840252stormMont.pdf

Office of Procurement 9221 Corporate Boulevard

Rockville, MD 20850

REQUEST FOR PROPOSAL (RFP)

RFP NO.: E427-003

STORM WATER ASSET MAINTENANCE ON THE GERMANTOWN CAMPUS

All proposal responses MUST BE RECEIVED electronically by 3:00 PM local time on September 11, 2026.

Prices must remain firm for 120 Days after proposal closing date, but prior to contract award.

Proposal Bond Requirements: NONE

Performance, Labor and Material Bond requirements: NONE

Pre-Proposal Conference: August 28, 2027 @ 10.00 am, Room 160, Bioscience Education Center, 20200 Observation Drive, Germantown, MD 20876

Minority vendors are encouraged to respond to this proposal solicitation.

Important: Your proposal will be jeopardized if any portion of this inquiry is not complete. No proposal will be accepted after the date and time stated above.

Patrick Johnson, MBA, CPPB Director of Procurement

NOTE: Prospective Offerors who have received this document from a source other than the Procurement Office should immediately contact the Procurement Office and provide their name and e-mail address so that amendments to the Bid/RFP or other communications can be sent to them. Failure to contact the Procurement Office may result in non-receipt of important information.

REGISTRATION OF CORPORATIONS NOT REGISTERED IN THE STATE OF MARYLAND Pursuant to 7-202 et. Seq. of the Corporation and Associations Article of the Annotated Code of Maryland, corporations not incorporated in the State of Maryland shall be registered with the State Department of Assessments and Taxation, 301 West Preston Street, Baltimore, Maryland 21201 before doing any interstate or foreign business in this State. Corporations must be registered, and in good standing no later than proposal submittal deadline date. A copy of the registration or application for registration may be requested by the College. The registration process can be completed at the following link: https://businessexpress.maryland.gov/start/register-a-business-in-maryland

NOTE: Failure to complete the registration process by the proposal submittal deadline listed above, WILL result in the disqualification of your submitted proposal.

https://businessexpress.maryland.gov/start/register-a-business-in-maryland

MONTGOMERY COLLEGE ▪ OFFICE OF BUSINESS SERVICES

STORM WATER ASSET MAINTENANCE ON THE GERMANTOWN CAMPUS

RFP CLOSING DATE AND TIME: SEPTEMBER 11, 2026 @ 3:00 PM

SECTION DESCRIPTION PAGE NO.

SECTION 1 – PROPOSAL AND CONTRACT INFORMATION 1-9

SECTION 2 – BACKGROUND AND SCOPE OF SERVICES 10-17

SECTION 3 – PROPOSAL SUBMISSION 18-20

SECTION 4 – PROPOSAL EVALUATION AND CONTRACT AWARD 21

SECTION 5 – TECHNICAL PROPOSAL FORM 22-24

SECTION 6 – PRICE PROPOSAL FORM 25

ATTACHMENT A: REFERENCES 26

ATTACHMENT B: CONFLICT OF INTEREST FORM 27

ATTACHMENT C: NON-DEBARMENT ACKNOWLEDGMENT 28

ATTACHMENT D: CONTRACTOR INFORMATION FORM 29

ATTACHMENT E: NO PROPOSAL RESPONSE FORM 30

ATTACHMENT F: GENERAL CONDITIONS AND INSTRUCTIONS 31 -38

ATTACHMENT G: MID-ATLANTIC PURCHASING TEAM COOPERATIVE RIDER CLAUSE 39--43

ATTACHMENT H: GERMANTOWN CAMPUS STORM WATER ASSET LOCATION 44

TABLE OF CONTENTS

STORM WATER ASSET MAINTENANCE ON THE GERMANTOWN CAMPUS

SECTION 1 – PROPOSAL AND CONTRACT INFORMATION

1.1 Intent

It is the intent of this Request for Proposal to establish a contract to provide Montgomery College with Maintenance of Storm Water on Bio-Retention Pits at Germantown Campus on an as needed basis, in accordance with the scope of services, terms and conditions contained herein. In the event that a special condition is contradictory to a general condition, the special condition shall prevail.

Montgomery College will hereinafter be referred to as the “College” and “MC.” Respondents to the RFP will be referred to as “Offerors” and “Proposers.” The Offeror to whom the contract is awarded will be referred to as the “Contractor.”

1.2 Request for Proposal Schedule

It is the College’s intent to administer the RFP process for this project according to the schedule dates outlined below. The College reserves the right to alter schedule dates as may be determined necessary in the College’s best interests.

08/21/ 2026 Advertising and Issuance of RFP Documents 08/28/2026 Pre-Proposal Meeting and Site Visit 09/02/2026 Last Request for Information Due 09/11/2026 : RFP Submission Closing at 3:00 pm 09/10/2026 - 09/13/2026 Evaluation 09/15/2026 Contract Award Recommendation

The Board of Trustees must authorize by resolution all Contracts that exceed $450,000.00 (full-term). The Board delegates to the President, or designee, the authority to procure and enter into agreements for materials and services that do not exceed the stated threshold. Competitive Bid awards valued at $450,000+ require approval from the Board of Trustees. Contract award will be contingent upon board approval.

