9192 RFB Services BTM Cabling.docx

REQUEST FOR BID

CKS-9192

Data Cabling and Equipment Installation

CONTENTS

INTRODUCTION AND PURPOSE

DEFINITIONS

For the purposes of this Request for Bid and resulting Contract(s), the following definitions of terms shall apply, unless otherwise indicated.

PURPOSE AND SCOPE OF THE REQUEST FOR BID

The Department of Corrections (DOC) requests Bids for the installation of data cabling and equipment. The installation may occur in any DOC leased or owned building, located throughout the State of Wisconsin.

DOC intends to use the results of this process to create a Contractor list. The list will be ranked based on the results of this RFB process (lowest to highest cost). When a DOC location requires cabling and equipment installation, DOC will contact the first Contractor on the list. If that vendor is unable to provide the service, DOC will move on to the next Contractor on the list. Contractors are not required to serve all locations within the State. However, repeated inability to respond to DOC requests for jobs will be grounds for DOC to take Contractor off the list and/or to “skip” the Contractor when going down the list.

The DOC does not guarantee it will purchase any specific quantity or dollar amount of services, or to pay any minimum Contract price during the term of the Contract.

Other State agencies may use the resulting Contract(s), if agreeable to both the DOC and the Contractor(s), to obtain the benefits of volume purchases and/or reduction in administrative expenses.

CONTRACT TERM

The resulting Contract(s) will be in effect for an initial one (1) year period. The DOC and the Contractor(s), upon written mutual agreement, may renew the Contract for up to an additional four (4) 1-year periods. The Contract(s) shall be effective on the date indicated in the award letter or Contract(s). All Contracts will start and end on the same dates, regardless of when they are executed, for consistency.

The RFB documents, the awarded Bidder's response as accepted by the DOC, and any purchase order(s) related to this RFB shall become the Contract between the parties, unless separate Contract(s) are executed.

MODIFICATION OF CONTRACT

The Contract shall not be used for purchasing Services outside of the general scope and intent of the original Request for Bid. Any modifications made to the Contract shall fall within the scope of the Bid. Modifications must be rendered in writing and signed by both parties, or they will be void.

DOC reserves the right to use the results of this RFB for services at any DOC locations specified on the map (Attachment B), or any new DOC locations. Services shall be provided at the Contractor’s current or lower contracted rate.

ORDER OF PRECEDENCE

In the event of Contract award, the contents of this RFB (including all attachments), RFB addenda and revisions, the Bid response from the successful Bidder as accepted by the DOC, and any additional terms agreed to in writing by the parties shall be incorporated into the Contract. Failure of the successful Bidder to accept these elements into the Contract will result in the cancellation of the Contract award.

In the event of a conflict with the incorporated elements of the Contract, the following order of precedence will prevail:

· Final Signed Contract with clarifications included;

· Bid response as accepted by the DOC;

· Request for Bid.

If the Official State Purchase Order serves as the final Contract, in the event of a conflict with the incorporated elements of the Contract, the following order of precedence will prevail:

· Official State Purchase Order;

· Bid response as accepted by the DOC;

· Request for Bid.

COOPERATIVE PURCHASING SERVICES

Services procured through this Bid may be made available to municipalities upon agreement of the Contractor. Where requested by the State, and agreed to by the Contractor(s), municipalities shall be able to obtain the services procured under the Contract at the same rates agreed to by the DOC and the Contractor. The Contractor shall be responsible for confirming the status of potential municipalities with the DOC and providing appropriate documentation and support and reporting Contract usage by municipalities.

RESPONDING TO BID REQUIREMENTS

Mandatory Bidder qualifications and/or requirements in this RFB document must be minimally met without exception; failure to meet such will disqualify the Bid. Before the award of any Contract, the DOC shall be satisfied that the Bidder has sufficient qualified resources available for performing the work described in this Bid. It is the Bidder's responsibility to acquaint the DOC with these qualifications by submitting appropriate or supporting documentation.

