835402haulAACps.pdf

Request for Bid # 27SC-034 Title: Wastewater Hauling, Repairs & Related Services

Date Issued: July 15, 2026 Buyer: Joyce “Jobi” Ferguson, Buyer Specialist, jferguson@aacps.org

Bid Due Date: No later than Friday, August 7, 2026, at 11:00 AM Eastern Time in the Purchasing Division.

The opening is public and shall be conducted in the Bid Room at the above address. NOTE: If the Central Office Building (address above) is closed due to inclement weather, bids shall be due on the next business day that the building is open.

The bid opening time remains the same regardless of the opening day. Call 410-222-5000 to determine if the building is closed. ALSO NOTE: The closing of schools does not always constitute the closing of the Central Office Building.

Minority and Small Business Enterprises and Veteran-Owned Businesses are encouraged to respond to this RFB.

This bid must be signed by a bidder authorized to make a binding commitment for the firm submitting the bid. By submitting a bid in response to this RFB, the bidder selected for award agrees that it shall comply with all federal, State, and local laws, and AACPS policies and regulations applicable to its activities under the resulting contract. Any bidder selected for an award, including businesses outside of the State, must comply with registration/verification requirements of the Maryland Department of Assessments and Taxation. www.dat.maryland.gov

Your signature on this page provides AACPS with your acknowledgment and acceptance of the terms and conditions contained in the Request for Bids. When this page is executed by an authorized officer of Anne Arundel County Public Schools, these specifications, terms and general conditions, and price bid shall become a legally binding contract between the successful bidder and AACPS.

Name of Bidder:

Address:

Phone: Email:

Federal ID or Social Security Number:

MDOT MBE Certification #, if any DGS Small Business Registration #, if any:

Web Address: MD Dept. of Assess. & Taxation #

Date Bid Submitted: Signature of Bidder:

Printed Name and Title:

Accepted by AACPS Director of Purchasing Date:

Award Limitations

ANNE ARUNDEL COUNTY PUBLIC SCHOOLS (AACPS)

PURCHASING DIVISION

2644 RIVA ROAD, ANNAPOLIS, MARYLAND 21401

(410) 222-5160 http://www.dat.maryland.gov/

27SC-034 WASTEWATER HAULING, REPAIRS AND RELATED SERVICES

Table of Contents Section I: GENERAL INFORMATION

1. GENERAL

2. AACPS INFORMATION

3. NO OBLIGATION

4. COMPETITIVE SEALED BID PROCESS

5. BID SUBMISSION INSTRUCTIONS

6. REJECTION/CANCELLATION OF RFB

7. PRICE GUARANTEE

8. EXCEPTIONS

9. REQUIRED DOCUMENTS

10. FINANCIAL DOCUMENTS

11. BID WITHDRAWAL

12. COST OF BIDDING

13. COOPERATIVE PURCHASING

14. PROTESTS

15. REGISTRATION

16. ANTI-BRIBERY

17. TAXES

18. TOBACCO PRODUCTS

19. IRREGULARITIES

20. SUBCONTRACTORS

21. NON-HIRING OF OFFICIALS AND EMPLOYEES

22. SEX OFFENDER NOTIFICATION

23. ACCESS TO PUBLIC RECORDS

24. GIFTS

25. eMARYLAND MARKETPLACE ADVANTAGE REGISTRATION

26. TIE BIDS

27. DEFINITIONS

28. CHECKLIST for requirements in your bid response, provided for your convenience:

Section II: SPECIFICATIONS

1. PURPOSE

2. SPECIFICATIONS

3. QUALIFICATION OF BIDDER

4. AWARD BIDDER ASSIGNED EMPLOYEES

5. INSPECTION OF SITE

6. BONDING

7. INQUIRIES AND ADDENDA (EXPLANATION OF BID DOCUMENTS)

8. HOURLY RATES

9. SUBSTITUTIONS

10. EQUIPMENT

11. RESPONSE TIME

12. WARRANTY

13. OCCUPANCY REQUIREMENTS

14. PROFESSIONALISM

15. INTERRUPTION OF SERVICE

16. PERMITS

17. APPLICABLE STANDARDS AND GUIDELINES

18. INVOICING AND PAYMENT

19. DELIVERY

20. QUANTITIES

21. DURATION OF CONTRACT

22. F.O.B. DESTINATION

23. FORT GEORGE G. MEADE UNITED STATES ARMY INSTALLATION RESTRICTED ENTRY:

24. CONFIDENTIALITY

25. ACCESS TO THE PREMISES

26. INSPECTION OF SERVICES AND TESTING OF SUPPLIES AND SERVICES

27. INSURANCE REQUIREMENTS

Section III: MANDATORY TERMS AND CONDITIONS

1. COMPLIANCE WITH LAWS

2. RETENTION OF RECORDS

3. TERMINATION

4. MARYLAND LAW PREVAILS

5. ASSIGNMENT

6. PAYMENT

7. INDEMNIFICATION OF ANNE ARUNDEL COUNTY PUBLIC SCHOOLS

8. CODE OF ETHICS

9. HIRING OF AACPS EMPLOYEES

10. DISPUTES

11. REGULATIONS

12. WAIVER

13. NON-DISCRIMINATION CLAUSE

14. MODIFICATIONS AND AMENDMENTS

15. FORCE MAJEURE

16. INDEPENDENT CONTRACTOR

Section IV: TECHNICAL SPECIFICATIONS

1. GENERAL SCOPE AND SERVICES

2. AWARD BIDDER’S RESPONSIBILITIES

3. MAINTENANCE REPAIR

4. UPGRADES AND ENHANCEMENTS

5. EQUIPMENT AND TOOLS

6. MAINTENANCE SERVICE RECORDS

7. DRAWINGS

8. EXISTING EQUIPMENT

9. WORK ORDERS

10. DEFINITIONS

Section V: BID WORKSHEET Section VI: QUALIFICATIONS AFFIDAVIT Section VII: BID/PROPOSAL AFFIDAVIT Section VIII: AACPS EFT REQUEST AUTHORIZATION Section IX: REQUEST FOR INFORMATION Section X: ACKNOWLEDGEMENT OF NEPOTISM POLICY Section XI: MINORITY BUSINESS ENTERPRISE PROCEDURES

