834211pumpNN.pdf

INVITATION FOR BIDS

IFB No. 27-1053-6256

Title: PUMP STATION 009 ENCLOSURE REPLACEMENT

Issue Date: July 21, 2026

Proposals Due: August 18, 2026 at 2:00 pm

The City of Newport News (the “City”) is seeking bids from qualified firms (the “Bidder” or “Contractor”) to furnish the goods and/or services described herein and bids will be received at https://secure.procurenow.com/portal/nnva/, through the due date and hour displayed above (local prevailing time).

NOTE TO BIDDERS: BE SURE TO GIVE YOURSELF ADEQUATE TIME TO SUBMIT A BID. ANY TECHNICAL DIFFICULTIES OR

UNCERTAINTY WITH THE SUBMITTAL PROCESS SHALL NOT BE CAUSE FOR ACCEPTING A BID THAT WAS NOT SUBMITTED ON TIME.

The City of Newport News does not discriminate in the solicitation or awarding of contracts on the basis of race, religion, faith-based organizations, color, national origin, age, disability or any other basis prohibited by state or federal law. The Hampton

Roads Planning District Commission’s Regional Construction Standards, Sixth Edition, June 2016, are hereby referenced and are part of the Bid Documents, except as may be modified by the Owner or by Special Provisions of this Project or as may be shown by bold type for additions and strike-through for deletions. Copies of the Regional Construction Standards may be purchased at the offices of the HRPDC, 723 Woodlake Drive, Chesapeake, VA 23320 (Telephone 757-420-8300) or Executive Tower, Suite 1-C, 2101 Executive Drive, Hampton, VA 23666 (Telephone 757-262-0094). The latest edition of the Regional Construction Standards and Publication Updates may be downloaded at the HRPDC website http://www.hrpdcva.gov/Regional Construction

Stnds/REGCONST_Home.asp. Bidders must be aware that these Bid Documents incorporate a number of changes, which supplement, modify, or replace language and/or Standard Details found in the HRPDC Regional Construction Standards. Details shown on the Drawings replace corresponding Standard Details found in the Regional Construction Standards. Changes from the

Regional Construction Standards that appear in these Bid Documents may be shown as bold for additions, and strikethroughs for deletions. Also, see Section 110 for additional references to Special Technical Provisions incorporated into this Project.

Contracting Officer: Kersha Aerga, Procurement Manager aergake@nnva.gov

Assistant: Natalie Minton, Procurement Services Specialist mintonnm@nnva.gov

Office of Purchasing

City of Newport News

2400 Washington Avenue, 4th Floor

Newport News, Virginia 23607

757-926-8721

City of Newport News

INVITATION FOR BIDS

Pump Station 009 Enclosure Replacement

I. Introduction II. Specifications/Project Overview

III. General Information IV. Special Provisions (Section 110) V. Bid Form Information

VI. Bid Form VII. Vendor Questionnaire

Attachments:

A - 27-1053-6256, Specifications

B - 27-1053-6256, Drawings (Plan Sheets)

C - Standard Details

D - Newport News Construction Standards - Section 101-110

E - Approved Products List Updated

F - Sample Construction Contract

IFB #27-1053-6256 Pump Station 009 Enclosure Replacement

1. Introduction

1.1. Summary

The City of Newport News (the “City” or "Owner") is seeking bids from qualified firms (the

“Bidder” or “Contractor”) to furnish the goods and/or services described herein and bids will be received via the City’s e-Procurement Portal, OpenGov Procurement

(https://secure.procurenow.com/portal/nnva), to be received no later than Tuesday, August 18, 2026 at 2:00 pm (local prevailing time).

The purpose of this Invitation for Bids (IFB) is to establish a contract with qualified Contractor for the provision of all Work and Materials for the replacement of the control room enclosure of

Sanitary Sewer Pump Station 009, in accordance with the specifications of this IFB.

NOTE TO BIDDERS: BE SURE TO GIVE YOURSELF ADEQUATE TIME TO SUBMIT

A BID. ANY TECHNICAL DIFFICULTIES OR UNCERTAINTY WITH THE

SUBMITTAL PROCESS SHALL NOT BE CAUSE FOR ACCEPTING A BID THAT

WAS NOT SUBMITTED ON TIME.