Certain qualifications/specifications will be presented by the DOC as itemized questions that require an affirmative response from the Bidder that they can meet them (e.g., "yes/no" prompt, dropdown menu, required attachment). Other requirements may be presented in a grouped manner (e.g., "Does your company meet requirements 2.1-2.8?"). For any itemized or grouped requirements that the Bidder cannot meet, the Bidder must check "no" and provide a supplemental document as an attachment to explain.

Failure to meet a qualification will disqualify the Bid. However, in the event that no Bidder is able to meet an individual mandatory requirement, the DOC reserves the right to continue the review of Bids, waiving that requirement.

BIDDER QUALIFICATIONS AND REQUIREMENTS

All Bidder qualifications in this section are mandatory and shall be met at no additional cost above the pricing provided in the Bid response.

EXPERIENCE

The Bidder must have experience doing the type of work being procured in this RFB for a minimum of five (5) years. Bidder must be able to provide documentation of this experience if requested by DOC.

TRAINING

All work must be performed by Contract staff that have been properly trained on installation and certification of wiring, as applicable to the job.

OVERSITE

Proper oversite of the installation jobs must be maintained by the Bidder at all times to ensure the quality of the work being performed.

MANDATORY SPECIFICATIONS

All requirements in this section are mandatory and shall be met at no additional cost above the pricing provided in the Bid response.

SERVICE LOCATION

The Bidder must be able to perform services at the DOC location identified when notified of a job by DOC. The location will also be indicated on the Purchase Order for services.

DOC has locations throughout the State of Wisconsin (refer to Attachment B). The awarded Contractor(s) will not be required to take every job at every location. However, if a Contractor repeatedly turns down requests for jobs, DOC reserves the right to take the Contractor off the list or to “skip” the Contractor when requesting installation services.

PROJECT RESPONSE AND PROJECT TIMELINES

When a Contractor is contacted for an installation job, the Contractor will be given a timeline to respond to the request, and a deadline for the job to be completed. If the Contractor does not respond to DOC within the allocated time, DOC will move on to the next Contractor on the list. Additionally, if the Contractor is not able to guarantee that the job will be completed in the timeframe required by DOC, DOC reserves the right to contact the next Contractor on the list.

TECHNICAL AND PERFORMANCE SPECIFICATIONS

3.3.1 All work and materials shall conform in every detail to the rules and requirements of the National Fire Protection Association, the Wisconsin Electrical Code, and present manufacturing standards.

3.3.2 All materials shall be listed by UL and shall bear the UL label. If UL has no published standards for a particular item, then other national independent testing standards shall apply and such items shall bear those labels. Where UL has an applicable system listing and label, the entire system shall be so labeled.

3.3.3 The Contractor must comply with all other applicable standards:

General:

· ANSI/IEEE C2 - National Electrical Safety Code

· SPS Chapter 316 – Wisconsin Dept. of Safety and Professional Services Electrical Code Structured Cabling and Infrastructure:

· TIA-568.0-D, -568.1-D, -568-C.2, -569-C, -598-C, -606-B and TIA standards referenced therein. 568.3-D Fiber Optic

· ANSI/TIA-862-B – Structured Cabling Infrastructure Standard for Intelligent Building Systems

· IEEE/ANSI 142-1982 - Recommended Practice for Grounding of Industrial and Commercial Power Systems.

· ICEA publication S-80-576-2002

· ANSI/TIA-526-14-C and -526-7

· IEC 61300-3-35 - Fiber Optic Interconnecting Devices and Passive Components – Basic Test and Measurement Procedures

· TIA-607-C - Commercial Building Grounding (Earthing) and Bonding Requirements for Telecommunications

3.3.4 All cables and related termination, support and grounding hardware, and bonding shall be furnished, installed, wired, tested, labeled, provided by, and documented by the Contractor, as detailed in the following sections.

3.3.5 The DOC will provide the equipment to be installed including: cameras, Wireless Access Points (WAPs), TV’s, monitors, etc.

