839439-Trash Removal Svc.pdf

INVITATION TO NEGOTIATE

26-720-ITN

TRASH REMOVAL SERVICES

TABLE OF CONTENTS

1. INTRODUCTION

2. GENERAL INFORMATION AND RESPONSE PREPARATION

3. SCOPE OF WORK

4. SERVICE LEVEL AGREEMENT (SLA)

5. MINIMUM REQUIREMENTS

6. SMALL BUSINESS PROGRAM AND REQUIREMENTS

7. OTHER REQUIREMENTS

8. SELECTION PROCESS AND AWARD

9. EVALUATION CRITERIA

10. VENDOR QUESTIONNAIRE

11. PRICE TABLE(S)

ATTACHMENTS

A - ATTACHMENT A

GREATER ORLANDO AVIATION AUTHORITY

Trash Removal Services

1. INTRODUCTION

1.1. Summary

The Contractor shall provide all labor, supervision, trucks, equipment, materials, and all other tools necessary to furnish and install trash compactors and/or trash containers.

Services shall also include the pick-up and/or removal of wet and dry compacted and non-compacted trash/refuse, recyclable materials and all other items necessary proper for, or incidental to, performing trash removal services from various locations throughout the Orlando International Airport (MCO) in accordance with these

Specifications.

Disclaimer: Each Respondent shall be responsible for all legal costs in defending any non-disclosure of confidential or trade secret information designated by the

Respondent.

1.2. Procurement Services Point of Contact

When the Questions and Answers function is not available, please contact Johnathan

Morales, Procurement Agent III via email at johnathan.morales@goaa.org.

1.3. Intent

The Aviation Authority's intent is to enter into a non-exclusive Contract for the services described in this solicitation for a five (5) year period. Contract to start on or about 01/01/2027.

1.4. Background

The Orlando International Airport (MCO), managed and operated by the Greater

Orlando Aviation Authority (Aviation Authority), currently handles over 56.4 million domestic and international passengers annually. MCO experienced a 14.5% growth in passenger traffic in the 12 months ended June 2025 compared to the 12 months ended

June 2019, including 16.3% growth in international passenger traffic which now stands at over 8.2 million passengers annually.

MCO is currently served by 39 commercial passenger airlines and 7 cargo carriers. MCO is the busiest airport in the State of Florida and has been ranked the 9th busiest airport in the United States and 25th in the world.

The Aviation Authority is committed to ensuring quality services and a seamless passenger journey through exceptional experiences, collaboration, and creativity, by focusing on People, Connection, Community and Innovation.

1.5. Tentative Timeline

Release Project Date: August 21, 2026

Pre-Submittal Meeting (Non-

Mandatory):

August 28, 2026, 10:00am

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/2722

91957039511?p=s84tDEI6Qv6iMgN84q

Meeting ID: 272 291 957 039 511

Passcode: ct9QX27q

Need help? | System reference

Dial in by phone

+1 872-242-8019,,999863586# United

States, Chicago

Find a local number

Phone conference ID: 999 863 586#

Join on a video conferencing device

Tenant key: goaa@m.webex.com

Video ID: 119 961 385 3

Question Submission Deadline: September 4, 2026, 3:00pm

Question Response (Addendum) Issue

Deadline:

September 14, 2026, 3:00pm https://teams.microsoft.com/meet/272291957039511?p=s84tDEI6Qv6iMgN84q https://teams.microsoft.com/meet/272291957039511?p=s84tDEI6Qv6iMgN84q mailto:goaa@m.webex.com

Response Submission Deadline: September 23, 2026, 3:00pm

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/2197

93777492590?p=PxMml7HCd0jpQgHq7

Meeting ID: 219 793 777 492 590

Passcode: oQ6hi3wi

Need help? | System reference

Dial in by phone

+1 872-242-8019,,794309358# United

States, Chicago

Find a local number

Phone conference ID: 794 309 358#

Join on a video conferencing device

Tenant key: goaa@m.webex.com

Video ID: 114 249 306 7

Evaluation Committee Date: October 1, 2026

Conclusion of Negotiations: October 29, 2026

Evaluation of Respondents' BAFOs by

Committee:

November 12, 2026

Aviation Authority Board Contract

Approval Date:

December 16, 2026

Dates are subject to change. All times are EST.

1.6. Characteristics of an ITN

An ITN is a solicitation process to select one or more vendors with which to commence negotiations for the procurement of goods and/or contractual services.