Section I: GENERAL INFORMATION

1. GENERAL

The Board of Education of Anne Arundel County, also referred to as Anne Arundel County Public Schools or AACPS, is soliciting competitive sealed bids for Wastewater Hauling, Repair and Related Services as more fully described herein. The contract will be a firm, fixed-price contract.

The schedule of the bidding process is as follows:

Issuance of RFB Wednesday, July 15, 2026

Pre-Bid Meeting Wednesday, July 22, 2026, 8:00 am Eastern Time

Questions to AACPS Buyer No later than July 28, 2026, at 12:00 pm Eastern Time

Questions received after this date will be answered only if time permits.

Bids are due to AACPS Purchasing Division Friday, August 7, 2026, at 11:00 am Eastern Time

Approximate date of Award On or about Thursday, September 3, 2026

Bidders are responsible for reviewing and understanding this solicitation. To that end, prospective bidders are encouraged to attend the Pre-Bid Meeting scheduled for Tuesday, July 22, 2026, at 8:00 am Eastern Time at the AACPS Facilities Division, 9034 Fort Smallwood Road, Pasadena, Maryland 21122. Additionally, prospective bidders may submit questions to the AACPS Buyer named above by Noon Eastern Time on Tuesday, July 28, 2026. Questions must be submitted on the Request for Information (RFI) Form and submitted via email. The Buyer will distribute a written summary of responses to timely-received questions to all prospective bidders known to have received a copy of this RFB.

A Bidder who has received this document should immediately visit the AACPS website (http://bids.aacps.org/) and register for Notifications for this Bid. This will ensure that the bidder is notified of any addenda, additional materials, or other communications related to this RFB.

Oral communications are not binding.

2. AACPS INFORMATION

Anne Arundel County Public Schools is the 4th largest school district in Maryland. AACPS serves approximately 85,000 students and comprises 128 schools covering more than 400 square miles. There are 80 elementary schools, 19 middle schools, 14 high schools, and several specialty education centers and offices across the district.

Additional information on AACPS can be found on our website: www.aacps.org.

3. NO OBLIGATION

This solicitation implies no obligation on the part of AACPS.

4. COMPETITIVE SEALED BID PROCESS

Bidders shall submit all requirements outlined in the RFB.

http://www.aacps.org/

A bidder may not offer more than one price for the same line item.

The buyer will review each bid submission for responsiveness. If the bid is determined to be not responsive or the bidder not responsible, the bid will be rejected, and the bidder notified in writing accordingly.

AACPS may award contract(s) based on groups, individual line items, lots, or any combination thereof, at the sole option of the AACPS.

It is the intent that awards will be made to Primary and Secondary Contractors. All work shall go to the Primary Contractor. When work is presented to the Primary Contractor that cannot be completed in the time required by AACPS, the Primary Contractor shall notify, in writing, and the work shall be given to the Secondary Contractor. There may be peak times when the services of more than one Contractor may be required, as determined by AACPS.

Recommendation for award will be made to the responsible bidder(s) submitting the lowest responsive bids(s) and representing the best value to Anne Arundel County Public Schools in accordance with Sect. 5-112 of the Education Article, Maryland Annotated Code.

5. BID SUBMISSION INSTRUCTIONS

Bids may be submitted electronically.

Electronic bid submissions must be done through the AACPS website. When submitting an electronic bid, go to www.aacps.org; scroll to the bottom of the page and click Vendors: Register, Submit Bids, Contract Info. Then, click on the red button titled Current Bid Solicitations and then Bid Submissions (in red). The time of receipt is the time the electronic submittal is RECEIVED by Anne Arundel County Public Schools – NOT the time you begin the upload. Please allow additional time for your submission to be fully uploaded. AACPS is not responsible for technical failures that result in a late submission. The bid must be combined into one PDF file. Do not upload each document separately.

Bidders who wish to mail in or drop off their bid shall submit one paper copy, including all attachments, on or before the bid due date and time specified on the title page. Bidders shall also submit one electronic copy of the bid on a flash drive.

Bids sent for next-day delivery via USPS are delivered to the nearest post office – not the AACPS Central Office.

AACPS then retrieves deliveries from the Post Office the next day. Bidders using this USPS shipment method should allow at least one extra business day for delivery to the Central Office.

Bidders are responsible for properly labeling their bid envelope with the company name, address, bid number, and due date. AACPS is not responsible for a bid that may be inadvertently opened before the bid due date unless it is submitted with proper labeling.

E-mailed or faxed bids will not be accepted.

Bidders may not submit an electronic bid AND a paper bid for the same solicitation. Similarly, bidders may not submit an electronic bid twice on the AACPS online system for the same solicitation. If that happens, a bidder may request to withdraw one of the bids in writing ONLY IF THE TIME FOR BID SUBMISSION HAS NOT LAPSED.

If the time for bid submission has lapsed and the bidder has not made a written request to withdraw one of the bids, AACPS will reject the second bid submitted, regardless of how it is submitted.

