IMPORTANT NOTICE

THIS IS AN ELECTRONIC PROCUREMENT (eBID)

SUBMISSIONS WILL ONLY BE ACCEPTED

ELECTRONICALLY VIA THE BONFIRE PORTAL

https://fairfaxcounty.bonfirehub.com

Fairfax County Government uses a procurement portal powered by Bonfire Interactive for accepting and evaluating proposals. To register, visit https://fairfaxcounty.bonfirehub.com. Additional assistance is also available at Support.procurement@eunasolutions.com.

Submitting proposals via the Bonfire portal is mandatory. Fairfax County will not accept proposals submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this RFP. Reference section titled “ELECTRONIC SUBMISSION OF PROPOSAL” in the Special Provisions, for additional information.

Fairfax County strongly encourages offerors to submit proposals well in advance of the proposal submission deadline. A proposal submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Offerors are responsible for the consequences of any failure to plan ahead in the submission of its Proposal.

The County uses eVA - Virginia's online, electronic procurement system, to publicly announce notice of all contract awards in excess of $200,000. In order to announce county contract awards, registration with eVA is necessary. In anticipation of receiving an award, vendors should register by clicking the Register Now link on the eVA website homepage (www.eVA.virginia.gov).

mailto:Support.procurement@eunasolutions.com

RFP2000004461

SPECIAL PROVISIONS

1. PURPOSE AND INTENT:

This is a re-solicitation of prior Solicitation No. RFP 2000004067 to establish additional contract capacity and provide the County with a broader pool of qualified contractors.

1.1. The purpose of this Request for Proposal is to solicit sealed proposals to establish one or more contracts through competitive negotiation for Electrical and Emergency Power Systems Installation and/or Replacement.

1.2. The work shall include furnishing all equipment on as needed basis for various facilities that are owned/operated by the County of Fairfax. Work will not include repairs or preventative maintenance of existing systems.

1.3. Projects may include installation, renewal, and replacement of electrical and emergency systems, related equipment and/or associated equipment components, including but not limited to interior and exterior power, lighting, and lighting control systems and components.

1.4. Fairfax County anticipates awarding multiple contracts from this solicitation. When projects are required a detailed scope of work (SOW) established by the Facilities Management Department will be provided to one (1) or more awarded vendors to request pricing. An award for the specific project will be given to the Contractor who has the lowest price and/or is in the best interest of the County.

2. CONTACT FOR CONTRACTUAL MATTERS:

2.1. All communications and requests for information and clarifications shall be directed to the following procurement official:

Cynthia Parker, VCA, Contract Specialist II Department of Procurement and Material Management Telephone: (703) 324-3226 Email: Cynthia.Parker@fairfaxcounty.gov

2.2. No attempt shall be made by any offeror to contact members of the Selection Advisory Committee (SAC) about this procurement (see paragraph 20.3).

3. CONTRACT PERIOD AND RENEWAL:

3.1. This contract shall be from Date of Award through April 29, 2028. The County reserves the right to renew the contract for two (2) additional on-year renewal options, if agreeable to all parties.

3.2. Automatic contract renewals are prohibited. Contract renewals must be authorized by and coordinated through the County’s Department of Procurement and Material Management (DPMM).

3.3. The obligation of the County to pay compensation due the contractor under the contract or any other payment obligations under any contract awarded pursuant to this Request for Proposal is subject to appropriations by the Fairfax County Board of Supervisors to satisfy payment of such obligations. The County’s obligations to make payments during subsequent fiscal years are dependent upon the same action. If such an appropriation is not made for any fiscal year, the contract shall terminate effective at the end of the fiscal year for which funds were appropriated and the County will not be obligated to make any payments under the contract beyond the amount appropriated for payment obligations under the contract. The County will provide the contractor with written notice of non-appropriation of funds within thirty (30) calendar days after action is completed by the Board of Supervisors. However, the County’s failure to provide such notice shall not extend the contract into a fiscal year in which sufficient funds have not been appropriated.

4. BACKGROUND:

4.1. The Facilities Management Department (FMD) provides capital renewal/replacement and upgrade services for over 245 County Government facilities for their electrical and generator systems.

mailto:Cynthia.Parker@fairfaxcounty.gov

4.2. The expenditure for Fairfax County in the first year of the contract is estimated to be $5 million. The Contractor(s) is not required, and may decline, to accept any request for work estimated to be less than $10,000.

5. MINIMUM PRE-QUALIFICATIONS:

Offerors at a minimum must meet the following pre-qualification for their proposal to be considered.

5.1. Procore, Autodesk Construction Cloud (including Build, Takeoffs, docs, and more), or similar construction management software is required. Software and its full functionality shall be used for each awarded project under this contract.

5.2. Offeror must state the name of the proposed software and associated modulars with their proposal. If acceptance of similar software is requested, the Offeror must provide Fairfax County staff (minimum of 5 staff and maximum of 8 staff) 2 weeks (prescheduled and agreed too) full web-based access to the software and all associated modulars and functions.

