835209meterLwater.pdf
PDF 92 KB Posted
- Solicitation number
- 2026-057-1400002
- Issued by
- Loudoun County, Virginia
About this file
This is an Invitation for Bid (IFB) document issued by the Loudoun County Sanitation Authority, doing business as Loudoun Water, for Water Meter Box Rehabilitation, Repair and Replacement services. The solicitation was issued on July 20, 2026, with a questions deadline of July 29, 2026, at 12:00 PM (ET) and a response deadline of August 7, 2026, at 2:00 PM (ET). The bid opening will be conducted electronically via Microsoft Teams on August 7, 2026, at 2:05 PM (ET). Goods and services are required no earlier than September 1, 2026, with quantities listed as estimated amounts only and orders to be placed on an as-needed basis. The procurement is governed by the Virginia Public Procurement Act (VPPA).
Qualified contractors must demonstrate a minimum of five years of experience installing water and sewer services in Loudoun County and must submit four references for similar work, preferably with other public utilities. The successful contractor is limited to a maximum 15 percent markup over Loudoun Water's cost of materials on the Approved Materials List. Bidders must submit hourly labor rates for both non-emergency and emergency work, with separate rates for technicians/general laborers and foremen. Required submittals include a current certificate of insurance, a completed State Corporation Commission Form, and a Proprietary Information Form. All bids must be submitted through the online IonWave procurement system by the specified deadline, and late submissions will not be accepted.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
2026-057-1400002
Water Meter Box Rehabilitation, Repair and Replacement
Issue Date: 7/20/2026
Questions Deadline: 7/29/2026 12:00 PM (ET)
Response Deadline: 8/7/2026 02:00 PM (ET)
Contact Information
Contact: Kellington Bodden Address: Procurement
44865 Loudoun Water Way Ashburn, VA 20147
Phone: 571 (291) 7932 Email: kbodden@loudounwater.org
Deadline: 8/7/2026 02:00 PM (ET) 2026-057-1400002Page 1 of 11 pages
Event Information
Number: 2026-057-1400002 Title: Water Meter Box Rehabilitation, Repair and Replacement Type: Invitation for Bid Issue Date: 7/20/2026 Question Deadline: 7/29/2026 12:00 PM (ET) Response Deadline: 8/7/2026 02:00 PM (ET) Notes: Loudoun County Sanitation Authority (DBA Loudoun Water), the Owner, invites qualified contractors to submit sealed Bids for the aforementioned project. The procurement process and the performance of the Contract shall be governed by the provisions of the Virginia Public Procurement Act (VPPA).
Questions shall be accepted until noon on (date). An addendum containing the questions posed and the answers shall be posted no earlier than noon on (date).
The Bid opening will be conducted electronically on August 7, 2026 at 2:05:00 PM (ET) via Microsoft Teams meeting.
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/211662566954345?
p=2KffBtJxfJSCebkNTA
Meeting ID: 211 662 566 954 345
Passcode: 2MV2ad77
Need help? | System reference
Dial in by phone
+1 434-333-0185,,470600788# United States, Lynchburg
Find a local number
Phone conference ID: 470 600 788#
For organizers: Meeting options | Reset dial-in PIN
Bidders shall submit Bids on this online procurement system by the date and time specified above. Late Bids will not be accepted.
Ship To Information Billing Information
Deadline: 8/7/2026 02:00 PM (ET) 2026-057-1400002Page 2 of 11 pages
Address: 44771 Loudoun Water Way Ashburn, VA 20147
Contact: Cindy Glascock Address: Accounts Payable
44865 Loudoun Water Way Ashburn, VA 20147
Email: financedept@loudounwater.org
Bid Attachments
IFB2026-057-1400002-Solicitation.pdf View Online
IFB 2026-057-1400002-Water Meter Crock Maintenance Solicitation
Loudoun_Water_Purchase_Order_Terms_and_Conditions_(Revised_2014).pdf View Online
General Purchase Order Terms and Conditions
Proprietary_Information.pdf View Online
Proprietary Information Form
State_Corporation_Commission_Form.pdf View Online
State Corporation Commission Form
Requested Attachments
Certificate of Insurance (Attachment required)
Upload a current certificate of insurance as required on page 7 of the solicitation.
State Corporation Commission Form (Attachment required)
Upload State Corporation Commission Form
Proprietary Information Form (Attachment required)
Upload Proprietary Information Form
Bid Attributes
1 Terms and Conditions
Please download and review the Terms and Conditions located in the Solicitation on the "Attachment" tab.
Acknowledge when complete.
I have read the Terms and Conditions and agree.
(Required: Check if applicable)
2 Start Date
Goods and services shall be required no earlier than September 1, 2026. The quantities listed in this solicitation are estimated amounts only and do not reflect the actual order amounts. The quantities on the initial orders may be less than the estimated quantities shown in this solicitation. Orders shall be placed on an as needed basis. The capability of the bidder to meet this requirement may be an award factor. State your earliest firm’s start date in IonWave.
