to be in default. The Parish reserves the right to purchase any or all products or services covered by the contract on the open market and to charge the contractor with the cost in excess of the contract price. Until such assessed charges have been paid, no subsequent bid or response from the defaulting contractor will be considered.

63. If any part of the provisions contained herein and/or in the Specifications and Contract for the Work shall for any reason be held invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions of this

Agreement or attachment, but it shall be construed as if such invalid, illegal, or unenforceable provision or part of a provision had never been contained herein.

Section 03

Summary of Work

I. Work to Include:

The Contractor must provide all adequate and competent labor, equipment, tools, testing, and materials necessary to improve roadways by milling and/or overlaying road surfaces as specified along Joiner-Wymer Rd (R01G003) Covington, LA.

The Parish reserves the right to add, remove or otherwise modify the above, as determined necessary by the Parish and as allowed by law.

II. Location of Work:

Joiner-Wymer Rd (R01G003) Covington, LA.

III. Documents: Bid Documents dated June 29, 2026, and entitled:

JOINER-WYMER RD

Bid No. 26-37-2

IV. OTHER REQUIREMENTS (as applicable)

When not otherwise specified herein, all work and materials shall conform to the requirements of the Louisiana Department of Transportation and

Development hereafter called LDOTD (2016 Edition of Louisiana Standard

Specifications for Roads and Bridges).

Table 3.1

Liquidated Damages

Original Contract Amount Daily Charge

Dollars Dollars

0 - 250,000 500

250,000 – 1 Million 1,000

> 1 Million – 5 Million 1,500

> 5 Million – 10 Million 2,000

> 10 Million 3,000

• Parish reserves the right to increase the Daily charge rate due to additional provisions required in order to complete the project as described in the specifications

Name: Joiner-Wymer Rd (R01G003) Page 1 of 5

Begin @ Sta. 0+00 @ LA 1077 Going West to Station 55+90 at Gravel

Item Description Length Width Quantity Unit

All Work Shall Conform to Louisiana Standard Specifications for Roads and Bridges, Latest Edition 7/8/2026

General Notes:

1. Contractor shall field verify all quantities and measurements.

2. Contractor shall be responsible for locating and protecting all existing utilities.

3. Two-way traffic shall be maintained at all times during construction. Contractor shall have flagmen on both ends of work zone. If Police details are used for traffic control this does not take the place of flag men.

4. Construction work shall not begin until signs, barricades, project signs and other traffic devices have been erected and approved. Contractor shall maintain project and construction signs.

5. All existing sanitary/storm sewer lines shall be tied-in at no direct pay.

6. Asphalt and concrete driveway tie-ins shall be tied in to existing surface material if in good shape.

7. At all intersecting asphalt roads, contractor shall mill 1 ½”deep and 8’ into intersecting road for a smooth and clean transition. See Detail attached with Bid Proposal.

8. Any additional work performed by the contractor without prior written approval from St Tammany Parish Department of Public Works, the cost of the work will be borne by the contractor and will not be reimbursed by the Parish.

9. Contractor shall ensure roadway and shoulders drain accordingly without any surface ponding or bird baths after rain events. Contractor shall be required to fix these deficiencies at no direct pay.

10. Materials Testing: All required testing and reporting shall be the contractor’s responsibility at no direct pay. Sampling and Testing will be performed in accordance with the St. Tammany Parish

Roadway Testing and Inspection Standards for Residential Subdivisions (Attached with Bid Proposal) and LADOTD Standard Specifications for Roads and Bridges, Latest Edition, Section 101 and 106.

11. Roads and surrounding areas shall be dressed after 3 calendar days and no later than 10 calendar days of final asphalt wearing course. Late Fee of $1.00 per Linear Foot per Calendar Day shall be charged if not completed with the specified time frame.

12. If deep patching is required, the contractor is to compact at a minimum two equal lifts unless otherwise authorized.

13. The existing asphalt has been cored by STP personnel to determine thickness and whether or not soil cement has been detected. Unless otherwise noted in the plans, the existing asphalt shall be reclaimed into the soil. If the contractor so chooses to mill the existing asphalt he may do so at no direct pay and retain 100% of the RAP. A separate sheet will be included with the bid tab to show existing thicknesses and base materials.