Additional information regarding the construction management software requirements can be found in Section 7.

6. STATEMENT OF NEEDS:

Qualified offerors are encouraged to submit a proposal detailing how the offeror will meet the following requirements.

6.1. Projects shall include but will not be limited to complete turnkey and fully functioning code compliant electrical and emergency systems installations, upgrades, and/or replacement projects.

6.2. Electrical services include installation or replacement of equipment and components for the Fairfax County Facilities Management Department which includes but is not limited to power, lighting, and lighting control systems, solar energy electrical generation system, and other similar work. Work to include rigging, drywall work, masonry work, replacement of ceiling tiles, painting, siding, brick, grates, louvers, boring/trenching and all other work directly related and required for such projects, to include shop drawings, and permits.

6.3. The successful firm will provide full electrical services to the existing electrical infrastructure and subsystems and any associated equipment and components. The electrical services may be a partial or complete part of the electrical systems and on an as-need basis including but not limited to:

a. Provide diagnostic/troubleshooting, general inspection, and testing of electrical equipment, grounding systems, transformers, lightning arresters/ surge suppression, metering and instrumentation, battery systems, mechanical and electrical interlock systems, metal enclosed bus duct, ground fault systems, switchboard, panels, motor starters and motor control centers, cables, light fixtures, occupancy sensors, and battery pack emergency lighting.

b. Verify existing field conditions such as measurements and circuiting arrangements as shown on A/E drawings.

c. Coordinate utility service outages with the User Agency, FMD project manager, and local utility company.

d. Furnishing and installing electrical wiring and cabling systems including pulling, terminating and splicing. Wiring systems include building wires, service entrance conductors, Variable Frequency Drive (VFD) wire, exterior above, underground wires, remote control and signaling cables, and emergency circuits (2-hour rated) for fire pumps.

e. Remove, relocate, and extend existing installations as necessary. During the demolition of electrical equipment maintaining power to other remaining electrical equipment may be required via a temporary power source.

f. Provide replacement and/or installation of grounding system including code-sized copper grounding electrode conductor, separately derived system neutral, bonding jumper, equipment grounding conductor, and bond together system neutrals, service equipment, exposed non-current carry metal parts of the electrical equipment, metal raceways systems, grounding conductor in raceways and cables, receptacles and plumbing systems.

g. Provide replacement and/or installation of interior and site lighting fixtures and lighting control system. The lighting control system consists of networked or stand-alone lighting systems, programmable relays, touchscreens, astronomical clocks, photocells, switches, automatic sensors, and a building automation system (BAS) interface.

h. Complete and provide conversion of existing interior and exterior lighting to LED.

i. Provide lighting level (photometric) and layout plans. Size power conductor raceways for conductor type per NEC and install metal and nonmetal raceways, pull, junction outlet, and floor boxes as required,

j. Provide new electrical service installations.

k. Provide installation and/or replacement of electrical systems or components consisting of but not limited to the following: contactors, controllers, motor control centers, panels, switchboards, switchgear, fuses, enclosed switches, and circuit breakers, electricity metering, transformers, disconnects, elevator distribution equipment, surge protection grounding and.

bonding system, equipment wiring systems and wiring devices.

l. Provide installation and/or replacement of lightning protection systems or components and provide recertification of systems

m. Provide installation and/or replacement of solar energy electrical generation system consists of wiring, inverter, photovoltaic modules, rack and support assemblies, instrumentation, switchgear, DC and AC disconnects, combiner boxes, and monitoring systems including Building Automated System (BAS) interface.

n. Provide commissioning of Electrical systems such as but not limited to electrical power conductors and cables, conductor and cable terminations splices, grounding and bonding for electrical systems, raceways and boxes for electrical systems, enclosed contactors, lighting control panels, transformers, switchboards, panelboards, electrical metering, disconnect switches, enclosed switches and circuit breakers, motor starter, motor control centers, gas/diesel generators, transfer switches, surge protective devices, interior/exterior light fixtures, wiring installation, startup and testing check forms.

o. All equipment and materials shall be new (unless approved in writing by the County Project Manager or his representative) and bear the UL listed approval for its installed application.

p. Electrical Contractor shall retain the services of an independent third-party firm or the equipment manufacturer’s technical services group, to perform a short circuit/coordination study and arc flash risk assessment

q. Provide redline as-built and shop drawings.

r. Obtain all permits required to perform work.

s. Perform other industry-related appurtenances and/or trades and any other commercial or industrial electrical Work that may be required to provide a complete functional system.

