840214hvacHenr.pdf

Project Manual

Version 4.13.26

Project Manual for

ITB No. 26-2989-8EAR

Water Treatment Facility - HVAC Improvements

Department of Public Utilities

County of Henrico, Virginia

August 21, 2026

Architect of Record:

Whitman, Requardt & Associates, LLP

9030 Stony Point Parkway, Suite 220

Richmond, Virginia 23235

Phone: 804-327-5244

Department of Public Utilities, County of Henrico, Virginia

TOC-1

TABLE OF CONTENTS

1 Table of Contents TOC

2 List of Drawings LOD

3 Invitation to Bid ITB

4 Bid Form BF

5 Standard Construction Administration Forms SF

AIA Documents

6 Instructions to Bidders: AIA Document A701, 2018 Electronic Edition

7 General Conditions of the Contract for Construction: AIA Document A201, 2017

Electronic Edition

8 Contractor’s Qualification Statement: AIA Document A305, 2020 Electronic

Edition

9 Standard Form of Agreement between Owner and Contractor: AIA Document

A101, 2017 Electronic Edition

County Documents

10 County of Henrico, Virginia Bid Bond

11 County of Henrico, Virginia Standard Performance Bond

12 County of Henrico, Virginia Standard Labor and

Material Payment Bond

Technical Specifications

Division Division Title

Division 1 General Requirements

01000 General Construction Standards

01106 Construction Scheduling, Coordination and Sequencing

01152 Applications for Payment

01200 Project Meetings

01325 Progress Schedule

01330 Submittals

01380 Construction Photographs

01400 Quality Requirements

01500 Temporary Facilities and Control

01600 Materials and Equipment

01710 Cleaning Up

01732 Selective Demolition

01770 Closeout Procedures

01781 Project Record Documents

01782 Operation and Maintenance Data

01815 Commissioning of HVAC

Division 3 Concrete

TOC-2

03300 Cast-In-Place Concrete

Division 4 Masonry

04810 Concrete Unit Masonry

Division 5 Metals

05500 Metal Fabrications

Division 7 Thermal and Moisture Protection

07700 Roof Accessories

07920 Joint Sealants

Division 8 Openings

08311 Aluminum Terrace Doors

08710 Door Hardware

08800 Glazing

Division 9 Finishes

09900 Interior Painting

Division 10 Specialties

10520 Penetration Firestopping

Division 15 Mechanical

15061 Hangers and Supports for Plumbing Piping and Equipment

15062 Hangers and Supports for HVAC Piping and Equipment

15073 Vibration and Seismic Controls for Plumbing Piping and

Equipment

15085 Plumbing Piping Insulation

15086 Duct Insulation

15088 HVAC Piping Insulation

15092 Sleeves and Sleeve Seals for Plumbing Piping

15093 Sleeves and Sleeve Seals for HVAC Piping

15097 Escutcheons for Plumbing Piping

15098 Escutcheons for HVAC Piping

15111 General Duty Valves for Plumbing Piping

15112 General Duty Valves for HVAC Piping

15127 Meters and Gages For HVAC Piping

15140 Domestic Water Piping

15145 Domestic Water Piping Specialties

15150 Sanitary Waste and Vent Piping

15155 Sanitary Waste Piping Specialties

15179 Hydronic Piping Specialties

15181 Hydronic Piping

15223 Chemical-Waste Systems for Laboratory and Healthcare Facilities

15629 Scroll Water Chillers

TOC-3

15671 Packaged Compressed and Condenser Units

15725 Modular Indoor Central-Station Air-Handling Units

15738 Split-System Air-Conditioning Units

15815 Metal Ducts

15820 Duct Accessories

15838 Power Ventilators

15855 Diffusers, Registers, and Grilles

15856 Intake and Relief Ventilators

15870 Exhaust Hoods

15900 HVAC Instrumentation and Controls

15950 Testing, Adjusting, and Balancing

Division 16 Electrical

16010 Electrical General Provisions

16060 Grounding and Bonding

16120 Wire, Splices and Terminations (600V or Less)

16130 Raceways

16131 Boxes and Cabinets

16190 Fire Spread Prevention

16410 Disconnect Switches

16442

16491

Panelboards

Fuses (600V and below)

- END OF TABLE OF CONTENTS -

LOD-1

LIST OF DRAWINGS

Sheet Title

GENERAL

G-001 COVER SHEET

G-002 SHEET INDEX & LOCATION MAPS

G-003 GENERAL NOTES AND ABBREVIATIONS

G-101 WATER TREATMENT FACILITY – MAIN LEVEL – FIREWALL &

KEYPLAN

G-102 WATER TREATMENT FACILITY – MAIN LEVEL KEYPLAN

G-103 RAW WATER PUMP STATION – MAIN LEVEL – FIREWALL & KEY

PLAN

G-701 FIRESTOP SYSTEM SCHEDULE

ARCHITECTURAL

A-001 ARCHITECTURAL LEGENDS, NOTES, AND ABBREVIATIONS

AD-101 ARCHITECTURAL DEMOLITION PLAN

A-101 ARCHITECTURAL NEW WORK PLAN

A-102 ARCHITECTURAL FLOOR PLAN

A-601 ELEVATIONS AND DETAILS

A-801 OPENING SCHEDULE AND DETAILS

MECHANICAL

M-001 MECHANICAL AND PLUMBING LEGEND, ABBREVIATIONS, AND

GENERAL NOTES

MD-101 MECHANICAL DEMOLITION PLAN – MAIN LEVEL – OVERALL

MD-102 MECHANICAL DEMOLITION PLAN – UTILITY & LOWER LEVEL –

OVERALL

MD-401 MECHANICAL DEMOLITION PLAN – LOWER LEVEL D – HVAC ROOM

MD-402 MECHANICAL DEMOLITION PLAN – UTILITY SPACE A

MD-403 MECHANICAL DEMOLITION PLAN – MAIN LEVEL A – LAB &

MECHANICAL ROOM 1

MD-404 MECHANICAL DEMOLITION PLAN – MAIN LEVEL A – PART PLANS

MD-405 MECHANICAL DEMOLITION PLAN – MAIN LEVEL B – CHEMICAL

STORAGE

MD-406 MECHANICAL DEMOLITION PLAN – MAIN LEVEL B & C – CHEMICAL

STORAGE

MD-407 MECHANICAL DEMOLITION PLAN – MAIN LEVEL B – HVAC ROOM 2

& BOILER ROOM

MD-408 MECHANICAL DEMOLITION PLAN – MAIN LEVEL C – EXTERIOR

(SOUTH)