1.3 Pre-Proposal Meeting and Examination of Existing Conditions

1.3.1 A Pre-Proposal meeting will be held on August 28, 2026 @ 10.00 am (EST) in Room 160 of Bioscience Education Center (BE), located at 20200 Observation Drive, Germantown, MD 20776.

Attendance by prospective Offerors is strongly encouraged but is not required. A site visit opportunity will be provided immediately following the Pre-Proposal meeting.

1.3.2 Offerors are advised to examine the existing site conditions prior to submitting a proposal in order to see and observe existing working conditions. Offerors for additional site visits are advised to schedule a date and time for examining and investigating existing conditions of the Storm Water location and facility prior to submitting a Proposal. Please be aware that classes are in session and each Offeror is requested not to disrupt instructional or administrative activities during site visits.

Access to the site and/or College records may be obtained by contacting Ms. Vonda Johnson @ Vonda.johnson@montgomerycollege.edu mailto:Vonda.johnson@montgomerycollege.edu

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SECTION 1 – PROPOSAL AND CONTRACT INFORMATION - continued

1.3.3 All site visits must be conducted no later than September 2, 2026. It is the sole responsibility of the

Offerors to fully familiarize themselves with the areas involved and the extent of the services required by visual inspection. Failure to visit the site(s) will not relieve the successful Contractor of the obligation to carry out the provision of the Contract. No allowance will be made to the successful Offeror at a later date for additional costs required because of its failure to visit campus site.

1.4 Electronic Proposal Submittal Due Date

All responses to this Request for Proposal must be submitted electronically, no later than 3:00 p.m. on September 11, 2026 Eastern Daylight Time (EDT) to vendor.proposals@montgomerycollege.edu, No responses will be accepted after this date and time. No facsimile transmissions or email transmissions to the email address other than the above will be accepted. In the event that the College is closed on the RFP closing date due to an unforeseen circumstance, the RFP will be closed at the stated time on the next open business day, unless the Offeror is notified otherwise. See Section 3 Proposal Submission for full detailed submission instructions and requirements.

1.5 Contact Information

Offerors shall examine the Request for Proposal documents carefully. Request for information or technical questions related to this solicitation shall be directed to George Varghese, Purchasing Agent II at George.varghese@montgomerycollege.edu, via email. The Offeror may not initiate contact with any other College representative about this RFP. All inquiries and questions must be submitted in writing and received by 5:00 p.m., on September 2, 2026. No questions will be accepted after this date.

1.6 Addenda

The College will issue an addendum or addenda to all prospective Offerors known to have received the RFP document, if deemed necessary. Verbal explanations or instructions given by a College employee to an Offeror in regards to this solicitation will not be binding on the College. Only answers provided via an addendum issued by the Procurement Office will be binding. However, Offerors bear sole responsibility for downloading all addenda, if any, for this RFP from the College Procurement website at http://www.montgomerycollege.edu/procure, and it is the responsibility of the Offeror to check this site for any addenda before submitting a proposal. Acknowledgement of the receipt all addenda must accompany the Offeror’s proposal, and all addenda shall become part of the RFP documents. Failure to acknowledge receipt does not relieve the Offeror from complying with all terms of any such addenda.

1.7 Proposal Validity

Offerors must hold their proposal prices for 120 days after the award date. In the event that the awarded Contractor is unable to perform the contract, the College reserves the right to re-solicit the contract or to award the contract to the next highest evaluated Offeror.

1.8 General Conditions and Instructions

Offerors shall refer to, understand, and agree to ATTACHMENT F, General Conditions and Instructions, of this RFP. The College reserves the right to reject as non-responsive any offer that objects to any of the terms, conditions, or specifications of this RFP.

mailto:vendor.proposals@montgomerycollege.edu mailto:George.varghese@montgomerycollege.edu http://www.montgomerycollege.edu/procure

STORM WATER ASSET MAINTENANCE ON THE GERMANTOWN CAMPUS

RFP CLOSING DATE AND TIME: SEPTEMBER 11, 2026 @ 3:00 PM

1.9 Submitted Pricing

All pricing is FOB Destination. Pricing must be submitted on the Price Proposal Form (Section 6). The prices offered on the Price Proposal must include all charges, costs, and fees incurred in the delivery of this procurement. No allowance will be made at a later date for additional charges due to the Offeror’s omission. Payment discounts, if offered, will be taken when appropriate, but will not be considered in the evaluation for award. The College reserves the right to request additional related services in support of its operations, and fees for those services shall be negotiated accordingly. The College is exempt from State of Maryland sales use tax and federal excise tax, and the College will not pay or reimburse those taxes.

1.10 References

Offerors must submit three (3) references, with whom Offeror has provided similar services within the past three (3) years. All references must include the company and contact names, mailing address, telephone number, e-mail address, and service dates. References from higher education institutions similar in size and scope to Montgomery College are preferred, but not required. Cited references must be able to confirm, without reservation, the Offeror’s ability and experience in providing the same or similar level of services required in this solicitation. The College reserves the right to reject a Proposal based on an unsatisfactory reference; use itself as a reference, if applicable; request additional references; contact any non-reference clients that have utilized Offeror's services; or require a site visit to one or more of the Offeror’s reference locations.