When the Aviation Authority determines that procurement by an Invitation to Bid or other solicitation method is not in the best interest of the Aviation Authority, and that negotiation may be necessary for the Aviation Authority to obtain the Best Value, the

ITN process may be used. In making the determination to utilize the ITN process, the

Aviation Authority may consider, in addition to any other relevant considerations, the following:

https://teams.microsoft.com/meet/219793777492590?p=PxMml7HCd0jpQgHq70 https://teams.microsoft.com/meet/219793777492590?p=PxMml7HCd0jpQgHq70 https://teams.microsoft.com/meet/219793777492590?p=PxMml7HCd0jpQgHq70 mailto:goaa@m.webex.com

a. The simultaneous use of competitive negotiations would be beneficial to achieve the goal of Best Value within the Aviation Authority’s budget.

b. Price is an important factor but not significant enough by itself to justify award to a low bidder.

c. Limited availability of competition.

d. Non-standard products or services are required.

e. Multiple options for achieving the desired results likely exist.

f. A contract of high complexity may be required.

g. Uncertainty of the ability to obtain results within the budget or time requirements.

h. Requirements for needed products or services cannot be specified with certainty.

i. There is an emphasis on new technology with innovative solutions and a range of options are available.

j. Flexibility in determining the Best Value for the Aviation Authority is paramount.

k. Items or services are mission critical to the Aviation Authority’s operation.

l. A process of re-engineering may be required.

m. The marketplace is experiencing constant change and updated solutions are pertinent.

Professional and technical expertise and qualifications of firms are critical to the success of the project or provision of services.

2. GENERAL INFORMATION AND RESPONSE PREPARATION

2.1. Non-Discriminatory Legal Notices

a. The Aviation Authority does not discriminate upon the basis of any individual’s disability status. Anyone requiring reasonable accommodations as provided for in the Americans with Disabilities Act or Section 86.26, Florida Statutes, should contact the ADA Coordinator at 407-825-7105 as soon as possible, or at least one full business day prior to any scheduled meeting.

b. In accordance with Section 287.05701, Florida Statutes, the Aviation Authority may not request documentation of or consider a Respondent's social, political, or ideological interests when determining if the Respondent is a responsible

Respondent.

2.2. Reservation of Rights

a. The Aviation Authority reserves the right, in its sole discretion, to waive any informalities or irregularities of a Response, except that:

i. the Aviation Authority will not waive the requirement that a Response, complete in all material respects, be received by the Aviation Authority by the time and date specified in the Timeline for the receipt thereof, and

ii. the Aviation Authority will not consider any Response which does not conform in all material respects to the terms of this Solicitation including a commitment to execute the Contract by the Respondent, if applicable.

b. The Aviation Authority reserves the right to solicit from available sources relevant information concerning a Respondent’s past performance and may consider such information in its evaluation and selection of Respondents.

c. The Aviation Authority reserves the right to request clarification of information submitted in any Response, to require additional information from any

Respondent, or, in the Aviation Authority's sole discretion, to reject any or all

Respondents for any reason and to re-advertise or not to re-advertise the

Solicitation.

d. The Aviation Authority reserves the right to reject responses containing any additional terms or conditions not specifically requested in the original special conditions and/or the terms and conditions.

e. The Aviation Authority reserves the right to cancel an award to a Respondent upon due cause—i.e., misrepresentation, negligence, non-performance, etc. via written notice.

f. As the best interest of the Aviation Authority may require, the right is reserved to make award(s) by individual items, group of items, all or none, or a combination thereof.

g. All awards made as a result of this Solicitation shall conform to applicable policies of the Aviation Authority.

h. The Aviation Authority reserves the right at its sole discretion to increase, decrease, or delete any portion of the Scope of Services of the resulting Contract at any time, without cause.

i. The Aviation Authority shall have the right, but not the obligation, to award all or any portion of the services. The extent and Scope of the Services, along with the fees for such services, will be subject to final approval by the Aviation Authority.

The Aviation Authority intends, but is not obligated, to enter into a non-exclusive agreement with the highest ranked Respondent to perform the required Services described herein.

j. The Aviation Authority reserves its right to award any or all of the advertised services subject to the availability of funding.

2.3. Definitions

Airport – Refers to MCO and/or ORL.

Agency – Means any official, officer, department, board, commission, division, bureau, section, district, office, authority, committee, or council, or any other unit of organization, however designated, of the executive branch of state government, and the Public Service Commission.

AOA - Airfield Operating Areas

Aviation Authority Board – The objective of the Aviation Authority Board is to administer the provisions of the Florida Legislative Act that created the Greater Orlando

Aviation Authority. Its purpose is to serve the public interest through the coordination of the planning, financing, construction, and operation of the aviation facilities operated by the Aviation Authority in Orlando, Orange County, FL.

Aviation Authority – See Greater Orlando Aviation Authority.

Aviation Authority Authorized Representative (“AAR”) – Refers to the Aviation

Authority-designated employee responsible for specific functions for daily coordination of all activities under the executed Contract.

Award Recommendation (“Recommendation to Award”) – Refers to the proposed consideration of contract award to a responsive and responsible bidder.

BAFO – Refers to “Best and Final Offer” and is the most definitive and advantageous pricing to the Aviation Authority submitted by a Respondent for a specific solicitation.

Best Value – Refers to the greatest overall benefit in response to the requirement;

This can that include quality, design, craftsmanship, delivery, etc. When assessing the best value, price is not the most important factor that is considered.

Competitive Range – Refers to the range of replies reasonably susceptible of award of an ITN solicitation. Only Respondents in the competitive range are considered for negotiations.

Complaint – Refers to any verbal or written report made by customers, airport employees, or other individuals to account for incidents or grievances related to poor, unsatisfactory or unacceptable performance, inappropriate behavior, personal injury which, in the sole discretion of the AAR, is caused by the Contractor or its employees, agents or subcontractors.