3.3.6 The Contractor will provide all labor necessary to install WAPs, camera, TVs, or other types of equipment as directed by DOC.

3.3.7 Contractor should refer to the Communications Structured Cabling System Standards & Design Guidelines (Attachment E) for detailed specifications, as applicable.

At the request of DOC, biennial or annual audits shall be performed. These audits shall contain all information regarding all work performed during the associate time frame.

See section 4.4 for additional information.

SPECIAL TERMS AND CONDITIONS OF BID

The DOC reserves the right to negotiate special terms and conditions when it is in its best interest to do so. The Bidder shall not submit its own Contract document as a substitute for the State's Special Terms and Conditions.

Bidders shall accept all terms and conditions or submit point-by-point exceptions along with proposed alternative language for each point. The DOC may or may not consider any of the Bidder's suggested revisions. Any changes or amendments to any of the terms and conditions will occur only if they are in the best interest of the DOC.

EXECUTING SERVICES OR PURCHASE ORDERS

No Service is to be provided until an official State of Wisconsin Purchase Order is issued by DOC to the Contractor. Individual Purchase Orders will be issued for each job.

ACCESS TO DOC FACILITIES

Refer to the DOC Rider (Attachment D) for detailed information related to access to DOC facilities.

At the request of DOC, Contractor shall provide a weekly/monthly report of completed projects. Reports shall be submitted using Microsoft Excel or Adobe Acrobat, and submitted within (3) business days of request. Report shall include:

1) Location of work;

2) Detailed description of type of work (cabling (including type of cabling), camera installation, etc.);

3) Hours of work per project per location;

4) Cost billed for each installation (costs must adhere to bid/Contract pricing);

5) Test results.

At the request of DOC, adhoc reports may also be requested in the addition of any weekly/monthly reports and shall be submitted within three (3) business days.

AUDITING

A4.4.1 Contractor shall. The Contractor will allow inspection of records that are related to this Contract by representatives of DOC and its authorized agents in order to confirm Contractor's compliance with the specifications of this Contract.

B. DOC may require that the Contractor procure an audit to review all funds paid pursuant to the Contract. DOC reserves the right to conduct an independent audit of Contractor if Contractor fails to secure an audit. DOC may also require follow-up review of selected transactions as determined to be necessary. The Contractor agrees to make available to DOC financial records in the format requested for the audit. In the event that Contractor fails to secure an audit, DOC's costs for completing an audit may be charged back to Contractor.

TOBACCO-FREE ENVIRONMENT

All DOC property (buildings and grounds) are tobacco-free. Contractors are not to possess or use any tobacco product on DOC property.

FRATERNIZATION AND OTHER DOC POLICIES

All Contractors and their subcontractors (if applicable) working on-site are subject to DOC policies. Please refer to the DOC Rider (Attachment D) for more detailed DOC requirements.

PAYMENT TERMS

Payment will not be made until the services provided are determined to have met all the specifications, requirements, and deliverables and have been accepted by DOC.

Bidders that are not set up as a Supplier in the STAR PeopleSoft system will be required to complete new Supplier paperwork before a Purchase Order or payment can be issued.

ORDERING AND INVOICING

1.1.1 Ordering Jobs

When DOC identifies a need for services, DOC will contact the first place awarded Contractor (refer to Section 7.4). If that vendor is unable to complete the job in the time frame needed, or of the Contractor fails to respond to DOC’s request in a timely manner (as determined by DOC based on the circumstances of the particular job), DOC will move on to the second place awarded Contractor. This process will continue until all Contractors have been contacted. If none of the awarded Contractors are able to complete the job, DOC will contact whatever vendor(s) are available in the area to complete the job.

Additionally, the Contractor(s) are unable to honor the current Contracted pricing, DOC reserves the right to contact the next Contractor(s) on the list, and choose the one that best meets the needs of DOC with the best pricing.

