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BACKGROUND

The City of Columbus, Columbus Water & Power department is soliciting quotes from licensed commercial movers (Vendors) with experience in providing governmental office moving services. The selected Vendor will be retained to move the Columbus Water & Power Metering Group located at 3568 Indianola Avenue, into the facility located at 910 Dublin Road 3rd floor and approximately 4,700 SQ FT.

The anticipated schedule for the move is shown below. These dates are not finalized due to ongoing construction at the new location.

Origin Buildings

· 3568 Indianola Ave., Columbus, OH 43214

Destination Building

· 910 Dublin Rd, Columbus, OH 43215

· Square Footage: 4,700

The relocation will be executed in 1 phase beginning late August / early September

Requirements:

1. The selected vendor must have all appropriate state and local licenses.

2. The selected vendor must provide appropriate proof of insurance.

3. The selected vendor must provide proof of BWC compliance.

4. The selected vendor must be a registered vendor with the City of Columbus.

5. The selected vendor must agree to and sign the City of Columbus standard contract with associated terms and conditions.

Expectations:

The selected vendor shall determine appropriate move sequence based on information provided by the City, but generally the expected scope of work is as follows:

1. The selected vendor will provide pre-move support to include a detailed plan on how to best organize the move. The expectation is that the vendor will outline the best process for moving to reduce the amount of interruption to city services.

Furniture and large items:

All cubicles will have power removed and will be reconnected by Columbus Water & Power staff once the move is complete. The lockers will detached form structure before moving.

· 88 cubicle workspaces each measuring 46-1/2” x 26-1/2”

· 15 sections of lockers. 3 lockers per section. Section measuring 4’6” W X 18” D X 78” T

· Proposed layout and configuration for new space is included in RFQ

TOUR/JOB WALK

It is expected that a walk through will be required in order to produce an accurate quote. Interested vendors should plan to attend the scheduled walk through:

Date: July 10th, 2026, 8:00 AM to 11:00 AM Starting location: 910 Dublin Rd.

Questions about the walk-through should be addressed to Jason Roach, jaroach@columbus.gov

PROPOSAL PROCESS

1. All bids will be submitted through the Columbus Vendor Services Portal.

ADDITIONAL INFORMATION

Vendors are encouraged to submit requests for clarification of scope of work items that may not have been included. All requests for clarification or additional information must be submitted in writing via e-mail to jaroach@columbus.gov

SECTION 5 – ADDITIONAL REQUIREMENTS

1. Prior to any move, Vendor will be responsible for physically inspecting the site and related building areas at Origin and Destination, including access to and from streets, maps, and laydown areas to gather all pertinent logistical information concerning the relocation.

2. The Vendor's assigned Project Manager(s) and/or Supervisor(s) will be present on-site at all times during relocation activity.

3. All moving crews shall be uniformed while on City property.

4. Workers will be required to wear work identification badges.

5. Vendor will provide, install, and remove full protection of offices, lobbies, meeting rooms, corridors, floors, walls, systems furniture, doorways, elevators, and any other walls/areas requiring protection with taped masonite boards and/or other protections at point of origin and final destination. Vendor shall be liable for any damage caused by installation or removal of building protection.

6. Vendor will remove all cartons and move related debris from the site.

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