1.11 Subcontractors

The College seeks proposals from Contractors performing all requested services and will enter into an agreement only with the selected Offeror. No portion of the work shall be subcontracted without the prior written consent of the College throughout the terms of the contract, including renewals and extensions. In the event the Contractor desires to subcontract part of the services specified herein, the Contractor shall furnish the company or individual name(s), contact name, mailing and e-mail addresses, qualifications, and experience of the proposed subcontractor(s), as well as a description of the services to be performed by the subcontractor. The primary Contractor shall remain fully liable for the work performed by the subcontractor(s) and shall assure compliance with all requirements of the contract if approved by the College. The College reserves the right to reject any proposed subcontractor in its own best interest.

1.12 Proposal Evaluation

Proposals submitted in response to this solicitation will be evaluated as follows:

1.12.1 Offeror is responsible – Offeror demonstrates ability to provide products and/or services that can meet or exceed requirements. The following criteria will be used to determine responsibleness:

1.12.1.1 Offeror has the equipment, ability, and experience to perform the work as stated in the specifications listed in this bid.

1.12.1.2 Offeror is financially stable.

1.12.2 Offeror is responsive – Offeror follows bid submission instructions and provides all requested materials. The following criteria will be used to determine responsiveness:

1.12.2.1 Offeror has favorable references that can confirm its ability to provide the products and/or services as stated in the specifications listed in this bid.

1.12.2.2 Offeror has provided all documentation and samples requested in the Scope of Work/

Specifications

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1.12.2.3 Offeror registered to do business in the State of Maryland at time of RFP closing date and time.

1.13 Proposal Rejection

The College reserves the right to reject any or all offers received as the result of this proposal. Offers may be rejected for any of the following reasons:

1.13.1 Failure to meet the mandatory specifications and requirements.

1.13.2 Failure to respond in a timely manner to a request for additional information, data, etc.

1.13.3 Failure to supply appropriate and favorable client references.

1.13.4 Submittal of an incomplete Price Proposal page.

1.13.5 Failure to sign the proposal.

1.13.6 Failure to return any addenda acknowledgements

1.13.7 Submittal of conditional, alternate or multiple proposals.

1.13.8 Failure to demonstrate that it is qualified to carry out the obligations of the contract and to implement and support the work specified herein.

1.13.9 Failure to provide samples and/or demonstration materials that are representative of the quality level sought by the College.

1.13.10 Offeror that is not registered to do business in the State of Maryland and not in good standing at time of RFP closing date and time.

1.14 Proposal Required Submittal List

See Section 3 for the proposal submission requirements.

1.15 Failure to Submit

Failure to provide any of the items noted in Section 3 may deem a proposal response non-responsive.

1.16 Estimated Contract Quantities

If applicable, the College’s estimated service requirements should not be construed as a guarantee of the actual volume to be purchased.

1.17 Contract Award

Contract award will be made, in the best interest of the College, to the highest scoring, most responsible, responsive Offeror that can meet the terms, conditions, and specifications of this solicitation. The evaluation for award will be made on the basis of payment to the supplier in Net 30 Days from the date an acceptable invoice is received by Montgomery College. Payment discounts, if offered, will be taken when appropriate, but will not be considered in the evaluation for award. This RFB does not commit the College to award a contract. The College may cancel this Request for Proposal or reject any or all proposals in whole or in part, waive technicalities, and make an award in a manner deemed in the best interest of the College.

1.18 Contract Documents

The Request for Proposal in its entirety, the Offeror’s proposal accepted by the College, and the College purchase order and Change Orders, if any, will form the contract. Offerors requiring their signed contract or terms and conditions separate and apart from the foregoing must submit such a contract and terms and conditions with their response. The contract will be examined and evaluated along with the

STORM WATER ASSET MAINTENANCE ON THE GERMANTOWN CAMPUS

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Offeror’s proposal. The College reserves the right to reject the Offeror’s contract form and terms and conditions.

1.19 Contract Term

The initial term of this contract will be for one (1) year from date of award. Beyond the initial term, at the sole option of the College, the contract may be renewed for four (4) additional one-year terms, with the same terms and conditions of the original contract, subject to funding availability and the need of service, and provided that the contractor performance is has been satisfactory. The College reserves the right to amend its requirements during the life of the contract to meet the needs of the College.

1.20 Contract Pricing

All pricing is FOB Destination. Pricing must be submitted on the Price Proposal page (Section 6). Submitted pricing must include all costs (including travel, mileage, shipping etc.) incurred in the delivery of this procurement. No allowance will be made at a later date for additional costs due to the Offeror’s omission. In addition, all Offerors must hold their proposal prices for 120 days after proposal opening date, but prior to the contract award date. In the event that the awarded Contractor is unable to perform the contract, the College reserves the right to re-bid the contract or to award the contract to the next lowest Offeror.