MD-409 MECHANICAL DEMOLITION PLAN – MAIN LEVEL D – EXTERIOR

(NORTH)

LOD-2

MD-410 MECHANICAL DEMOLITION PLAN – MAIN LEVEL F – HVAC ROOM 3

& FILTER GALLERY

MD-411 MECHANICAL DEMOLITION PLAN – RAW WATER PUMP STATION –

PART PLANS

M-101 MECHANICAL PLAN – MAIN LEVEL OVERALL

M-102 MECHANICAL PLAN – UTILITY & LOWER LEVEL OVERALL

M-401 MECHANICAL PLAN – LOWER LEVEL D – HVAC ROOM 1

M-402 MECHANICAL PLAN – UTILITY SPACE A

M-403 MECHANICAL PLAN – MAIN LEVEL – LAB & MECHANICAL ROOM 1

M-404 MECHANICAL PLAN – MAIN LEVEL A PART PLANS

M-405 MECHANICAL PLAN – MAIN LEVEL B – CHEMICAL STORAGE

M-406 MECHANICAL PLAN – MAIN LEVEL B & C – CHEMICAL STORAGE

M-407 MECHANICAL PLAN – MAIN LEVEL B – HVAC ROOM 2 & BOILER

ROOM

M-408 MECHANICAL PLAN – MAIN LEVEL C – EXTERIRO (SOUTH)

M-409 MECHANICAL PLAN – MAIN LEVEL D – EXTERIOR (NORTH)

M-410 MECHANICAL PLAN – MAIN LEVEL F – HVAC ROOM 3 & FILTER

GALLERY

M-411 MECHANICAL PLAN – RAW WATER PUMP STATION PART PLANS

M-501 MECHANICAL DETAILS

M-502 MECHANICAL DETAILS

M-601 MECHANICAL CONTROLS – WATER TREATMENT FACILITY

M-602 MECHANICAL CONTROLS – WATER TREATMENT FACILITY

M-603 MECHANICAL CONTROLS – WATER TREATMENT FACILITY

M-604 MECHANICAL CONTROLS – WATER TREATMENT FACILITY

M-605 MECHANICAL CONTROLS – CHILLED & HEATING WATER SYSTEMS

M-606 MECHANICAL CONTROLS – WATER TREATMENT FACILITY

M-607 MECHANICAL CONTROLS – WATER TREATMENT FACILITY

M-608 MECHANICAL CONTROLS – WATER TREATMENT FACILITY

M-609 MECHANICAL CONTROLS – WATER TREATMENT FACILITY

M-610 MECHANICAL CONTROLS – WATER TREATMENT FACILITY

M-611 MECHANICAL CONTROLS – WATER TREATMENT FACILITY

M-612 MECHANICAL CONTROLS – WATER TREATMENT FACILITY

M-613 MECHANICAL CONTROLS – WATER TREATMENT FACILITY

M-614 MECHANICAL CONTROLS – WASHER/SLUDGE PUMP STATION

M-615 MECHANICAL CONTROLS – RAW WATER PUMP STATION

M-616 MECHANICAL CONTROLS – RAW WATER PUMP STATION

M-617 MECHANICAL CONTROLS – RAW WATER PUMP STATION

M-701 MECHANICAL SCHEDULES

M-901 Water Treatment Facility Existing Conditions Photographs

M-902 Water Treatment Facility Existing Conditions Photographs

M-903 Water Treatment Facility Existing Conditions Photographs

M-904 Water Treatment Facility Existing Conditions Photographs

M-905 Raw Water Pump Station Existing Conditions Photographs

LOD-3

PLUMBING

PD-401 PLUMBING DEMOLITION PLAN – MAIN LEVEL A – LABORATORY

PD-402 PLUMBING DEMOLITION PLAN – UTILITY SPACE A

P-401 PLUMBING NEW WORK PLAN – MAIN LEVEL A – LABORATORY

P-402 PLUMBING NEW WORK PLAN – UTILITY SPACE A

P-403 PLUMBING NEW WORK PLAN – UTILITY SPACE B

P-701 PLUMBING SCHEDULES

ELECTRICAL

E-001 ELECTRICAL LEGEND, ABBREVIATIONS, AND GENERAL NOTES

ED-401 ELECTRICAL DEMOLITION PLAN – LOWER LEVEL D – HVAC ROOM 1

ED-402 ELECTRICAL DEMOLITION PLAN – UTILITY SPACE A

ED-403 ELECTRICAL DEMOLITION PLAN – MAIN LEVEL A – LAB &

MECHANICAL ROOM 1

ED-404 ELECTRICAL DEMOLITION PLAN – MAIN LEVEL A – PART PLANS

ED-405 ELECTRICAL DEMOLITION PLAN – MAIN LEVEL B & C – CHEMICAL

STORAGE

ED-406 ELECTRICAL DEMOLITION PLAN – MAIN LEVEL B – HVAC ROOM 2 &

BOILER ROOM

ED-407 ELECTRICAL DEMOLITION PLAN – MAIN LEVEL B & C – EXTERIAL

(SOUTH) & MECH ROOM 3

ED-408 ELECTRICAL DEMOLITION PLAN – MAIN LEVEL D – EXTERIOR

(NORTH)