Contract – Refers to an executed agreement between parties with binding legal and moral force, for the provision of goods and/or services in exchange of money or other type of compensation.

Contractor – Refers to any individual or business who has been awarded a contract.

Container - A contractor-furnished waste handling unit used for the collection, temporary storage, and removal of solid waste or recyclables under this Contract, including compactors, open-top containers, and recycling containers.

Dumpster - A contractor-furnished waste container used for the collection, temporary storage, and removal of solid waste or recyclables under this Contract.

FOD - Foreign Object Debris

Greater Orlando Aviation Authority (“Aviation Authority”) – Means the local governmental agency created by action of the Florida State Legislature for the purpose of developing and operating aviation facilities in Orlando, Orange County, FL, i.e., managing and operating MCO and ORL. The Greater Orlando Aviation Authority is, in turn, directed and governed by the Aviation Authority Board.

ITN – Means Invitation to Negotiate and refers to a competitive solicitation process intended to obtain the best value by means of achieving a specific goal through direct negotiations with one or more responsive and responsible bidders, prior to an award recommendation.

MCO – Refers to Orlando International Airport in the City of Orlando, Orange County, State of Florida, United States of America.

Negotiation Team – Refers to a group of professionals who review responses to an

ITN and negotiate with responsive and responsible Respondents to secure a BAFO for the Solicitation.

Notice of Award – Notification letter to a Respondent stating that the contract has been awarded to them in accordance with their response to the Solicitation requirements. This allows for work coordination to commence while the contract is drafted for execution.

Notice of Intent to Award – Public notice issued to announce an intended award and to also signal the beginning of the time period allowed for protest submittals.

Notice to Proceed – Notification letter to a Respondent that marks the beginning of the contracted performance period. It serves as official approval for the Contractor to begin work.

Percentage Revenue – A percentage of the revenue which the Aviation Authority receives from the recyclable cardboard hauled by the Contractor. The negotiated percentage of the revenue shall be based on the total gross revenue generated from recyclable cardboard hauled.

Performance Deduction – Refers to the monetary deduction applied to the monthly invoice based on the AAR’s evaluation of the Contractor’s performance.

Recyclable Cardboard – Also known as corrugated cardboard, is a sustainable and environmentally-friendly material that can be repurposed and reused instead of being sent to waste disposal.

Respondent (“Bidder” or “Proposer”) – Refers to an individual or business submitting a response to a Solicitation.

Revenue - Price per ton of recyclable cardboard paid to the Aviation Authority based off the monthly PPI price (Pulp & Paper Week (Old OBM), High-side Southeast area

Service Level Agreement – The expected level of service the Contractor shall deliver.

Solicitation – Document package used to request responses for the purpose of entering into a Contract with the Aviation Authority.

Staffing – Refers to personnel of the Contractor in performance of this Contract and the minimum number of personnel and trucks that shall be working to provide services as required.

Trash - Non-regulated solid waste, garbage or refuse generated from routine domestic, commercial, and passenger-support activities, excluding any regulated waste requiring special handling or disposal under applicable law.

Quality Assurance – Refers to a planned and systematic approach to ensure adequate service requirements are established; that the services conform to established requirements; and that satisfactory performance is achieved. Quality Assurance refers to actions by the Aviation Authority to determine whether the Contractor’s performance conforms to the Scope of Work.

Quality Control – Refers to a program developed by the Contractor to ensure that its services meet the requirements of the Aviation Authority.

UOM – Refers to Unit of Measure, a standard/definite magnitude of a quantity.

Waste - Refers to any material, substance, or matter that is no longer intended for its original use and is designated for collection, handling, transport, recycling, treatment, or disposal under this Contract.

2.4. Solicitation Information / Instructions to Respondents

a. All prospective Respondents shall thoroughly examine and become familiar with the Solicitation package and carefully note the items which must be submitted with the Solicitation as detailed in Section 10: Vendor Questionnaire.

b. Submission of a Response shall constitute an acknowledgment that the

Respondent has read and understands the Solicitation Documents. The failure or neglect of a Respondent to receive or examine any Solicitation Document shall in no way relieve it from any obligations under its Response or the Contract. No claim for additional compensation will be allowed which is based upon a lack of knowledge or understanding of any of the Contract Documents or the scope of work.

c. Sealed electronic responses will be received for this Solicitation through the

Greater Orlando Aviation Authority e-Procurement Platform located at https://procurement.opengov.com/portal/goaa. Once you have completed the free account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic response. By way of the

Platform, responses will be locked and digitally encrypted until the submission deadline passes.

d. All Responses must be received by the Aviation Authority as noted in the

Section 1: Introduction. All Responses timely received will be listed with the name of the Respondent during the Virtual Announcement of Respondents. The e-Procurement Platform will not allow for late submittals.

e. The time/date stamp clock located in the electronic submittal Platform shall serve as the official authority to determine lateness of any response.

https://procurement.opengov.com/portal/goaa

f. If the Aviation Authority determines that it is necessary to change the dates or times prior to the due date, the change will be announced and posted on the e-

Procurement Platform.

g. The Aviation Authority shall not be responsible for delays caused by any occurrence. This shall include any delay as a result of a technology issue. Any late response shall not be accepted.

h. Responses submitted by hard copy, e-mail, or fax shall not be accepted.