6.4. The successful firm will provide a full range of Emergency Systems services on an as-needed basis including, but not limited to:

a. Provide installation, and/or replacement of fixed or portable gas or diesel engine-driven generator sets and/or all their subsystem components such as the fuel system consisting of day tanks, pipes, fuel gauges, low/high fuel switches, overflow alarms, fuel tank/pipes pressure testing.

b. Provide installation and/or replacement of DC batteries, overcurrent protective devices, weather and sound protective enclosures, load centers, electrical devices and lighting, engine-generator digital control panel, relays, contactors, remote annunciator panels, emergency stop switches, building automation alarm interface, generator feeders, manual and automatic transfer switches, load banks and connections, control conductors, grounding, electrical inspections, functional performance testing, and agency training.

c. Provide installations and/or replacement of Uninterruptible Power Supply (UPS) systems and all its subsystem components such as Power Distribution Unit (PDU), input isolation transformers, static and external transfer switches, rectifier/charger, inverter, battery, UPS controllers, and external cable/wiring terminations.

d. Provide installation and/or replacement of quick connections, concrete platforms, exhaust systems, pump systems, alarm systems, connections to automatic reporting systems, fuel leak detection systems, structural shoring, and any other commercial or industrial Work or equipment that may be required to provide a complete functional emergency system.

e. All equipment and materials shall be new (unless approved in writing by the County Project

Manager or his representative) and bear the UL listed approval for its installed application.

f. At no additional cost to Fairfax County, the Contractor shall submit, pay for, and obtain trade permits and building permits, and DEQ permits and documentation, as required.

g. Complete and provide shop drawings and provide redlines/as-built in most recent version of

AutoCAD and PDF.

h. Provide training as outlined in project issued Scope of Work.

i. Provide factory testing reports, field and startup testing, load testing, commissioning reports and other testing and testing documentation as required by Fairfax County’s Facilities Management Department.

j. All new emergency system replacements will have plans and specifications provided by Fairfax County’s Facilities Management Department before installation begins.

6.5. Underground or aboveground fuel storage tanks shall be installed by an experienced installer per industry codes and manufacturers’ instructions. Tank contractor to obtain a permit from the local Fire Marshal office, register with the Virginia Department of Environmental Quality (DEQ), and pay all associated fees. The contractor shall submit certification of correct installation and all precision test documents to DEQ and provide such to Fairfax County’s Facilities Management Department before request for final payment.

6.6. All projects will have an emphasis on energy, sustainability and zero waste. Awarded Contractors will be responsible to provide data and reports to evaluate, validate, and report potential opportunities for energy savings, sustainability and zero waste as well as the same for actuals to be achieved and/or achieved through project initiation and completion.

6.7. Projects to include specialized systems and/or subsystems and/or support for Negative

Pressure rooms, isolation rooms, evidence storage, Level III BSL lab, police forensic labs, health department pharmacy, 911 centers, police and fire stations and other critical infrastructure.

6.8. Describe your company's ability to respond to multiple jobs of varying complexity at one time.

6.9. All work must be provided in a professional workmanlike manner in accordance with the National Electric Code (NEC) and all Federal, State and Local codes and regulations. While working on behalf of the County, all Federal, State and Local safety rules and regulations including but not limited to OSHA, National Electric Safety Code, and VDOT (for traffic control) must be complied with.

6.10. Provide your firm’s maximum bonding capability. Offerors must be capable of securing bonding up to $5 million. Attach evidence of your firm’s ability to meet this criterion. No minimum bonding threshold is required. The County will use this information to allocate work under the resulting contract.

6.11. Project Management staff will be required to coordinate projects with Fairfax County staff, Building Occupants and Subcontractors to provide updates on the project. Provide how you typically coordinate projects with agencies you have worked with.

6.12. Project Management, to include: response to project request for pricing; planning and preparation of project documentation, plans, scope of work, trades packages, construction details, estimating, site supervision, submittals, RFI’s MOPS, lift plans, safety plans, environmental and energy reports, coordinating, communication and coordination plan, and running project meetings, turn-over packages, and close-out. Describe how you would meet these requirements.

6.13. Project Management will also include quality control. Provide a copy of your firm’s quality control plan. Provide any quality problems your firm has documented in the past five (5) years.

Provide documentation of electrical and emergency systems replacement contracts similar in size and scope to Fairfax County Facilities Management department contract and projects completed in the past five (5) years to show that projects have been completed on time and within budget and document change orders by percentage of the original value of the work.

6.14. Provide a contact person’s name and telephone number for normal working hours, 7:30 a.m. -

5:00 p.m., Monday through Friday. Answering machines are unacceptable as a point of contact.

Provide a contact person’s name and telephone number for emergencies. Contractor must be available to perform emergency repairs as the need arises: Twenty-four (24) hours per day, seven (7) days a week. Response time for emergency repairs must be within one (1) hour of notification to contractor by the County’s representative of the need for such repairs. For emergency repairs the Contractor shall respond with appropriate licensed technicians on-site to requests for emergency calls within one (1) hours after notification to make directed repairs. For the purposes of this proposal and resulting contract, an emergency is defined as any condition(s) which is a threat to health, welfare or the safety of people and/or property or a condition that will affect an essential service(s) as determined by the County Project Manager or his authorized representative(s), and also applies in the event of a natural disaster or other catastrophic event when the County Executive has declared a “State of Emergency”. For non-emergency requests, the Contractor shall respond within forty-eight (48) hours of the request.