1.1.2 Invoice Pricing

Only properly submitted, itemized invoices will be processed for payment. Invoices must conform to the instructions below. Invoices must be itemized and include the following:

· Contractor name

· Remit to address

· Purchase order number

· Charges in the same format as the contract/quote

· Dates of Service

· DOC location where services were performed

The PO will include information on where the invoices are to be emailed.

1.1.3 Services Scope

The Contract is limited to the services listed in the Contract document, and anyaccompanying attachments or amendments. Services ordered that are not covered by this RFB will be considered out of scope. The Contractor should not accept or fulfill orders for services out of scope. Invoices sent to DOC for items not covered by the Contract will be denied for payment.

CERTIFICATES OF INSURANCE

Insurance requirements are outlined in the State Standard Terms and Conditions- Section 23 which are a part of the RFB package and will be on the State Purchase Order.

ACCESS TO DOC FACILITIES

Please refer to the DOC Rider (Attachment D) for detailed information related to access to DOC Facilities.

TERMINATION FOR CAUSE

The DOC may terminate this Contract immediately if the Contractor’s actions threaten the health or safety of any person(s). The Contract can also be immediately terminated if the work is found to violate any health or safety standards, or if Contractor staff are conducting themselves in an unsafe manner with at a DOC location.

Upon the termination of this Contract for any reason, or upon the Contract’s expiration, each party shall be released from all obligations to the other party arising after the date of termination or expiration, except for those that by their terms survive such termination or expiration.

PRICE STRUCTURE AND PRICE SHEET INSTRUCTIONS

METHOD OF BID

The Bidder shall submit a net unit price for each line item. The total will be calculated taking the unit price times the estimated quantity on Attachment A- Cost Sheet. Bidders will be awarded based on the lowest total price.

PRICE SHEET INSTRUCTIONS

Bidders shall complete the attached Bid Price Sheet-Attachment A by entering prices into the shaded section of the spreadsheet. Bidders may not alter the Price Sheet in any manner unless instructions on the Price Sheet indicates otherwise.

REQUESTING PRICE ADJUSTMENTS

5.3.1 Price Increase Requirements

Price increase requests must be received in writing by DOC Purchasing at least 60 calendar days prior to the annual renewal date. Requests shall be justified with supporting documentation of why an increase is being requested.

DOC reserves the right to change the order of the Contractor list to reflect the new pricing, based on which Contractors offer the lowest price.

DOC will only consider price increase requests outside of the annual renewal process if there are extenuating market circumstances. DOC reserves the right to reject these price increase requests and go to the next awarded Contractor.

5.3.2 Additional Costs

Contractors may not bill for additional Services or any other costs not itemized on the Price Sheet during the term of the Contract, unless approved and agreed upon in writing.

There may be situations where additional equipment is needed for a particular job (such as a lift), and those additional costs will be allowed with prior approval of the DOC Contract Administrator.

BID PROCEDURE AND INSTRUCTIONS

CALENDAR OF EVENTS

Listed below are important dates and times by which actions related to this Request for Bid shall be completed. In the event that DOC finds it necessary to change any of these dates and times, it will do so by posting an amendment to this RFB on Wisconsin eSupplier Portal.

CORRESPONDENCE, CLARIFICATIONS, AND QUESTIONS

Bidders are expected to raise any questions, exceptions, or additions concerning the RFB document by the date and time indicated in section 6.1. If at any time prior to the Bid due date a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, the Bidder must immediately notify the Procurement Manager named below of the issue in writing and request modification or clarification of the RFB document.

Any questions or protests regarding specifications in this RFB must be submitted in writing to the Procurement Manager by the date and time indicated in section 6.1.

All communication and/or questions on all matters regarding this Bid shall be made in writing and refer to Request for Bid #CKS-9192 and directed to the Procurement Manager.

