838794sewerLwater.pdf
PDF 119 KB Posted
- Attached to
- Sewer Meter Vault Replacement
- Solicitation number
- 2026-058-WST.00038
- Issued by
- Loudoun County, Virginia
About this file
This Invitation for Bid document is issued by the Loudoun County Sanitation Authority (DBA Loudoun Water) for the Sewer Meter Vault Replacement project, identified as event number 2026-058-WST.00038. The project involves the replacement of sewer meter vaults, and qualified contractors are invited to submit sealed bids through the IonWave online procurement system. A non-mandatory virtual pre-bid conference will be held on August 25, 2026, at 10:00 AM via Microsoft Teams, and a non-mandatory site visit is available upon request. The questions deadline is September 10, 2026, at 2:00 PM (ET), with the bid response deadline set for September 17, 2026, at 2:00 PM (ET). A virtual public bid opening is scheduled for the same date and time as the response deadline. The procurement process is governed by the Virginia Public Procurement Act (VPPA).
Bidders must submit a lump sum bid price covering all costs necessary to complete the work, including labor, materials, equipment, supplies, fees, permits, taxes, insurance, profit, and overhead. Required attachments include a bid bond or certified check equivalent to 5% of the bid price, a completed bid form, a photocopy of the bidder's Virginia Contractor's License, and a description of at least three successful similar projects completed within the past five years with owner and engineer contact information. The contract contact is Elvia Castro at Loudoun Water's Procurement Department, and the billing contact is Cindy Glascock in the Accounts Payable Department. If pricing submitted within IonWave differs from the attached bid form, the IonWave pricing will take precedence.
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Text version
2026-058-WST.00038
Sewer Meter Vault Replacement
Issue Date: 8/10/2026
Questions Deadline: 9/10/2026 02:00 PM (ET)
Response Deadline: 9/17/2026 02:00 PM (ET)
Contact Information Contact: Elvia Castro Address: Procurement
DCH
44865 Loudoun Water Way Ashburn, VA 20147
Phone: (571) 2916516 Email: ecastro@loudounwater.org
Deadline: 9/17/2026 02:00 PM (ET) 2026-058-WST.00038Page 1 of 4 pages
Event Information Number: 2026-058-WST.00038 Title: Sewer Meter Vault Replacement Type: Invitation for Bid Issue Date: 8/10/2026 Question Deadline: 9/10/2026 02:00 PM (ET) Response Deadline: 9/17/2026 02:00 PM (ET) Notes: Loudoun County Sanitation Authority (DBA Loudoun Water), the Owner, invites qualified contractors to submit sealed Bids for the aforementioned project. The procurement process and the performance of the Contract shall be governed by the provisions of the Virginia Public Procurement Act (VPPA).
A Virtual Pre-Bid Conference (non-mandatory) will be held on August 25, 2026, at 10:00 am via Microsoft Teams. Join on your computer or mobile app: Click here to join the meeting Or call in (audio only) 434-333-0185 Call ID: 585 105 572#
A Site Visit (non-mandatory) will be available upon request. Please submit request in IonWave.
A Virtual Public Bid Opening is scheduled for September 17, 2026, at 2:00 pm via Microsoft Teams. Join on your computer or mobile app: Click here to join the meeting Or call in (audio only) 434-333-0185 Call ID: 151 820 127#
Bidder's shall submit Bids on this online procurement system, IonWave, by the date and time specified above. Late Bids will not be accepted.
Billing Information Contact: Cindy Glascock Address: Accounts Payable
44865 Loudoun Water Way Ashburn, VA 20147
Email: financedept@loudounwater.org
Bid Activities
Pre-Bid Conference - Virtual (Non-Mandatory) 8/25/2026 10:00:00 AM (ET) A Virtual Pre-Bid Conference (non-mandatory) will be held on August 25, 2026, at 10:00 am via Microsoft Teams. Join on your computer or mobile app: Click here to join the meeting Or call in (audio only) 434-333-0185 Call ID: 585 105 572#
Bid Attachments
SewerMeterVaultRepl_Vol1of2_BidSet_PrintReady.pdf View Online
Invitation For Bid
Deadline: 9/17/2026 02:00 PM (ET) 2026-058-WST.00038Page 2 of 4 pages https://teams.microsoft.com/meet/216266700627143?p=EH1hs5WIcTIOcQgUDG https://teams.microsoft.com/meet/280587040865202?p=bKERb1FXVL8ZSbtvw2 https://teams.microsoft.com/meet/216266700627143?p=EH1hs5WIcTIOcQgUDG https://loudounwater.ionwave.net//VendorLanding.aspx?e=hcY~Zs-hemvxqsL~MzxfU83FBg2g043IytmxaDLlQsnHQmnjUi2I2-9kbGOXX3LLkW0D8gdSGslmyJrWPNvN5g https://loudounwater.ionwave.net//VendorLanding.aspx?e=l-~dJUvMhlpkDqlj-G4yxIMTHN3jjFCJ17ablWwTK2vDGHAhHSyXNW47wkCZYa9wTUvrO2KEbmp~wK0cAMVjpg
SewerMeterVaultRepl_Vol2of2_BidSet_PrintReady.pdf View Online
Drawings
Requested Attachments
Bid Bond (Attachment required)
Required Bid security in the form of a Bid Bond or certified check in the amount of 5% of the Bid Price.
Bid Form (Attachment required)
If submitted pricing within IonWave and the attached Bid Form do not match, the pricing entered into IonWave shall take precedence over the attached Bid Form.
Virginia Contractor's License (Attachment required)
Photocopy of Bidder's Virginia Contractor's License
Description of at least 3 successful projects (Attachment required)
Description of at least three successful projects, similar in scope to Work included inthe Project, which the Bidder has completed within the past five years. Descriptionshall be typed on Bidder’s company letterhead, and shall include the project owners’contact names, phone numbers and email addresses; the engineers’ contact names,phone numbers and email addresses; the final contract price, and the contract time.
Bid Lines
1 Lump Sum Bid Price (Sum of Bid Item A & B Price) (Response required)
Price: $ Total: $
Item Notes: The lump sum bid price is the total of all bid line items and shall include all costs necessary to complete the Work per the bid documents, including but not limited to: labor, materials, equipment, supplies, fees, permits, taxes, insurance, profit, and overhead, both direct and indirect.
Supplier Notes:
No bid
Additional notes (Attach separate sheet)
Deadline: 9/17/2026 02:00 PM (ET) 2026-058-WST.00038Page 3 of 4 pages https://loudounwater.ionwave.net//VendorLanding.aspx?e=l-~dJUvMhlpkDqlj-G4yxIMTHN3jjFCJ17ablWwTK2vDGHAhHSyXNW47wkCZYa9wTUvrO2KEbmp~wK0cAMVjpg
Supplier Information
Company Name:
Contact Name:
Address:
Phone:
Fax:
Email:
Supplier Notes
By submitting your response, you certify that you are authorized to represent and bind your company.
Print Name Signature
Deadline: 9/17/2026 02:00 PM (ET) 2026-058-WST.00038Page 4 of 4 pages
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