834585signGrtc.pdf

RFP# 256-26-04 Page 1 of 1 RFP Cover Page

REQUEST FOR PROPOSALS

RFP# 256-26-04

BRT Real-Time Information Digital Signs

RFP Issued 07/01/2026

Pre-proposal Conference 07/09/2026 10:00 am ET

Written Questions/Clarifications Due 07/16/2026 3:00 pm ET

Offers Due 07/31/2026 Prior to 3:00 pm ET

Point of Contact Kirk Perry Contract Specialist – Business Management Research Assoc.

804-257-5431 Kirk.Perry@rideGTRC.com

NOTICE TO OFFERORS: Any further information or amendments to this solicitation will be posted to the GRTC website under “Bid Opportunities” at www.ridegrtc.com/business/procurement-bid-opportunities/. Amendments will not be emailed or mailed to Bidders. It is the Offeror’s responsibility to check the GTRC website for any solicitation changes during the solicitation response timeframe.

http://ridegrtc.com/ http://www.ridegrtc.com/business/procurement-bid-opportunities/

RFP# 256-26-04 Page 1 of 1 RFP Table of Contents

TABLE OF CONTENTS

EXHIBIT DESCRIPTION RETURN WITH

THE OFFER?

A Schedule YES

B Representations and Certifications YES

B-1 Buy America Certification YES

C Solicitation Instructions and Conditions NO

C-1 Exceptions and Assumptions YES

D Firm Data Sheet YES

E Contractual Terms and Conditions NO

E-1 Addendum to Contractual Terms and Conditions Federally Assisted Contracts NO

F Scope of Services NO

Technical Specifications NO

F-1 Compliance Matrix YES

Appendix A –BRT Station – Windscreen Detail Design Plan for original design Appendix B - BRT Station – Typical Platform Detail Design Plan for original design

NO

G Past Performance Questionnaire NO

Exhibit I ACCESS AND USE AGREEMENT YES

Exhibit J

ADDITIONAL TERMS AND CONDITIONS FOR THE

PERFORMANCE OF INFORMATION TECHNOLOGY (IT)

SERVICES

NO

1)

Authorized Agent Name (printed) Authorized Agent Title (printed)

Authorized Agent Signature Date

2) ACKNOWLEDGEMENT OF AMENDMENTS

3) PROMPT PAYMENT DISCOUNT

# Days Percentage % Note: Payment terms are specified in Exhibit E, Contractual Terms and Conditions

4) GRTC'S ACCEPTANCE (TO BE COMPLETED UPON AWARD BY GRTC)

The GRTC hereby accepts this offer

Authorized Agent Name (printed) Authorized Agent Title (printed)

Authorized Agent Signature Date

Accepted as to:

EXHIBIT A

PRICING SCHEDULE

RFP 256-26-04 BRT Real Time Information Digital Signs

Date Date

IDENTIFICATION OF OFFEROR AND SIGNATURE OF AUTHORIZED AGENT

Company Name (Printed) Address City, State, Zip Phone, Email

The undersigned agrees, if the offer is accepted with the period specified to finish any or all supplies and/or services specified in the Schedule at the prices offered therein.

THE OFFEROR IS REQUIRED TO SIGN AND DATE EACH PAGE OF THIS SCHEDULE

The offeror acknowledges receipt of the following amendment(s) to this solicitation (give number and date of each)

Amendment #

RFP# 243-25-03 1 of 2 RFP Exhibit A Price Schedule

5) REQUIRED OFFER SUBMITTALS

Exhibit B-1 Buy America Certification

Exhibit D - Firm Data Sheet Exhibit I - Access and Use Agreement Firm Financial Data W-9 Form

6)

Line Description UOM Quantity Unit Price

Extended Price

(A) x (B)

(A) (B)

BRT Digital Display Signage System (Typical BRT Platforms: two (2) passive RTI displays, an emergency call box, and a blue alert strobe) Each 26 $ #VALUE!

2 Training Lot 1 $ #VALUE!

3 Maintenance& Support Month 54 $ #VALUE!

During the term of the Contract GRTC may require the Contractor to provide additional BRT Digital Signage not covered in the services stated in Exhibit F, Scope of Services. The additional services shall be added by Contract modification after mutual agreement of the parties. GRTC reserves the right to solicit competitive bids for the additional services. Estimated $250,000

5 Grand Total (Line Items 1-4) #VALUE!

Authorized Agent Signature Date

Pricing – BRT Real Time Information Digital Signs

Exhibit A - Schedule Exhibit B - Representation and Certifications

Exhibit C-1 - Exceptions and Assumptions Form

The offeror has enclosed one (1) electronic copy of both volumes. Each offer must contain the following required submittals. Mark each box below to indicate the submittals have been included in the proposal documents. See Exhibit C, Solicitation Instructions and Conditions, Contents of Proposal clause for a description of the required proposal format.