1.21 Contract Price Adjustment

Contract prices are to remain fixed for the initial term. Requests for price adjustment after first year must be submitted in writing within 60 days of expiration of year one contract term. The same will apply to for all successive contract renewal period, should the college elect to exercise them. Any approved increase will take effect at the start of a contract renewal terms. A contract price adjustment request, along with supporting documents must be sent to the Director of Procurement. The College reserves the right to request additional supporting documentation. Any price adjustment s cannot exceed the Consumer Price Index (CPI) for the Washington, DC-Baltimore Metropolitan Area as published by the US Department of Labor, Bureau of Labor Statistics, Consumer Price Index, All Urban Consumers (PCI-U), not seasonally adjusted; most current year final index (no preliminary).

1.22 Contract Modification and Amendment

The College retains the unilateral right to require changes in the Scope of Services as long as the changes are within the general scope of work to be performed hereunder. The College, without invalidating the contract documents, may submit a written request to order extra work or to make changes to the agreement by altering, adding to, or deducting from the work, and the contract sum shall reflect such changes. Price adjustments must be accepted, in writing, by Montgomery College before the Contractor performs additional work on the project.

The awarded Contractor cannot accept purchase orders/requests for services or products that are not covered in this contract or make changes to the scope of work unless a price for those services or products has been negotiated with the Procurement Office, and the Contractor has received a signed contract amendment from the Procurement Office.

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1.23 Insurance Requirements

Contractor shall secure, pay the premiums for, and keep in force until the expirations of this Agreement, and any renewal thereof, adequate insurance as provided below, such insurance to specifically include liability assumed by Contractor under this Agreement.

a) Commercial General Liability Insurance including all extensions:

$2,000,000 each occurrence;

$2,000,000 personal injury;

$2,000,000 products/completed operations;

$2,000,000 general aggregated

b) Workmen’s Compensation Insurance and Unemployment Insurance as required by the laws of the State of Maryland.

c) Property damage liability insurance with a limit of not less than $2,000,000 for each accident.

d) If automotive equipment is used in the operation, automobile bodily injury liability insurance with limits of not less than $1,000,000 for each person and $2,000,000 for each accident, and property damage liability insurance, with a limit of not less than $2,000,000 for each accident. A combined single limit policy is acceptable.

All policies for liability protection, bodily injury or property damage must specifically name on its face, Montgomery College, the Board of Trustees, and their employees as ”Additional Insured” as respects to operations under the agreement and provided, however, with respect to Contractor’s liability for bodily injury or property damage, such insurance shall cover and not exclude Contractor’s liability for injury to the property of the College, persons or property of employees, students, faculty members, agents, officers, trustees, invitees or guests of the College.

1.24 Certificate of Liability Insurance

The awarded Contractor shall furnish the College a Certificate of Liability Insurance as evidence of the required coverage within seven (7) days of award of the contract. Such insurance shall name the College as an Additional Insured. Policy and Certificates of Insurance shall reference Montgomery College Contract No.: E427-003. Current certificates must be provided to the College throughout the contract term.

1.25 Termination of Insurance

In the event that the awarded Contractor’s insurance is terminated, the Contractor shall immediately obtain other coverage. Lack of insurance shall be grounds for immediate termination of the contract.

1.26 Contract Assignment

The awarded Contractor may not assign, transfer, convey, sublet or otherwise dispose of the contract or its rights, title or interest therein or its power to execute such agreement to any other person, company or corporation without the previous consent and approval, in writing, by the College, and consent to such assignment shall not be unreasonably withheld or delayed. Unless otherwise agreed to in writing by the

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College, the assignee shall bear all costs incurred by the College, directly or indirectly, in connection with or as a result of such an assignment.

1.27 Contract Deadlines and Failure to Deliver

The awarded Contractor is contractually obligated to meet all agreed upon deadlines. Failure of the Contractor to meet any deadline is grounds for termination by default. Additionally, if the Contractor fails to comply with established delivery requirements, the College reserves the right to make an open market purchase of required services and items and to assess, as liquidated damages, the difference between the contract price and the actual cost incurred by the College and to invoice charges to the Contractor.

1.28 Contract Billing

The Contractor shall invoice the College monthly no later than the 15th of the month for the preceding calendar month. Summary billing for a lump sum amount is not an acceptable format on invoices billed to the College and any invoice presented for payment that lacks itemized billing may be returned. All invoices must be signed and dated in addition to including Contractor’s mailing address, Contractor’s Federal Tax ID number, College purchase order number, the time period covered by the invoice, a brief description of service provided, campus location, and the amount of requested payment. All true and correct invoices must be mailed to Montgomery College, Accounts Payable Office at 9221 Corporate Blvd, Rockville, Maryland 20850 or e-mailed to accountspayable@montgomerycollege.edu.

Payment will be made in net 30 days from receipt of proper invoice and satisfactory contract performance, whichever is later.

1.29 Notification of Change in Personnel Assigned to Contract Awarded contractor(s) must notify Montgomery College of any changes in personnel assigned to contract, that may impact level of services provided by contractor(s). Notification must be provided throughout life of contract, and within (7) seven business days of a change in personnel assigned to contract. Failure to notify Montgomery College may result in termination of contract.

1.30 Notification of Change in Financial Condition

Awarded contractor(s) must notify Montgomery College of any change in company’s financial condition that could negatively impact the level of services or products provided by contractor(s). Notification must be provided throughout life of contract, and within (7) seven business days of change in company’s financial condition. Failure to notify Montgomery College may result in termination of contract.

