842581chillFcps.pdf
PDF 291 KB Posted
- Attached to
- Windsor Knolls Middle School Chiller Replacement
- Solicitation number
- 27C3
- Issued by
- Frederick County, Maryland
About this file
This is a General Solicitation document issued by Frederick County Public Schools for the replacement of a failing chiller at Windsor Knolls Middle School located at 11150 Windsor Road, Ijamsville, Maryland 21754. The solicitation was released on August 28, 2026, with a question submission deadline of September 16, 2026, at 4:00 pm and a proposal submission deadline of September 25, 2026, at 11:00 am. A non-mandatory pre-proposal meeting is scheduled for September 10, 2026, at 1:00 pm on-site at Windsor Knolls Middle School, requiring valid state-issued identification for all attendees. Bid proposals must be submitted electronically through the ProcureNow portal at https://secure.procurenow.com/portal/fcps. Bids will be opened and publicly read on Microsoft Teams on the submission deadline date. The contractor selection date is October 21, 2026. Questions regarding the project should be directed to Matthew Grosso, Project Manager, Capital Programs, at matthew.grosso@fcps.org or (240) 578-1078.
Bidders must submit a bid bond or certified cashier's check in an unspecified amount (listed as "NO VALUE"), payable to Frederick County Public Schools, with the guarantee valid for 60 days from bid opening. The bid bond must be mailed separately with a postmarked date no later than September 25, 2026, to FCPS at 191 South East Street, Frederick, Maryland 21701, Attn: Kim Miskell. Required submission documents include a separate fee/cost proposal, Statutory Affidavit and Non-Collusion Form, Certificate of Compliance Form, Vendor Conflict of Interest Disclosure Form, current W9 (dated within the last year), and Proprietary Information Form. All documents must be uploaded through the electronic submission portal.
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Text version
GENERAL SOLICITATION
TBD
27C3, WINDSOR KNOLLS MIDDLE SCHOOL CHILLER
REPLACEMENT
Frederick County Public Schools
191 South East Street
Frederick, MD 21701
RELEASE DATE: August 28, 2026
DEADLINE FOR QUESTIONS: September 16, 2026
RESPONSE DEADLINE: September 25, 2026, 11:00 am
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://secure.procurenow.com/portal/fcps https://secure.procurenow.com/portal/%7bproject.government.code%7d
Frederick County Public Schools
GENERAL SOLICITATION
27C3, Windsor Knolls Middle School Chiller Replacement
I. Introduction II. Project Details
III. Vendor Questionnaire
Attachments:
A - 27C3 BID PACKAGE
General Solicitation #TBD Title: 27C3, Windsor Knolls Middle School Chiller Replacement
1. Introduction
1.1. Summary
General work description: The intent of this solicitation is to establish a contract for the replacement of a failing chiller at Windsor Knolls Middle School.
1.2. Contact Information
Matthew Grosso
Project Manager
Frederick County Public Schools
110 Thomas Johnson Drive
Frederick, MD 21702
Email: matthew.grosso@fcps.org
Phone: (240) 578-1078
Department:
Capital Programs
1.3. Timeline
Release Project Date August 28, 2026
Pre-Proposal Meeting (Non-Mandatory) September 10, 2026, 1:00pm
This meeting will be held on-site at Windsor Knolls
Middle School, 11150 Windsor Road, Ijamsville, MD 21754. Please enter the building through the
Main Entrance and check in with the Front Office staff. Each member of your party will need to present a valid state issued ID.
Question Submission Deadline September 16, 2026, 4:00pm
Proposal Submission Deadline September 25, 2026, 11:00am
Bids will be opened and publicly read on Microsoft
Teams. Teams joining link:
https://events.teams.microsoft.com/event/cd047b
12-558a-4bc7-bc35-80a40f5529f9@be02c267-
0ded-4c91-a8bf-
4667962e95cb?source=copyLinkLegacyShareLinkDi alog mailto:matthew.grosso@fcps.org tel:(240)578-1078 https://events.teams.microsoft.com/event/cd047b12-558a-4bc7-bc35-80a40f5529f9@be02c267-0ded-4c91-a8bf-4667962e95cb?source=copyLinkLegacyShareLinkDialog https://events.teams.microsoft.com/event/cd047b12-558a-4bc7-bc35-80a40f5529f9@be02c267-0ded-4c91-a8bf-4667962e95cb?source=copyLinkLegacyShareLinkDialog https://events.teams.microsoft.com/event/cd047b12-558a-4bc7-bc35-80a40f5529f9@be02c267-0ded-4c91-a8bf-4667962e95cb?source=copyLinkLegacyShareLinkDialog https://events.teams.microsoft.com/event/cd047b12-558a-4bc7-bc35-80a40f5529f9@be02c267-0ded-4c91-a8bf-4667962e95cb?source=copyLinkLegacyShareLinkDialog https://events.teams.microsoft.com/event/cd047b12-558a-4bc7-bc35-80a40f5529f9@be02c267-0ded-4c91-a8bf-4667962e95cb?source=copyLinkLegacyShareLinkDialog
Contractor Selection Date October 21, 2026
2. Project Details
2.1. Important Instructions for Electronic Submittal
The FCPS is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov
Procurement by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.
https://secure.procurenow.com/signup
3. Vendor Questionnaire
3.1. Bid Bond*
Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of NO VALUE of the total bid price, payable to Frederick County Public Schools, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.
Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later than Friday, September 25, 2026 to FCPS 191 South East Street, Frederick, MD 21701, Attn:Kim Miskell. Please have the Bidder Name, Contract Title ("27C3, Windsor
Knolls Middle School Chiller Replacement"), and Contract Number ("TBD") listed clearly on the outside of the envelope.
*Response required
3.2. Fee/Cost Proposal*
Confirm that your fee proposal is not attached in your Proposal and is attached separately here.
*Response required
3.3. Statutory Affidavit and Non-Collusion Form*
Complete and upload Statutory Affidavit and Non-Collusion Form
*Response required
3.4. Certificate of Compliance Form*
Complete and upload Certificate of Compliance Form
*Response required
3.5. Vendor Conflict of Interest Disclosure Form*
Complete and upload Vendor Conflict of Interest Disclosure Form
*Response required
3.6. W9*
Complete and upload a current W9 (dated within the last year)
*Response required
3.7. Proprietary Information Form*
Complete and upload the Proprietary Information Form
*Response required
| 1. Introduction |
| 1.1. Summary |
| 1.2. Contact Information |
| 1.3. Timeline |
| 2. Project Details |
| 2.1. Important Instructions for Electronic Submittal |
| 3. Vendor Questionnaire |
| 3.1. Bid Bond* |
| 3.2. Fee/Cost Proposal* |
| 3.3. Statutory Affidavit and Non-Collusion Form* |
| 3.4. Certificate of Compliance Form* |
| 3.5. Vendor Conflict of Interest Disclosure Form* |
| 3.6. W9* |
| 3.7. Proprietary Information Form* |
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