The City of Newport News does not discriminate in the solicitation or awarding of contracts on the basis of race, religion, faith-based organizations, color, national origin, age, disability or any other basis prohibited by state or federal law. The Hampton Roads Planning District

Commission’s Regional Construction Standards, Sixth Edition, June 2016, are hereby referenced and are part of the Bid Documents, except as may be modified by the Owner or by Special

Provisions of this Project or as may be shown by bold type for additions and strike-through for deletions. Copies of the Regional Construction Standards may be purchased at the offices of the

HRPDC, 723 Woodlake Drive, Chesapeake, VA 23320 (Telephone 757-420-8300) or Executive

Tower, Suite 1-C, 2101 Executive Drive, Hampton, VA 23666 (Telephone 757-262-0094). The latest edition of the Regional Construction Standards and Publication Updates may be downloaded at the HRPDC website http://www.hrpdcva.gov/Regional Construction

Stnds/REGCONST_Home.asp. The City’s Construction Standards, which are a modified version of the HRPDC Regional Construction Standards, Division 1, Sections 101 through

109 are provided in Section 7, Attachments. Bidders must be aware that these Bid Documents incorporate a number of changes, which supplement, modify, or replace language and/or

Standard Details found in the HRPDC Regional Construction Standards. Details shown on the

Drawings replace corresponding Standard Details found in the Regional Construction Standards.

Changes from the Regional Construction Standards that appear in these Bid Documents may be shown as bold for additions, and strikethroughs for deletions. Also, see Section 110 for additional references to Special Technical Provisions incorporated into this Project.

1.2. Background

The pump station was struck by a motorized vehicle causing damage to the station housing, all electrical controls, and emergency bypass connection. The building structure was deemed unsafe and has been demolished down to the original base slab. This project is expected to extend the useful life of Pump Station 009 for maintaining adequate conveyance of sanitary sewer to

HRSD.

1.3. Timeline

Release Project Date: July 21, 2026 https://secure.procurenow.com/portal/nnva

Question Submission Deadline: July 30, 2026, 1:00pm

Bid Submission Deadline: August 18, 2026, 2:00pm

Bids will be publicly opened on the due date and time as specified herein, in the Office of

Purchasing. A virtual attendance option is also available by using the link below.

https://teams.microsoft.com/meet/28137114

5414882?p=OOiILF32cC3KJz8uMV

1.4. Contact Information

Project Contact:

Kersha Aerga

Procurement Manager

2400 Washington Avenue

Newport News, VA 23607

Email: aergake@nnva.gov

Phone: (757) 926-8029

Secondary Contact:

Natalie Minton

Procurement Services Specialist

2400 Washington Avenue

Newport News, VA 23607

Email: mintonnm@nnva.gov

Phone: (757) 926-8028 https://teams.microsoft.com/meet/281371145414882?p=OOiILF32cC3KJz8uMV https://teams.microsoft.com/meet/281371145414882?p=OOiILF32cC3KJz8uMV

2. Specifications/Project Overview

2.1. Specifications

Specifications for this project can be viewed and downloaded in the Attachments section.

https://procurement.opengov.com/portal/nnva/projects/281136/document?section=2712862

3. General Information

HRPDC

3.1. Questions

Questions regarding this Invitation for Bid (IFB) must be submitted in writing through the

OpenGov Procurement Question/Answer Tab via the City's e-Procurement portal, on or before, Thursday, July 30, 2026 by 1:00 pm. Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly. All questions submitted and answers provided shall be electronically distributed to bidders following this solicitation on the City's e-Procurement Portal received prior to the date and time as provided for in this solicitation.

Direct contact with others besides the Office of Purchasing, including other City departments and the City consultants, on the subject of this bid is expressly forbidden except with the foreknowledge and permission of the contracting officer. Violation may result in a determination that your firm is ineligible for award.

3.2. Pre-Bid Conference

There is not a pre-bid conference scheduled for this project.

3.3. Contractor Qualifications

Firms shall have the capability in all respects to fully perform the services or provide the goods specified and have the experience necessary to assure good faith performance of the contract.

3.4. Contract/Agreement

Following award, a contract will be executed between the Contractor and the City. A sample contract is included in this Invitation for Bid. Do not return the sample contract with the bid; it is provided for informational purposes only.

3.5. Invoicing and Payment

The Contractor shall use the City’s Project and Contract Management System (Projectmates) to electronically submit invoices, change orders, and subcontractor reporting. Subcontractor payment information shall be submitted with each invoice. The General Contractor will need to provide the subcontractor’s name, primary contact name and title, company email address, company phone number, certification types (i.e. Small Business, Women-Owned Business, Minority Owned Business, DBE, etc.), certifying agency name (Virginia Small Business

Supplier Diversity, National Minority Supplier Development Council, etc.) and certification number. The General contractor will report the subcontractor utilization based on commitments in the bid including stated SWaM or DBE percentages.

Submissions for payment shall be based on the pricing contained in the contract documents.

Payment will be authorized following receipt of a valid invoice, which must minimally include the Purchase Order Number, Contract number (if provided by the City), Description of Goods and Services, Breakdown of hours, and Total Price. Invoices may be submitted following the completion of services or agreed-upon terms.

3.6. Financial Summary

Bidder shall provide a Financial Summary, upon request by the City.