7. REQUIRED CONSTUCTION MANAGEMENT SOFTWARE:

7.1.

7.2. Software must be generic construction management software and not directed to a specific industry ie., structural steel industry or workorder(s). The platform shall connect every project contributor to solutions built specifically for the commercial construction industry for the owner (FMD), the Electrical and Generator (Emergency Systems) contractor (Offeror), and the specialty contractors.

The software must provide for complete and comprehensive project management and document control.

7.3. The construction project management software shall be an end-to-end solution that bundles task management, document management, resource management, risk management, and team communication at the individual project level as well as project portfolio level.

7.4. The construction project management software shall delineate scope and planning, coordinate budgeting and scheduling, set and track expectations and requirements, and manage construction onsite activities and closeout.

7.5. The construction project management software shall synchronize information between uses by engineers, architects and contractors, subcontractors, FMD staff, and onsite construction staff/crews.

7.6. Software shall provide a quick view tab for project team to include each team members name, company (company type such as A/E, Electrical, Generator, subcontractor commissioning, subcontractor (Testing and Commissioning, subcontractor commissioning agent, etc.,) role at company (Electrical PE, Owner, superintendent, etc.,) cell phone number.

7.7. Construction Management Software shall provide for acceptable (as approved by Fairfax County software review team) provision, administration, and management of the following:

a. Construction Project Management

b. Construction Accounting

c. Job Site Management

7.8. Construction Drawing Management

Examples of requirements in the above-mentioned areas include all the below:

a. Plan distribution and viewing

b. Document sharing

c. Photo documentation

d. RFI tools

e. MOP tools

f. Mobile app

g. Meeting agenda

h. Meeting minutes

Minimum construction management software requirements: Web-based software that allows unlimited users per instance, so that the construction team, Offeror’s team, owner (Fairfax County) team, A/E firm team and stakeholders can all access project information and documents.

i. Purchase Orders

j. Change Orders

k. Plan markups and sharing (as-builts in AutoCAD AND PDF format)

l. Issue tracking

m. Punchlist tracking

n. Permit tracking

o. Daily jobsite reports

p. Collaboration and approvals as well as current status, action waiting, assignment to specific team member(s), history log for each action/item. Date for each assignment, change, length of time elapsed since assignment entered, due date, days past due date.

q. Submittal management with functionality of collaboration and approvals listed in the bullet directly above.

r. Specifications

s. Scope of Work

t. Invoice Tracking

u. Reporting and Analytics to include dashboards, reports, custom reports, data exportability.

v. Project scheduling in Gannt chart. Project progress in Gannt chart.

w. Project long-lead time items in Gannt chart (\to include required lead time, order date, ship date, estimated arrival date, any inter connectivity to other supply and equipment orders and/or lead-times.

x. Transmittals

y. Document turnover (Operations and maintenance, approved submittals, inspection reports, warranties, As-builts)

z. Instant and remote syncing

aa. Multiple levels of authority to distinguish Contractor, subcontractor, Owner (FMD), A/E Firm access levels.

8. CONTRACTOR REQUIREMENTS:

Contractor’s awarded a contract will need to provide the following information for each individual project they are awarded during the term of this contract.

8.1. Submit electrical and emergency systems project pricing statements and corresponding pricing rates, including that of any necessary sub-contractors, upon request as requirements arise.

8.2. Provide all necessary technical information relating to installation, start-up, and operation and maintenance of equipment and systems along with lists of spare parts recommended by manufacturers with part numbers needed to maintain and effectively run the systems and equipment.

8.3. Provide project(s) schedule in Microsoft Project Format with emphasis on trades and manpower timing.

8.4. Schedule work during the dates and times requested by the County in order to keep County service disruption to a minimum. Work will be required outside of normal business hours. Site closures due to work performed in relation to this contract will not be acceptable. Electrical and emergency systems renovations/renewal/installation involving equipment downtime and/or unacceptable temperature conditions during occupied hours must be mitigated with an alternate method of heating or cooling approved by the County Project Manager.

8.5. A project foreman or superintendent, fluent in English, must be onsite during all construction activities and have authority to act on behalf of the contractor.

8.6. Comply with Virginia and Fairfax County safety, building, and fire codes. The contractor shall be solely responsible for ensuring code compliance.

8.7. Submit a testing report for each piece of equipment installed.

8.8. Deliver a comprehensive commissioning plan in a manner commensurate with the project(s) timeline and scope of work requirements. At a minimum, the plan shall include installation inspections and start-up including manufacturer’s recommendations, creation of detailed pre-functional and functional performance testing procedures, commissioning action list (issues to be addressed), and verification of closeout requirements (training, warranties, operations and maintenance (O&M) manuals, as built drawings, etc.). Equipment and controls shall be functionally tested at the conclusion of equipment test. The contractor shall demonstrate correct operation of all control parameters for each piece of equipment and sequence. Demonstration shall be in the presence of the FMD Project Manager, a Site Representative, and the owner’s Controls Representative.