Note : Failure to submit the required submittals along with the offer may result in rejection of the offer.

RFP# 243-25-03 2 of 2 RFP Exhibit A Price Schedule

RFP#256-26-04 Page 1 of 9 RFP Exhibit B – Federal 6/1/2026

EXHIBIT B

REPRESENTATIONS AND CERTIFICATIONS

(FEDERALLY ASSISTED SUPPLY/SERVICE/CONSTRUCTION CONTRACTS)

MUST BE RETURNED WITH THE OFFER

1. TYPE OF BUSINESS

(a) The offeror operates as (mark one):

☐ An individual ☐ A partnership ☐ A sole proprietor ☐ A corporation ☐ Another entity Click or tap here to enter text.

(b) If incorporated, under the laws of the State of Click or tap here to enter text.

2. PARENT COMPANY AND IDENTIFYING DATA

(a) The offeror (mark one):

☐ is ☐ is not owned or controlled by a parent company. A parent company is one that owns or controls the activities and basic business policies of the offeror. To own the offering company means that the parent company must own more than fifty percent (50%) of the voting rights in that company.

(b) A company may control an offeror as a parent even though not meeting the requirements for such ownership if the company is able to formulate, determine, or veto basic policy decisions of the offeror through the use of dominate minority voting rights, use of proxy voting, or otherwise.

(c) If not owned or controlled by a parent company, the offeror shall insert its own EIN (Employer’s Identification

Number) below:

Click or tap here to enter text.

(d) If the offeror is owned or controlled by a parent company, it shall enter the name, main office and EIN number of the parent company, below:

RFP#256-26-04 Page 2 of 9 RFP Exhibit B – Federal 6/1/2026

3. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION

(a) The offeror (and all joint venture members, if the offer is submitted by a joint venture) certifies that in connec-tion with this solicitation:

(1) the prices offered have been arrived at independently, without consultation, communication, or agree-ment for the purpose of restricting competition, with any other offeror or with any other competitor;

(2) unless otherwise required by law, the prices offered have not been knowingly disclosed by the offeror and will not knowingly be disclosed by the offeror prior to opening of bids in the case of an invitation for bids, or prior to contract award in the case of a request for proposals, directly or indirectly to any other offeror or to any competitor; and

(3) no attempt has been made or will be made by the offeror to induce any other person or firm to submit or not to submit an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory:

(1) Is the person in the offeror’s organization responsible for determining the prices being offered in this bid or proposal, and that the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this provision; or

(i) Has been authorized, in writing, to act as agent for the following principals in certifying that those principals have not participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this provision Click or tap here to enter text. [insert full name of person(s) in the offeror’s organization responsible for determining the prices offered in this bid or proposal, and the title of his or her position in the offeror’s organization];

(ii) As an authorized agent, does certify that the principals named in subdivision (b)(2)(i) of this provi-sion have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision; and

(iii) As an agent, has not personally participated, and will not participate, in any action contrary to par-agraphs (a)(1) through (a)(3) of this provision.

(c) If the offeror deletes or modifies paragraph (a)(2) of this provision, the offeror must furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure.

4. DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION

(a) In accordance with the provisions of 2 C.F.R. (Code of Federal Regulations), part 180, the offeror certifies to the best of the offeror’s knowledge and belief, that it and its principals:

(1) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily ex-cluded from covered transactions by any Federal department or agency;

(2) have not within a three (3) year period preceding this offer been convicted of or had a civil judgment rendered against them for the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes, or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(3) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in (a)(2) above; and

(4) have not within a three (3) year period preceding this offer had one or more public transactions (Federal, State, or local) terminated for cause or default.

RFP#256-26-04 Page 3 of 9 RFP Exhibit B – Federal 6/1/2026

(b) Where the offeror is unable to certify to any of the statements above, the offeror shall attach a full explanation to this offer.

(c) For any subcontract at any tier expected to equal or exceed $25,000:

(1) In accordance with the provisions of 2 C.F.R. part 180, the prospective lower tier subcontractor certifies, by submission of this offer, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

(2) Where the prospective lower tier participant is unable to certify to the statement, above, an explanation shall be attached to the offer.

(3) This certification (specified in paragraphs (c)(1) and (c)(2), above, shall be included in all applicable sub-contracts and a copy kept on file by the Prime Contractor. The Prime Contractor shall be required to furnish copies of the certifications to GRTC upon request.

5. COMMUNICATIONS

(a) All oral and written communications with GRTC regarding this solicitation shall be exclusively with, or on the subjects and with the persons approved by, the persons identified in this solicitation. Discussions with any other person not specified could result in disclosure of proprietary or other competitive sensitive information or otherwise create the appearance of impropriety or unfair competition and, thereby, compromise the integ-rity of GRTC’s procurement system. If competition cannot be resolved through normal communication chan-nels, GRTC’s protest procedures shall be used for actual or prospective competitors claiming any impropriety in connection with this solicitation.