3.7. Insurance

The Contractor shall maintain adequate liability insurance, which shall protect and save harmless the City of Newport News, Virginia, and its officials from all suits and actions of every kind and description arising from injury or damage to persons and property in the prosecution of said work or in failure to properly safeguard same, and from all claims arising under the workmen's compensation laws. Following award of the contract, the Contractor shall furnish proof of said insurance prior to commencement of services.

Prior to submitting a bid, ensure that your firm fully understands the City’s insurance requirements, your carrier is properly rated and that your carrier can provide the required insurance and endorsements.

Contractor shall have seven (7) days from the date of the City’s request to provide insurance certificates and endorsements. Failure to provide the certificates and endorsements within this timeframe may be cause for the City to rescind award of a contract and hold the original

Bidder/Offeror liable for excess costs.

Insurance requirements are specified herein in section 103 of the Attachment entitled "Regional

Construction Standards Sections 102-110."

4. Special Provisions (Section 110)

4.1. Scope of Work

The Work entails the replacement of the control room enclosure of Sanitary Sewer Pump Station

009. The building is demolished down to the original base slab, but the wet well and submersible pumps are still in place. The wet well shall be rehabilitated and the emergency bypass connection relocated away from Jefferson Avenue traffic.

Contractor shall provide shop drawings, calculations, and product data to demonstrate compliance with the project specifications, and identify materials of construction.

4.2. Construction Drawings and Other Documents

Plans are the property of the Owner and shall not be used for any purposes other than those specified in these Contract Documents.

• Drawings (15 Page Attachment).

• Specification (374 Page Attachment).

4.3. Hampton Roads Planning District Commission Regional Construction Standards

Prior to construction, the Contractor is required to obtain a copy of the Hampton Roads Planning

District Commission Regional Construction Standards, Sixth Edition, from the Hampton Roads

Planning District Commission located in Chesapeake, Virginia.

Note: The attached Newport News Construction Standards document contains modifications, additions, or deletions modified by the Owner or by Special Provision to the HRPDC Regional

Construction Standards are hereby incorporated into the contract documents.

4.4. Newport News City Code References

Certain sections of these Contract Documents contain references to the Newport News City

Code, Article XX. Office of Purchasing.

4.5. Modifications to Regional Construction Standards (Division 1)

As listed in the Newport News Construction Standards, on Pages 110-2 through 110-28.

4.6. Modifications to Regional Construction Standards (Divisions 2-8)

As listed in the Newport News Construction Standards, on Pages 110-29 through 110-36.

5. Bid Form Information

5.1. Bid Information

Work to be completed in: 335 Days (Substantial), 30 Days (Final).

Liquidated Damages: $1,250.00 per calendar day after time for Substantial Completion has expired. $625.00 per calendar day after time for Final Completion has expired.

Performance Bond: 100%.

Payment Bond: 100%.

Bid Security: 5%.

5.2. Additional Bid Information

Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all Unit Price Bid items will be based on actual quantities provided, determined as provided in the Contract Documents. The prices quoted shall include without exception all materials, supervision, labor, equipment, appliances, clean-up, incidental items, applicable sales, use and other taxes, insurance, building permit or fees, and the

Contractor's labor, overhead, profit, mobilization and other mark-ups, and in full accordance with the Contract Documents. Include allowance for waste where appropriate. The unit prices shall be maintained throughout the Contract Time. Unit prices shall be used in determining additions or deductions from the total Contract Price in the event of changes due to unforeseen conditions in the Work.

5.3. Award

The City will make the award based on Total Bid to the lowest responsive and responsible bidder. The City reserves the right to conduct any test it may deem advisable and make all evaluations. The City also reserves the right to reject any or all bids, to award whole or in part, and to waive informalities prior to making the award, whenever it is deemed to be in its best interest.

5.4. Bid Items (Descriptions and Measure of Payments)

Item 1. Mobilization/Demobilization (up to 8% of total bid)

The lump sum (LS) bid price for Mobilization/Demobilization shall include all costs for preparatory operations including but not limited to: all contract survey of stake out, monument survey, and utility identification/location, site preparations such as the project sign, permits, citizen notification, maintenance of traffic, area cleanup after completion of the project, restoration of all disturbed areas to an equal or better than existing condition, and production of “As-built” drawings. These “As-built” drawings and the construction stake out and surveying shall be performed by a Virginia licensed professional surveyor and the work shall include reestablishment of all property corners disturbed by the project.

1. The mobilization and demobilization line in the Contractor’s submitted Schedule of Bid Prices shall be paid as follows:

A. If the mobilization and demobilization line item does not exceed 8% of the Total Bid amount, the mobilization component will be paid as 50% of the mobilization and demobilization line item with the initial progress payment and the demobilization component will be paid as the same amount after approval of the “As-built” drawings following substantial completion of the project.