Any bids received after the date and time specified are considered late and will be rejected on that basis. It is the sole responsibility of the bidder to ensure that their bid is submitted on or before the bid due date and time specified in the solicitation. Late bids will be refused, returned unopened, or destroyed at the bidder’s request.

6. REJECTION/CANCELLATION OF RFB

This solicitation is subject to cancellation when determined by the Director of Purchasing to be in the best interest of AACPS. AACPS may reject any or all bids when determined by the Director of Purchasing to be in the best interest of AACPS. Additionally, to ensure fair competition and to permit a determination of the lowest responsive bid from a responsible bidder, AACPS may reject bids that include omissions, alterations of form, or that are conditional or irregular in any respect, or reject non-responsible bidders that show a risk of default.

7. PRICE GUARANTEE

The bidder warrants that the bid price shall be effective for a period of not less than 90 days from the date bids are due in order to give AACPS time to award the contract. NOTE: For the successful bidder, prices shall remain firm over the duration of the contract.

8. EXCEPTIONS

If a bidder takes any exceptions to the terms and conditions of the RFB, a bidder shall notify AACPS in writing not later than ten calendar days (Saturdays and Sundays included) before bids are due. Failure to take exceptions within the timelines indicated shall be construed by AACPS as full acceptance of the stated terms and conditions. Send exceptions to the buyer’s e-mail shown on front page of this RFB. Do not upload exceptions to the website/bid portal as they may not be seen until the bid opening date. Exceptions submitted with the bid will not be considered. AACPS may consider timely exceptions, in its sole discretion, and issue an amendment to the RFB if necessary.

9. REQUIRED DOCUMENTS

The required documents for this solicitation shall include the signed, original, unaltered solicitation documents including any addenda issued by AACPS, financial statement, completed Qualifications Affidavit, completed Bid Work Sheet, and any other additional documents requested. Failure to do so may result in the rejection of the bid.

Bidders are advised that all pricing, including unit prices, extended prices, and total pricing, is presumed to be disclosable under the Maryland Public Information Act (Md. Code, General Provisions Article, Title 4). If a bid contains information other than pricing that the bidder reasonably identifies as confidential, proprietary, or otherwise exempt from disclosure under the Act, the bidder shall submit one redacted copy of their complete bid in addition to the unredacted original submission. If a bidder elects to redact information the redacted copy must clearly indicate each redaction and include a brief justification for each.

10. FINANCIAL DOCUMENTS

Acceptable documents for compliance with the Financial Statement requirement above include bidder’s:

A. Latest Balance Sheet and Income Statement prepared by an independent accounting firm;

B. Annual Report;

C. Dun & Bradstreet complete Business Report; or

D. Other financial documents determined to be acceptable by the Director of Purchasing.

11. BID WITHDRAWAL

No bid can be withdrawn after it is submitted to AACPS unless the bidder makes a written request to the buyer, before the bid due date, or if the bidder provides clear and convincing evidence that a mistake in the bid calculation has been made and only then with the approval of the AACPS Director of Purchasing.

12. COST OF BIDDING

AACPS does not accept responsibility for any expenses incurred in the bid preparation and presentation requirements, if any. Such expenses are the sole responsibility of the bidder.

13. COOPERATIVE PURCHASING

In accordance with State Finance and Procurement Article, Sect. 13-110, Maryland Annotated Code, AACPS reserves the right to extend the terms of any contract resulting from this bid to public bodies, subdivisions, school districts, community colleges, colleges, and universities including nonpublic schools. The Contractor agrees to notify AACPS of those entities that request to use any contract resulting from this bid and provide usage information to AACPS, if requested.

Anne Arundel County Public Schools assumes no authority, liability, or obligation, on behalf of any other public or non-public entity that may enter into a cooperative agreement associated with the contract resulting from this bid. All purchases and payment transactions will be made directly between the contractor and the requesting entity.

14. PROTESTS

This contract shall be subject to the provision of the Board of Education of Anne Arundel County Policies and Regulation DEC-RA.

15. REGISTRATION

Pursuant to the Corporations and Associations Article of the Annotated Code of Maryland, businesses created in a state other than Maryland may have to register or qualify with the State Department of Assessments and Taxation (SDAT) before doing business in Maryland. Bidders should contact the SDAT directly to determine their registration requirements: http://dat.maryland.gov/businesses/Pages/Non-Maryland-(Foreign)-Business- Entities.aspx

Bidders that are Maryland businesses must be in good standing with the State Department of Assessments and Taxation. Your business status can be verified at https://egov.maryland.gov/BusinessExpress/EntitySearch.

Out-of-State bidders must be in good standing with their home state authority.

Bidders that fail to comply with these requirements may be rejected as not responsible.

16. ANTI-BRIBERY

The Contractor warrants that neither it nor any of its officers, directors, or partners nor any of its employees who are directly involved in obtaining or performing contracts with any public body has been convicted of bribery, attempted bribery or conspiracy to bribe under the laws of any state or of the federal government.

17. TAXES

AACPS is exempt from federal excise taxes [52-73-0144K] and State and local sales or use taxes [3000110-2].

Bidders may not include these taxes in their bid price. If a contractor is required to furnish and install material in the construction or improvement of real property in performance of a contract, the contractor pays Maryland sales tax and exemption does not apply.