1.31 Contract Notice to Cure

The College reserves the right to cancel the contract if the Contractor’s performance is unsatisfactory to the College. It is understood, however, that if at any time during the term of the contract, performance is deemed to be unsatisfactory, the College shall so notify the Contractor in writing, and the Contractor shall correct such unsatisfactory conditions within thirty (30) calendar days from receipt of such notification. If such corrections are not made within the specified period, the College may terminate the contract for default.

mailto:accountspayable@montgomerycollege.edu

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1.32 Public Record and Proprietary Information

As a public entity, the College is subject to the disclosure requirements in the Maryland Public Information Act (“MPIA”), Title 4 of the General Provisions Article of the Annotated Code of Maryland. Information that is deemed to be confidential commercial or financial information, as defined by the MPIA, may be exempted from disclosure.

Offeror’s must clearly identify each part of the Offer that it believes contains confidential commercial or financial information by stamping the top right-hand corner of each pertinent page with large red bold letters stating the words "confidential" or "proprietary". It is not sufficient to preface your proposal with a proprietary statement, or to use a page header or footer that arbitrarily marks some or all pages as confidential. General claims of confidentiality or similar blanket designations shall not be effective. Each Offeror must submit a proprietary and confidential redacted copy of its proposal to be used in responding to MPIA requests.

Offeror agrees that upon request from the College, it will provide justification as to why any material, in whole or in part, should be considered confidential, proprietary information or trade secrets and provide any justification of why such materials should not be disclosed pursuant to a request under the MPIA. The College, by law must apply the MPIA requirements for public information disclosure deemed proprietary and/or confidential; therefore, even the information marked as such by the Offeror may still require public disclosure. Offeror agrees that any portion of the proposal that is not stamped as proprietary or confidential is not proprietary or confidential and may be disclosed upon request under the MPIA.

1.33 Confidentiality

The awarded Contractor agrees to maintain in strict confidence Montgomery College’s confidential information as listed herein. The Contractor may use the College’s confidential information solely to perform the services required, as listed herein and may not disclose such information to any person or entity without the expressed written consent of Montgomery College.

1.34 Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. The successful Contractor will be responsible for the protection of student information as it relates to this law. In the event the Contractor is unable to continue operation of the services required, for whatever reason, the College requires that the Contractor provide on appropriate media all data and information proprietary to Montgomery College. This information must not be made available to any third parties without the expressed written consent of Montgomery College.

1.35 Tobacco and E-Cigarette Policy

Montgomery College is a tobacco-free institution. The use of tobacco and e-cigarette products is prohibited in all indoor and outdoor College-owned property and facilities, including all buildings and building entrances; walkways; recreational and athletic areas; parking lots; bus stops/shelters; College owned or leased vehicles; and facilities leased and controlled by the College as well as at meetings or conferences sponsored by the College, regardless of the location. This use prohibition extends to the Contractor’s employees, agents, subcontractors, and vendors.

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1.36 Tax Exemption

Montgomery College is exempt from Federal and Maryland taxes. Exemption Certificates are available upon request. A copy of the State of Maryland Tax Exemption Certificate is also available at the College Procurement website at www.montgomerycollege.edu/procure. Offeror shall be responsible for the payment of any, and all applicable taxes resulting from any award and/or any services associated with the contract.

1.37 No Exclusive Contract/Additional Services

Contractor agrees and understands that the Contract shall not be construed as an exclusive arrangement and further agrees that the College may, at any time, secure similar or identical services at its sole option.

1.38 State of Maryland Proof of Registration

Proof of State of Maryland business registration and standing will be verified with the Maryland State Department of Assessments and Taxation. For further information, please visit:

https://businessexpress.maryland.gov/manage/maintain-good-standing-status.

http://www.montgomerycollege.edu/procure https://businessexpress.maryland.gov/manage/maintain-good-standing-status

STORM WATER ASSET MAINTENANCE ON THE GERMANTOWN CAMPUS

SECTION 2 – SCOPE OF SERVICES

2.1 Background

Montgomery College is Maryland's second oldest community college. The College serves roughly 43,000 students each year, through credit and noncredit programs, at nonresidential campuses located in Germantown, Rockville, and Takoma Park/Silver Spring, East County Education Center and at off-campus sites throughout Montgomery County. To support students’ academic and professional goals, the College employs more than 3,365 faculty, administrators, and staff.

2.2 Offeror’s Qualification Requirements

2.2.1 Offeror must be registered to do business with the State of Maryland, Department of Assessment and Taxation, and in good standing.

2.2.2 Offerors must have a minimum of five-year experience regularly engaged in providing storm water asset maintenance service. Offerors having prior successful work experience to a higher education institution similar in size and scope to Montgomery College is preferred, but not required.

2.2.3 Offerors must be able to obtain all applicable permits from the local jurisdiction and the State to perform the services under the contract.

2.3 Scope of Services

2.3.1 Contractor shall perform visits for these will commence, once the areas are weeded to start the duration of this contract on October 1, 2026, or two weeks after the contract approval if required.

Please note this proposal assumes the areas are in compliance and weed free at commencement of this agreement. General site visit to be performed yearly in April or May to provide guidance on All storm water assets as to items that appear that are not covered by this contract. These Assets will include all on site including the Bio-Retention areas listed herein and the other storm water features on the campus. This will be performed with the College Maintenance staff and a written report will be furnished upon completion.