B. If the mobilization and demobilization line item exceeds 8% of the Total Bid amount, the mobilization component will be paid as 4% of the Total Bid amount with the initial progress payment, and the demobilization component will be paid as the remainder of the mobilization and demobilization line item after approval of the “As-built” drawings following substantial completion of the project.

C. No additional payment will be made for demobilization and remobilization because of shutdowns, suspensions of work, or other mobilization activities.

Item 2. Temporary Silt Fence

The linear foot (LF) bid price for temporary silt fence is for installation complete-in-place as shown in the approved construction documents. The linear foot price shall include the fence; maintaining, removing, and disposing of the fence; periodic removal of accumulated silt; and, dressing the area. The linear foot price also includes maintenance of temporary silt fence to include repair, replacement if necessary, and silt removal when required. Temporary silt fence shall be installed in accordance with the Virginia Erosion and

Sediment Control Handbook (VESCH), latest edition, and the Contract Drawings.

Item 3. Inlet Protection

The each (EA) bid price for inlet protection is for installation complete-in-place as shown in the approved construction documents. The each price shall include stone, wire mesh, sod, concrete block, or silt fence, as specified. The each price shall include furnishing, installing, maintaining and removing the filter barrier;

wire reinforcement; disposing of the filter fabric; periodic removal of accumulated silt; and, dressing the area. The inlet protection shall be installed in accordance with the Virginia Erosion and Sediment Control

Handbook (VESCH), latest edition, and the Contract Drawings.

Item 4. BYPASS PUMPING (less than 2 MGD)

The lump sum (LS) bid price for the cost for bypass pumping. Payment shall be made on a lump sum basis as indicated on the Bid form. Measurement and payment shall include all labor, materials, equipment, tools and incidentals for pump setup, plugging, pumping and diversion of sewage flow, development of the flow control and bypassing plan, setup, pumps, piping, fuel/electricity, maintenance, transportation and storage, temporary bypass and service piping, confined space entry and equipment, inserting and removing pipe plugs, pumping flows, monitoring water levels, installing bypass/diversion piping, trenching, backfill, compaction, placing temporary pavement, traffic control, and surface restoration.

Item 5: Demolition of Temporary Electrical Service, Vault Tee and Support Piping The lump sum (LS) bid price for demolition of Temporary Electrical Service and the demolition of the vault tee and support piping work shown in the approved construction documents. The price shall include, but is not limited to, all materials and labor for preparation of the temporary electrical service, installation and coordination of electrical service with the Electric Company throughout the duration of the construction project. Access to all properties shall be maintained at all times during construction.

Item 6. Pre-Engineered Building Procurement, Delivery and Installation The lump sum (LS) bid price for Pre-Engineered Building Procurement, Delivery and Installation work shown in the approved construction documents. The price shall include, but is not limited to, coordination with Smith-Midland for the construction of the Building Components, Delivery and installation of the building components, installation of all materials and labor for preparation of the building on existing concrete slab. Access to all properties shall be maintained at all times during construction.

Item 7. HVAC and Ventilation Installation The lump sum (LS) bid price for HVAC Installation shown in the construction documents. The price shall include, but is not limited to, all materials and labor for needed to perform the HVAC and Ventilation work.

Item 8. Electrical and Instrumentation Work The lump sum (LS) bid price for Electrical and Instrumentation shown in the construction documents. The price shall include, but is not limited to, all materials and labor for needed to perform the Electrical and

Instrumentation work.

Item 9. Control Panel Installation The lump sum (LS) bid price for Control Panel Installation shown in the construction documents. The price shall include, but is not limited to, all materials and labor for needed to perform the Control Panel work.

Item 10. Wet Well Cleaning, Spall Repairs and Coating The lump sum (LS) bid price is for Wet Well Cleaning, Spall Repairs and Coating. This price shall include, but is not limited to, all materials, safety requirements, and labor to perform the cleaning of the Wet Well, spall repairs of the walls and application of coating inside the wet well.

Item 11. Emergency Bypass Relocation The lump sum (LS) bid price for Emergency Bypass Relocation as shown in the approved construction documents. The lump sum price shall include the cost of the following: a. Backfilling, compacting, and compaction testing b. Bedding material, as detailed in the Contract Documents c. Exterior Coatings, d.

Dewatering, e. Disposal of surplus material, f. Excavation, g. Flushing, h. Force main, including fittings and appurtenances, i. Heat fusion equipment and any specialized technical operational support required j.

Restoration in right-of-way and easements (not including curb and gutter restoration or pavement restoration, unless otherwise noted), k. Shoulder restoration, l. Temporary seeding and stabilization, m.

Temporary sheeting and bracing, n. Testing, o. Thrust restraint, p. Top soiling, q. Tracer wire and subsurface marking tape, and r. Water for testing, s. connection to the flow meter vault including pipe support, tee and linkseal for penetration through vault wall.