DOCProcurementManager@wisconsin.gov ATTN: Cynda Solberg Reference: RFB #CKS-9192

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions, including addendums and amendments, it will be posted to the Wisconsin eSupplier Portal.

https://esupplier.wi.gov/psp/esupplier/supplier/erf/h/?tab=WI_BIDDER

All contact or communication with any employee or officer of the DOC concerning this RFB, except the Procurement Manager, is strictly prohibited during the period from the date this RFB is released until the date the Notice of Award is issued. The Procurement Manager may authorize, in writing, contact or communication with another state employee or officer as circumstances may dictate. Prospective Bidders who hold a current Contract(s) with the DOC may continue to communicate with the Contract Administrator(s) regarding the performance of that current Contract(s) only.

Violation of the communication conditions in this section may be considered sufficient cause for rejection of a Bid, irrespective of any other considerations.

REASONABLE ACCOMMODATIONS

Upon request, the DOC shall provide reasonable accommodations, including the provision of informational material in an alternative format or accommodations at a Bid opening. Accommodation requests shall be submitted in writing to the Procurement Manager. To arrange any necessary accommodation, please contact Cynda Solberg, Procurement Manager at DOCProcurementManager@wisconsin.gov

WISCONSIN eSUPPLIER PORTAL REGISTRATION Only Bidders currently registered with the State of Wisconsin’s eSupplier Portal (the State’s electronic purchasing information system) will receive future official notices for this Service or Commodity. The State of Wisconsin purchasing information and Bidder notification service is available to all businesses and organizations that want to do business with the State. The Wisconsin eSupplier Portal may be accessed on the internet at https://eSupplier.wi.gov, to register as a Bidder with the State of Wisconsin. Bidders may use the same internet address for requesting inclusion on the Bidders list for goods and Services that the organization wants to sell to the State. Registered Bidders in the eSupplier Portal will receive an email message each time a State Agency, including any campus of the University of Wisconsin System, posts a request for Bid in their designated Service or Commodity area(s) with an estimated value over $50,000. Organizations without internet access will receive paper copies in the mail. Increasingly, State agencies also are using Wisconsin eSupplier Portal to post simplified Bids valued at $50,000 or less. Bidders also may receive email notices of these simplified Bid opportunities. Bidders may also visit VendorNet at https://VendorNet.wi.gov to get information on State purchasing practices and policies, goods and Services that the State buys, and tips on selling to the State.

will not be held.

SUBMITTING A BID

Bidders have two options to respond to this RFB. Required materials contained in Bid Response Qualifications and Requirements (Refer to Section 8) shall be received for acceptance of the Bid by the date and time listed on the Bid cover, or through eSupplier. Bids received after that date and time listed in section 6.1 will be rejected. Receipt of a Bid by the State mail system does not constitute receipt of a Bid by Purchasing for the purposes of this RFB. Use one of the options below for submission of a Bid response.

Faxed or emailed Bids will not be accepted.

6.7.1 Wisconsin eSupplier Portal Submittal

Respond as directed herein and in the pages presented in the Wisconsin eSupplier Portal for this event. The State has developed questions that will guide your electronic response to this RFB. If the Bid is submitted electronically, a mailed copy does not need to be submitted, unless Bidders are directed to submit materials or samples related to the Bid response.

Certain requirements, qualifications, and specifications shall be presented as itemized questions that require an affirmative response from the Bidder that indicate these can be met (i.e. “yes/no” prompt; drop down menu; see the Mandatory Requirements Checklist (Attachment C). Other requirements may be presented in a grouped manner (e.g. “Does your company meet requirements 2.1-2.8”). For any (itemized or grouped) requirements that cannot be met, a “no” shall be checked and a supplemental document shall be provided as an attachment to explain.

Allow time for entering a Bid response in eSupplier. Keep in mind the following if an error occurs:

· File names must be no longer than 64 characters, including the file extension (e.g., “.docx”) and cannot contain special characters (e.g., commas or percent signs);

· The maximum file size is 80MB;

· The Wisconsin eSupplier Portal will not allow a file with macros included and enabled;

· Bidders may only upload a single file in response to a question. Uploading additional files will overwrite the previous upload. If the Bidder has a need to attach multiple files, the Bidder shall either consolidate the documents into a single file, or will need to upload one in response to the question and upload the rest using the Upload File button on the Submit Online Response page.