Responses submitted outside of the designated electronic submission Platform shall be rejected as non-responsive regardless of where and when they were received.

i. Respondents shall not be allowed to modify their responses after the opening time and date.

j. Unless otherwise noted, Respondents shall submit one Response only.

k. Each Respondent shall complete Section 10: Vendor Questionnaire. Please respond to each item individually, as applicable.

l. Unless otherwise directed, all uploaded files must be in PDF format. Do not upload zip files.

m. Regarding narrative responses: please do not include any links to any material, as those will not be reviewed. Additionally, images shall not be added into narrative fields, as those will not be reviewed.

n. Once the deadline for receipt of Responses has occurred, no Response may be altered or withdrawn for a period of 180 days after such deadline.

2.5. Pre-Submittal Meeting

a. A Pre-Submittal Meeting will be held virtually for this solicitation.

b. The Teams Link can be find under Section 1: Introduction

c. The purpose of any Pre-Submittal Meeting is to review and discuss the solicitation (and any addenda) as published.

d. Attendance is not mandatory, but highly encouraged.

e. Attendees are expected to be familiar with the Solicitation Document.

2.6. Communications; Questions Regarding Specifications or Solicitation

Process and Receiving Responses

a. Any communication during the solicitation process must be submitted to the

Aviation Authority via the e-Procurement

Platform, https://procurement.opengov.com/portal/goaa. prior to the deadline for Questions. In the event of the OpenGov Q&A is not functional, please contact the Procurement Point of Contact specified in Section 1.

b. All answers to inquiries will be posted on the Aviation Authority e-Procurement

Platform. Respondents may also click “Follow” on this Solicitation to receive an email notification when answers are posted. It is the responsibility of the

Respondent to check the website for answers to inquiries.

c. In accordance with Administration Policies (Sections 180.01 and 180.03) policies, any communication directly or indirectly to seek to encourage any specific result in connection with an Aviation Authority selecting process, including but not limited to, written communications, any and all forms of electronic communications or messaging, including social media, oral communications either in person or by telephone, initiated by a Respondent or through a lobbyist, agent or third person, to any Aviation Authority staff and/or Committee/Board member who is a member of any committee constituted for the purposes of ranking Solicitations, making recommendations or making an award, is prohibited from the time that the Solicitation is released to the time that the award is made. A copy of the Administration Policies (Sections 180.01 and

180.03) is available upon request from the Manager of Board Services.

d. All firms are hereby placed on notice that the Aviation Authority Board and staff shall not be contacted about this Solicitation. Firms and their agents shall not contact members of the Aviation Authority staff and/or Committee/Board member (with the exception of designated Procurement Agent and the Small

Business Development Department). An appropriate official or employee of the

Aviation Authority may initiate communication with a Respondent in order to obtain information or clarification needed to develop a proper and accurate review of the Response. Any official communication from a Respondent during the solicitation process should be submitted via the e-Procurement Platform as directed during the solicitation process. Failure to adhere to these requirements may result in and Aviation Authority Board action to disqualify your firm from consideration of award.

e. Requests for interpretation, clarification or correction of solicitation documents, forms or other material in the solicitation must be made in writing via the e-

Procurement Platform during the Question-and-Answer period. Questions or issues raised at the Pre-Submittal Meeting or during the Question-and-Answer period, which, in the Aviation Authority's discretion, necessitate changes to the solicitation documents, will be the subject of an addendum to this solicitation at the conclusion of the question period, and will be made available through the e-https://procurement.opengov.com/portal/goaa

Procurement Platform. It is the responsibility of each Respondent to ensure that it has received and reviewed any and all such solicitation(s) or addendum.

f. Per F.S. 287.057 (25): Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents.

Violation of this provision may be grounds for rejecting a response.

2.7. Silence of Specifications

The apparent silence of the specifications and any supplemental specifications as to any details or the omission from same of any detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail and only materials of first quality be provided.

2.8. Exceptions to Terms and Conditions within the Solicitation

Respondents may propose modifications to the Aviation Authority's contract terms and conditions by submitting in writing any redlines for such intended changes, via the e-

Procurement platform in response to the Vendor Questionnaire. To be considered by the

Aviation Authority, the request must include the desired language. A full substitution of the entire agreement or sets of terms and conditions will not be considered.

2.9. Incurred Cost

The Aviation Authority is not liable for any cost incurred by any Respondent prior to an award. Costs for developing a response is entirely the obligation of the Respondent and shall not be chargeable in any manner to the Aviation Authority.