(b) By submission of this offer, the offeror certifies that it has not, and will not prior to contract award, communi-cate orally or in writing with any GRTC employee or other representative of GRTC (including Board Members, GRTC’s contractors, or consultants) regarding this solicitation, except as described below:

Individual’s Name Date/Subject of Communication

(Attach continuation form, if necessary.)

6. CONTINGENT FEE

(a) Except for full-time, bona fide employees working solely for the offeror, the offeror represents as part of its offer that it (mark one):

☐ has ☐ has not employed or retained any company or persons to solicit or obtain this contract, and (mark one):

paid or agreed to pay any person or company employed or retained to solicit or obtain this contract any commission, percentage, brokerage, or other fee contingent upon or resulting from the award of this contract.

RFP#256-26-04 Page 4 of 9 RFP Exhibit B – Federal 6/1/2026

(b) The offeror agrees to provide information relating to (a) above when any item is answered affirmatively.

7. GRTC CODE OF ETHICS

(a) Relationships – In all procurement matters relating to GRTC, no GRTC employee, officer, board member, legal counsel or other agent, including any member of an evaluation committee for a GRTC project, or any member of his/her immediate family, or his/her partner, or any organization employing or about to employ any of the above, shall participate in the selection, award, administration, or performance of a GRTC contract if a conflict of interest, real or apparent, would exist. Such a conflict would exist when an employee, officer, or agent of GRTC or any member of his/her immediate family, or his/her partner, or an organization employing or about to employ any of the above, has a material financial or other interest in a firm selected for award of a contract. Any interest as owner or stockholder of one percent (1%) or less in such a firm shall not be deemed to be a material financial interest, but serving as Director, officer, consultant, or employee of such an organization would be deemed a material interest. Individuals without official responsibility for a procure-ment transaction and/or contract oversight shall not be deemed to present a conflict of interest provided they terminate their company relationship prior to the related contract effective date.

(b) Gifts and Gratuities – It is GRTC’s policy that no employee, officer, or agent of GRTC shall solicit or accept, directly or indirectly, any gift or gratuity, favor, entertainment, transportation, lodging, loan or other thing of value from a contractor, potential contractor, or subcontractor which is of such a character as to manifest a substantial and improper influence upon him/her with respect to assigned duties, or that would give the ap-pearance of such an influence. Unsolicited gifts of nominal intrinsic value shall not be deemed to manifest a substantial and improper influence. This will include attendance at vendor-sponsored seminars or trade shows where food, drinks and give-away items are offered to all participants. Meals of a reasonable and normal value provided to employees on Company business may be accepted.

(c) Violations – Violation of GRTC’s ethics policy by any employee shall subject the individual to disciplinary action up to and including discharge as determined by the Chief Executive Officer of GRTC. Violation of this policy by the Chief Executive Officer, officer, or agent of GRTC shall subject the individual to disciplinary action or sanction as determined by GRTC Board of Directors. Violation of this policy by contractors or their agents may be considered a breach of contract and shall subject such contractor or agent to action up to and including cancellation of contract and suspension and debarment from contracting with GRTC. Violation of this policy by bidders or potential contractors may be considered to make such bidder or proposer ineligible to bid or render a bid or proposal non-responsive.

(d) Organizational Conflict of Interest – It shall be GRTC’s policy in soliciting and contracting for goods and services to prevent any real or apparent organizational conflict of interest which would arise when the nature of work to be performed under the proposed contract would result in an unfair competitive advantage to the contractor in the award of future work. No GRTC employee having official responsibility for a procurement transaction and/or contract oversight will be allowed to bid on the potential contract. It shall not be a bid or proposal requirement that a prospective vendor or contractor have prior contracts with GRTC. This shall not be construed; however, to prevent or limit the use of two-step sealed bidding or requests for proposals for the purpose of developing specifications.

8. PREVIOUS CONTRACTS AND COMPLIANCE REPORTS

(a) The offeror represents as part of its offer that it (mark one):

participated in a previous contract or subcontract subject either to the Equal Opportunity clause of this solic-itation, the clause originally contained in Section 301, Part 2 of Executive Order Number 11114;

RFP#256-26-04 Page 5 of 9 RFP Exhibit B – Federal 6/1/2026 and it (mark one):

☐ has not filed all required compliance reports.

9. AFFIRMATIVE ACTION COMPLIANCE

(a) The offeror represents as part of its offer that it has a workforce of (indicate below the number of employees including temporary, full-time, or part-time employees):

(b) The offeror (mark one):

☐ has developed an Affirmative Action Plan at each establish as required by the rules and regulations of the Secretary of Labor (41 C.F.R. parts 60-1 and 60-2) and has on file. The offeror will submit the Affirmative Action Plan to GRTC within ten (10) days of the date of the Notice of Award (NOA).