ED-409 ELECTRICAL DEMOLITION PLAN – MAIN LEVEL F – HVAC ROOM 3 &

FILTER GALLERY

ED-410 ELECTRICAL DEMOLITION PLAN – MAIN LEVEL D & E – FILTER

GALLERY

ED-411 ELECTRICAL DEMOLITION PLAN – RAW WATER PUMP STATION –

PART PLANS

E-401 ELECTRICAL PLAN – LOWER LEVEL D – HVAC ROOM 1

E-402 ELECTRICAL PLAN – UTILITY SPACE A

E-403 ELECTRICAL PLAN – MAIN LEVEL A – LAB & MECHANICAL ROOM 1

E-404 ELECTRICAL PLAN – MAIN LEVEL A – PART PLANS

E-405 ELECTRICAL PLAN – MAIN LEVEL B & C – CHEMICAL STORAGE

E-406 ELECTRICAL PLAN – MAIN LEVEL B – HVAC ROOM 2 & BOILER

ROOM

E-407 ELECTRICAL PLAN – MAIN LEVEL B & C – EXTERIAL (SOUTH) &

MECH ROOM 3

E-408 ELECTRICAL PLAN – MAIN LEVEL D – EXTERIOR (NORTH)

E-409 ELECTRICAL PLAN – MAIN LEVEL F – HVAC ROOM 3 & FILTER

GALLERY

E-410 ELECTRICAL PLAN – MAIN LEVEL D & E – FILTER GALLERY

E-411 ELECTRICAL PLAN – RAW WATER PUMP STATION – PART PLANS

E-501 ELECTRICAL DETAILS

E-701 ELECTRICAL SCHEDULES

LOD-4

E-702 ELECTRICAL SCHEDULES

- END OF LIST OF DRAWINGS -

ITB-1

INVITATION TO BID

County of Henrico, Virginia

Sealed bids for Water Treatment Facility - HVAC Improvements, in accordance with the conditions, specifications, and instructions below and on the attached sheets hereto, will be received no later than 3:00

PM, local prevailing time, September 30, 2026 and then publicly opened and read immediately thereafter through a Microsoft Teams meeting. Sealed bids shall be submitted through Henrico County’s Electronic

Documents Web Portal, ProcureWare, at https://henrico.procureware.com. Bidders interested in participating in the bid opening shall send a request to be added to the meeting invitation to Eric Rosen via email at ros074@henrico.gov.

Time is of the essence, and any bidder that attempts to submit a bid after the appointed hour for submission, will be unable to, as ProcureWare automatically closes the bid. The time of receipt shall be determined by the time clock in ProcureWare. Bidders are responsible for ensuring that their bid is submitted in ProcureWare by the deadline indicated.

The Work consists of all work required by the Construction Documents necessary for the HVAC

Improvements project at the Henrico County Department of Public Utilities’ Water Treatment Facility

(WTF) located at 10111 Three Chopt Road, Richmond, VA; and Raw Water Pump Station (RWPS) located at 1201 South Gaskins Road, Richmond, VA, including removal and disposal of ACU-8 and associated

ACC-2, ACU-9 and associated ACC-3, ACU-10 and associated ACC-5, ACU-11 and associated ACC-6, ACU-7 and associated ACC-4, ACU-6 and associated ACC-1 and all associated refrigeration piping, piping accessories and supports serving the main water plant. Work at the main water plant also includes the removal and disposal of the air-cooled chiller (CHIL-1) located outside on grade. Work also consists of the removal and disposal of ACU-1 and associated ACC-1 and all associated refrigerant piping, piping accessories, and supports at the Raw Water Pumping Station as well as the removal and disposal of the through-the-wall air conditioner (WAC-1) serving the control room in the pumping station. All refrigerant must be recovered from existing systems and disposed of in compliance with local, state and federal regulations prior to systems demolition. All systems listed above will be replaced and the DDC system serving the Water Treatment Facility, Washwater/Sludge Pump Station, and the Raw Water Pump Station will be replaced in its entirety along with associated control components. Plumbing work includes the provision of floor drains in the lab space to serve the existing emergency plumbing fixtures. These drains will be tied into a new neutralization basin located in the interstitial space, and tied in parallel to the existing neutralization basin. A new tepid water circulation line will be installed between the water heaters and the emergency plumbing fixtures in order to provide immediate access to tepid water at the emergency fixtures.

Supporting structural and architectural work includes, but not limited to, enlarging interior door opening in

CMU wall, pipe penetrations through CMU and concrete, concrete equipment pads, and supplemental steel framing and flashing at new openings in the metal roof deck. The Work shall be completed over three (3) phases. Work under each of the three phases may be completed concurrently, but priority shall be given to

Phase 1, followed by Phase 2, then Phase 3. Accordingly, substantial completion times have been applied to each of the work completion phases. TAB work for each item of equipment shall be included in the phase where that equipment is installed.

https://henrico.procureware.com/ mailto:ros074@henrico.gov

ITB-2

Pursuant to Henrico County Code Section 16-43, the Board of Supervisors of Henrico County, Virginia shall be the awarding authority when the contract amount is over $200,000. Otherwise, the award will be made by the Purchasing Director.

Normal working hours shall be between 8:00 AM to 5:00 PM Monday through Friday. Work after normal working hours and may be scheduled only with the County’s approval.

Bidding Documents consisting of Contract Drawings and Project Manuals may be obtained by visiting the

Henrico County Electronic Document’s Web portal at https://henrico.procureware.com/home. Options are provided for downloading a complete set of documents or selected files from this web portal. The Contract

Drawings and Project Manuals are provided in PDF Format, which may be shared electronically with your subcontractors, employees, and suppliers. The failure or omission of any bidder to download, receive or examine any form, instrument, addendum or other documents, or to acquaint itself with conditions existing at the site(s), shall in no way relieve any bidder from any obligations with respect to its bid or to the contract.

