837658hvacCfield.pdf

Rev. 10/7/2024

Chesterfield County, Virginia Procurement Department

9901 Lori Road – P.O. Box 51 – Chesterfield, VA 23832-0001 Phone: (804) 748-1617 – Fax: (804) 717-6378 – Internet: chesterfield.gov

NOTICE TO BIDDERS

August 11, 2026

Sealed Bids on behalf of Chesterfield County, Virginia, will be received electronically or in hard copy. A Bidder should not submit a bid in both hard copy and electronically.

1. If submitted electronically, bids must be submitted via the County’s eProcurement system.

2. If submitted in hard copy, bids must be hand delivered or submitted by mail in a sealed envelope with the IFB number, due date, and time written on the outside of the envelope.

a. If hand delivered, then deliver to the reception desk on the first floor of the Lane B. Ramsey Building, Chesterfield, County, 9901 Lori Road, Chesterfield, VA 23832.

b. If delivered by mail, then mail to the Lane B. Ramsey Building, Chesterfield County, c/o Procurement

Department, 9901 Lori Road, 3rd Floor, Room 303, Chesterfield, VA 23832.

Sealed Bids must be received by the County until but no later than 2:00 p.m. local time prevailing, September 16, 2026 and then publicly opened and read 30 minutes thereafter for the following:

Invitation for Bid # IFB27000007 - Hopkins Road Elementary School – HVAC Renovation

The link for the virtual bid opening is available at Virtual Bid Opening Link.

Scope of Work: Replacement of one (1) indoor air handling unit and fifteen (15) terminal units serving an academic wing of the school. Project is located at 6000 Hopkins Road, North Chesterfield, VA 23234.

PRE-BID CONFERENCE – NON-MANDATORY

A non-mandatory pre-bid conference will be held on August 18, 2026 at 10:00 a.m. The conference will be held at:

Hopkins Elementary School, 6000 Hopkins Road, North Chesterfield, VA 23234. Attendance is encouraged;

however, it is not mandatory in order for your bid to be considered for award.

Invitation for Bid Documents: There are two options for obtaining documents:

1. Drawings and Invitation for Bid documents may be obtained from Moseley Architects at www.moseleyarchitects.com, select bidding and find the applicable project. Register for the bid documents.

Contact Mandy Taylor at (804) 794-7555 or aptaylor@moseleydesigns.com.

Electronic Documents: Project documents (Invitation for Bids, Project Manuals, Drawings, and any other applicable documents) provided electronically are solely for use by the Bidder for the convenience of preparing a bid response for the project. Electronic documents shall not be altered, and shall not be reproduced for any purpose other than the express purpose stated above. Any conclusion or information obtained or derived from such electronic files will be at the Bidder’s risk. If there is a discrepancy between the electronic files and the hard copies on file with the County, the hard copies govern. If CAD files are available, the County does not release, nor authorize its engineering and design consultants to release them prior to execution of the Notice to Proceed.

2. Any and all questions and/ or requests for interpretation of bid documents must be addressed to Moseley, using the online process at www.moseleyarchitects.com/bidding or the pre-bid questions form. Email pre-bid form to Steve Lyons at slyons@moseleydesigns.com by August 25, 2026 at 5:00 P.M. in order to be considered.

Any changes or supplemental instructions to this solicitation shall be in the form of written addenda. The County’s representative responsible for distribution of bid documents will endeavor to send addenda by e-mail, mail, or fax to the prospective bidders at respective numbers/addresses furnished for such purposes. Each bidder is solely responsible for obtaining all addenda. Addenda will be made available on-line via the internet at www.moseleyarchitects.com/bidding, or by sending an e-mail to slyons@moseleydesigns.com and aptaylor@moseleydesigns.com, or by calling (804) 794-7555. Bidders shall acknowledge receipt of all addenda in the space provided on the Bid Form or by returning a copy of each signed addendum. Failure to do so may result in rejection of the bid. All addenda issued shall become part of the IFB and any resulting contract documents.

https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OGRkZDc1MjctYmJhMC00N2I5LTg5ZWMtNzg4YTBhNWMwOThl%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%252205609332-b905-4a6b-bf74-4807fa89857d%2522%252c%2522Oid%2522%253a%2522b1eca633-df02-463d-a6fb-e5565a26a73c%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=99ac3d08-483c-461e-a48c-b787b7ae9ef9&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true mailto:aptaylor@moseleydesigns.com http://www.moseleyarchitects.com/bidding mailto:slyons@moseleydesigns.com http://www.moseleyarchitects.com/bidding mailto:slyons@moseleydesigns.com mailto:aptaylor@moseleydesigns.com

Rev. 10/7/2024

Public Inspection of Invitation for Bid Documents will be available at the following locations:

1. BIZPORT, 9 North Third Street, Richmond, VA 23219

2. Builders & Contractors Exchange, 1118 Azalea Garden Road, Norfolk, VA 23502

3. Valley Construction News, 426 W. Campbell Avenue, S.W., Roanoke, VA 24016

Prepared By:

Chad Galusha Senior Sourcing Officer