14. If for any reason incidental construction occurs after the wearing course has been paved, the street MUST be protected from any scarring, gouging, scraping, ETC. If any of these occur the contractor shall be required to satisfactorily repair the deficiencies and/or be penalized a percentage of payment.

15. The contractor MUST take care not to leave any asphalt “pattys” on the new OR existing street surface. The contractor WILL be required to remove them before it is considered complete.

Project Summary: All labor, materials, equipment and supervision necessary to improve road surfaces with: Patch, 2” Mill and 2” Overlay.

727-01 Mobilization: All labor and materials necessary to accomplish preparatory work and operations, including those necessary for movement of personnel, equipment, supplies and incidentals to the project site.

1 Lump Sum

Name: Joiner-Wymer Rd (R01G003) Page 2 of 5

Item Description Length Width Quantity Unit

All Work Shall Conform to Louisiana Standard Specifications for Roads and Bridges, Latest Edition 7/8/2026

713-01 Temporary Signs and Barricades: All labor, materials, equipment and supervision necessary to furnish, install, maintain and remove temporary construction barricades, precast concrete barriers, lights, signals, pavement markings and signs, including project signs; providing flaggers; and complying with all other requirements regarding the protection of the work, workers and safety of the public. Unless otherwise noted in the plans or special provisions this work also includes traffic control management in compliance with contract documents and the Manual on Uniform Traffic Control Devices (MUTCD), including the installation, inspection, maintenance, and removal of all traffic control devices on the project. This item shall not be construed to relieve the contractor of responsibilities for the safety of the public, for liability in connection therewith, or compliance with State and local laws or ordinances. Signs, barricades, barriers, channelizing devices, pavement markings, etc., shall comply with plan details, the MUTCD and Section 713 of LADOTD Standard Specifications for Roads and Bridges, Latest Edition. Construction work shall not begin until signs, barricades, project signs and other traffic devices have been erected and approved.

1 Lump Sum

502- 01-

00000- A

2” Asphalt Wearing Course (Level 1 Superpave with PG 67-22): All labor, materials, equipment and supervision necessary to furnish and construct one or more courses of asphaltic concrete mixture applied in conformance with LA DOTD Latest Edition of Standard Specifications for Roads and Bridges. Subject to the specifications herein, and corresponding to the mixture selected, equipment and processes shall adhere to Section 503 in the Latest Edition of LA Standard Specifications for Roads and Bridges. The use of a LADOTD approves material transfer vehicle (MTV) is allowed, but not required unless specified.

12,500 Square Yard

509- 01-

00100

2” Cold Planing: All labor, materials, equipment and supervision necessary to remove existing asphaltic concrete surface to a depth of 2” in accordance with LA DOTD Standard Specifications for Roads and Bridges, Section 509 in the Latest Edition of LA DOTD Standard Specifications for Roads and Bridges.

When the entire roadway width has not been planed to a flush surface by the end of a work period which resulting in a vertical or near vertical longitudinal face exceeding 2” in height, this longitudinal face shall be sloped as directed. Traverse faces present at the end of a work period shall be beveled as directed.

Provisions shall be made at drives and turnouts to maintain local traffic. Pavement surfaces resulting from planning not meeting these requirements shall be re-planed at no direct pay. The cold planning operation shall not precede the subsequent paving operation by more than 15 calendar days. The contractor will be allowed to retain at least 50 percent of the reclaimed asphaltic pavement material (RAP) generated by the project. All other RAP is property of St. Tammany Parish Public Works Department and shall be hauled to the storage facility and stockpiled by the contractor at no direct pay.

12,500 Square Yard

Name: Joiner-Wymer Rd (R01G003) Page 3 of 5

510- 01-

00200

Full Depth Asphalt Patching (12”) (Level 1 Superpave with PG 67-22): All labor, materials, equipment and supervision necessary to remove and replace asphalt pavement at locations specified by the Project

Construction Manager/Project Inspector and in accordance with the Latest Edition of LA DOTD Standard

Specifications for Roads and Bridges, Section 510, LA DOTD Latest Standard Specifications for Roads and

Bridges. Mixture shall be Level 1 Superpave according to LA DOTD Latest Edition Standard Specifications for Roads and Bridges. Subject to the specifications herein, and corresponding to the mixture selected, equipment and processes shall adhere to Section 503 in the Latest Edition of LA Standard Specifications for Roads and Bridges. The use of a LADOTD approves material transfer vehicle (MTV) is allowed, but not required unless specified. All material shall be removed to minimum depth of 12” and replaced with a minimum 12” of asphalt. Removed materials, including large asphalt patches, shall be disposed of outside and away from the project site at no direct pay. The repaired asphalt shall have a smooth, uniform surface, free from ridges, waves, depressions or loose material. The re-compacted roadbed shall be primed in accordance with Section 505. The contractor shall protect the compacted roadbed from damage due to either public traffic or construction operations and shall maintain the roadbed in satisfactorily condition at all times, including the asphalt patch. Any damage shall be repaired immediately by the contractor at no direct pay. Patch shall be compacted in minimum 2 equal lifts.