8.9. At the completion of electrical and emergency systems installation, the Contractor shall provide all data, plans, specifications, electrical line diagrams, redline drawings requested maintenance materials and all warranties for the installed equipment. The Contractor shall provide all generated documents in electronic format to the Project Manager in a format acceptable by the Facilities Management Department. All components for the Work to be installed or replaced shall be compatible and provide a complete functioning system. The components or equipment shall be submitted to the Facilities Management Department for review and must be accepted before installation. The Facilities Management Department, in its best interest, reserves the right to reject any submitted substitutes or alterations in equipment selection.

8.10. Project Equipment Lists and Submittals: The Contractor shall provide equipment submittals for review prior to ordering the equipment for a project. All submittals including but not limited to equipment, design documents, as-builts, RIF’s MOP’s, lift plans, safety, plans, daily reports, progress pictures, etc., shall be completed in the Fairfax County Facilities Management Department approved construction management software; hardcopies and emails will not be accepted.

Provided equipment literature must indicate capacities, ratings, performance, gages, finishes of materials, electrical characteristics, dimensions and connection requirements, as well as manufacturer’s installation instructions. Provide submittals, drawings for review, and as built (electronic, on disc) as follows calculations in .pdf file format, along with plans and as built in .pdf, and most recently released version of AutoCAD, and Revit, and pictures in JPEG. All other submittals, unless otherwise indicated herein, shall be provided in PDF format.

It shall be understood that by the mere act of submitting specific materials and equipment information, the Contractor has done their due diligence of reviewing the existing field conditions and acknowledges that the submitted materials and equipment will at a minimum fit within the given confines of the existing spaces, meets established program requirements, while ensuring the required code and maintenance clearances, be supported by the existing structural arrangements.

By approving and submitting submittals, the Contractor represents that the Contractor has determined and verified materials, equipment, field measurements and field construction criteria related thereto, or will do so, and has checked and coordinated the information within such submittals with the requirements of each issued project Scope of Work, design documents, and of the Contract Documents. Submittals are NOT an opportunity for the contractor to alter the scope of work. The Work shall be in accordance with approved submittals except that the Contractor shall not be relieved of responsibility for deviations from requirements of the scope of work, design documents and Contract Documents.

The County will review and approve or take other appropriate action upon the Contractor’s Submittals such as shop drawings, product data and samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Scope of Work and Engineering Design Documents. County review of submittals is not conducted for the purpose of determining the accuracy and completeness of details such as dimensions and quantities, or for substantiating instructions for installation or performance of equipment or systems, all of which remain the responsibility of the Contractor as required by this Contract. The County’s review shall not constitute approval of safety precautions or of any construction means, methods, techniques, sequences or procedures. The County’s approval of a specific item shall not indicate approval of an assembly of which the item is a component.

8.11. Progress meetings: Progress meetings shall be held after issuance of Purchase Order for each project/task. The FMD Project Manager will determine the time and location (note: most meetings will be held at the jobsite and the Contractor and key Subcontractor staff will be required to physically be present at the site for the meetings). The Contractor is responsible to attend these progress meetings.

A minimum of 24 hours in advance of the scheduled meeting, the Contractor will provide meeting agenda to FMD Project Manager. The weekly agenda shall include at a minimum:

a. Action item reporting

b. Submittals (reports, permits, invoices, MS Project schedule, etc.)

c. Review of work completed.

d. Review of work underway

e. Two-week work schedule discussion & handout

f. Issues/concerns

g. Round table

h. Material, equipment staging and rigging discussion.

i. All warranties

8.12. Operations and Maintenance Manual: At the conclusion of the project and prior to final payment and payment of retainage, Operation and Maintenance manuals shall be provided to the FMD project manager electronically via the approved Construction Management Software. Each issued project scope of work will include specific requirements for the Operations and Maintenance manual, at a minimum, the Operations and Maintenance Manual shall include:

a. Cover sheet with contractor and subcontractor(s) name(s) and physical business address(es), as well as phone number and email address.

b. Typed list of all different units, equipment, control panels installed as part of the project, including.

i. Unit, equipment, or control panel designation;

ii. Equipment make and manufacturer, model number, and Serial Number;

iii. Filter list, quantity, and sizes;

iv. Belt list, quantity, and sizes;

v. Relay list, quantity and part or model no.

c. A copy of all approved equipment submittals.

d. As-built/redline drawings.

e. As-built operation and maintenance manual documentation for controls as specified in scope of work.

f. Copies of inspections, permits, and reports.

g. Test reports.

h. Commissioning reports.

i. DEQ documentation.

j. Equipment start-up, maintenance and operation manuals and instructions.

k. Existing condition photos, construction photos, and completion photos

l. All executed warranties.

m. Energy, sustainability, and zero waste documentation and reports.