2.10. Lobbying Statement

Do not contact Aviation Authority Board members or Staff concerning this

Solicitation. Public meetings and public deliberations of the Evaluation Committee are the only acceptable forum for the evaluation of any Responses received pursuant to this

Solicitation. Written correspondence concerning questions may be submitted to the Procurement Services Department via the e-Procurement Platform during the specified period. Any official communication from a Respondent during the Solicitation process should be submitted in writing to the Greater Orlando Aviation Authority via the e-Procurement Platform as directed in the Solicitation. Copies of the Administration

Policies (Sections 180.01 and 180.03) are available at https://flymco.com/airport-business/policies/. Failure to adhere to these requirements could result in action to disqualify your firm from consideration of award. Respondents to this Solicitation or https://flymco.com/airport-business/policies/ persons acting on their behalf may not contact, between the release of the Solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this Solicitation, except in writing to the procurement officer or as provided in the Solicitation documents. Violation of this provision may be grounds for rejecting a response. (F.S.

287.057 (25))

2.11. Withdrawal of Responses

No Response may be withdrawn after the scheduled Response opening time for a period of 180 days. Any Respondent withdrawing or attempting to withdraw its Response prior to the expiration of the 180 day period shall be obligated to reimburse the Aviation

Authority for all its costs incurred in connection with such withdrawal or attempted withdrawal including, without limitation, any increased costs for procuring the goods or services from another Respondent or all costs of advertising and re-procuring the goods or services, and all attorneys’ fees, in addition to payment of the Aviation Authority’s other damages. A Respondent’s submission shall be deemed the Respondent’s acknowledgment of an agreement to the provisions of this Section.

2.12. Public Meetings/Public Records

Please be aware that all meetings of the Aviation Authority’s Board are duly noticed public meetings and all documents submitted to the Aviation Authority as a part of or in connection with a Solicitation constitute public records under Florida law regardless of any person’s claim that proprietary or trade secret information is contained therein.

Public meetings are posted on the Aviation Authority's website: https://flymco.com/airport-business/sunshine-meetings/

2.13. Proprietary Information

a. In accordance with Chapter 119 of the Florida Statutes (Public Records Law) and except as may be provided by other applicable State and Federal Law, all

Respondents should be aware that the Solicitation and the responses thereto are public records. However, the Respondents are requested to identify specifically any information contained in their Response, which they believe to be exempt from disclosure, citing specifically the applicable exempting law. The Aviation

Authority will consider a Respondent’s opinions regarding the applicability of

Chapter 119, Florida Statutes, but shall not be obligated to concur with such opinions.

b. All information and documents received from Respondents in response to this

Solicitation will become the property of the Aviation Authority, will not be returned to the Respondents, and will be incorporated in the final Agreement in https://flymco.com/airport-business/sunshine-meetings/ the event of Agreement award, with the exception of any properly labeled financial information that is exempt from the Public Records Laws. Any work product produced as part of the Agreement will become the exclusive property of the Aviation Authority.

c. Labeling information as “proprietary” or “confidential” or any other designation of restricted use shall not protect information from release if required or deemed appropriate by the Aviation Authority under applicable policies, open meeting laws, or public records laws, see Chapters 119 and 286, Florida Statutes. By submitting a Response, Respondents specifically waive all claims against the

Aviation Authority related to the disclosure of public records.

2.14. Independent Consultant Status and Compliance with the Immigration

Reform and Control Act

Respondent is and shall remain an independent Consultant and is neither agent, employee, partner, nor joint venture of Aviation Authority. Respondent acknowledges that it is responsible for complying with the provisions of the Immigration Reform and

Control Act of 1986 located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended from time to time. Failure to comply with the above provisions shall be considered a material breach of the Agreement.

2.15. Code of Ethics and Business Conduct Policy

The Aviation Authority has adopted a Code of Ethics and Business Conduct Policy #

101-02, which addresses the obligation of the Aviation Authority’s Board members and employees to follow the Florida Statutes in reference to these issues. This includes, but is not limited to, the obligations of the Aviation Authority’s Board members and employees with respect to having an interest in business entities, outside employment, gratuities, divulgence of information, unauthorized compensation and acceptance of gifts. Please be aware that any violation of this policy by a Respondent and/or any attempt to influence an Aviation Authority Board member or employee to violate the policy is sufficient cause for the denial of the right of the Respondent to Respond on any

Contract or sell any materials, supplies, equipment, or services to the Aviation

Authority for a period of time that is determined by the Chief Executive Officer. A copy of this policy (101.02) is available on the Aviation Authority’s website: https://flymco.com/airport-business/policies/

2.16. Notice of Intent to Award

Unless all Responses are rejected by the Aviation Authority, a Notice of Intent to Award is anticipated to be provided within 90days from the opening of Responses. Such

Notice will be posted to the e-procurement platform.

2.17. Appeals

Any Respondent who is adversely affected by a decision or intended decision concerning this competitive solicitation or award and who wants to appeal such specifications, decision, or intended decision shall file an appeal within five (5) business days of the date of any decision or intended decision in compliance with the Aviation Authority’s

Policy 110.04, Appeal Process. Failure to file an appeal in accordance with the Aviation

Authority’s Policy 110.04, shall constitute a waiver of the appeal process.