A non-mandatory pre-bid conference will be held at 10:00 AM on September 4, 2026, at the Water

Treatment Facility at 10111Three Chopt Road, Henrico, VA 23233 to review the scope of work and clarify any aspects of the work that may be in question. A site visit will commence after the meeting at Water

Treatment Facility. Site visit will immediately follow for Raw Water Pump Station (RWPS) at 1201 South

Gaskins Road, Richmond, VA. Direct any questions, concerning the Project Manual and Drawings in writing through the Questions function in ProcureWare.

Bids must be accompanied by either a cashier’s check or certified check or bid bond in the amount of 5% of the Total Bid and made payable to the County of Henrico, Virginia.

A bid may not be modified, withdrawn or cancelled by the bidder after the time and date designated for the receipt of bids and for 90 days thereafter except as provided by Va. Code § 2.2-4330. The following is the procedure for withdrawal of a bid: Va. Code § 2.2-4330(B)(1), as may be amended from time to time.

Nothing herein is intended to exclude any responsible bidder, its product or service or in any way restrain or restrict competition. Comments as to how bid documents, specifications or drawings can be improved are welcome.

If a contract is awarded, a separate performance bond and a payment bond, County of Henrico, Virginia

Standard Performance Bond and County of Henrico, Virginia Standard Labor and Material

Payment Bond, for 100% of the contract amount shall be provided by the Successful Bidder.

The Owner reserves the right to waive informalities and/or reject all bids. In accordance with Va. Code, Section

2.2-4319, the Owner shall not reject all bids solely to avoid awarding a contract to a particular responsive and responsible bidder.

The Bidder must be a registered contractor in the Commonwealth of Virginia in accordance with Title 54.1, Chapter 11 of the Code of Virginia, as amended, at the time of bid submission, and shall possess a Virginia

Contractor’s License Class A. The Bidder shall have bid and completed projects of comparable nature, size, complexity and construction cost. The Bidder should submit with its bid a completed AIA Document

A305, Contractor’s Qualifications Statement, which shall document how the applicable projects meet or https://henrico.procureware.com/home

ITB-3

exceeds the size, complexity, and nature of this project; and includes details of the management staff and self-performed activities associated with the referenced projects. Only those projects which the Bidder performed the work as the General Contractor should be included in the AIA Document A305. Bidders are not required to submit AIA Document A305, Contractor’s Qualification Statement if they have submitted one within the last twelve (12) months as of the date of this bid.

- END OF INVITATION TO BID -

BF-1

BID FORM

FIXED PRICE CONTRACT

Date: ____________________________

To: County of Henrico

Department of Finance, Purchasing Office

8600 Staples Mill Road, Henrico, VA 23228-2360

PO Box 90775, Henrico, VA 23273-0775

Project: Water Treatment Facility - HVAC Improvements

From (full name): __________________________________

(full address) __________________________________

Having carefully examined the site, the drawings, specifications and other documents, and in compliance with your "Invitation to Bid", Instructions to Bidders AIA701-2018 Edition, and this “Bid Form”, the undersigned proposes to furnish all labor, materials, supplies and equipment necessary for Water Treatment Facility -

HVAC Improvements. All shall be in accordance with Drawings prepared by Whitman, Requardt &

Associates, LLP dated July 2026 and the Project Manual, dated August 21, 2026.

The Bidder must be a registered contractor in the Commonwealth of Virginia in accordance with Title 54.1, Chapter 11 of the Code of Virginia, as amended, at the time of bid submission, and shall possess a Virginia

Contractor’s License Class A. The Bidder shall have bid and completed projects of comparable nature, size, complexity and construction cost. The Bidder should submit with its bid a completed AIA Document

A305, Contractor’s Qualifications Statement, which shall document how the applicable projects meet or exceeds the size, complexity, and nature of this project; and includes details of the management staff and self-performed activities associated with the referenced projects. Only those projects which the Bidder performed the work as the General Contractor should be included in the AIA Document A305. Bidders are not required to submit AIA Document A305, Contractor’s Qualification Statement if they have submitted one within the last twelve (12) months as of the date of this bid.

The Work consists of all work required by the Construction Documents necessary for the HVAC

Improvements project at the Henrico County Department of Public Utilities’ Water Treatment Facility

(WTF) located at 10111 Three Chopt Road, Richmond, VA; and Raw Water Pump Station (RWPS) located at 1201 South Gaskins Road, Richmond, VA, including removal and disposal of ACU-8 and associated

ACC-2, ACU-9 and associated ACC-3, ACU-10 and associated ACC-5, ACU-11 and associated ACC-6, ACU-7 and associated ACC-4, ACU-6 and associated ACC-1 and all associated refrigeration piping, piping accessories and supports serving the main water plant. Work at the main water plant also includes the removal and disposal of the air-cooled chiller (CHIL-1) located outside on grade. Work also consists of the removal and disposal of ACU-1 and associated ACC-1 and all associated refrigerant piping, piping accessories, and supports at the Raw Water Pumping Station as well as the removal and disposal of the through-the-wall air conditioner (WAC-1) serving the control room in the pumping station. All refrigerant must be recovered from existing systems and disposed of in compliance with local, state and federal regulations prior to systems demolition. All systems listed above will be replaced and the DDC system serving the Water Treatment Facility, Washwater/Sludge Pump Station, and the Raw Water Pump Station

BF-2

will be replaced in its entirety along with associated control components. Plumbing work includes the provision of floor drains in the lab space to serve the existing emergency plumbing fixtures. These drains will be tied into a new neutralization basin located in the interstitial space, and tied in parallel to the existing neutralization basin. A new tepid water circulation line will be installed between the water heaters and the emergency plumbing fixtures in order to provide immediate access to tepid water at the emergency fixtures.