18. TOBACCO PRODUCTS

The use of drugs, alcohol, and tobacco products is not permitted on school property. AACPS Board Policy and http://dat.maryland.gov/businesses/Pages/Non-Maryland-(Foreign)-Business-Entities.aspx http://dat.maryland.gov/businesses/Pages/Non-Maryland-(Foreign)-Business-Entities.aspx https://egov.maryland.gov/BusinessExpress/EntitySearch

Regulation GAC-RA and COMAR 13A.02.04 require AACPS to maintain drug, alcohol, and tobacco-free work environments. Failure to comply with this clause is considered a material breach of contract that may result in termination

19. IRREGULARITIES

AACPS reserves the right to waive any minor irregularities in the solicitations or bids. AACPS reserves the right to negotiate or modify any element of the bid to ensure that the best possible arrangements for achieving the stated purpose are obtained.

20. SUBCONTRACTORS

AACPS shall enter into an agreement with the selected Contractor(s) only. The selected Contractor(s) shall be responsible for all services required by this RFB.

21. NON-HIRING OF OFFICIALS AND EMPLOYEES

No official or employee of AACPS whose duties as such official or employee include matters relating to or affecting the subject matter of this contract, shall during the pendency and term of this contract and while serving as an official or employee of AACPS become or be an employee of the contractor or any entity that is a subcontractor on this contract.

22. SEX OFFENDER NOTIFICATION

A. Registered Sex Offender

Maryland Law requires sex offenders to register with the local law enforcement agency in the county in which they will reside, work, or attend school. See Criminal Procedure Article, §11-707, Annotated Code of Maryland.

An AACPS Contractor may not knowingly employ an individual to work at a school if the individual is a registrant. A Contractor violating this Law is guilty of a misdemeanor and may be subject to imprisonment not exceeding five years or a fine not exceeding $5,000, or both. See Section 11-722 of the Criminal Procedure Article, Annotated Code of Maryland.

B. Other Crimes

An AACPS Contractor or subcontractor may not knowingly assign an employee to work on school premises with direct, unsupervised, and uncontrolled access to children if the employee has been convicted of:

Section 3-307 of the Criminal Law Article, Maryland Annotated Code, Sexual Offense in the Third Degree;

Section 3-308 of the Criminal Law Article, Maryland Annotated Code, Sexual Offense in the Fourth Degree;

An offense under the laws of another state that would constitute a violation of Sections 3-307 or 3-308 of the Criminal Law Article if committed in Maryland;

Child sexual abuse under Section 3-602 of the Criminal Law Article, Annotated Code of Maryland;

An offense under the laws of another state that would constitute child sexual abuse under Section 3-602 of the Criminal Law Article if committed in Maryland;

A crime of violence as defined in Section 14-101 of the Criminal Law Article, Annotated Code of Maryland; or

An offense under the laws of another state that would constitute a crime of violence under Section 14-101 of the Criminal Law Article if committed in Maryland.

See Education Article, §6-113, Annotated Code of Maryland

C. AACPS Contractors shall ensure compliance with the requirements in Sections A and B above for their workforce. Workforce means all of the Contractor's direct employees, subcontractors, and independent Contractors.

D. Violations of any of these provisions may result in immediate termination for cause.

E. Contractor workforce requiring access to any of the AACPS schools located on the secure portion of Fort Meade will require additional background checks conducted by the Installation.

Each Contractor shall screen their workforce to ensure that a Registered Sex Offender does not perform work at a county public school and that a subcontractor and/or independent Contractor conducts screening of its personnel who may work at a school. The term workforce is intended to refer to all the Contractor's direct employees and subcontractors and/or independent contractors it uses to perform the work. Violations of this provision may cause AACPS to take action against the Contractor up to and including termination of the contract.

23. ACCESS TO PUBLIC RECORDS

Bidder should identify those portions of its bid that it considers confidential, proprietary commercial information, or trade secrets, and provide, upon request, justification why such materials, if requested, should not be disclosed by the AACPS under the Maryland Public Information Act. Bidders are advised that the Director of Purchasing may be required to make an independent determination whether the information may be disclosed.

24. GIFTS

In accordance with Board Policy BAF, contractors are notified that the giving or offering a gift or series of gifts to a Board official or employee is improper and may result in disqualification from future work on the grounds that the donor/bidder is no longer a responsible bidder or vendor.

25. eMARYLAND MARKETPLACE ADVANTAGE REGISTRATION Contractors are required to register on eMaryland Marketplace Advantage at https://emma.maryland.gov within five days following notice of award. Maryland law requires local and state agencies to post award notices on eMaryland Marketplace Advantage This cannot be done without the contractor’s self-registration in the system.

Registration is free. Failure to comply with this requirement may be considered grounds for default. It is recommended that any interested bidder register with eMaryland Marketplace Advantage regardless of the award outcome for this procurement as it is a valuable resource for bid notification for municipalities throughout Maryland.

26. TIE BIDS

“Tie bids” mean responsive bids from responsible bidders that are identical in price, terms, and conditions. In the event of a tie bid, an award shall be made to the in-state business if identical favorable bids are received from an in-state and out-of-state bidder.

If both low bids are from in-state businesses, the award may be made to the in-state low bidder that is an MDOT-certified minority business enterprise or State certified small business. If none of the tie-breaking rules apply, a drawing shall be conducted. In addition to the Buyer, an AACPS employee shall also be present to verify the drawing and certify the results on the bid tabulation sheet.

https://emma.maryland.gov/

27. DEFINITIONS

“Day”: Calendar Day unless other indicated

“Equivalent Item”: An item of equipment, material, or supply

“Responsible Bidder”: One who is capable financially and competent to complete the job for which he is bidding. A responsible bidder is one who is not only financially responsible, but who is possessed of a judgment, skill, ability, capacity, and integrity requisite and necessary to perform a public contract according to its terms.

“Responsive Bid”: A bid submitted in response to a request for bids that conforms in all material respects to the requirements contained in the request for bids.