3. SCOPE OF WORK

3.1. Overview

a. The Contractor shall provide all labor, supervision, trucks, equipment, materials, and all other tools necessary to furnish and install trash compactors and/or trash containers, pick-up and/or removal of wet and dry compacted and non-compacted waste/trash/refuse, recyclable materials, and all other items necessary proper for, or incidental to, performing trash removal services from various locations throughout the Orlando International Airport (MCO) in accordance with these Specifications.

b. The Contractor shall also remove the Aviation Authority’s recyclable cardboard bales and pay the Aviation Authority at the most advantageous market price for all the bales removed.

c. The Contractor shall refer to Attachment “A” for the equipment list, location, and number, which will identify the type and location of compactors and containers.

d. The Aviation Authority reserves the right to adjust the size, location and/or number of containers, the frequency of pickups or number of locations for the duration of the term of the contract.

3.2. Aviation Authority’s Responsibilities

a. The Aviation Authority will provide Contractor with electrical access needed for trash compactors power packs (currently, three-phase (3) electrical power).

b. The Aviation Authority will provide the Contractor, at the Aviation Authority's sole cost, with utility service where presently available and required by the

Contractor to perform its obligations and functions under this Contract.

c. The Aviation Authority will allow the Contractor reasonable access to facilities controlled by the Aviation Authority to enable the Contractor to perform the services. The Contractor agrees that such rights of access shall not be exercised in a manner or to such extent as to impede or interfere with the operation of the

Aviation Authority’s facilities, or with the operations of the Aviation Authority’s lessees, licensees, or permittees of the Aviation Authority or the applicable owner of such facilities.

3.3. Contractor's Responsibilities

a. The safety of the public is the responsibility of all Contractor’s personnel and employees while performing under this Contract.

b. The Contractor shall attend a coordination meeting and all meetings after the commencement of the Contract as requested by the AAR.

c. At the end of the term of the Contract, the Contractor shall attend meetings before and after the expiration of the Contract if, upon expiration, another

Contractor has been selected to provide services.

d. Contractor assumes all liability with respect to its Employees and Employees of any Sub-Contractors assigned to this Contract if they are injured on the Aviation

Authority property.

e. All work performed under this Contract shall be carried out under the direction of the Aviation Authority's Authorized Representative (the "AAR"). The Contractor in the course of the work under this Contract is responsible for continuous communications and coordination with the AAR.

f. The Contractor shall provide trained personnel for this Contract as specified in the Scope of Services.

g. Contractor’s Staff are required to carry a working cell phone at all times to communicate with the AAR.

h. The Contractor shall report to the AAR any critical issues discovered during the shifts immediately. The AAR will coordinate with the Contractor on the reporting and tracking process.

3.4. Hours to Perform Services

The Contractor shall perform work during normal operating hours, based upon the areas specified below:

a. The Contractor shall perform domestic waste/trash/refuse removal services seven (7) days a week, scheduling such services to conform to operating hours of the Orange County Landfill or other EPA approved waste/trash/refuse disposal and/or recycling location(s).

b. The Contractor shall perform domestic waste/trash/refuse removal services during Aviation Authority observed holidays as deemed necessary by the

Aviation Authority.

c. The Contractor shall respond to requests for domestic waste/trash/refuse removal services within four (4) hours of receipt of notice from the AAR.

d. The AAR will routinely make requests for waste/trash/refuse removal services, indicating the number of pulls per request, around 4:00 p.m.

e. Pull requests made after 4:00 p.m. (excluding emergency requests, which must be accomplished the same day) shall be accomplished the next day.

f. In response to unforeseen fluctuations in waste volumes, the AAR may request emergency services at any time during the term of the Contract.

g. The Aviation Authority will take into consideration the hours of operations of the

Orange County Landfill and or other EPA approved trash disposal / recycling location(s) when requesting removal during the holidays when the facilities are closed.

h. In the event an emergency condition and/or major anomaly is declared by the

Aviation Authority’s Chief Executive Officer, Chief Operating Officer, Chief

Creative Officer, Vice President of Customer Experience or their respective designees, the Contractor will perform work during such hours as specified by the Aviation Authority.

3.5. Staffing

a. The Contractor shall provide all personnel deemed necessary to meet the requirements of the Contract.

b. The Contractor shall assign an experienced, qualified contract manager to be responsible for all aspects of operations under this Contract and be available at all times during business hours to the AAR.

c. The Contractor shall select and hire only persons who are able and qualified to perform the job duties for which they are hire. The individuals shall be courteous and capable of acting in the utmost professional manner when interacting with customers and the public.

d. The Contractor shall comply with all applicable federal, state, and local laws, ordinances, rules, and regulations pertaining to the performance of the work specified herein.

e. The Contractor shall obtain all permits, licenses, and certificates, or any such approvals of plans or specifications as may be required by Federal, State, and local laws, ordinances, rules, and regulations, for the proper execution of the work specified herein.

f. The Aviation Authority shall have the right, in its sole discretion, to approve or reject Contractor’s staffing if the Aviation Authority advises in writing that such staff is objectionable to the Aviation Authority.

g. The Contractor shall not deviate from the Staffing Schedule unless written approval has been previously granted by the AAR. The Contractor shall increase or decrease its staffing at such times, in such amounts and manner, and for such durations as directed by the AAR.