Supporting structural and architectural work includes, but not limited to, enlarging interior door opening in

CMU wall, pipe penetrations through CMU and concrete, concrete equipment pads, and supplemental steel framing and flashing at new openings in the metal roof deck. The Work shall be completed over three (3) phases. Work under each of the three phases may be completed concurrently, but priority shall be given to

Phase 1, followed by Phase 2, then Phase 3. Accordingly, substantial completion times have been applied to each of the work completion phases. TAB work for each item of equipment shall be included in the phase where that equipment is installed.

It shall be the responsibility of the Contractor to apply for and diligently pursue the applicable Building Permits from the County of Henrico. It shall be the responsibility of the Owner to pay for the Building Permits.

However, in a cooperative and expedient effort, the Owner may apply and pay for the Building Permits prior to receipt of bids and should not be included in the bid amount. The Contractor will be responsible for obtaining and bearing the cost of all subcontractors permits.

The Bid Form must be completed in blue or black ink or by typewriter. The bid amounts shall be expressed in figures, only. The unit price of each item on the form, if requested, must be stated in figures.

Discrepancies in the multiplication of units of work and the unit prices will be resolved in favor of the correct multiplication of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. My/Our lump sum price is as follows:

PRICES QUOTED SHALL BE FOB DESTINATION

TOTAL BID AMOUNT:

TOTAL BID: The Total Bid includes all Work required by the Bidding Documents for Water Treatment

Facility - HVAC Improvements in strict accordance with the Bidding Documents including the Drawings and Project Manual for the lump sum of:

$[Enter pricing electronically in ProcureWare] (Figure Only)

Price Schedule

Description Estimated

Quantity Unit Unit Price Extended Price

Base Bid Item A – DEMOLITION OF

EXISTING AIR CONDITIONING

UNITS ACU-8/ACU-9 AND

ASSOCIATED AIR-COOLED

CONDENSING UNITS ACC-2/ACC-3

1 LS

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Base Bid Item B – INSTALL NEW AIR

CONDITIONING UNITS ACU-8/ACU-

9 AND ASSOCIATED AIR-COOLED

CONDENSING UNITS ACC-2/ACC-3

1 LS

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BF-3

Base Bid Item C – DEMOLITION OF

EXISTING AIR CONDITIONING

UNITS ACU-10/ACU-11 AND

ASSOCIATED AIR-COOLED

CONDENSING UNITS ACC-5/ACC-6

1 LS

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Base Bid Item D – INSTALL NEW AIR

CONDITIONING UNITS ACU-

10/ACU-11 AND ASSOCIATED AIR-

COOLED CONDENSING UNITS ACC-

5/ACC-6

1 LS

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Base Bid Item E – DEMOLITION OF

EXISTING AIR-COOLED CHILLER

WP-CHIL-1

1 LS

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Base Bid Item F – INSTALL NEW AIR-

COOLED CHILLER WP-CHIL-1

1 LS

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Base Bid Item G – DEMOLITION OF

EXISTING AIR CONDITIONING

UNIT RW-ACU-1 AND ASSOCIATED

AIR-COOLED CONDENSING UNITS

RW-ACC-1 AT RAW WATER

PUMPING STATION

1 LS

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Base Bid Item H – INSTALL NEW AIR

CONDITIONING UNIT RW-ACU-1

AND ASSOCIATED AIR-COOLED

CONDENSING UNIT RW-ACC-1 AT

RAW WATER PUMPING STATION

1 LS

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Base Bid Item I – DEMOLITION OF

EXISTING AIR CONDITIONING

UNIT WP-ACU-6 AND ASSOCIATED

AIR-COOLED CONDENSING UNITS

WP-ACC-1

1 LS

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Base Bid Item J – INSTALL NEW AIR

CONDITIONING UNIT WP-ACU-6

AND ASSOCIATED AIR-COOLED

CONDENSING UNIT WP-ACC-1

1 LS

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Base Bid Item K – DEMOLITION OF

EXISTING AIR CONDITIONING

UNIT WP-ACU-7 AND ASSOCIATED

AIR-COOLED CONDENSING UNITS

WP-ACC-4

1 LS

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Base Bid Item L – INSTALL NEW AIR

CONDITIONING UNIT WP-ACU-7

AND ASSOCIATED AIR-COOLED

CONDENSING UNIT WP-ACC-4

1 LS

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Base Bid Item M – DEMOLITION OF

EXISTING DIRECT DIGITAL

CONTROL SYSTEM SERVING MAIN

1 LS

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BF-4

WATER TREATMENT PLANT,

WASHWATER/SLUDGE PUMPING

STATION, AND RAW WATER PUMP

STATION

calculate in

ProcureWare

Base Bid Item N – INSTALL NEW

BACNET (OPEN PROTOCOL)

DIRECT DIGITAL CONTROL

SYSTEM SERVING MAIN WATER

TREATMENT PLANT, RAW WATER

PUMPING STATION, AND

WASHWATER/SLUDGE PUMPING

STATION

1 LS

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Base Bid Item O – INSTALL NEW

FLOOR DRAINS IN LAB SPACE AND

CONNECT TO NEW

NEUTRALIZATION BASIN

1 LS

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Base Bid Item P – DEMOLITION OF

EXISTING WP-MAU-1 AND

ASSOCIATED DUCTWORK AND

MECHANICAL PIPING

1 LS

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Base Bid Item Q – INSTALL NEW WP-

MAU-1, EXHAUST HOOD ABOVE

LAB OVEN, WP-EF-2 AND

ASSOCIATED DUCTWORK AND

MECHANICAL PIPING

1 LS

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Base Bid Item R – INSTALL NEW

TEPID WATER CIRCULATION LINE

BETWEEN WATER HEATERS AND

EMERGENCY PLUMBING

FIXTURES IN LAB SPACE

1 LS

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Base Bid Item S – INSTALL NEW

SUPPLY AND EXHAUST

DUCTWORK, DUCT MOUNTED

HEATING COILS, AND HEATING

WATER PIPING IN CHEMICAL

STORAGE ROOM, AMMONIA ROOM

AND FLOURIDE ROOM

1 LS

[Enter pricing electronically in

ProcureWare]

Pricing will automatically calculate in

ProcureWare

Base Bid Item T – INSTALL NEW

CLEARWELL VENT EXTENSION

THROUGH EXISTING ROOF OF

WATER TREATMENT PLANT

1 LS

[Enter pricing electronically in

ProcureWare]

Pricing will automatically calculate in

ProcureWare

Total Bid Amount

(equals the sum of Base Bid Items A – T)

Pricing will automatically calculate in

ProcureWare

BF-5

BID SECURITY:

Attached hereto is my bid security for five percent (5%) of the Total Bid, made payable to the County of

Henrico, Virginia.