☐ has not developed an Affirmative Action Plan at each establish as required by the rules and regulations of the Secretary of Labor (41 C.F.R. parts 60-1 and 60-2) and does not have on file. The offeror will submit the Affirmative Action Plan to GRTC within one hundred and twenty (120) days of the date of the Notice to Proceed (NTP).

(c) The offeror (mark one):

previously had contracts subject to the written affirmative action programs requirement of the rules and reg-ulations of the Secretary of Labor.

10. RESERVED

11. CLEAN AIR AND WATER CERTIFICATION

Applicable if the offer exceeds $150,000, or GRTC believes that orders under an indefinite contract in any year will exceed $150,000 or a facility to be used has been the subject of a conviction under the Air Act [42 U.S.C. § 7413(c)(1)] or the Water Act [33 U.S.C. § 1319(c)] and is listed by the Environmental Protection Agency (EPA) as a violating facility, and the acquisition is not otherwise exempt.

By submission of this offer, the offeror certifies that:

(a) any facility to be used in the performance of this proposed contract (mark one):

☐ is ☐ is not listed on the EPA List of Violating Facilities;

(b) it will immediately notify GRTC, before award, of the receipt of any communication from the EPA Administra-tor, or a designee of the EPA, indicating that any facility which it proposes to use for the performance of the contract is under consideration to be listed on the EPA List of Violating Facilities; and

RFP#256-26-04 Page 6 of 9 RFP Exhibit B – Federal 6/1/2026

(c) it will include a certification substantially the same as this certification, including this paragraph (c), in every subcontract not otherwise exempt by law.

12. CERTIFICATION OF RESTRICTIONS ON LOBBYING

This Certification is applicable if the offer exceeds $100,000.

(a) By submission of this offer, the offeror certifies to the best of the offeror's knowledge or belief that no Federal appropriated funds have been paid, or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or em-ployee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

(c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooper-ative agreements) and that all subrecipients shall certify and disclose accordingly.

(d) This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S.C. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 or not more than $100,000 for each such failure.

13. CERTIFICATION OF PRIME CONTRACTOR PARTICIPATION

(a) The Prime Contractor shall perform no less than thirty percent (30%) of the work with his or her own organi-zation. The on-site production of materials produced by other than the Prime Contractor’s forces shall be considered as being subcontracted.

(b) The organization of the specifications into divisions, sections, and articles, and the arrangement and titles of project drawings shall not control the Prime Contractor in dividing the work among subcontractors or in es-tablishing the extent of work to be performed by any trade.

(c) The offeror hereby certifies that the Schedule C of Subcontractor Participation form submitted with the

Exhibit D, Disadvantaged Business Enterprise (DBE) portion of this offer represents no more than seventy percent (70%) of the work will be done by subcontractors.

14. REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT

(a) Prohibition. This Contract is subject to the Public Law 115-232, Section 889, and 2 Code of Federal Regula-tions (CFR) Part 200, including §200.216 and §200.471 related to the prohibition of certain “covered telecom-munications equipment and services”, which includes:

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities)

RFP#256-26-04 Page 7 of 9 RFP Exhibit B – Federal 6/1/2026

(2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equip-ment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Com-pany, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

(3) Telecommunications or video surveillance services provided by such entities or using such equipment.

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) Representation. The Offeror represents that—

(1) It (mark one):

☐ will ☐ will not provide covered telecommunications equipment or services to GRTC in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the addi-tional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in para-graph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— (mark one):

☐ does ☐ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure infor-mation required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(d) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following infor-mation as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and https://www.sam.gov/

RFP#256-26-04 Page 8 of 9 RFP Exhibit B – Federal 6/1/2026

(C) Explanation of the proposed use of covered telecommunications equipment and any fac-tors relevant to determining if such use would be permissible under the prohibition in par-agraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunica-tions services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohi-bition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any fac-tors relevant to determining if such use would be permissible under the prohibition in par-agraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunica-tions services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

15. SIGNATURE BLOCK FOR ALL REPRESENTATIONS AND CERTIFICATIONS

(a) These representations and certifications concern a material representation of fact upon which reliance will be placed in awarding a contract. If it is later determined that the offeror knowingly rendered an erroneous or false certification, in addition to all other remedies GRTC may have, GRTC may terminate the contract for default and/or recommend that the offeror be debarred or suspended from doing business with GRTC in the future.

(b) The offeror shall provide immediate written notice to GRTC if, at any time prior to contract award, the offeror learns that the offeror’s certification was, or a subsequent communication makes, the certification erroneous.

(c) Offerors must set forth full, accurate and complete information as required by this solicitation (including this attachment). Failure of an offeror to do so may render the offer nonresponsive.

RFP#256-26-04 Page 9 of 9 RFP Exhibit B – Federal 6/1/2026

(d) I understand that a false statement on this certification may be grounds for rejection of this submittal or termination of the awarded contract.