28. CHECKLIST for requirements in your bid response, provided for your convenience:

� Return ALL pages of the original/unaltered RFB document, including the title page, bid worksheet, and addenda, if any. If the bid is not electronically submitted, then one paper copy and one electronic copy provided on a flash drive are required.

� Redacted Bid Submission

� Qualifications Affidavit

� Financial Statement

� Completed Electronic Funds Transfer Request Authorization

� Completed Acknowledgement of Nepotism Policy

Failure to provide all of the requirements may be cause for the rejection of your bid.

A Bidder who has received this document should immediately visit the AACPS website, (http://bids.aacps.org/), select VIEW DOCUMENTS for this bid, and register for NOTIFICATIONS (press Click here in the red or blue Notifications box on the right of the page). This will ensure that the bidder is notified of any addenda, additional materials, or other communications related to this RFB.

http://bids.aacps.org/

Section II: SPECIFICATIONS

1. PURPOSE

The AACPS is contracting for all labor, supervision, materials, and equipment necessary to perform services, repairs, and upgrades to wastewater, sanitary and storm water systems at various AACPS locations (approximately 140).

2. SPECIFICATIONS

This solicitation and the specifications that follow are being offered to qualify and select a contractor to furnish necessary labor, equipment, materials, supervision, tools, and all related incidentals required to provide services, repairs, and upgrades to waste water, sanitary, and storm water systems at various locations (approximately 140 schools and offices) for Anne Arundel County Public Schools (AACPS). Must provide required submittals for approval prior to commencement of work. Equipment provided must be 100% compatible with the manufacturer/models and technical specifications indicated within this solicitation. The Award Bidder(s) shall provide services in accordance with industry standards and/or manufacturer’s recommendations. The requirements outlined herein are intended as an aid to acquaint Bidders with what could be required to execute the work on this contract. These specifications will serve as the source document for services for the term of the contract.

2.1 This is an Indefinite Delivery/Indefinite Quantities (IDIQ) contract. The services and/or materials intended for purchase are based upon future needs of the system and are pending allocation of funds and approval of award by the Board of Education of Anne Arundel County. AACPS reserves the right to authorize/order services and/or materials as may be required during the contract period and, also, reserves the right to not authorize/order any services and/or materials. AACPS does not guarantee a dollar amount will be met or exceeded, nor can AACPS guarantee any minimum dollar amount to any Award Bidder.

2.2 All bids shall be submitted on the bid forms provided by AACPS. All blank spaces shall be filled in, in ink or type written and properly signed.

2.3 The Bidders agree to hold their prices, under the same terms and conditions, for a period of ninety (90) calendar days from the date of the bid opening.

2.4 At the time of the opening of bids, each Bidder will be presumed to have read and to be thoroughly familiar with the specifications and related documents (including all Addenda). The failure or omission of any Bidder to receive or examine any form, instrument, or document, shall in no way relieve any Bidder from any obligation in respect of his bid. It is the Bidder’s responsibility to verify that they have received all addenda that have been issued prior to submission of their proposal.

2.5 Any omissions, errors, conflicts, or discrepancies in this document shall be called to the attention of the AACPS Buyer Specialist and/or the Purchasing Division immediately.

2.6 AACPS contractual terms and conditions shall govern and supersede any terms and conditions from the bidder. Conditional proposals will not be accepted.

2.7 Bidders providing incomplete and/or inaccurate information to AACPS are subject to immediate termination of contract and/or rejection of their proposal/bid as non-responsive.

2.8 Time is of the essence. All work must be done with the least possible disruption to the school operation and is to be coordinated with the AACPS Maintenance Division.

2.9 All work shall be approved by AACPS Facilities Maintenance Division. AACPS reserves the right of final approval for any work at the time of job completion. If the work is not acceptable, the Award Bidder will be called in to review and correct all problem areas without additional cost to AACPS. Any work necessary will be performed in accordance with a schedule jointly agreed upon. Failure of the Award Bidder to correct deficiencies in a timely manner, may result in AACPS contracting with another vendor to correct deficiencies. The Award Bidder may then be pecuniarily responsible for the associated cost(s).

2.10 AACPS reserves the right to provide any materials and/or equipment for related installation or repairs.

3. QUALIFICATION OF BIDDER

3.1 Provide documentation with Bid required in Section VI.

3.2 A minimum of two (2) large, at least six thousand (6,000) gallon capacity trucks

3.3 A minimum of two (2) medium, single axle, or tandem axle straight at least four thousand

(4,000) gallon capacity trucks

3.4 A minimum of one (1) Hydro Excavator with a rear mounted boom, has a minimum debris body size of twelve (12) cubic yards, and designed to excavate surfaces around utilities

3.5 A minimum of one (1) jet (Vactor Type) truck equipped with a vacuum hose on an overhead boom a debris body of ten (10) cubic yards, a suction system to provide eighteen inches (18”) Hg and/or four thousand five hundred (4,500) CFM capability.

4. AWARD BIDDER ASSIGNED EMPLOYEES

4.1 Award Bidder must hold current Disposal System Contractor license for Anne Arundel County

4.2 The award bidder shall be licensed by Anne Arundel County and have an Anne Arundel County Department of Public Works Waste Discharge Permit

4.3 Employees to carry Maryland Department of the Environment certification for onsite sewage disposal

4.4 Award Bidder must demonstrate to the satisfaction of AACPS that assigned employees who will be used on any AACPS project are properly trained and experienced in the services outlined herein.

4.5 Award Bidder must be solely responsible for and pay, withhold, and transmit payroll taxes; provide unemployment insurance and workers’ compensation benefits; and handle unemployment and worker’s compensation claims involving the assigned employees.