2.3.2 Asset # 26381, 26332 storm water pits in parking lot 4. - Total weed management, trimming, pruning, fall clean out, and cut back of all sites. First month starting in October 2026 with visits 2 times per month, in October, November, March, April, May, June. August, September. One maintenance clean-up in December. Spring clean-up and leaf removal with, mulching in the spring of each Year approximately 2-3 inches of shredded hardwood mulch will be used.

2.3.3 Asset #26293 on the Southeast corner of the BE Building. Total weed management, trimming, pruning, fall clean out, and cut back of this site. First month starting in July 2026 with visits 2 times per month, in October, November, March, April, May, June. August, September. One maintenance clean-up in December. Spring clean-up and leaf removal with Mulching in the spring of each Year approximately 2-3 inches of shredded hardwood mulch will be used.

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SECTION 2 – SCOPE OF SERVICES - continued

2.3.4 Asset # 26576, 26678, and 26568 left hand side of the road Goldenrod Lane on the woods side.

Total weed management, trimming, pruning, fall clean out, and cut back of all sites. First month starting in September 2026 with visits 2 times per month, in October, November, March, April, May, June, August, September. One maintenance clean-up in December. Spring clean-up and leaf removal with Mulching in the spring of each Year approximately 2-3 inches of shredded hardwood mulch will be used.

2.3.5 Also included in the yearly maintenance quote is the cost to exercise the North Pond valve in

Asset #11594. This valve is in the outfall riser. This is considered a confined space. Valve is to be exercised by fully opening and fully closing the valve. Exercise caution so as to not damage valve.

If stubborn operation is encountered. Reset valve opening to design specifications. Lubricate all valve components. This should be done twice per-year. Once in April/May, and once in October/November.

2.3.6 Asset #26225 Located in front of SA building. Service the Flow splitter including the clean out of the trash from the trash rack, re-set trash rack as needed and remove any sediment and debris within the structure. Please note that this is a confined space work area. This will be completed quarterly.

2.3.7 Asset #26305 Located on the SE corner of BE building. Service the Flow splitter including the clean out of the trash from the trash rack, re-set trash rack as needed and remove any sediment and debris within the structure. Please note that this is a confined space work area. This will be completed quarterly.

2.3.8 Asset #26382 Located in the front of SA building. Total weed management, trimming, pruning, fall clean out, and cut back of all sites. First month starting in July 2026 with visits 2 times per month, in October, November, March, April, May, June., August, September. One maintenance clean-up in December. Spring clean-up and leaf removal with Mulching in the spring of each Year

2.3.9 Asset #32225 Located above the rear entrance to HT building. Total weed management, trimming, pruning, fall clean out, and cut back of all sites. First month starting in July 2026 with visits 2 times per month, in October, November, March, April, May, June. August, September. One maintenance clean-up in December. Spring clean-up and leaf removal with Mulching in the spring of each Year

2.3.10 Asset #32245 Located in the rear of SA building. Total weed management, trimming, pruning, fall clean out, and cut back of all sites. First month starting in July 2026 with visits 2 times per month, in October, November, March, April, May, June, August., September. One maintenance clean-up in December. Spring clean-up and leaf removal with Mulching in the spring of each Year

STORM WATER ASSET MAINTENANCE ON THE GERMANTOWN CAMPUS

RFP CLOSING DATE AND TIME: SEPTEMBER 11, 2026 @ 3:00 PM

2.3.11 Asset #26373 Located in the rear of BE building on the left side of the steps at the rear. Total weed management, trimming, pruning, fall clean out, and cut back of all sites. First month starting in July 2026 with visits 2 times per month, in October, November, March, April, May, June, August, September. One maintenance clean-up in December. Spring clean-up and leaf removal with Mulching in the spring of each Year approximately 2-3 inches of shredded hardwood mulch will be used.

2.3.12 Asset #26364 Located in the rear of BE building on the right side of the steps including the River J ack Baskets and the slopeside area. Total weed management, trimming, pruning, fall clean out, and cut back of all sites. First month starting in July 2026 with visits 2 times per month, in October, November, March, April, May, June, August, September. One maintenance clean-up in December.

Spring clean-up and leaf removal with Mulching in the spring of each Year approximately 2-3 inches of shredded hardwood mulch will be used.

2.4 Environmental, Health and Safety Requirements

The Contractor shall perform all work in accordance with applicable federal, State of Maryland, local, and Montgomery College environmental, health, and safety requirements. Compliance with these requirements shall be considered an integral part of the scope of work and shall be included in the Contractor's bid price.

The Contractor is responsible for ensuring that all employees, subcontractors, equipment, and work practices comply with applicable safety and environmental requirements.

2.4.1 General Safety Requirements

Prior to beginning work, the Contractor shall:

• Designate a competent person responsible for site safety and regulatory compliance.

• Conduct a site-specific hazard assessment addressing the tasks to be performed.

• Provide employees with all required safety training and personal protective equipment (PPE).

• Conduct appropriate pre-task safety briefings or Job Hazard Analyses (JHAs) before performing hazardous activities.