8.13. Training Requirements for each project/task: Contractor shall provide equipment and controls training for a duration defined by FMD’s project manager for a minimum of four individuals at final completion.

a. Training shall be scheduled once all testing, commissioning, and punch list items have been completed to the satisfaction of the FMD Project Manager. All training must be scheduled two weeks in advance of the requested training date.

b. A minimum of one week prior to the scheduled training date, operations and maintenance manuals and training materials shall be provided to the FMD Project Manager.

c. All training shall be in-person at the project site with the instructor and Contractor physically present at the site to conduct the training.

9. FAIRFAX COUNTY CONSTRUCTION SAFETY RESOLUTION:

9.1. The Contractor shall comply with the resolution adopted by the Fairfax County Board of Supervisors on December 8, 2003, as amended, please see Attachment B.

10. PREVAILING WAGE FOR COUNTY CONSTRUCTION CONTRACTS:

10.1. Effective July 1, 2022, payment of Prevailing Wages shall conform to the Fairfax County Code Chapter 2, Article 3, Payment of Prevailing Wage for Work Performed on County Construction

Contracts, Sections 2-3-1 and 2-3-2. The prevailing wage requirement applies for county construction contracts, including maintenance, that are $250,000 or more in value. The Fairfax County link is: https://www.fairfaxcounty.gov/topics/prevailing-wage-ordinance.

11. STATE REGISTRATION OF CONTRACTOR:

11.1. This contract requires a Virginia Class A Contractor license. The Code of Virginia does not allow an unlicensed contractor to submit a proposal where the resultant contract requires a license. Offerors shall include a copy of their Contractor’s License with their proposal.

12. TECHNICAL PROPOSAL INSTRUCTIONS:

The offeror must submit their response to the Technical Proposal as instructed in Bonfire containing the following information. This information will be considered the minimum content of the proposal. Proposal contents shall be arranged in the same order and identified with headings as presented herein. In addition, the offeror will submit in Bonfire an executed County’s Cover Sheet (DPMM32), all the Attachment A documents, Attachment B, Attachment C, and all issued Addenda (as applicable).

12.1. Section 1 – Introduction:

a. Name of firm submitting proposal; main office address; when organized; if a corporation, when and where incorporated; appropriate Federal, State, and County registration numbers.

b. Provide a copy of your Virginia Class A Contractor License.

12.2. Section 2 – Statement of Qualifications:

a. Organizational and Staff Experience: Offerors must describe their qualifications and experience to perform the work described in this Request for Proposal. Information about experience should include direct experience with the specific subject matter.

i. Offerors are required to have a minimum of five (5) years’ experience as a prime commercial Electrical and Emergency systems and component replacement and installation contractor. Years of experience must be comparable to work that is similar in size and scope to the services described in this RFP. Include your firm’s past performance and provide information on relevant experience for facilities such as fire stations, government centers, human services facilities, police stations, judicial facilities, detention centers, negative pressure rooms, 911 centers, existing data centers, BSLIII labs, libraries, residential treatment facilities, and parking garages, as well as the same for LEED electrical systems.

ii. A majority of Fairfax County projects will require project management. Project Management personnel must have a minimum of five (5) years’ experience performing commercial building Electrical and Emergency systems and component replacement for critical facilities similar in nature and scope to Fairfax County Facilities Management Department building portfolio. Provide names, resumes and work experience of all project management individuals associated with your company that will be working on projects awarded through this contract.

iii. The Contractor's Project General Manager shall have a minimum of five (5) years commercial electrical and emergency systems replacement experience and shall be knowledgeable in multiple disciplines including electrical, life safety, building automation systems, LEED, and associated trades such as, structural, roof, etc. The Project General Manager's and other Project Managers’ background and credentials must be acceptable to Fairfax County. Registration as a Professional Electrical Engineer in the State of Virginia is desirable, but not required.

iv. The following minimum personnel qualifications shall apply to any and all labor provided under the contract and shall form the basis for development of individual rates in the Price Schedule, all licenses shall be current with Virginia requirements:

• Master Electrician shall have a minimum of seven (7) years of experience.

• Journeyman shall have a minimum of five (5) years of experience.

http://www.fairfaxcounty.gov/topics/prevailing-wage-ordinance http://www.fairfaxcounty.gov/topics/prevailing-wage-ordinance http://www.fairfaxcounty.gov/topics/prevailing-wage-ordinance

• Apprentice shall have a minimum of two (2) years of experience working directly with a Journeyman.

b. References: Special notation must be made of at least two similar in scope and complexity term contracts of equal scope and magnitude for which they were the awarded vendor. The referenced contract shall have been performed in the Washington D.C. metro area (Baltimore, MD to Richmond, VA) within the past 3 years. Provide the name of the contracting organization, addresses, names of contact persons, email address, and telephone numbers for each reference, as well as the nature of work performed.