Please note, Bidders must click "Submit" in the Wisconsin eSupplier Portal to have their response received. Only clicking "Save" does not submit the Bidder’s response; therefore, it shall not be received or reviewed. Bidders will receive verification that a response has been submitted.

6.7.2 Mailed or Hand Delivered Bid Submittal

If Bidders elect to mail or hand deliver a Bid, Bidders shall submit an original signed Bid, marked as stated below, one hard copy labeled “copy” and one (1) electronic version (files saved on a USB flash drive) of all required materials by the deadline to:

All Bids shall be received and time-stamped at the above location no later than the date and time indicated in section 6.1. Bids not time-stamped will be considered late and rejected. Receipt of a Bid by the State mail system does not constitute receipt of a Bid by the DOC Procurement Office.

All Bids shall be packaged, sealed in an envelope, and clearly marked with the following information on the outside:

Bidder Name and Address RFB Title: Data Cabling and Equipment Installation RFB Number: CKS- 9192 RFB Due Date: May 22, 2024 2:00 CST

The DOC is not responsible for bids that do not reach the DOC Procurement Office by the required due date and time.

FORMAT OF BID RESPONSE FOR MAILED OR HAND DELIVERED BIDS

Formats apply to both electronically submitted and mailed/hand delivered bids. Those bids that are submitted through the Wisconsin eSupplier Portal DO NOT need to provide a hardcopy or separate flash drive or memory stick.

Bidders responding to this RFB outside of the Wisconsin eSupplier Portal (i.e mailed or hand delivered) shall comply with the following format requirements, any deviance may be cause for rejection:

· Bid responses shall include one (1) original signed Bid and one (1) electronic version (USB flash drive) of all required bid materials (refer to Section 8).

· Bid responses shall be labeled according to the instructions in this RFB.

· Bidder may include a brief explanation of how they meet the experience requirements of this RFB.

· Bid responses shall use the attachment and templates provided in this RFB.

1.1.4 Required Forms

Bid responses shall include the completed Bidder Required Form DOA-3832, Bid Mandatory Requirements Checklist (Attachment C), and the Bid Price Sheet (Attachment A).

If any information as part of the solicitation has been labeled as proprietary or confidential on Bidder Required Form DOA-3832, the Bidder must submit an electronic version of the redacted submittal.

By submitting a Bid, the Bidder’s signatories certify that in connection with this procurement: (a) the Bidder’s organization or an agent of the Bidder's organization has arrived at the prices in its Bid without consultation, communication, or agreement with any other respondent or with any competitor for the purpose of restricting competition; (b) the prices quoted in the Bid have not been knowingly disclosed by the Bidder's organization or by any agent of the Bidder's organization and shall not be knowingly disclosed by same, directly or indirectly, to any other respondent or to any competitor; and (c) no attempt has been made or shall be made by the Bidder's organization or by any agent of the Bidder's organization to induce any other person or firm to submit or not to submit a Bid for the purpose of restricting competition.

State of Wisconsin Standard Terms and Conditions (DOA-3054) and State of Wisconsin Supplemental Standard Terms and Conditions for Procurements for Services (DOA-3681) shall govern this Bid and subsequent award. Bidders shall accept these Standard and Supplemental Terms and Conditions or submit point-by-point exceptions along with proposed alternate or additional language for each point. Submission of any standard Bidder Contracts as a substitute for language in the Terms and Conditions is not a sufficient response to this requirement and may result in rejection of the Bidder's response. The State reserves the right to negotiate contractual Terms and Conditions other than those in the State of Wisconsin Contract when it is in the best interest of the State to do so.

1.1.5 Price Information

Provide price information on the Bid Price Sheet (Attachment A). All prices for furnishing the services included in the Bid must be in accordance with the terms and conditions in this RFB shall be included. No alternate price formats will be accepted. Alternate price formats may eliminate consideration for this Bid.