h. The Contractor further agrees to abide by all applicable regulations regarding access to the Aviation Authority’s facilities, including access to Airfield Operating

Areas (AOA). The Contractor will obtain all necessary security badges and clearances required for such access by the Contractor’s personnel at no additional cost to the Aviation Authority.

i. The Contractor assumes all liability with respect to their employees and employees of any Sub-Contractors assigned to this Contract if they are injured on Aviation Authority property.

j. The Contractor shall cooperate fully and to provide assistance to the Aviation

Authority in the investigation and resolution of any complaints, claims, actions, or proceedings that may be brought by or that may involve its Employees or

Employees of Sub-Contractors, including operations management. Any complaints or inquiries, shall have a written response to the complainant, no later than ten (10) days from written notification of an issue, and a copy provided to the AAR.

3.6. Equipment and Service Schedule

a. The Contractor shall initially provide and install equipment per inventory list and locations on Attachment "A".

b. All trucks shall have permanently affixed Company marking to allow the Aviation

Authority to readily identify Contractor’s vehicles and equipment that are engaged in the performance of contract services.

c. The Aviation Authority reserves the right to require the Contractor to adjust the number and type of dumpster/container (compactor, open-top and recycling), and their respective locations during the term of the Contract.

d. The Aviation Authority may require additional containers during the term of this contract. The Contractor shall provide them within thirty (30) days of the request at the monthly rental fee provided in the Contract.

e. Spare containers will be stored onsite at airport property as determined by the

AAR.

f. Terminal C dumpsters/containers are to be customized to fit building constraints.

Platforms and modified containers are to be provided. Attachment "A' depicts pictures of the raised platforms and modified containers for guidance.

g. Containers shall be at least 50% full capacity for pickup and only requested containers by the Aviation Authority shall be pulled/removed.

h. Compactors to be furnished shall:

1. Be any self-contained compacting units, including Power Packs (currently, 3 phase electrical power).

2. Be new and/or not more than five (5) years old.

3. Must be in good working condition prior to and after installation.

4. Be designed to fit interchangeably into any of the Aviation Authority compactor locations. Please refer to Attachment "A" for container type, size and overall dimensions.

5. Be designed to allow for safe and adequate maneuvering room around the containers and be capable of receiving waste/trash/refuse from existing trash chutes.

6. Have fully operational “Capacity Indicators”, (designed to measure from 80% up to 100% load capacity of compactor unit) and/or any other mechanism which measures a minimum line pressure of 2,100 PSI and a maximum line pressure of 2,400 PSI (pressure gauges must be installed on each unit); and

7. Have recognizable recycling decals for those compactors designated for recycling.

8. Have electrical tipping devices on designated units.

i. Open Containers to be furnished shall:

a. Be new and/or not more than five (5) years old.

b. Have recognizable recycling decals and have a cover for those containers designated for recycling.

c. Be designed to fit interchangeably into any of the Aviation Authority compactor locations. Please refer to attachment "A" for container type, size and overall dimensions.

j. All containers placed at the AOA/airfield locations shall have a closable lid/cover to prevent FOD.

k. All containers must be in good working condition prior to and after installation.

l. All containers shall be painted a blue for trash and green color for recycling and shall be approved in advance by the Aviation Authority.

m. All containers shall be marked with Contractor’s company name and/or logo.

n. All containers shall be marked prominently with the Aviation Authority 'GOAA' marking and container identification number. The size and position of the 'GOAA' marking and identification number on the compactors and containers will be discussed with the Aviation Authority upon award.

o. All containers shall have warning/safety placards/labels, such as: "Danger, Do

Not Enter", "Non-Hazardous Waste Area", "Cardboard Only", "Recyclables Only", "Caution, Gate Must be Closed Before Operating Compactor", NO Batteries, Tires, Propane Tanks, Hazardous Waste". Placards/labels requirements will be discussed with the Aviation Authority upon award.

p. The Aviation Authority shall have the right, but not the obligation, to examine any or all containers and/other equipment used by the Contractor, or by its officers, employees, or agents in the performance of the Contractor’s obligations under the Contract. If the Aviation Authority, in its sole discretion, determines that any container or equipment should not be used in the service area, because it is deemed unsafe or not in good working condition, the Contractor shall remove such container or equipment from the service area and repair or replace it within seven (7) days of notification.

q. The Contractor shall throughout the term of the Contract maintain all units in good working condition. The Contractor shall provide regular inspection of the containers. Defective or inoperable units shall be repaired or replaced within seven (7) days of notification. All repairs and replacements shall be done at

Contractor’s sole expense.

r. Emergency service necessary to keep the Airport trash removal service functioning and operating on a 24 hour, 7-days per week basis. The Contractor shall relocate any container within four (4) hours of receipt of notice from the

Aviation Authority. Container type substitution shall be authorized by the AAR.

s. The Contractor shall be responsible for electrical repair service necessary to keep compactors operational on a 24 hour, 7 days per week basis. Electrical repair service includes only those portions of the system from the wall mounted disconnect to the internal workings of the compactor.