Item 12. Guardrail Replacement and Extension Guardrail will be measured and paid for at the contract bid price per linear foot (LF) in accordance with the 2020 VDOT Roads and Bridge Specifications section 505. Measurement and Payment for installation of guardrail will be amended to include excavating, furnishing backfill material, benching existing slopes, pre-boring post holes, backfilling post holes, concrete anchor assemblies, removal and disposal of existing guardrail hardware, installation of new hardware and connectors, connection to existing guardrail, matching existing guardrail height, galvanized steel guardrail beam, galvanized steel guardrail post, composite offset blocks, delineators, shop-curved or field-curved guardrail installed on a radius of 150 feet or less including radial galvanized steel beam guardrail, end terminal treatment, repairing damage to shoulders, restoration of curb and gutter, repairing damaged surfaces, and restoration of site including fertilizing and seeding.

Item 13. Installation of Concrete Bollards

The each (EA) bid price is for Installation of Concrete Bollards as shown in the approved construction documents. This price shall include, but is not limited to, all materials, safety requirements, and labor to perform the installation as shown in the approved construction documents.

Item 14. Concrete Driveway Replacement

Shall be paid on a square yard (SY) basis complete in place. Square yard price shall include providing concrete pavement section complete in place as shown on Contract Drawings. Work shall include, but not be limited to, the work required to remove the existing driveway as shown on the Contract Drawings, furnishing manufacturers’ certificate(s), labor, materials, and equipment necessary to furnish, install, and maintain, stone subbase material, steel reinforcement, concrete, expansion joint material and any and all related appurtenances, excavation, compaction, cleanup and restoration, and any related incidental work as noted in the above section. Contractor shall be responsible for all Portland cement concrete materials testing;

costs shall be included in the measurement and payment of each concrete bid item. Compaction testing shall be performed by Contractor.

5.5. Bid Notes

1. Refer to HRPDC Regional Construction Standards, Division 1, Section 109.1.2 “Incidental

Items” for incidental work which may not be listed.

2. Some materials for construction shall be subject to the City’s Approved Products list.

3. General Requirements: All Work in Division 1 - General Requirements shall be considered miscellaneous, temporary, or accessory work. No direct or separate payment will be made for providing miscellaneous, temporary or accessory work including, but not limited to: CONTRACTOR'S field office, layout surveys, job signs, sanitary requirements, testing, safety devices, approval and record drawings, water supplies, power, traffic maintenance, waste disposal, watchmen, temporary security fencing, bonds, insurance, video recording, and requirements of the General Requirements, General Conditions and

Supplementary Conditions. Compensation for all such services, equipment, and materials shall be included in the lump sum or unit price of the Work.

6. Bid Form

In compliance with the Bid Documents titled, IFB #27-1053-6256, Pump Station 009 Enclosure

Replacement, and all Addenda issued to date, all of which are part of this Bid, the Bidder hereby proposes to furnish all items including materials, supervision, labor, and equipment in strict accordance with Contract Documents for the sum provided in their bid. Refer to the Bid Detail section for additional bid information.

Line Item Description Quantity Unit of

Measure Unit Cost Extended

Cost

1 Mobilization/Demobilization (up to

8% of total bid)

1 LS

2 Temporary Silt Fence 120 LF

3 Inlet Protection 3 EA

4 BYPASS PUMPING (less than 2

MGD)

1 LS

5 Demolition of Temporary Electrical

Service, Vault Tee and Support Piping

1 LS

6 Pre-Engineered Building Procurement, Delivery and Installation

1 LS

7 HVAC and Ventilation Installation 1 LS

8 Electrical and Instrumentation Work 1 LS

9 Control Panel Installation 1 LS

10 Wet Well Cleaning, Spall Repairs and

Coating

1 LS

11 Emergency Bypass Relocation 1 LS

12 Guardrail Replacement and Extension 30 LF

13 Installation of Concrete Bollards 7 EA

14 Concrete Driveway Replacement 20 SY

TOTAL

7. Vendor Questionnaire

All attachments requested to be uploaded below are limited to the following file types:

• .pdf (Portable Document Format file) - Recommended

• .doc and .docx (Microsoft Word document)

• .xls and .xlsx (Microsoft Excel spreadsheet)

• .bmp (Bitmap Image File)

• .jpg and .jpeg (JPEG Image)

The viability and accessibility of these attachments is entirely the responsibility of the

Offeror. Attachments that are not accessible cannot be considered during the review and evaluation of the proposal, which may result in that proposal being determined non-responsive and not being further considered for award.