GENERAL:

It is the intent of the County of Henrico to recommend the award of this contract to the lowest responsive and responsible bidder based upon the Total Bid Amount, provided the bid does not exceed the funds available for the contract.

If a contract is awarded, a separate performance bond and a payment bond County of Henrico, Virginia

Standard Performance Bond and County of Henrico, Virginia Standard Labor and Material

Payment Bond, for 100% of the contract amount, including any additions and/or deductions, shall be provided by the Successful Bidder.

The Successful Bidder agrees to use unit prices to determine changes to the Contract Sum when authorized changes are directed. Unit prices shall include all labor and materials, in place and complete. The source of the unit prices (other than those listed herein) shall be Means Open Shop Building Construction Cost

Data, latest edition, R. S. Means Company, Inc., adjusted for Richmond, Virginia. The unit prices will be used as maximum limiting charges and minimum credits allowable for any change in the Work.

TIME OF COMPLETION:

The Work shall be Substantially Complete and certified by the Owner within 470 days calendar days for

Phase 1, 590 calendar days for Phase 2, and 710 calendar days for Phase 3 after the date of the written

Notice to Proceed from the Owner to the Contractor. Final Completion of all Work shall be within 60 calendar days after the date of Substantial Completion of Phase 3.

The Owner and the Contractor recognize that time is of the essence and that the Owner will suffer financial loss if the Work is not completed by the deadline for Substantial Completion. Both parties recognize the delays, expense, and damages involved in proving in a legal proceeding the actual loss suffered by the

Owner if the Work is not completed on time. Accordingly, notwithstanding any other provisions of this

Contract, the Owner and the Contractor agree, stipulate and fix as liquidated damages, but not as a penalty, the sum of One Thousand Dollars ($1,000.00) per day, which the Contractor together with the Contractor's surety shall pay the Owner for each calendar day or part thereof after the Substantial Completion deadline until the Contractor achieves Substantial Completion of the entire Work. The Contractor hereby waives any defense as to the validity of liquidated damages stated in this Agreement on the grounds that such liquidated damages are void as penalties or are not reasonably related to actual damages, and the parties agree that the Owner's entitlement to liquidated damages shall be determined at the time of Substantial

Completion.

(BID SIGNATURE SHEET FOLLOWS)

BF-6

BID SIGNATURE SHEET

My signature certifies that the bid as submitted complies with all requirements specified in this Invitation to

Bid (“ITB”) No. 26-2989-8EAR – Water Treatment Facility - HVAC Improvements.

My signature also certifies that by submitting a bid in response to this ITB, the Bidder represents that in the preparation and submission of this bid, the Bidder did not, either directly or indirectly, enter into any combination or arrangement with any person or business entity, or enter into any agreement, participate in any collusion, or otherwise take any action in the restraining of free, competitive bidding in violation of the

Sherman Act (15 U.S.C. Section 1) or Sections 59.1-9.1 through 59.1-9.17 or Sections 59.1-68.6 through

59.1-68.8 of the Code of Virginia.

I hereby certify that I am authorized to sign as a legal representative for the business entity submitting this bid.

LEGAL NAME OF BIDDER (DO NOT USE TRADE NAME): ________________________________

ADDRESS: __________________________________________________________________________

SIGNATURE: ________________________________________________________________________

NAME OF PERSON SIGNING (PRINT): __________________________________________________

TITLE: ______________________________________________________________________________

TELEPHONE: ________________________________________________________________________

EMAIL ADDRESS: ____________________________________________________________________

DATE: ______________________________________________________________________________

VIRGINIA CONTRACTOR’S REGISTRATION NUMBER:______________________ CLASS: _____

Surety2000 Bond Number for Bid Bond (if applicable): _______________________________________

Bidder _____ is or ____ is not located in Henrico County? If so, have you obtained a County license to conduct or engage in business, trade or occupation in the County? _____ Yes _____ No

RECEIPT OF ADDENDA:

We acknowledge the receipt of the following Addenda:

Addendum No. Dated

Addendum No. Dated

BF-7

BUSINESS CATEGORY CLASSIFICATION FORM

Company Name: _______________________________________________________________

This form has been completed by:

Signature: _____________________________________________ Date: _________________

Title: _____________________________________________

Specify your Business Category by checking the appropriate business category classification below

(check all that apply):

_____ Small Business

_____ Women-Owned Business

_____ Minority-Owned Business

_____ Military Family-Owned Business

_____ Service-Disabled Veteran Business

_____ Employment Services Organization

_____ Non-SWaM Business (if none of the above)

If certified by the Virginia Department of Small Business and Supplier Diversity (SBSD), provide your certification number and expiration date below:

Number: _________________________ Date: _________________________

For the purpose of determining the appropriate business category, please review the definitions provided by SBSD at: https://sbsd.virginia.gov/certification-division/swam/. “Employee services organization” is defined as s an organization that provides community-based employment services to individuals with disabilities that is an approved Commission on Accreditation of Rehabilitation Facilities (CARF) accredited vendor of the Department of Aging and Rehabilitative Services.

https://sbsd.virginia.gov/certification-division/swam/

BF-8

VIRGINIA STATE CORPORATION COMMISSION (SCC)

REGISTRATION INFORMATION

The Bidder:

is a corporation or other business entity with the following SCC identification number:

________________________________ -OR-

is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust -OR-is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the Bidder in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from Bidder’s out-of-state location) -OR-is an out-of-state business entity that is including with this bid/proposal an opinion of legal counsel which accurately and completely discloses the undersigned Bidder’s current contracts with Virginia and describes why those contracts do not constitute the transaction of business in Virginia within the meaning of §13.1-757 or other similar provisions in Titles 13.1 or 50 of the Code of Virginia.