(e) A false statement in any offer submitted to GRTC may be a criminal offense in violation of Section 37.10 of the Texas Penal Code. In addition, under 18 U.S.C. §. 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to five (5) years, or both.

Name of Offeror: Click or tap here to enter text.

Type/Print Name of Signatory:

______________________________________________ Click or tap here to enter text.

Signature: Date month date, year (MM/DD/YYYY)

GREATER RICHMOND TRANSIT COMPANY

RFP 256-26-04 Page 1 of 3 Exhibit B-1 Form

EXHIBIT B-1

BUY AMERICA

For BRT Real-Time Information Digital Signs

The Buy America regulations require that all manufactured products used in FTA-funded projects be produced in the United States. A manufactured product is considered domestic if all of the manufacturing processes for the product take place in the United States and all of the components of the product are of U.S. origin as set forth in 49 C.F.R. § 661.5(d)(1). A component of a manufactured product "is considered of U.S. origin if it is manufactured in the United States, regardless of the origin of its subcomponents." 49 C.F.R. § 661.5(d)(2).

The contractor must agree to comply with 49 U.S.C. § 5323(j) and 49 C.F.R. part 661, which provide that Federal funds may not be obligated unless all steel, iron, and manufactured products used in FTA-funded ·projects are produced in the United States, unless a waiver has been granted by FTA or the product is subject to a general waiver. General waivers are listed in 49 C.F.R. § 661.7. Separate requirements for rolling stock are set out at 49 U.S.C. 5323(j)(2)(C) and 49 C.F.R. § 661.11.

Except as the Federal Government determines otherwise in writing, the contractor must agree to comply with the Build America, Buy America Act, Public Law 117-58, div. G, tit. IX, sections 70911-70927 (2021), as implemented by the U.S. Office of Management and Budget, the U.S. Department of Transportation, and the Federal Transit Administration, which provide that Federal funds may not be obligated for a project unless all construction materials used in the FTA funded project are produced in the United States. Construction materials include an article, material or supply that is or consists primarily of:

• non-ferrous metals.

• plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables);

• glass (including optic glass);

• lumber; or

• drywall.

The offeror must submit the appropriate Buy America certification with its offer to reflect that it will comply with such applicable law, regulations, guidance, and contractual obligation. Offers that are not accompanied by a completed Buy America certification may be rejected as nonresponsive.

In accordance with 49 C.F.R. § 661.6, for the procurement of steel, iron or manufactured products, and the Build America, Buy America Act, Public Law 117-58, div. G, tit. IX, sections 70911- 70927 (2021), for the procurement of construction materials, use the certifications below.

[THIS SPACE INTENTIONALLY LEFT BLANK]

https://www.govinfo.gov/link/plaw/117/public/58

RFP 256-26-04 Page 2 of 3 Exhibit B-1 Form

BUY AMERICA CERTIFICATION – PRODUCTS/CONSTRUCTION

REQUIRED PRICING PROPOSAL SUBMITTAL

FAILURE OF OFFEROR / BIDDER TO FURNISH THIS EXECUTED DOCUMENT WITH ITS PROPOSAL/

BID MAY BE CONSTRUED BY GRTC AS A NEGATIVE RESPONSE AND THE OFFER WILL NOT BE

CONSIDERED.

BUY AMERICA CERTIFICATE FOR PROCUREMENTS OF

STEEL, IRON, MANUFACTURED PRODUCTS AND CONSTRUCTION MATERIALS

This procurement is subject to the Federal Transit Administration’s (FTA) Buy America requirements of49 U.S.C. 5323(j)(1) and the applicable regulations in 49 C.F.R. § 661.5, and the Build America, Buy America Act, Public Law 117-58, div. G, tit. IX, sections 70911-70927 (2021). Bidder/offeror must complete and submit the appropriate certification as set forth below.

49 U.S.C. 5323(j)(1) permits FTA participation on this contract only if all iron, steel, cement, and manufactured products used in the contract are produced in the United States. The Build America, Buy America Act, Public Law 117-58, div. G, tit. IX, sections 70911-70927 (2021), as implemented by the U.S.

Office of Management and Budget, the U.S. Department of Transportation, and the Federal Transit Administration, permits participation in this contract only if all construction materials used in the FTA funded project are produced in the United States.

A waiver from the Buy America Provision may be sought by GRTC if grounds for the waiver exist. In such event, Bidder/Offeror shall submit pertinent data as required by Capital Metro.

Certificate of Compliance with Buy America Requirements

The bidder or offeror hereby certifies that it will comply with the requirements of 49 U.S.C. § 5323(j)(1) and the applicable regulations in 49 C.F.R. part 661, and the Build America, Buy America Act, Public Law 117- 58, div. G, tit. IX, sections 70911 – 70927 (2021), as implemented by the U.S. Office of Management and Budget, the U.S. Department of Transportation, and the Federal Transit Administration.