i. Provide contracts completed within the last three (3) years or currently in progress involving the use of multiple subcontractors on multiple projects. Do not leave out any relevant project. Fairfax County reserves the right to check references other than those submitted. The following information should be provided on each contract:

• Customer name and location of contract

• Type of project and total value of work done

• Start date and completion date

• Name, Title, Address, Phone Number, and e-mail address of the primary point of contact (A secondary point-of-contact may also be provided)

• Names and phone numbers of major subcontractors, if applicable

c. Personnel: Full-time and part-time staff, proposed consultants and subcontractors who may be assigned direct work on this contract should be identified. Information is required which will show the composition of the task or work group, its specific qualifications, and recent relevant experience (recent experience shall be defined as completing similar projects within the past three years). Special mention shall be made of direct technical supervisors and key technical personnel, and approximate percentage of the total time each will be available for this contract. The technical areas, character and extent of participation by any subcontractor or consultant activity must be indicated and the anticipated sources will be identified.

Resumes of staff and proposed consultants and subcontractors are required indicating education, background, recent relevant experience with the subject matter described.

Resumes must include trades license numbers and type (Journeyman, Master, PMP, etc.) for at a minimum all electricians, superintendents, foreman and project managers, etc., available for this contract (include sub-contractors). Current telephone numbers must be included.

The personnel named in the technical proposal will remain assigned to the project throughout the period of this contract. No diversion or replacement may be made without submission of a resume of the proposed replacement with final approval being granted by the County Purchasing Agent.

d. A staffing plan is required which describes the Offeror’s proposed staff distribution to accomplish this work. The staffing plan should indicate a chart that partitions the time commitment of each professional staff member across the proposed tasks and a timeline for the project. It is mandatory that this section identify the key personnel who are to work on the project, their relationship to be contracting organization, and amount of time to be devoted to the project. This includes Consultants as well as regular employees of the offeror, if relevant.

Provide information about the equipment and services at the firm’s disposal.

e. Provide information about the equipment and services at the firm’s disposal.

f. Financial Statements: The offeror shall provide an income statement and balance sheet from the most recent reporting period.

12.3. Section 3 – Understanding the Statement of Needs:

The offeror must present a description of the phases or segments into which the proposed program can logically be divided and performed, together with flow charts. The technical narrative should address separately each of the “Statement of Needs” described in the Request for Proposal and responses should be keyed to appropriate paragraph numbers providing the following information below:

This section should also contain a discussion of any changes proposed by the offeror that substantially differs from the project scope described in these Special Provisions.

a. Statement and discussion of the requirements as they are analyzed by the offeror.

b. Offeror's proposed definitive Scope of Work with explanation of technical approaches and a detailed outline of the proposed program for executing the requirements of the Statement of Needs and achieving project objectives.

c. Preliminary layouts, sketches, diagrams, other graphic representations, calculations, and other data as may be necessary for presentation, substantiation, justification or understanding of the Statement of Needs.

d. Offeror should demonstrate an awareness of difficulties in the completion of this undertaking, and a plan for surmounting them. Special attention should be given to methodological issues that will be encountered in such a project.

e. Offeror may also comment if deemed appropriate, on any aspect of the Request for Proposal, including suggestions on possible alternative approaches to the coverage, definition, development, and organization of the issues presented in the “Statement of Needs” section, and may propose alternative approaches.

13. COST PROPOSAL INSTRUCTIONS:

13.1. The offeror must submit their response to the Cost Proposal in Bonfire fully supported by cost and pricing data adequate to establish the reasonableness of the proposed fee. Offerors must provide a price breakdown as follows:

a. Labor Rates: Regular, after hours, holidays and weekends.

i. Provide the hourly rates for all labor categories necessary to provide services.

ii. Labor rates will be paid on the basis of productive time at the site. The hourly labor rate shall include all of the contractor’s cost (labor, tools, transportation and travel time).

iii. Contractor shall not charge travel time for any service or project work.

b. Pricing for use of Subcontractor

c. Pricing for use of Rental Equipment

d. Pricing for use of Equipment/Materials

e. Pricing for all other Task and Requirements as outlined herein must be included in the Cost proposal.

14. PRICING:

14.1. The subsequent contract will be a firm-fixed price agreement. The fee(s) will remain firm and will include all charges that may be incurred in fulfilling the requirements of the contract during the first 365 days.

14.2. Changes in cost for any subsequent contract years may be based on the Consumer Price Index (CPI-U), or other relevant indices. The Contractor shall give not less than 90 days advance notice of any price increase to the purchasing office. The contractor shall fill all orders received prior to the effective date of the price adjustment at the old contract prices. Should a price increase be granted the prices will remain firm for 365 days.

14.3. The request for a change in the unit price shall include as a minimum, (1) the cause for the adjustment; (2) proposed effective date; and, (3) the amount of the change requested with documentation to support the requested adjustment (i.e., appropriate Bureau of Labor Statistics, Consumer Price Index (CPI-U), change in manufacturer's price, etc.).