Please check the following box if you have not checked any of the foregoing options but currently have pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for bids:

BF-9

RESPONSIBLE BIDDER CERTIFICATION

Name of Bidder: __________________________________

“Responsible bidder” means a person who has the capability, in all respects, to perform fully the contract requirements and the moral and business integrity and reliability that will assure good faith performance, and who has been prequalified, if required.

In determining whether a Bidder is responsible, the County will consider whether the Bidder has defaulted on any government contract in the last five years; whether any government has terminated a contract with the Bidder for cause in the last five years; and whether the Bidder or any of its officers, directors, partners, or owners is currently barred from bidding on contracts by any federal, state, or local government agency.

As part of this submission, the Bidder certifies that:

It has not defaulted on any government contract in the last five years.

No government has terminated a contract with the Bidder for cause in the last five years.

Neither it nor any of its officers, directors, partners, or owners are barred from bidding on contracts by any federal, state, or local government agency.

If the Bidder cannot make any of the certifications required above, the Bidder must indicate the reason by selecting the appropriate box below.

It has defaulted on one or more government contract(s) in the last five years.

A government has terminated a contract with the Bidder for cause in the last five years.

It or one or more of its officers, directors, partners, or owners are barred from bidding on contracts by a federal, state, or local government agency.

If any of the above three boxes are checked, the Bidder must explain all defaults, terminations, and/or bars in reasonable detail and include the contact information for the government agency on whose contract the Bidder has defaulted, been terminated, or been barred from bidding.

Signature of Authorized Representative

Printed Name of Authorized Representative

SF-1

STANDARD CONSTRUCTION ADMINISTRATION FORMS

The AIA Documents normally required, though not necessarily all-inclusive, are listed below for your information. These Documents may be obtained directly from American Institute of Architects, Washington, D.C. (www.aia.org)

In all cases, the latest edition of the document must be used.

AIA Document Title

G701 Change Order

G702 Application and Certificate for Payment

G703 Application and Certificate for Payment, Continuation Sheet

G704 Certificate of Substantial Completion

G706 Contractor's Affidavit of Payment of Debts and Claims

G706A Contractor's Affidavit of Release of Liens

G707 Consent of Surety to Final Payment

G709 Proposal Request

G714 Construction Change Directive

The Owner Documents (Forms) are as noted below and will be provided to the Contractor in Microsoft

Excel format

OWNER Documents Title

Estimate for Proposed Change Order (PCO):

GC-1 Henrico County Form - General Contractor Estimate

SC-1 Henrico County Form - Sub-Contractor Estimate

SS-1 Henrico County Form - Sub-Subcontractor Estimate

- END OF STANDARD CONSTRUCTION ADMINISTRATION FORMS –

http://www.aia.org/

Document A701

– 2018 Instructions to Bidders

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 08:49:42 ET on 08/21/2026 under Order No.3104239353 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (3B9ADA4D)

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion. The author may also have revised the text of the original

AIA standard form. An Additions and

Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text.

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

FEDERAL, STATE, AND LOCAL

LAWS MAY IMPOSE

REQUIREMENTS ON PUBLIC

PROCUREMENT CONTRACTS.

CONSULT LOCAL AUTHORITIES

OR AN ATTORNEY TO VERIFY

REQUIREMENTS APPLICABLE TO

THIS PROCUREMENT BEFORE

COMPLETING THIS FORM.

It is intended that AIA Document

G612™–2017, Owner’s Instructions to the Architect, Parts A and B will be completed prior to using this document.

for the following Project:

(Name, location, and detailed description)

ITB No. 26-2989-8EAR – Water Treatment Facility – HVAC Improvements 10111 Three Chopt Road, Henrico, VA 23233

THE OWNER:

(Name, legal status, address, and other information)

County of Henrico, Virginia P.O. Box 90775 Henrico, VA 23273-0775

THE ARCHITECT:

(Name, legal status, address, and other information)

Whitman, Requardt & Associates, LLP 9030 Stony Point Parkway, Suite Richmond, VA 23235 Phone: 804-327-5244

TABLE OF ARTICLES

1 DEFINITIONS

2 BIDDER’S REPRESENTATIONS

3 BIDDING DOCUMENTS

4 BIDDING PROCEDURES

5 CONSIDERATION OF BIDS

6 POST-BID INFORMATION

7 PERFORMANCE BOND AND PAYMENT BOND

8 FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR AND ADDITIONAL

TERMS

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 08:49:42 ET on 08/21/2026 under Order No.3104239353 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (3B9ADA4D)

ARTICLE 1 DEFINITIONS

§ 1.1 Bidding Documents include the Bidding Requirements and the Proposed Contract Documents. The Bidding Requirements consist of the advertisement or Invitation to Bid, Instructions to Bidders, supplementary instructions to bidders, the bid form, and any other bidding forms. The Proposed Contract Documents consist of the unexecuted form of Agreement between the Owner and Contractor and that Agreement’s Exhibits, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, all Addenda, and all other documents enumerated in Article 8 of these Instructions.

§ 1.2 Definitions set forth in the General Conditions of the Contract for Construction, or in other Proposed Contract Documents apply to the Bidding Documents.