1.1.6 Bid Response Qualifications and Requirements

The Bidder shall include the Mandatory Requirements Checklist (Attachment C) in the RFB response. A response to each qualification and requirement listed shall be clearly checked and/or submitted as applicable and the sheet signed.

INCURRING COSTS

The DOC shall not be responsible for any costs incurred by the Bidder to prepare and respond to this Bid, conduct its due diligence, or negotiate any agreements whether or not a Contract is awarded.

BID ACCEPTANCE AND AWARD

BID OPENING

Bids will be opened on the date and time indicated in Section 6.1 at 3099 E. Washington Ave., Madison, WI 53704. The names of the Bidders shall be read aloud at that time.

BID REVIEW

All Bids will be reviewed by the DOC's Procurement Manager to ensure compliance with submittal requirements. DOC shall be the sole judge as to Bidders' compliance with the Bid instructions.

BID ACCEPTANCE

Bids that do not comply with the Mandatory Requirements or the Mandatory Specifications will be rejected. Bids that do not comply with Special Terms and Conditions of Bid may be rejected. DOC in its sole discretion retains the right to accept or reject any or all Bids, or accept or reject any part of a Bid, if it is deemed to be in the best interest of the DOC.

METHOD OF AWARD

The Contract Award(s) will be made on the basis of the lowest price from responsive and responsible Bidder(s). Awards will be made based on the lowest bid price per Attachment A- Cost Sheet. DOC will create a vendor list of vendors ranked in order (lowest to highest price) based on the bid results. Vendors will be contacted based on their ranking as services are needed. See Section 4.7.

Bids shall be in US dollars unless otherwise indicated. Bids that require a specific quantity or dollar amount will be disqualified. In the event of Bidder error in calculation, unit price shall prevail.

PROTEST AND APPEALS PROCESS

Notice of Intent to Protest a proposed Bid award, and the actual protest, shall be made in writing to the head of the Procuring Agency as set forth below. The protest shall be as specific as possible, and should identify statutes and Wisconsin Administrative Code provisions that are alleged to have been violated.

The Notice of Intent to Protest shall be filed with the individual listed below, and received by the head of the Procuring Agency Head no later than five (5) business days after the Notice of Intent to Award is issued.

The actual protest also shall be filed with the individual listed below, and shall be received by the head of the Procuring Agency within ten (10) business days after the Notice of Intent to Award is issued.

With a copy to the Procurement Manager at DOCProcurementManager@wisconsin.gov

· APPEALS

The decision of the head of the Procuring Agency may be appealed to the Secretary of the Department of Administration, in writing, within five (5) business days of the Procuring Agency's issuance of its written Protest decision.

A copy of the Appeal shall also be filed with the head of the Procuring Agency. The Appeal shall be as specific as possible, and should identify statutes and Wisconsin Administrative Code provisions that are alleged to have been violated.

Appeals shall be sent to:

Kathy Blumenfeld, Secretary Wisconsin Department of Administration PO Box 7864 101 E Wilson Street, 10th Floor Madison, WI 53703-7864

USE OF SUBCONTRACTORS

The Contract will be between the DOC and the awardee. The Contractor shall be responsible for its subcontractors' performance of the pertinent Contract obligations including related Specifications, insurance requirements, and applicable regulations. The Bidder shall identify any potential subcontractor it intends to use to provide the product or service it will provide if awarded the Contract.

All subcontractors shall be approved in writing by the DOC. Any proposed substitution of an approved subcontractor shall be submitted in writing to the DOC 30 calendar days prior to implementation of the substitution, and include the substitute's qualifications, the reason for the change, and the intended effective date of the substitution. Failure to notify the DOC may result in cancellation of the Contract without notice and without penalty to the State.

For all Subcontractors, the Bidder shall:

· Name the Subcontractor;

· Explain its relationship with the Subcontractor;

· Describe the role the Subcontractor will play; and

· Provide the name and a description of Subcontractor(s) relevant qualifications and capabilities.