Date:

Signature:

Company:

Name:

Title:

OR

Certificate of Non-Compliance with Buy America Requirements

The bidder or offeror hereby certifies that it cannot comply with the requirements of the Build America, Buy America Act, Public Law 117-58, div. G, tit. IX, sections 70911 – 70927 (2021), or 49 U.S.C. § 5323(j), but it may qualify for an exception to the requirements pursuant to 49 U.S.C. § 5323(j)(2), as amended, applicable regulations in 49 C.F.R. § 661.7, and any additional applicable requirements of the Build America, Buy America Act.

https://www.govinfo.gov/link/plaw/117/public/58

RFP 256-26-04 Page 3 of 3 Exhibit B-1 Form

Date:

Signature:

Company:

Name:

Title:

RFP# 256-26-04 Page 1 of 11 RFP Exhibit C

EXHIBIT C

SOLICITATION INSTRUCTIONS AND CONDITIONS

(REQUEST FOR PROPOSALS)

1. INTRODUCTION

(a) GRTC is the primary public transportation provider for the Richmond region. The company is a not-for-profit public service corporation jointly owned by the City of Richmond and Chesterfield County. Currently, GRTC operates 35 local routes and 10 express routes (including extended express routes) that provide transit ser-vice within the City of Richmond, Henrico County, and a small portion of Chesterfield County – a service area that accounts for nearly 7.5 million passenger rides yearly. In combination with traditional fixed-route service, GRTC also operates a Bus Rapid Transit system, named “Pulse” which launched in late 2017. GRTC pro-vides additional transportation to the service area through ADA paratransit service, and vanpool and carpool development services. GRTC also operates a Bus Rapid Transit system, named “Pulse”, which opened in late 2017.

(b) GRTC is seeking proposals from qualified and experienced firms to provide BRT Real Time Information Digital Signs, as described in Exhibit F, Scope of Services, Specifications and other documents in this so-licitation.

(c) The primary goal of this project is to implement a comprehensive Digital Display Signage System capable of delivering safety-critical, real-time public transit arrival information as the highest priority, supplemented by public service information and limited marketing or sponsored messaging at Bus Rapid Transit (BRT) sta-tions and related transit facilities.

2. SOLICITATION SCHEDULE

(a) The following schedule applies to this solicitation:

Solicitation Issued July 1, 2026

Pre-Proposal Conference July 9, 2026, at 10:00 a.m. ET

Written Questions Due July 16, 2026, at 3:00 p.m. ET

Response to Written Questions July 23, 2026

Proposals Due July 31, 2026, prior to 3:00 p.m. ET

Oral Discussions (if required) August 26, 2026 and August 27, 2026

Best and Final Offer Due (if requested) September 4, 2026, prior to 3:00 p.m. ET

Anticipated Award of Contract September 2026

(b) GRTC reserves the right to make changes to the above-mentioned schedule. All such changes shall be made by an amendment to the solicitation or a letter to the firms. Firms should frequently check the GRTC website, www.ridegrtc.com/business/procurement-bid-opportunities/, for information concerning this solicita-tion, including amendments.

RFP# 256-26-04 Page 2 of 11 RFP Exhibit C

(c) References to time of day shall be prevailing local time, Richmond, Virginia.

(d) The dates and times set for receipt of proposals and best and final offers are firm.

3. PRE-PROPOSAL CONFERENCE

1. A virtual pre-proposal conference to discuss the requirements of this solicitation shall be held for all interested parties on July 9, 2026 at 10:00 a.m. ET. Attendance is highly recommended but is not mandatory.

All potential bidders can join the meeting using this link:

Join: https://teams.microsoft.com/meet/283641951158269?p=yAct-lRx6AEgVCCCbTy Meeting ID: 283 641 951 158 269 Passcode: h8bG2965 Dial in by phone +1 323-457-5466,,608821827# United States, Los Angeles Find a local number Phone conference ID: 608 821 827#

2. Questions relating to the Request for Proposals and requests for clarification may be submitted in writing by e-mail to Kirk Perry at kirk.perry@ridegrtc.com, at least three (3) days in advance of the conference to allow sufficient time for answers to be considered and prepared by GRTC for the conference.

3. No oral interpretations as to the meaning of the RFP will be made to any proposer. Any explanation desired by a proposer regarding the meaning or interpretation of the RFP, specifications, etc., must be requested in writing and with sufficient time allowed (a minimum of fifteen (15) calendar days before date set to receive proposals) for a reply to reach proposers before the submission of their proposals. Any interpretation or change made will be in the form of an addendum to the RFP, specifications, etc., as appropriate, and will be furnished as promptly as is practicable to all parties to whom the RFP has been issued, but at least seven

(7) calendar days prior to the proposal due date. All Addenda will become part of the RFP and any subse-quently awarded Contract. Oral explanations, statements, or instructions given by GRTC before the award of the Contract will not be binding upon GRTC.