4.6 Maintain all licenses and certifications throughout the duration of the contract

5. INSPECTION OF SITE

5.1 Bidders are responsible for site visitation and confirmation of existing conditions.

5.2 To aid Bidders with formulation of pricing associated with this solicitation, all Bidders are invited to visit each site. Site visits shall be coordinated as follows:

5.2.1 Schedule appointment with AACPS Facilities Maintenance Division (Plumbing Department)

5.2.2 On day of appointment, the Bidder is to have all personnel provide a valid ID to sign in and out of the visitor identification system in the main office of any school or office, whenever that school’s office is open. AACPS Facilities Maintenance Division (Plumbing Department) will provide escort.

5.3 Failure to become familiar with the site will not relieve a successful bidder of his obligation to furnish all materials, labor, and services necessary to carry out the provisions of the specifications herein.

5.4 The Award Bidder is the employer of the assigned employee(s) and has the right to physically inspect the work site and work processes to assess any potential work hazards;

conduct post-accident/incident investigations; review and address assigned employee work performance and enforce the Award Bidder’s employment policies relating to the assigned employee conduct at the work site.

6. BONDING

A Bid Bond is NOT required for this solicitation.

7. INQUIRIES AND ADDENDA (EXPLANATION OF BID DOCUMENTS)

7.1 No interpretation of the meaning of the plans, specifications, or other contract documents will be made to any bidder orally. Questions regarding this bid are to be submitted in writing using the enclosed Request for Information form. Questions are due no later than July 27, 2026, Noon Eastern Standard Time. Responses will be provided in addenda issued to all registered for Notifications on the AACPS website.

7.2 VERBAL AND EMAILED INQUIRIES WILL NOT BE TAKEN.

7.3 All changes to the bid specifications and/or drawings will be made through the appropriate addenda. Addenda will be issued at least five (5) business days prior to the date fixed for the opening of bids, unless the addendum issued extends the due date of the bid.

7.4 It is the bidders’ responsibility to verify receipt of all addenda. Any addenda must be included with the bid submission. Failure of any bidder to receive any addenda or interpretation shall not relieve that bidder from any obligations under this bid and as amended by all addenda. All addenda so issued shall become a part of the award and contract documents.

8. HOURLY RATES

8.1 “Regular Hourly Labor Rate” for repair services, installation services, and/or testing services. In effect from 7:00 A.M. until 3:00 P.M. EST Monday through and including Friday. The rate is for one (1) certified technician, on-site working. Inclusive of all overhead, including but not limited to: driving time to and from the job site, materials, proper disposal, paperwork, salary of employees, and profit. The hourly rate must include overseeing and providing the work. The rate shall not include special equipment rental charges (i.e. aerial lifts, boom lifts, scissor lifts). Award Bidder shall respond as specified and required by AACPS when the request for service is placed. Reference Part II: Specifications–General Requirements, Section 11.0 Response Time, for detailed response time requirements.

8.2 “Overtime Hourly Labor Rate” for all emergency services. In effect twenty- four (24) hours a day, seven (7) days a week. Response time shall not be greater than (2) hours (as delineated within Part II: Specifications–General Requirements, Section 11.0 Response Time). The rate is for one (1) certified technician, on-site working. Inclusive of all overhead, including but not limited to: driving time to and from the job site, materials, proper disposal, paperwork, salary of employees, and profit. The hourly rate must include overseeing and providing the work. The rate shall not include special equipment rental charges (i.e. aerial lifts, boom lifts, scissor lifts).

8.3 “Working Hours”: are those hours the assigned employees are actually on site working, excluding lunch time and/or breaks.

8.4 All hourly labor rates include the cost of consumable materials utilized by Award Bidder to facilitate install and/or for repair services. Some examples of consumable materials shall include, but not be limited to: cable ties, fasteners, tape, tags. AACPS shall not reimburse for any additional materials unless agreed to by AACPS in advance of the work.

8.5 AACPS shall not reimburse for travel expenses, or vehicle mileage, nor shall AACPS reimburse for travel time to obtain parts.

8.6 AACPS shall not reimburse for cell phone usage.

9. SUBSTITUTIONS

9.1 Where a specific manufacturer or trade name is designated, it is to establish a standard of material, design function, finish, and quality. Only products of the named acceptable manufacturers and “or equal” (in quality, accessories, and attachments) shall be utilized.

9.2 The Award Bidder shall be responsible for determining what model or product of the acceptable manufacturer meets the specified standards. Other products which will perform equally the duties imposed by the general design will be considered providing submittal for substitutions is in strict accordance with requirements as indicated within the technical specifications of this solicitation.

9.3 All equipment and replacement components shall be new and unused. AACPS shall approve make and or model of replacement parts utilized.

10. EQUIPMENT

10.1 All equipment required to perform standard/typical work under this contract shall be owned by the Award Bidder and shall be normally available on the dispatched vehicle.

AACPS shall not reimburse Award Bidder for equipment rental charges that are considered standard/typical equipment for services provided under this contract.

10.2 All equipment of the Award Bidder shall be in good working condition and shall conform to required safety standards.

10.3 The Award Bidder shall NOT utilize rental equipment without the expressed prior consent of AACPS. Use of rental equipment prior to obtaining the expressed prior written consent of AACPS shall result in termination of the contract for cause.

10.4 Use of AACPS equipment is prohibited.

10.5 AACPS shall direct Award Bidder as to the appropriate equipment, parts, and supplies that should be maintained on dispatched vehicles upon official signing of the contract after the Board of Education of Anne Arundel County’s approval. It is understood that Award Bidders who have not dealt with AACPS in the past may need more direction than those Award Bidders who have provided service to AACPS in the past.