SUPPLIER DIVERSITY

The Contractor shall furnish appropriate quarterly information about its efforts, including the identities of such businesses certified by the Wisconsin Supplier Diversity Program, their Contract amount, and spend for each period to the DOC.

7.7.1 Minority-Owned Business Enterprise.

Minority-Owned Business Enterprises (MBEs) are certified by the Wisconsin Department of Administration. This program can be found at:

https://doa.wi.gov/Pages/DoingBusiness/SupplierDiversity.aspx.

The State of Wisconsin is committed to the promotion of MBEs in the State's purchasing program. Wisconsin statutes provide for a permissive 5% price preference for certified MBEs that compete for State Contracts. This means that State agencies may make an award to the MBE submitting the lowest qualified Bid when that qualified Bid is not more than 5% higher than the apparent low Bid. (A MBE Bidder preference will not be considered on a printing or stationery procurement.) Policy provides that MBEs should have the maximum opportunity to participate in the performance of its Contracts. The Contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to MBEs or by using such enterprises to provide commodities and Services incidental to this agreement.

The Contractor shall furnish appropriate quarterly information about its efforts, including the identities of such businesses certified by the Wisconsin Supplier Diversity Program, their Contract amount, and spend for each period to the DOC.

A listing of certified MBEs, as well as the Services and commodities they provide, is available at:

https://wisdp.wi.gov/search.aspx

7.7.2 Veteran-Owned Business.

The State of Wisconsin encourages the participation of Veteran-Owned Businesses (VBs) in the statewide purchasing program by inviting VBs to actively solicit public purchasing business and by reducing undue impediments to such participation. VBs are certified by the Department of Veterans Affairs (DVA). Applicants shall complete a Veteran-owned Business Request for Certification form (WDVA 1037). There is no price preference for certified VBs that compete for State Contracts. Contact the DVA at:

http://dva.state.wi.us.

7.7.3 Disabled Veteran-Owned Business.

Disabled Veteran-Owned Businesses (DVBs) are certified by the Wisconsin Department of Administration. This program can be found at:

https://doa.wi.gov/Pages/DoingBusiness/SupplierDiversity.aspx.

The State of Wisconsin is committed to the promotion of DVBs in the State's purchasing program. Wisconsin statutes provide for a permissive 5% price preference for certified DVBs that compete for State Contracts. This means that State agencies may make an award to the DVB submitting the lowest qualified Bid when that qualified Bid is not more than 5% higher than the apparent low Bid. (A Bidder preference will not be considered on a printing or stationery procurement.) Policy provides that DVBs should have the maximum opportunity to participate in the performance of its Contracts. The Supplier/Contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to DVBs or by using such enterprises to provide commodities and Services incidental to this agreement.

The Supplier/Contractor shall furnish appropriate quarterly information about its efforts, including the identities of such businesses certified by the Supplier Diversity Program and their Contract amount.

A listing of certified DVBs, as well as the Services and commodities they provide, is available at:

https://wisdp.wi.gov/search.aspx.

7.7.4 Woman-Owned Business Enterprise.

Woman-Owned Business Enterprises (WBEs) are certified by the Wisconsin Department of Administration. This program can be found at:

https://doa.wi.gov/Pages/DoingBusiness/SupplierDiversity.aspx.

State-certified WBEs are able to provide both governmental entities and private companies with a credible recognition of the business' ownership. The WBE certification may serve as an additional marketing tool when seeking Contract opportunities with entities that place a value on having a diverse supplier base. There is no price preference for certified WBEs that compete for State Contracts.

A listing of certified WBEs, as well as the Services and commodities they provide, is available at:

https://wisdp.wi.gov/search.aspx.

NOTIFICATION OF AWARD

A Notice of Intent to Award is issued for all service procurements. All Bidders who respond to this RFB shall receive a written Notice of Intent to Award.

REQUIRED FORMS

The following must be completed and submitted in response to this RFB:

· DOA-3832 Bidder Required Form (07/19)

· Attachment C-Mandatory Requirements Checklist

· Attachment A- Cost Sheet image1.jpeg