4. PROPOSAL PREPARATION

Offerors must ensure that no pricing information is presented in any volume except in Volume 1, the Price Proposal.

A complete proposal consists of two (2) separate volumes. All written documentation shall be submitted in the appropriate volume marked with the respective tabs as described below.

(a) Volume 1: Price Proposal/Contract Forms (Information in this volume is not subject to the forty (40) page limit)

Volume 1 shall be submitted in a separate binder from Volume 2 in one (1) electronic copy. Volume 1 should be structured as follows:

Tab A – Exhibit A, Pricing Schedule in Excel format Tab B – Exhibit C-1, Exceptions and Assumptions in Price Proposal Tab C – Exhibit B, Representations and Certifications Tab D – Buy America Certification Tab E – Exhibit D, Firm Data Sheet Tab F – Exhibit I, Access and Use Agreement Tab G – W-9 Form Tab H – Firm Financial Data

(b) Volume 2: Technical Proposal https://teams.microsoft.com/meet/283641951158269?p=yActlRx6AEgVCCCbTy https://teams.microsoft.com/meet/283641951158269?p=yActlRx6AEgVCCCbTy tel:+13234575466,,608821827 https://dialin.teams.cloud.microsoft/11045e03-9e4c-4062-adec-ea258c4d0a3a?id=608821827

RFP# 256-26-04 Page 3 of 11 RFP Exhibit C

The technical proposal shall be organized as described below and submitted in a separate binder from Vol-ume 1 in one (1) electronic copy.

Tab A – Introduction of the Offeror Tab B – Qualifications of the Firm Tab C – Qualifications of Staff Tab D – Proposed Solution Tab E – Exhibit C-1 Exceptions and Assumptions in Technical Proposal

(c) Formatting

(1) Text: Type size will not be smaller than Microsoft Word Times New Roman 11-point font, normal pro-portional spacing. Text lines will be single-spaced.

(2) Illustrations and Tables: Foldout pages up to 17 x 11 inches will be allowed. For page count purposes, foldout pages will count as two 8.5 x 11-inch pages. Foldouts of charts, tables, or diagrams shall not exceed 11 x 17 inches. All information (except for document numbers, page numbers, etc.) shall be provided within an image area of 9 x 15 ½ inches. For page count purposes, each printed side of a foldout page shall count as two pages. Figure callouts shall be legible and shall be at least six (6) points in height after final reduction. Figure callouts may be single-spaced. Photo-reduced foldout pages will not be used to circumvent the stated page limitations.

(3) (4) Indexing: Each volume will contain a “Table of Contents” for that volume of the proposal. The

“Table of Contents” will identify major areas, paragraphs and subparagraphs by number and title as well as by page number and volume locations. Tab indexing will be used to identify sections as appro-priate.

(4) Technical Proposal. The forty (40) page limit shall apply to Volume 2, Technical Proposal. The Past

Performance Questionnaire submitted directly to GRTC by the offeror’s clients is not included in the page limitation. The resumes of key personnel are also exempt from the forty (40) page limit. Cross references should be utilized to preclude unnecessary duplication of data between sections.

5. CONTENTS OF PROPOSAL

(a) Proposals shall be sectionalized as described below. At a minimum, the items described in each section below should be addressed. Proposal sections are as follows:

(1) Volume 1: Price Proposal/Contract Forms: Exhibits A, B, B-1, C-1 and Exhibit I, and W-9 are included in this solicitation and must be returned with the offeror’s proposal in order to be deemed responsive.

The offeror shall not re-format these required forms unless otherwise stated. Any reformatted forms submitted with the proposal may cause the proposal to be deemed non-responsive.

(Tab A) Exhibit A, Schedule. This section shall contain the offeror’s fee (price) proposal utilizing the format provided in Exhibit A. Offerors must provide pricing for all items to be considered for award of the contract.

(Tab B) Exhibit B, Representations and Certifications

(Tab C) Exhibit B-1 Buy America Certification

(Tab D Exhibit C-1, Exceptions and Assumptions to Solicitation Provisions, Pricing Proposal. The Offeror shall provide all exceptions taken to the pricing portion of the solicitation in this section. If the Offeror does not take exception to the solicitation provisions, an affirmative statement to that effect shall be provided in this section.

(Tab E) Firm Data Sheet

(Tab F) Exhibit I, Access and Use Agreement

RFP# 256-26-04 Page 4 of 11 RFP Exhibit C

(Tab G) W-9

(Tab H Firm Financial Data. Offeror shall submit the Firm’s bank reference, including the name, address and phone number of a contact person, or a letter of reference from the bank where the Firm holds a corporate account. Offeror also shall submit the Firm’s most recent financial state-ment covering the past three years of operation, or the most recent audited annual report.

(2) Volume 2: Technical Proposal: The combined length of the technical proposal should not exceed forty (40) pages in length.