11. RESPONSE TIME

11.1 Regular Service Calls:

11.1.1 Regular service requests shall be made in writing by AACPS and shall document the required service and time parameters for response.

11.1.2 Response time shall be as specified and required by AACPS when the request for regular service is placed. AACPS may first notify Award Bidder via phone call; however, all requests for regular service shall be delineated in writing by

AACPS.

11.1.3 Once parts arrive, physical response times by Award Bidder for regular service calls shall not exceed seventy-two (72) hours from when request is made by AACPS.

In some instances, AACPS may require a response time that exceeds the seventy-two (72) hour requirement. AACPS will make any such request in writing.

11.1.4 Award Bidder is to physically show up at the site and perform services as required at the Regular Hourly Labor Rate at the time and/or day the service is requested and/or required by AACPS.

11.1.5 AACPS shall notify Award Bidder in writing if service request must be cancelled.

11.2 Emergency Service Calls:

11.2.5 Due to the nature of emergency service calls, AACPS may first notify Award Bidder via phone call of the emergency service requirement. Award Bidder response time shall commence at time of phone notification. After initial phone notification, AACPS shall provide Award Bidder with emergency service request in writing.

11.2.6 Physical response time for emergency service calls shall be within two (2) hours of telephone notification by AACPS.

11.2.7 Emergency repairs shall be provided on a twenty-four (24) hour, seven (7) days a week basis.

11.2.8 The Award Bidder is to physically show up at the site and perform services as required at the Emergency Hourly Labor Rate.

11.2.9 If Award Bidder cannot respond to the emergency request within the time period specified above, Award Bidder must notify AACPS at the time the request for emergency service is placed. This will enable AACPS to go to the next Award Bidder for performing the emergency work.

11.2.10 AACPS shall notify Award Bidder in writing if service request must be cancelled.

11.3 Award Bidder is guaranteed a minimum of one (1) hour on site for each regular and/or emergency service call.

11.4 If Award Bidder fails to meet the response times herein specified, the Award Bidder will issue an invoice credit to AACPS. Such credit shall be based on the Award Bidder’s hourly labor rate. For example, the Award Bidder was scheduled to commence services (regular service call) at 1:00 P.M. and the certified technician does not physically show up at the AACPS site until 1:30 P.M. The Award Bidder’s Regular Hourly Labor Rate is $50. The credit amount would be $25. Credits owed to AACPS shall be reflected in the next billing cycle following the event. Failure to respond within timeframe requested at time of placing service call may result in termination of the contract for cause with that Award Bidder.

12. WARRANTY

12.1 The Award Bidder shall unconditionally guarantee the materials and workmanship of all equipment and materials furnished by the Award Bidder, its subcontractors or suppliers for a period of at least two (2) years from the date of acceptance of the installation by AACPS. If the manufacturer warrants equipment for a period longer than two years, the Award Bidder shall pass through this time frame to AACPS.

12.2 Once parts arrive, all warranty work shall be done within seventy-two (72) hours of notification of the work to be done.

12.3 Award Bidder shall not charge AACPS for any repeat visit for the same problem occurring within thirty (30) days of the original visit.

13. OCCUPANCY REQUIREMENTS

13.1 Full AACPS Occupancy: AACPS will occupy the site and existing building during the entire work period. The Award Bidder shall cooperate with AACPS during the work to minimize conflicts and facilitate AACPS usage. To the satisfaction of the school, the Award Bidder is to move and/or protect all school equipment, furnishings and occupied areas from work-related debris and noise. The Award Bidder shall perform the work so as not to interfere with AACPS operations. The Award Bidder is aware that this work shall be performed on school grounds, where students, staff, and parents will be present and is responsible for maintaining a safe clean worksite.

13.2 Use of Premises:

13.2.1 Limit use of premises to work in areas indicated. Confine operations to areas within contract limits indicated. Do not disturb portions of the site beyond the areas in which the Work is indicated.

13.2.2 Keep driveways and entrances serving the premises clear and available to AACPS, AACPS’s employees and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

13.2.3 Award Bidder is responsible for all clean up related to their work. The school’s custodial staff is not responsible for cleaning debris left from the Award Bidder’s work.

13.2.4 The Award Bidder shall protect all AACPS property, materials, equipment, improvements, utilities, structures, and vegetation, at all times during the contract. Any property or incidentals damaged during the term of the contract must be repaired or replaced by Award Bidder to the satisfaction of AACPS.

13.2.5 Deliveries of equipment and other materials must be done with the Award Bidder present and stored on site as indicated by the Maintenance Division. Equipment and material shall not be delivered to the site prior to their installation, unless approved by the AACPS Facilities Maintenance Division or Food & Nutrition Services.

13.3 Failure to become familiar with the site will not relieve a successful bidder of his obligation to furnish all materials, labor, and services necessary to carry out the provisions of the plans and specifications and to complete the contemplated Work for the consideration set forth in his bid.

14. PROFESSIONALISM

14.1 AACPS requires all work to be completed utilizing “Professional Workmanship”.

AACPS will very closely monitor and examine the services provided and will only accept a “Professional Workmanship”. The following will be considered some reasons for immediate termination of a company:

14.1.1 Failure of the Award Bidder to have the required materials and equipment with them to execute a project without undue delay to leave the project and pick up supplies and/or equipment. AACPS reserves the right to bring in any other contractor in order to complete work that is not completed in a timely fashion.

14.1.2 Failure of the Award Bidder to mobilize technicians to provide an adequate response for simultaneous/multiple site emergencies.

14.1.3 Failure of the Award Bidder to have all personnel sign into and out of the main office of any school, whenever that school’s office is open.