14.4. Price decreases shall be made in accordance with paragraph 40 of the General Conditions & Instructions to Offerors. (Appendix A).

15. TRADE SECRETS/PROPRIETARY INFORMATION:

15.1. Trade secrets or proprietary information submitted by an offeror in connection with a procurement transaction shall not be subject to public disclosure under the Virginia Freedom of Information Act;

however, offerors must invoke the protections of this section prior to or upon submission of the data or other materials.

15.2. The offeror must identify the data or other materials to be protected and state the reasons why protection is necessary. Disposition of material after award(s) should be stated by the offeror.

15.3. Offeror shall complete the Request for Protection of Trade Secrets or Proprietary Information (Attachment A4) to identify and protect trade secrets or proprietary information from disclosure under the Virginia Freedom of Information Act.

15.4. The classification of an entire proposal document, line-item prices, and/or total proposal prices as proprietary or trade secrets is not acceptable and may result in rejection of the proposal.

16. REQUIRED SUBMITTALS:

16.1. Each Offeror responding to this Request for Proposal must supply all the documentation required in the RFP. Failure to provide documentation with the Offeror's response to the RFP will result in the disqualification of the Offeror's proposal.

17. ELECTRONIC SUBMISSION OF PROPOSAL:

17.1. Proposals must be received electronically through Fairfax County’s online Procurement Portal at:

https://fairfaxcounty.bonfirehub.com, on or before the Submittal Deadline. Submissions will only be accepted through the portal. Fairfax County will not accept proposals submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (i.e., e-mail) in response to this RFP.

17.2. Proposal submissions and registration are free of charge. Offerors can register for a free account at: https://fairfaxcounty.bonfirehub.com, which will be required when preparing a submission.

Documents may be uploaded at any time during the open period. The official time used for receipt of proposals/modifications is the time stamp within the Bonfire portal. No other clocks, calendars or timepieces are recognized. For technical questions related to a submission contact Bonfire at support.procurement@eunasolutions.com or click on the link “Contact Bonfire Support here” under Need Help?.

(Note: it takes an average of 16 minutes to an hour for a response). Therefore, offerors shall take the necessary steps to submit their proposals in advance.

17.3. If, at the time of the scheduled proposal closing Fairfax County Government is closed due to inclement weather or another unforeseeable event, the proposal closing will still proceed electronically through the Bonfire system.

17.4. Technical Information: Uploading large documents may take time, depending on the size of the file(s) and your Internet connection speed. You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission. Minimum system requirements for the Bonfire portal - Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled. It is the Offeror's responsibility to clearly identify and to describe the services being offered in response to the Request for Proposal. Offerors are cautioned that organization of their response, as well as thoroughness is critical to the County's evaluation process. The RFP forms must be completed legibly and in their entirety; and all required supplemental information must be furnished and presented in an organized, comprehensive and easy to follow manner.

17.5. Unnecessarily elaborate brochures of other presentations beyond what is considered sufficient to present a complete and effective proposal is not desired.

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17.6. By executing the cover sheet (DPMM32), Offeror acknowledges that they have read this Request for Proposal, understand it, and agree to be bound by its terms and conditions.

18. ADDENDA:

18.1. Offerors are reminded that changes to the RFP, in the form of addenda, are often issued between the issue date and within five (5) days before the due date. All addenda shall be signed and submitted before the due date/time or must accompany the proposal.

18.2. Notice of addenda will be posted on eVA and Bonfire. It is the Offeror’s responsibility to monitor the web page for the most current addenda at https://fairfaxcounty.bonfirehub.com.

18.3. The last day to submit questions to be addressed in the addendum will be addressed in Bonfire under “Questions Due Date”. All questions pertaining to this RFP shall be submitted to in Bonfire.

19. PROPOSAL ACCEPTANCE PERIOD:

19.1. Any proposal submitted in response to this solicitation shall be valid for one hundred eighty (180) days. At the end of the days the proposal may be withdrawn at the written request of the offeror. If the proposal is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.

20. BASIS FOR AWARD:

20.1. This Request for Proposal is being utilized for competitive negotiation. Under the competitive negotiation process, a contract may be awarded to the responsible offeror whose proposal is determined to be the most advantageous to the County, taking into consideration price and the evaluation factors set forth in the Request for Proposal. The County reserves the right to make multiple awards as a result of this solicitation.

20.2. A Selection Advisory Committee has been established to review and evaluate all proposals submitted in response to this Request for Proposal. The Committee shall conduct a preliminary evaluation of all proposals on the basis of the information provided with the proposal, and the evaluation criteria listed below. Based upon this review, the cost proposals of the highest rated offeror(s) will then be reviewed.

20.3. No Offeror, including any of their representatives, subcontractors, affiliates and interested parties, shall contact any member of the Selection Advisory Committee or any person involved in the evaluation of the proposals.