(Tab A) Introduction of the Offeror. Include an introduction of the firm. If a joint venture is proposed, introduce all joint venture members. Discuss primary business experience, the overall mission, length of time in business, ownership, location of offices, telephone numbers and other matters offerors deem pertinent and introductory in nature.

(Tab B) Qualifications of the Firm:

(i) The offeror’s experience and history relevant to GRTC’s needs should be discussed, in-cluding a description of the offeror’s direct experience on at least three (3) projects of sim-ilar size, scope and complexity completed in the past five years. Offeror shall provide the name, address and telephone numbers of persons who may be contacted as references.

Offeror shall also include dates, locations, character, costs, and project managers for these previous projects. Offerors shall similarly discuss the qualifications of all other firms pro-posed to be utilized in the performance of the work if joint venture partners are proposed or if subcontractors are to be used for substantial portions of the work.

(ii) The offeror shall send the Past Performance Questionnaire in Exhibit G to at least three

(3), but no more than ten (10) current or past customers for which they have provided similar services within the past five (5) years. Offerors are responsible for completing the information in Section A of the questionnaire prior to mailing the questionnaire to references. The references are required to submit the questionnaires directly to GRTC, not back to the offeror. The offeror is responsible for ensuring the information in Section A is current.

(iii) Offerors shall submit contact names and firm names to which the Past Performance Ques-tionnaires were sent.

(iv) Offerors shall provide a description of any adverse contract issues the firm has ex-perienced over the past five years. The description should summarize the issue;

identify what actions the firm took to address the issue; and detail any lessons learned from the issue. The offeror is encouraged to provide information on prob-lems encountered on any of the contracts and subcontracts identified above and corrective actions taken to resolve these problems. This may include, but is not limited to, a discussion of efforts accomplished by the offeror to resolve problems encountered on present or prior contracts as well as efforts to identify and manage program risk. Merely having problems does not automatically equate to a lower con-fidence rating, since problems encountered may have been on a more complex pro-gram, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate manage-ment actions employed in overcoming problems. Contract issues must also include any Notice to Cure (regardless of if they were rescinded or not), contract cancella-tions (regardless of whether the contract was cancelled for convenience or for cause), or any letters of concern from clients of the firm related to contract compli-ance.

RFP# 256-26-04 Page 5 of 11 RFP Exhibit C

(Tab C) Qualifications of Staff: This section shall contain the offeror’s staffing plan, and shall identify at a minimum:

(i) the project manager who will be assigned to the project. Discuss the direct qualifications and experience of the project manager as they relate to this project, and include at least one reference with name, address, telephone number and contact person;

(ii) the resumes of key team members;

(iii) the methodology that will be used to provide supplementary staff to replace any staff orig-inally assigned to the project.

(iv) Staff Guarantee. The offeror shall submit a letter from the offeror’s chief executive officer guaranteeing the key personnel named in the staffing plan will be assigned to the project unless their employment is terminated. If substitutes or “backup” personnel are planned on a contingency basis, such personnel shall also be reflected in the staffing plan.

(Tab D) Proposed solution: This section shall contain a description of how the offeror would organize and perform the work. This section should include a description of the firm’s technical approach and how the firm proposes to accomplish the tasks described in Exhibit F, the Scope of Services, including but not limited to:

(Tab E) Exhibit C-1 Exception to Solicitation Provisions, Technical Proposal. The Offeror shall provide all exceptions taken to the technical or contractual terms portion of the solicitation in this section. If the Offeror does not take exception to the solicitation provisions, an affirmative statement to that effect shall be provided in this section.

6. EXPLANATION TO OFFERORS

(a) Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation, drawings, specifications, etc., must be requested in writing and submitted with sufficient time allowed for a reply to reach offerors before the submission of offers. Oral explanations or instructions given before the award of any contract, at any pre-proposal conferences or otherwise, will not be binding on GRTC. Any information given to an offeror concerning an interpretation of the solicitation will be furnished to all offerors as an amendment to the solicitation if such information is necessary or if the lack of such information would be prejudicial to uninformed offerors.

(b) The questions shall be submitted in writing by no later than July 16, 2026, by 3:00 pm ET. to allow sufficient time for answers to be considered and prepared by GRTC.

7. ACKNOWLEDGMENT OF AMENDMENTS

(a) If this solicitation is amended, then all terms and conditions, which are not modified, remain unchanged.

(b) It is the responsibility of the offeror to check the GRTC web site at www.ridegrtc.com/business/procurement-bid-opportunities/ for any amendments to the solicitation. Amendments will not be mailed or faxed.

(c) Offerors shall acknowledge receipt of any amendment to this solicitation: (1) by signing and returning the amendment; or (2) by identifying the amendment number and date in the space provided for this purpose on the Schedule; or (3) by letter. GRTC must receive the acknowledgment by the time and at the place specified for receipt of offers.

8. SUBMISSION OF OFFERS

(a) Proposals must be submitted electronically through the designated procurement platform:…