• Maintain required safety documentation at the worksite and make it available to the Montgomery College Public Health & Environmental Safety Office upon request.

• Maintain the work area in a manner that protects College employees, students, visitors, and the public.

Montgomery College reserves the right to stop work when an imminent danger, unsafe condition, environmental hazard, or significant violation of these requirements is observed. Work may resume after the condition has been satisfactorily corrected.

2.4.2 Maryland Spotted Lanternfly Requirements

Because work may involve the movement of landscaping materials, vegetation, equipment, vehicles, trailers, tools, mulch, woody debris, and other materials capable of transporting spotted lanternfly (Lycorma delicatula) life stages, the Contractor shall comply with all applicable

STORM WATER ASSET MAINTENANCE ON THE GERMANTOWN CAMPUS

RFP CLOSING DATE AND TIME: SEPTEMBER 11, 2026 @ 3:00 PM

Maryland Department of Agriculture (MDA) spotted lanternfly quarantine and permitting requirements. where required by MDA, the Contractor shall:

• Possess a current and valid Maryland Spotted Lanternfly Permit.

• Provide Montgomery College with a copy of the applicable permit prior to commencing work.

• Ensure employees responsible for inspecting or transporting regulated articles have completed any training required by MDA.

• Inspect vehicles, trailers, landscaping equipment, machinery, tools, vegetation, woody debris, pallets, and other regulated articles for spotted lanternfly adults, nymphs, and egg masses before movement from regulated areas.

• Comply with all applicable quarantine restrictions governing the movement of regulated articles.

• Take appropriate measures to prevent the introduction or spread of spotted lanternfly onto or from Montgomery College property.

The Contractor shall immediately notify the Montgomery College Public Health & Environmental Safety Office of any significant spotted lanternfly infestation discovered while performing the work.

2.4.3 Permit-Required Confined Space

The scope of work includes stormwater structures identified as confined spaces. No employee shall enter a confined space until the Contractor has evaluated the space in accordance with applicable OSHA/MOSH requirements and determined whether it constitutes a Permit-Required Confined Space.

When permit-required confined-space entry is necessary, the Contractor shall maintain and implement a written Permit-Required Confined Space Program compliant with 29 CFR 1910.146 and applicable Maryland Occupational Safety and Health (MOSH) requirements.

Prior to the first confined-space entry, the Contractor shall submit its written program and site-specific entry procedures to the Montgomery College Public Health & Environmental Safety Office for review. At a minimum, the Contractor shall provide:

• Identification and evaluation of confined-space hazards.

• A completed entry permit for each permit-required entry.

• Identification of authorized entrants, attendants, and entry supervisors.

• Documentation that employees have received required confined-space training.

• Atmospheric testing for oxygen concentration, combustible gases/vapors, and potential toxic contaminants, as applicable.

• Continuous or periodic atmospheric monitoring appropriate to the hazards of the space.

• Appropriate ventilation where necessary.

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• SECTION 2 – SCOPE OF SERVICES - continued

• Procedures to prevent unauthorized entry.

• Appropriate communication between entrants and attendants.

• Safe access and egress.

• Isolation and control of hazardous energy, including lockout/tagout when applicable.

• Appropriate barriers and traffic/pedestrian controls around openings.

• Required PPE.

• Retrieval equipment and non-entry rescue equipment where required.

• A documented rescue and emergency response procedure appropriate for the space and anticipated hazards.

The Contractor shall not rely solely upon municipal fire/rescue services as its confined-space rescue plan without first determining that the designated rescue service is capable of responding appropriately and meets applicable regulatory requirements.

Under no circumstances shall an employee enter a permit-required confined space without an approved entry permit and all required protective measures in place.

2.4.4 Heat Stress Prevention Plan

Because a significant portion of the work will be conducted outdoors, the Contractor shall maintain and implement a written Heat Stress Prevention Plan that complies with applicable Maryland Occupational Safety and Health requirements.

The Contractor shall submit its Heat Stress Prevention Plan to Montgomery College Public Health & Environmental Safety Office prior to beginning field work.

The plan shall address, at minimum:

• Identification of employees and job tasks subject to heat exposure.

• Methods for monitoring environmental conditions and employee heat exposure.

• Provision of adequate quantities of cool potable drinking water.

• Required hydration practices.

• Access to shaded or otherwise cool recovery areas.

• Appropriate rest and recovery periods based on environmental conditions and workload.

• Acclimatization procedures for new employees and employees returning after an extended absence.

• Procedures for high-heat conditions.

• Employee and supervisor training.

• Recognition of signs and symptoms of heat-related illness.

STORM WATER ASSET MAINTENANCE ON THE GERMANTOWN CAMPUS

• Procedures for responding to suspected heat exhaustion, heat stroke, or other heat-related illness.

• Emergency medical response procedures.

• Procedures to ensure employees experiencing symptoms are not left alone.

• Documentation required by applicable MOSH requirements.

Supervisors shall actively monitor employees for signs and symptoms of heat-related illness during hot-weather operations.

2.4.5 Personal Protective Equipment

The Contractor shall perform a PPE hazard assessment and provide all PPE necessary for the work at no cost to its employees.