7.1. Primary Contact*

Please provide the following information for the main contact for all communication regarding this solicitation:

Name

Title

Phone Number

Email Address *Response required

7.2. Secondary Contact - OPTIONAL

Please provide the following information for the secondary contact for all communication regarding this solicitation:

Name

Title

Phone Number

Email Address

7.3. Payment Address*

Please provide the payment address for your organization.

*Response required

7.4. Previous Names

What are prior names of this Bidder, if any?

7.5. Organization Type*

If your company is a Corporation, provide the following information:

• When Incorporated

• In what State

• Name and Address of Directors

• Name and Address of Shareholders

If your company is a Unincorporated Organization, provide the following information:

• Date of Organization

• Name and Address of Owners or Members

• Type and State of Organization

If your company is a Partnership, provide the following information:

• Whether Partnership is General or Limited

• Name and Address of Owners or Partners *Response required

7.6. Annual Dollar Volume*

State approximate largest dollar volume of work performed by this Bidder in one year.

*Response required

7.7. Authorization to Transact Business in Virginia*

Please provide your State Corporation Commission (SCC) Identification Number. If the

Firm/Company is not required to have/maintain registration, please provide the reason. If the

Firm/Company is in the process of registering with the SCC, please state so.

For more information on registration and requirements, please visit https://www.scc.virginia.gov/.

*Response required

7.8. Payment Terms

Please provide the payment terms for this project. If payment terms are not provided, then the terms shall be "Net 30 Days".

7.9. Years in Business*

How many years has this Bidder been in business as a Contractor under its present business name?

*Response required

7.10. Experience*

How many years’ experience in this type of construction work has this Bidder had? Specify number of years as both a contractor and subcontractor.

*Response required

7.11. Project Managers Experience*

List the Bidder's crew foremen and supervisors proposed for this Project and their years of related experience.

Be sure to include the following information for each individual:

• Name

• Years of experience

• Dates of employment with Bidder *Response required

7.12. Government Experience*

Have you ever performed work for a municipal corporation, local governing body, or similar agency previously?

☐ Yes

☐ No

*Response required https://www.scc.virginia.gov/

7.13. Failure to Complete*

Has this Bidder ever failed to complete any work awarded to it?

If yes, give name of Owner, name of Bonding Company, and circumstances.

*Response required

7.14. Bid Bond Amount*

Fill in the blank in the space provided below.

"In default of the performance on our part of the conditions of Bid, our failure to enter into an

Agreement with the City of Newport News, Virginia, within the time above set, we herewith furnish a Bid Bond in the amount of $__________, which shall be absolutely forfeited to the City of Newport News, Virginia."

*Response required

7.15. Escrow Account*

[This applies to projects over $200,000 unless otherwise indicated. A sample Escrow Agreement is included in Attachment A, Newport News Construction Standards. If requested an Escrow

Agreement will be provided to the successful Bidder.]

I/We elect to utilize the Escrow Account Procedure described in the provision of this bid if determined to be the successful low Bidder.

☐ Yes

☐ No

☐ Bid total does not qualify for escrow account option

*Response required

7.16. Anti-Collusion Certification*

By submitting a response to this solicitation, the Bidder certifies that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same product and that this bid is in all respects bona fide, fair and not the result of any act of fraud or collusion with another person or firm engaged in the same line of business or commerce. The Bidder understands collusive bidding is a violation of Federal law and that any false statement hereunder constitutes a felony and can result in fines, imprisonment, as well as civil damages.

☐ Please confirm

*Response required

7.17. Certification Regarding Debarment

This is to certify that this person/firm/corporation is not now debarred by the Federal

Government or by the Commonwealth of Virginia or by any other state, or by any town, city, or county, from submitting Bids, nor are they an agent of any person or entity that is now so debarred.

☐ Please confirm

7.18. Debarment*

Is the Bidder debarred by the Federal Government or by the Commonwealth of Virginia or by any other state, or by any town, city or country?

If yes, please enter "Yes" and provide an explanation.

If no, please enter "No."

*Response required

7.19. Judgements*

Has this Bidder ever had any judgements entered against it for the breach of contract for construction?

If yes, please provide details.

*Response required

7.20. Banking References*

Give two (2) Banking Institution References.

Include the following for each:

• Name

• Address

• Credit Available *Response required

7.21. Material Suppliers*

List three (3) material suppliers and amount of credit available.

*Response required

7.22. Insurance Certificate*

Please confirm your firm can provide a Certificate of insurance that includes Liability-Property, Liability-Personal Injury, Vehicle and Equipment, and other endorsements required by the City.

☐ Please confirm

*Response required

7.23. Bonding Reference*

List surety company and highest coverage.