t. The Contractor shall maintain all interconnecting wiring, relays, and the electronic parts that provide the interlock system, which closes/opens the hopper chute system, including the fire door, fusible link and components.

u. The Contractor shall be responsible for maintaining and repairing damaged skid plates and trash chutes resulting directly from the trash removal operation of the

Contractor.

v. The Contractor shall be responsible for steam cleaning, painting, and welding as needed or as directed by the AAR.

w. Any extended repairs, which will result in downtime of one or more compactors from the trash removal system, shall be scheduled with the AAR prior to commencement of any such repair work.

x. The Contractor’s maintenance personnel shall have an Aviation Authority’s issued badge.

y. The Aviation Authority shall have no title or interest in any of the containers provided by the Contractor, and all risk of loss, theft or damage to such containers shall be borne solely by the Contractor.

z. The proposed cubic yard capacity of containers is indicated in Attachment “A”.

The Aviation Authority reserves the right to change the cubic yard capacity at any collection site.

aa. Each container shall be sanitized and disinfected to eliminate build-up of trash, wet garbage and residue that tends to attract flies, bugs, insects, rodents, or bacteria on a bi-weekly basis or as requested by the AAR.

bb. All containers shall be free of odors and insects at all times, in accordance with the most up-to-date U.S. Public Health and Safety Standards. The Contractor shall comply with the requirements of any other government agency having jurisdiction.

cc. The Contractor shall indicate on monthly invoices all containers that have been sanitized and disinfected as required.

3.7. Disposals

The Contractor shall transport and dispose of all solid waste/trash/refuse to the Orange

County Landfill, or an EPA approved landfill site within 20-mile radius from the Orlando

International Airport selected by the Contractor and approved by the AAR. The

Contractor shall be responsible for any permit or licenses fees associated with the use of the landfill site(s).

a. The Contractor shall be responsible for the payment of tipping fees associated with the use of the Orange County landfill or other EPA approved trash disposal location.

b. The tipping fees at any EPA approved waste/trash/refuse/ recycling facility shall not exceed the Orange County Landfill rates.

c. It is the Contractor’s responsibility to ensure that tipping fees at any other EPA approved waste/trash/refuse disposal location shall not exceed Orange County landfill rates.

d. The Contractor shall provide letter(s) from the EPA approved waste/trash/refuse/ recycling facility confirming the facility's tipping disposal fees. Rates shall not exceed Orange County rates for the term of the contract.

e. The Aviation Authority shall reimburse the Contractor for the actual tipping fees without mark-up.

f. The Aviation Authority reserves the right to pay the tipping fees directly to

Orange County Landfill or an EPA approved waste/trash/refuse/recycling facility.

g. There shall be no disposal fees for materials from the recycling compactors and containers unless the materials are contaminated. The Contractor shall immediately contact the AAR when contaminated recyclable material is identified. Proof of contaminated recyclable materials is to be submitted as part of the bi-weekly reports.

3.8. Weighing of Vehicles

All vehicles used in the collection of refuse shall be weighed on State Certified Scales at an EPA approved facility. Both incoming and outgoing vehicle weights shall be recorded on weight tickets provided by the operator at the EPA approved facility. Original system generated tickets shall be submitted to the AAR weekly.

3.9. Recyclable Cardboard

a. The Aviation Authority will pay the Contractor a percentage of the revenue from recyclable cardboard hauled from Orlando International Airport, as its fee for recyclable cardboard hauling, as set forth on the Pricing Table(s). The percentage of the revenue shall be based on the total gross revenue generated from recyclable cardboard including any deduction due to any condition caused by the Contractor, including but not limited to, broken bales or wet cardboard.

b. Revenue will be based off the PPI (Pulp & Paper Week (Old OBM), OCC High-Side

Southeast Area:

PPI Monthly Price – Percentage = Revenue Price per Ton Pay to the

Aviation Authority

c. The Aviation Authority generates approximately 600 tons of baled cardboard annually. Recyclable cardboard bales are estimated between 25 – 30 per week, at least once a week, with an estimate of 2 hours per pickup.

d. The Contractor’s percentage of proceeds shall be the sole compensation for recyclable cardboard services. This amount shall cover all costs required to perform the work, including loading, hauling, and any other associated expenses.

e. The Aviation Authority shall not pay Contractor any additional amounts for

Contractor's or any other costs incurred by the Contractor to perform the work.

f. If the Contractor causes any cardboard to be rejected for payment, for example, due to wet cardboard or broken bales, the Contractor must remit to the Aviation

Authority the full amount that would have been received if the material had been accepted.

3.10. Estimated Quantities

a. The estimated volume (tonnage) and pull frequencies of domestic waste/trash/refuse removal identified on the Price Tables is not a guaranteed level of work and may be increased or decreased by the Aviation Authority at any time during the term of the contract

b. The Aviation Authority may request to add new or remove existing equipment to the scope of this contract at any time during the Contract term. Any such changes shall be documented on writing by the Aviation Authority’s Authorized Representative (AAR).

3.11. Reports

a. The Contractor shall…