14.1.4 Failure of the Award Bidder to utilize qualified personnel to do the work for AACPS sites. The individuals doing the work at the AACPS sites shall:

1. be properly trained and experienced to perform services as specified.

2. refrain from any comments and/or gestures to the students and/or staff;

and, refrain from making any comments and/or gestures to fellow workers that could be interpreted as inappropriate and/or obscene.

3. be dressed appropriately to work in a “school environment” with student, teacher, staff, and parents present. The assigned employee shall prominently display the name of their company on a shirt and/or hat.

4. abide by the AACPS no smoking and alcohol policy. AACPS maintains a Tobacco-Free environment.

15. INTERRUPTION OF SERVICE

15.1 Planned interruption of telephone, security alarm, and/or fire alarm service under this contract shall be coordinated with AACPS Maintenance Division at least five (5) business days in advance of the expected occurrence.

15.2 Schools and/or Offices will require a temporary electric power source, during any interruption, to maintain the security system, fire alarm system and telephone system.

15.3 This temporary power shall be available and maintained by the Award Bidder until power/service is restored.

15.4 If an on-site generator is provided by Award Bidder, an Award Bidder assigned employee shall also be on site 24 hours per day until power is restored.

15.5 Award Bidder shall be responsible for repairing accidental interruption(s) of utilities, caused by the Award Bidder, at the Award Bidder’s expense.

16. PERMITS

Award Bidder shall make application for permits, as required for the work under this contract.

AACPS shall reimburse Award Bidder for the direct cost of application fee, as required for the work under this contract. Award Bidder is required to schedule inspections by Anne Arundel County Public Works and/or other State/Local agencies as required and is responsible to meet or exceed all codes.

17. APPLICABLE STANDARDS AND GUIDELINES

17.1 Award Bidder shall assume full responsibility and liability for the compliance with all applicable federal/state/county laws, regulations, standards, licensing requirements and patented systems pertaining to all work practices.

17.2 All work is to be handled in complete compliance with OSHA and MOSHA, and

Authority Having Jurisdiction (AHJ) requirements. Every effort is to be made to ensure the safety of all individuals during work, as well as, during operation.

17.3 Award Bidder shall assume full responsibility and liability for the protection of workers, visitors to the work site and persons occupying areas adjacent to the work site.

17.4 Award Bidder shall have available, copies of all applicable codes, regulations, standards, documents and this specification.

17.5 Where conflicts among the requirements of the codes, regulations, standards, documents and this specification exist, the most stringent requirement shall be utilized by the Award Bidder.

18. INVOICING AND PAYMENT

Award Bidder shall submit Original Invoice (including all Work Tickets related to invoice) to AACPS Facilities Maintenance Division. Invoices shall be mailed via U.S. Postal Service or emailed to a pre-approved AACPS liaison. Award Bidder shall invoice AACPS within thirty (30) days after the completion date and the invoice shall contain the following:

1. AACPS Purchase Order Number, Work Order Number, Name of Facility.

2. Award Bidder’s Invoice number, Invoice date, Completion date

3. All labor rates shall be paid in one half (1/2) hour increments after the first full hour (reference section 11.3). Labor rates should be itemized with date of service, total number of “working” hours, labor rate, and a subtotal of labor costs.

4. A total reimbursement amount for all material. Attach an itemized listing which includes the approved materials provided and installed. Materials shall be priced at the Award Bidder’s cost (including tax) plus markup or markdown. Bidders will provide their markup/markdown percentage on the Bid Worksheet. Proof of cost by receipt, for materials over $100, must accompany the invoice, unless approved otherwise by AACPS.

For example, if the Bidder provides a 15% discount, the formulas for the Award Bidder’s Cost of materials Reimbursement Amount is as follows:

Example-Award Bidder’s Cost of materials = (Price of item) plus (Applicable Taxes) Reimbursement Amount = (1.15) times (Award Bidder’s cost of materials) Note: Cost of part(s) shall include all applicable manufacturer discounts and rebates.

5. Service Ticket(s) attached to invoice. Assigned employee names and the number of hours each assigned employee worked on site must be listed. Date(s) of service shall be included, which must correspond to the sign in/out sheet located in the school office.

6. Total dollar amount due.

7. AACPS will not pay for rented or leased equipment fees in addition to the hourly rate quoted, unless, approved specifically by the designated AACPS liaison, in advance of their use. All freight charges, packaging (including pallets) shall be included within unit pricing requested by AACPS. AACPS may pay separate line item shipping charges only when the order has been requested by AACPS to be expedited. Expedited delivery charges must be authorized in advance by AACPS. AACPS shall not reimburse for: travel expenses, vehicle mileage, phone usage, or traveling to pickup parts (Reference: Part II, Section 8.0 Hourly Rates).

8. The Award Bidder are to have an invoice format approved by AACPS.

9. Only one invoice shall be submitted per AACPS Work Order unless authorized by the

AACPS representative.

10. Invoices for AACPS Facilities Maintenance Division are to be mailed to:

9034 Ft. Smallwood Road Pasadena, Maryland 21122

11. Award Bidder must have capability to accept AACPS Procurement Card (i.e. “VISA”) as a method of payment. Bidders are prohibited from charging any additional cost to process orders.

12. The preferred method of invoices to be sent is emailed to facilitiesinvoices@aacps.org and CC plumbing@aacps.org mailto:facilitiesinvoices@aacps.org mailto:plumbing@aacps.org

19. DELIVERY

Delivery Address for Facilities Maintenance Division:

Anne Arundel County Public Schools 9034 Ft. Smallwood Road Pasadena, MD 21122

19.1 All…