*Response required

7.24. Safety Information*

Please provide the following information:

• Project Safety Responsibility (Name) o Telephone Number o Cell Number o Email

• Emergency Contact (Name):

*Response required

7.25. Safety Certification*

The Bidder hereby attests that the project has been carefully evaluated for the safety risks it presents and all safety procedures required based on these risks by Virginia Occupational Safety

& Health, referenced in the Bid document, will be implemented. Virginia Occupational Safety &

Health and all other applicable Federal, State and local laws referenced in the Bid document, will be implemented. All workers on this project will be properly trained on the use of safety equipment and safe work practices.

☐ Please confirm

*Response required

7.26. Clear Understanding*

Have you or your authorized representative, personally inspected the location of the proposed

Work, and do you have a clear understanding of the requirements of the Bid Documents?

☐ Yes

☐ No

*Response required

7.27. Authorization*

In accordance with the terms, conditions and specifications of this Invitation for Bid, the authorized person(s) agrees to furnish the items and/or services requested. The authorized person(s) acknowledges that the bid is valid for a period of 90 days from the due date and certifies he/she has read, understands, and agrees to all terms, conditions, and requirements of this Invitation for Bid, and is authorized to contract on behalf of firm submitting the response.

Bidder hereby authorizes and consents to any person, firm or corporation to furnish any information requested by the Owner in verification of this statement of contractor's qualifications.

Also, if it is the apparent low Bidder, the Bidder hereby agrees to furnish the Owner upon request, a complete and current financial statement.

In the space below, enter the name and contact email of the person who has signature authority for the Bidder's company, and is hereby agreeing to the statements above.

*Response required

7.28. Attachment Confirmation*

Bidder has thoroughly reviewed and understood all attachments to this IFB.

☐ Please confirm

*Response required

7.29. Additional Confirmations*

We agree to enter into an Agreement with the City of Newport News, Virginia within seven (7) days of the notice of award for the price named in our Bid.

It is expressly agreed by us that the City of Newport News, Virginia shall have the right to reject any and all Bids and to waive any minor non-substantive errors in the Bid and accept the Bid in the City of Newport News best interests.

The Bidder has read all sections under "Instructions to Bidders."

By confirming, Bidder acknowledges any strike-throughs contained herein, unless hand-written.

☐ Please confirm

*Response required

7.30. Contractor's License

7.30.1. Contractor's License Confirmation*

Under Title 54.1, Chapter 11, Code of Virginia, a Contractor that for a fixed price, commission, fee, or percentage undertakes to bid upon, or accepts, or offers to accept, orders or contracts for performing, managing, or superintending in whole or in part, the construction, removal, repair or improvement of any building or structure permanently annexed to real property owned, controlled, or leased by him or another person or any other improvements to such real property is required to hold a business license issued by the Virginia Board for Contractors. Licenses are issued in one of three license classes; A, B, or C as follows:

A. One hundred fifty thousand dollars ($150,000) or more, or the total value of all such construction, removal, repair or improvements undertaken by such person within any twelve-month period is one million dollars ($1,000,000) or more shall show evidence of being licensed as a Class A Contractor.

B. Thirty thousand dollars ($30,000.00) or more, but less than one hundred fifty thousand dollars ($150,000) or the total value of all such construction, removal, repair or improvements undertaken by such person within any twelve-month period is two hundred fifty thousand dollars ($250,000) or more, but less than one million dollars

($1,000,000) shall show evidence of being licensed as a Class B Contractor.

C. Over one thousand dollars ($1,000) but less than thirty thousand dollars ($30,000) or the total value of all such construction, removal, repair, or improvements undertaken by such person within any twelve-month period is no more than two hundred and fifty thousand dollars ($250,000) shall show evidence of being licensed as a Class C Contractor.

The City shall require master certification as a condition of licensure or certification of electrical, plumbing and heating, ventilation and air conditioning Contractors.

In addition, a valid business license from the City may be required.

☐ Please confirm

*Response required

7.30.2. Contractor's License Class and Number*

Please provide the License Class(es) and numbers held by this organization, or if licensing is not required, state in the space below: "Licensing not required under Virginia state code."

A. "License Class A Virginia Contractor No. _________."

B. "License Class B Virginia Contractor No. _________."

C. "License Class C Virginia Contractor No. _________."

D. Classification/Specialty ________________________.

*Response required

7.30.3. Contractor's License Documents

Please upload a copy of the contractor's licenses held by your organization.

7.31. Small, Women-Owned, Minority-Owned (SWaM) and Service Disabled Veteran-Owned Business

7.31.1. SWaM Status *

Please review the City's SWaM program. This document is provided for informational purposes only.

A certified SWaM Business is one that holds a current certification from the Virginia

Department of Small Business and Supplier Diversity (SBSD), the U.S. Small Business

Association (SBA), the Women’s Business Enterprise National Council (WBENC), National https://www.nnva.gov/DocumentCenter/View/41261/SWaM-Informational-Document-OpenGov-1025

Minority Supplier Development Council (NMSDC) or from other U.S. State and some Local

Government Supplier Diversity Programs.