800 Square Yard

701-04- 01020

Storm Drain Pipe (18” Equivalent RCPA): All labor, materials and equipment necessary to remove/replace 18” Equivalent RCPA. Item shall include all required saw-cutting, excavation, backfill material and embankment. Item shall include removal and replacement of all unsuitable material as identified by St. Tammany Parish Public Works Department personnel. All pipe joints shall be wrapped with suitable geotextile fabric. Contractor installed pipe shall be cleaned of all debris and other materials prior to final acceptance. Storm drain pipe installation shall be in accordance with Section 701 of LADOTD Standard Specifications.

88 Linear Foot

701-04- 01040

Storm Drain Pipe (24” Equivalent RCPA): All labor, materials and equipment necessary to remove/replace 24” Equivalent RCPA. Item shall include all required saw-cutting, excavation, backfill material and embankment. Item shall include removal and replacement of all unsuitable material as identified by St. Tammany Parish Public Works Department personnel. All pipe joints shall be wrapped with suitable geotextile fabric. Contractor installed pipe shall be cleaned of all debris and other materials prior to final acceptance. Storm drain pipe installation shall be in accordance with Section 701 of LADOTD Standard Specifications.

32 Linear Foot

Name: Joiner-Wymer Rd (R01G003) Page 4 of 5

702-07- 00300

Cross Drain Safety End (Type 2) (24” RCPA Equivalent): All labor, materials, equipment, and supervision to furnish and install safety end on cross pipe in accordance with DOTD plans and specifications. Latest revision. Item shall include removal and replacement of suitable base and backfill materials. Joint shall be wrapped with geotextile fabric.

1 Each

701- 03-

01021

Storm Drain Pipe (18” HP Storm): All labor, materials and equipment necessary to remove/replace 18” HP Storm pipe. Item shall include all required saw-cutting, excavation, backfill material and embankment. Item shall include removal and replacement of all unsuitable material as identified by St.

Tammany Parish Public Works Department personnel. All pipe joints shall be wrapped with suitable geotextile fabric. Contractor installed pipe shall be cleaned of all debris and other materials prior to final acceptance. Storm drain pipe installation shall be in accordance with Section 701 of LADOTD Standard Specifications. All pipe elevations shall have positive drainage.

940 Linear Foot

701- 03-

01041

Storm Drain Pipe (24” HP Storm): All labor, materials and equipment necessary to install 24” HP Storm.

Item shall include all required saw-cutting, excavation, backfill material and embankment. Item shall include removal and replacement of all unsuitable material as identified by St. Tammany Parish Public Works Department personnel. All pipe joints shall be wrapped with suitable geotextile fabric. Contractor installed pipe shall be cleaned of all debris and other materials prior to final acceptance. Storm drain pipe installation shall be in accordance with Section 701 of LADOTD Standard Specifications. All pipe elevations shall have positive drainage.

260 Linear Foot

701- 03-

01061

Storm Drain Pipe (30” HP Storm): All labor, materials and equipment necessary to install 30” HP Storm.

Item shall include all required saw-cutting, excavation, backfill material and embankment. Item shall include removal and replacement of all unsuitable material as identified by St. Tammany Parish Public Works Department personnel. All pipe joints shall be wrapped with suitable geotextile fabric. Contractor installed pipe shall be cleaned of all debris and other materials prior to final acceptance. Storm drain pipe installation shall be in accordance with Section 701 of LADOTD Standard Specifications. All pipe elevations shall have positive drainage.

30 Linear Foot

702- 03-

00100

Catch Basin (CB-01): All labor, materials, equipment and supervision necessary to furnish and install catch basin in accordance with LADOTD Standard Specifications for Roads and Bridges, Section 702, and in conformity with lines and grades shown on the plans.