Depending upon the task and hazards encountered, PPE may include:

• Safety glasses or other appropriate eye/face protection.

• Work gloves appropriate for vegetation, debris, chemicals, and biological hazards.

• High-visibility clothing when working adjacent to roadways, parking lots, or vehicular traffic.

• Protective footwear appropriate for wet, muddy, uneven, or slippery terrain.

• Hearing protection when operating equipment exceeding applicable occupational noise exposure limits.

• Protective clothing appropriate for vegetation management and potential exposure to poison ivy, ticks, insects, and other outdoor hazards.

• Hard hats when employees are exposed to overhead or falling-object hazards.

• Respiratory protection when required by the Contractor's hazard assessment.

When respiratory protection is required, the Contractor shall comply with 29 CFR 1910.134, including medical evaluation, training, and fit testing.

2.4.6. Biological and Outdoor Hazards

The Contractor shall address foreseeable outdoor hazards associated with stormwater and vegetation-maintenance activities, including:

• Ticks and tick-borne disease exposure.

• Mosquitoes and other biting/stinging insects.

• Poison ivy and other hazardous vegetation.

• Snakes and wildlife.

• Uneven terrain, holes, slopes, mud, and slippery surfaces.

• Contact with stagnant or potentially contaminated stormwater.

• Sharp objects and debris that may be encountered within stormwater structures.

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• SECTION 2 – SCOPE OF SERVICES - continued

Employees shall be trained to recognize these hazards and use appropriate protective measures.

2.4.7 Equipment and Power Tools

All vehicles, landscaping equipment, power tools, pumps, ladders, and other equipment used on College property shall be maintained in safe operating condition and used according to manufacturer instructions. Equipment shall not be operated without required guards and safety devices. Only trained and authorized employees shall operate powered equipment.

2.4.8. Traffic and Pedestrian Safety

Where work occurs in or adjacent to roadways, parking lots, sidewalks, building entrances, or other areas accessible to the College community, the Contractor shall establish appropriate work-zone controls.

Controls may include:

• Cones.

• Barricades.

• Warning signs.

• High-visibility apparel.

• Temporary pedestrian detours.

• Spotters.

• Temporary traffic-control measures.

The Contractor shall maintain safe pedestrian and vehicle access whenever practicable and shall coordinate closures or significant access restrictions with Montgomery College Public Safety & Emergency Management Office before implementation.

2.4.9 Spill Prevention and Response

The Contractor shall maintain appropriate spill-control materials when fuels, oils, hydraulic fluids, pesticides, herbicides, or other chemicals are present at the worksite.

Any spill or release occurring on Montgomery College property shall be:

• Stopped at the source when this can be accomplished safely.

• Contained to prevent migration.

• Prevented from entering storm drains or surface waters.

• Immediately reported to the Montgomery College Public Health & Environmental Safety Office.

• Cleaned up and disposed of in accordance with applicable environmental requirements.

The Contractor shall be responsible for costs associated with cleanup and remediation of spills caused by its employees, subcontractors, vehicles, or equipment.

STORM WATER ASSET MAINTENANCE ON THE GERMANTOWN CAMPUS

2.4.10 Required Safety Submittals

Prior to commencing work, the successful Contractor shall submit the following documentation to Montgomery College, as applicable to the work:

• Site-specific Safety Plan or Job Hazard Analysis.

• Current Maryland Department of Agriculture Spotted Lanternfly Permit, when required.

• Written Permit-Required Confined Space Program.

• Site-specific confined-space entry procedures for applicable stormwater structures.

• Confined-space employee training documentation.

• Confined-space rescue/emergency response plan.

• Written Heat Stress Prevention Plan.

• Any other licenses, permits, certifications, or safety documentation required by applicable federal, Maryland, or local regulations.

• Failure to provide required documentation may result in postponement of work until the Contractor demonstrates compliance.

2.4.11 Contractor Responsibility

Review or acceptance of the Contractor's safety plans, permits, programs, or other documentation by Montgomery College does not relieve the Contractor of responsibility for regulatory compliance or the safety of its employees and subcontractors.

The Contractor remains solely responsible for determining the means and methods necessary to perform its work safely and in compliance with applicable federal, State of Maryland, local, and Montgomery College requirements.

STORM WATER ASSET MAINTENANCE ON THE GERMANTOWN CAMPUS

SECTION 3 – PROPOSAL SUBMISSION

3.1 Electronic Proposal Submission

The following electronic proposal submission requirements supersede the delivery of bids, and bid signature requirements language in Attachment F: General Conditions and Instructions.

A submittal consisting of Technical Proposal, and the Price Proposal are required when responding to this Request for Proposal.

All Offerors’ proposals must be submitted electronically, in two separate PDF file attachments. One attachment shall consist of the Technical Proposal, and the second attachment shall consist of the Price Proposal. Both attachments shall be sent together, in a single email prior to the proposal submission deadline date and time to vendor.proposals@montgomerycollege.edu. Subject line of email must include “Vendor Response to RFP No. E427-003 for Storm Water Asset Maintenance on the GT Campus”. Failure to submit Proposal and Pricing Proposal as separate attachments, will result in bidding firm’s disqualification.

Any proposals received at the above email address after the…