(Required)
3 Number of years business has been in operation.
(Required: Numbers only)
Deadline: 8/7/2026 02:00 PM (ET) 2026-057-1400002Page 3 of 11 pages https://loudounwater.ionwave.net//VendorLanding.aspx?e=R9DmcX0OQ-vW8brH-ZywZcQxOFSxXH88BP1~KiyL4-h1SIJ6Cb6gpscCc~qT02SXEJmT4DPbvYEsSWZgF3kiaA https://loudounwater.ionwave.net//VendorLanding.aspx?e=mxmmatOQd33OyogKyHAgu1LTCBKtKk3tBqrFylcYZz9CYlzN6prPP~s4u3K6Kjaiv3JHK9NNnUsaJoZqxeho6Q https://loudounwater.ionwave.net//VendorLanding.aspx?e=G3tlp~sxKfvLJfnWAWFfce759sSKp9-UMiSprW-Do6~HoI7xrEB1GPdf4BVMMOUZjetSv-1T1iZ2swzfI01qCA https://loudounwater.ionwave.net//VendorLanding.aspx?e=7VeXFscJQtVHsqODEG3QhOnyPTueW~MDvhtTJllDsEhdLrv1LWd9C-2~1u8nRZA0G-hpy0zCdNH00Xt1O2Xx8A
4 Number of employees
(Required: Numbers only)
5 Contractor Experience
Contractor shall have a minimum of five (5) years of experience in installing water/sewer services in Loudoun County.
I have a minimum of five (5) years experience.
(Required: Check if applicable)
6 References
Bidder must submit (4) four references with their offer. References furnished must be for similar type of goods/services requested in this solicitation. Bidders who have experience providing these services to other public utilities shall list them in the References in IonWave and this shall be a factor in the award.
7 Reference 1
Reference 1
8 Firm Name:
(Required: Maximum 1000 characters allowed)
9 Mailing Address:
Contact Name:
Contact Title:
Phone Number:
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
Email:
(Required: Email address)
Deadline: 8/7/2026 02:00 PM (ET) 2026-057-1400002Page 4 of 11 pages
Agreement Amount:
(Required: Numbers only)
Start Date:
(Required)
End Date:
(Required)
Description of Work Performed:
(Required: Maximum 4000 characters allowed)
Reference 2
Reference 2
Firm Name:
Mailing Address:
Deadline: 8/7/2026 02:00 PM (ET) 2026-057-1400002Page 5 of 11 pages
Phone Number:
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
Email:
(Required: Email address)
Agreement Amount:
(Required: Numbers only)
Start Date:
(Required)
End Date:
(Required)
Reference 3
Reference 3
Deadline: 8/7/2026 02:00 PM (ET) 2026-057-1400002Page 6 of 11 pages
Phone Number:
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
Email:
(Required: Email address)
Agreement Amount:
(Required: Numbers only)
Start Date:
(Required)
End Date:
(Required)
Reference 4
Reference 4
Deadline: 8/7/2026 02:00 PM (ET) 2026-057-1400002Page 7 of 11 pages
Phone Number:
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
Email:
(Required: Email address)
Agreement Amount:
(Required: Numbers only)
Start Date:
(Required)
End Date:
(Required)
Deadline: 8/7/2026 02:00 PM (ET) 2026-057-1400002Page 8 of 11 pages
Proprietary Information Form
Download the Proprietary Information form, located on the "Attachments" tab and complete. Upload your completed document to the "Response Attachment" tab.
I have read and agree to attach a completed copy.
(Required: Check if applicable)
State Corporation Commission Form
Download the State Corporation and Commission form, located on the "Attachments" tab and complete. Upload your completed document to the "Response Attachment" tab.
I have read and agree to attach a completed copy.
(Required: Check if applicable)
Certificate of Insurance
Please download a copy of your firm's most current certificate of insurance completed in accordance with the requirements found on page 6 of the solicitation document in the "Attachments" Tab. Upload this copy in the "Response Attachments" tab.
I have submitted the required COI.
(Required: Check if applicable)
Pricing for Materials
The successful Contractor(s) shall only charge up to a fifteen percent (15%) markup over Loudoun Water’s cost of the materials on the Approved Materials List.
I have read and agree to the markup.
(Required: Check if applicable)
Bid Lines
1 Non-Emergency Hourly Labor Rates:
Technician / General Laborer (Line excluded from response total)
Price: $ Total: $
Supplier Notes:
No bid
Additional notes (Attach separate sheet)
Ship To Information
Address: 44771 Loudoun Water Way Ashburn, VA 20147
Bill To Information
Contact: Cindy Glascock Address: Accounts Payable
44865 Loudoun Water Way Ashburn, VA 20147
Email: financedept@loudounwater.org
Deadline: 8/7/2026 02:00 PM (ET) 2026-057-1400002Page 9 of 11 pages
2 Non-Emergency Hourly Labor Rates:
Foreman (Line excluded from response total)
(Attach separate sheet)
Ship To Information
Address: 44771 Loudoun Water Way Ashburn, VA 20147
Bill To Information
Contact: Cindy Glascock Address: Accounts Payable
44865 Loudoun Water Way Ashburn, VA 20147
Email: financedept@loudounwater.org
3 Emergency Hourly Labor Rates:
Technician / General Laborer (Line excluded from response total)
(Attach separate sheet)
Ship To Information
Address: 44771 Loudoun Water Way Ashburn, VA 20147
Bill To Information
Contact: Cindy Glascock Address: Accounts Payable
44865 Loudoun Water Way Ashburn, VA 20147
Email: financedept@loudounwater.org
4 Emergency Hourly Labor Rates:
Foreman (Line excluded from response total)
(Attach separate sheet)
Ship To Information
Address: 44771 Loudoun Water Way Ashburn, VA 20147
Bill To Information
Contact: Cindy Glascock Address: Accounts Payable
44865 Loudoun Water Way Ashburn, VA 20147
Email: financedept@loudounwater.org
Deadline: 8/7/2026 02:00 PM (ET) 2026-057-1400002Page 10 of 11 pages
Supplier Information
Company Name:
Address:
Phone:
Fax:
Email:
Supplier Notes
By submitting your response, you certify that you are authorized to represent and bind your company.
Print Name Signature
Deadline: 8/7/2026 02:00 PM (ET) 2026-057-1400002Page 11 of 11 pages
File details come from the government source that posted it. Updated .