§ 1.3 Addenda are written or graphic instruments issued by the Owner or Architect, which, by additions, deletions, clarifications, or corrections, modify or interpret the Bidding Documents.

§ 1.4 A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

§ 1.5 The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents, to which Work may be added or deleted by sums stated in Additive Bids.

§ 1.6 An Additive Bid (or Additive) is an amount stated in the Bid to be added to, or that does not change, the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

§ 1.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, as described in the Bidding Documents.

§ 1.8 A Bidder is a person or entity who submits a Bid.

§ 1.9 A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment, or labor for a portion of the Work.

§ 1.10 A Responsible Bidder means a person who has the capability, in all respects, to perform fully the contract requirements and the moral and business integrity and reliability which will assure good faith performance, and who has been pre-qualified, if required (Code of Virginia, Section 2.2-4301).

§ 1.11 A Responsive Bidder means a person who has submitted a Bid, which conforms in all material respects to the Invitation to Bid (Code of Virginia, Section 2.2-4301).

§ 1.12 A Successful Bidder means the Responsible and Responsive Bidder to whom the Owner awards the Contract.

§ 1.13 An Informality means a minor defect or variation of a Bid from the exact requirements of the Invitation to Bid which does not affect the price, quality, quantity or delivery schedule for the goods, services or construction being procured (Code of Virginia, Section 2.2-4301).

§ 1.14 The Invitation to Bid (or ITB) is the Owner’s solicitation containing or incorporating by reference the specifications and other terms and conditions related to the Project that invites Bidders to submit Bids.

§ 1.15 The Portal is the Owner’s construction bid postings web portal where Bidding Documents are publicly posted and available for download and where electronic bid submissions must be submitted. The web address for the Portal is https://henrico.procureware.com/.

ARTICLE 2 BIDDER’S REPRESENTATIONS

§ 2.1 By submitting a Bid, the Bidder represents that:

.1 the Bidder has read and understands the Bidding Documents, has carefully reviewed the Bidding Documents, and has verified that all sets of the Bidding Documents received are complete;

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 08:49:42 ET on 08/21/2026 under Order No.3104239353 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (3B9ADA4D)

.2 the Bidder understands how the Bidding Documents relate to other portions of the Project, if any, being bid concurrently or presently under construction;

.3 the Bid complies with the Bidding Documents;

.4 the Bidder has visited the site, become familiar with local conditions under which the Work is to be performed, and has correlated the Bidder’s observations with the requirements of the Proposed Contract Documents;

.5 the Bid is based upon the materials, equipment, and systems required by the Bidding Documents without exception; and

.6 the Bidder has read and understands the provisions for liquidated damages, if any, set forth in the form of Agreement between the Owner and Contractor.

.7 The Bidder has familiarized himself with all federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work; the Bidder has obtained the proper County license, if applicable, and is licensed or certified to perform the Work in the Commonwealth of Virginia in accordance with Title 2.2, Chapter 43 of the Code of Virginia, as amended. If you have any questions, contact the Business Section, Department of Finance, County of Henrico, telephone (804) 501-4729.

(Paragraphs Deleted)

.8 The Bidder shall pay all County, city, state and federal taxes required by laws in effect at the time the Bids are received and resulting from the Work or traceable thereto, under whatever name levied. Said taxes shall not be in addition to the Contract price between the Owner and the Bidder, as the taxes shall be an obligation of the Bidder and not of the Owner, and the Owner shall be held harmless for the same by the Bidder.

.9 The Bidder shall secure and pay for all permits, governmental fees and licenses necessary for the proper execution and completion of the Work which are applicable at the time that the Bids are received, except as expressly provided hereafter. The Bidder shall not pay for the following, however the Bidder shall be responsible to secure these:

.1 Any permits issued by the Department of Building Construction and Inspections of the County of Henrico.

.2 Water and/or sewer connection fees charged by the Department of Public Utilities of the County of Henrico.

The Owner shall arrange for payment of all such permits and fees and the cost of such permits and fees listed in “.1” and “.2” above shall not be included in the amount of the Bidder's Bid on the Work.

.10 The failure or omission of any Bidder to receive or examine any form, instrument, addendum or other documents, or to acquaint itself with conditions existing at the site(s), shall in no way relieve any Bidder from any obligations with respect to its Bid or to the Contract.

ARTICLE 3 BIDDING DOCUMENTS

§ 3.1 Distribution § 3.1.1 Bidding Documents may be obtained by visiting the Portal. Options are provided for downloading a complete set of documents or selected files. The failure or omission of Bidders to download, receive or examine any form, instrument, addendum or other documents, or to acquaint itself with conditions existing at the site(s), shall in no way relieve Bidders from any obligations with respect to its Bid or to the Contract.

§ 3.1.2 Bidders shall use complete Bidding Documents in preparing Bids. Neither the Owner nor Architect assumes responsibility for errors or misinterpretations resulting from the use of incomplete Bidding Documents. Every Bidder is responsible to review all Bidding Documents obtained from the Portal to verify that Bidding Documents are complete. Bidders shall notify the Architect or Owner if Bidding Documents are found to be incomplete.

§ 3.1.3 The Bidding Documents will be available for the sole purpose of obtaining Bids on the Work. No license or grant of use is conferred by distribution of the Bidding Documents.

§ 3.2 Modification or Interpretation of Bidding Documents § 3.2.1 The Bidder shall carefully study the Bidding Documents, shall examine the site and local conditions, and shall notify the Architect of errors, inconsistencies, or ambiguities discovered and request clarification or interpretation pursuant to Section 3.2.2.

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 08:49:42 ET on 08/21/2026 under Order No.3104239353 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (3B9ADA4D)

§ 3.2.2 Requests for clarification or interpretation of the Bidding Documents shall be submitted by the Bidder in writing and shall be received by the Architect at least eight days prior to the date for receipt of Bids as…