Is your company a certified Small, Woman or Minority Owned (SWaM) Business or

Disadvantaged Business Enterprise?

☐ Yes

☐ No

*Response required

7.31.2. Certification Type

What is your company’s certification type?

Select all that apply

☐ Small Business

☐ Woman-owned Business

☐ Minority-owned Business

☐ Service Disabled Veteran (SDV)

☐ Disadvantaged Business Enterprise (DBE)

7.31.3. Certification Information

If applicable, please provide the Certification Entity/Agency and the Certification Number(s).

7.31.4. SWaM Certificate/Supporting Documentation

If applicable, attach any supporting documentation, including certificates, in regards to your company's SWaM status.

7.31.5. Subcontracting

Contractors (including SWaM and non-SWaM firms) are encouraged to offer subcontracting opportunities to SWaM businesses to the greatest extent possible.

If applicable, please state the anticipated dollars that you intend to subcontract to each business type if a contract is awarded to your firm, similar to the format indicated below:

Total dollars to be sub-contracted: Company Name:

Total Small Business $______________ _____________________

Total Woman-Owned $______________ _____________________

Total Minority-Owned $______________ _____________________

Total SDV Dollars $______________ _____________________

Total DBE Dollars $______________ _____________________

For your reference a link to the Virginia Department of Supplier Diversity (SBSD) SWAM

Directory is provided here: https://www.sbsd.virginia.gov/directory/

Other Resources:

• National Minority Supplier Development Council www.nmsdc.org

• Carolina-Virginia Minority Supplier Diversity www.cvmsdc.org

• Small Business Administration www.sba.gov

If your firm cannot subcontract any work to SWaM businesses, please elaborate on why subcontracting opportunities are not available or practical.

7.32. Document Submittals

In this section, please download and/or upload the appropriate documents to be included with the https://www.sbsd.virginia.gov/directory/ http://www.nmsdc.org/ http://www.cvmsdc.org/ http://www.sba.gov/ bid.

7.32.1. Bid Bond [Required for bids in excess of $100,000.00] Bidder shall download the below Bid Bond Form, complete, and upload a fully executed and sealed Bid Bond, in the amount of 5% of the amount bid. Bidder may wish to refer to Newport

News Construction Standards - Sections 101-110 Attachment for additional information related to Bid Bonds.

• Bid_Bond.pdf

7.32.2. Available Equipment*

Attach a list of construction equipment that the Bidder owns that is available for the proposed

Work.

*Response required

7.32.3. Uncompleted Contracts*

Attach a list of uncompleted Contracts at present held by this Bidder.

Be sure to include the following information for each uncompleted contract:

• Contract description

• Type of work

• Amount

• Percentage completed *Response required

7.32.4. Subcontracting*

Does this Bidder plan to subcontract any part of this work?

If so, provide the following for each subcontractor:

• Name

• Address

• Years of experience

• Type

• Amount of work to be performed *Response required

7.32.5. Non-Collusion Affidavit*

Please download the below documents, complete, and upload.

• Non-Collusion_Affidavit.pdf *Response required

7.32.6. Certification of Compliance with Immigration Laws and Regulations* Please download the below documents, complete, and upload.

• Certification_of_Compliance...

*Response required

7.32.7. References*

Attach a list of a minimum of three (3) projects similar in character and scope to the Work specified under this Contract which have been successfully completed by this Bidder and proposed subcontractors or employees with principal roles in this contract during the past five years.

https://government-project.s3.us-west-2.amazonaws.com/12970/1f4e0b96-6495-4416-a2d0-ea484cf71b2e_Bid_Bond.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4AJIMIWAA%2F20260721%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260721T140149Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCObb7oCjxeUoqkD2ifGSnUP7TAtnhl%2FSyY4hPwVkpmiwIgblj76OEF4dtlK5TtyBY1NurgYNH2irNd6wA5%2F2u6zeAqlQUIv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDHlUNyUE%2BElm7m7%2FEyrpBIRkyVQQoipjImXZ5DApVPAhYlRcNyWdN7jOxaaSZHk%2BbJLPaH05Np2W9R4FILEUwoCwVXG14oT%2FoNTnUhAvUx5k%2B4krGTps51Sz9AdV1vMuLbliLZWLbRn2ohzfJJAjwmDu2ZZa9%2FtGjl5AJFh6D2S9p9l0bifNPokA%2BEhqoyzFq3EGCWa8atYXkA%2BoWN9gBi7vLDLeZXi37LvvikhsvE0nhzRcpk%2FvTilMmxTxBvBNOuAetrF7KeVAQAzOY219d9wgQ4JGCGHCPWrFTx2unWPhK9Lh9j86925f8B6ImqaYG0JP6ShSxaqi5sdAQdHVIy9GDXNByJ%2BkDTpCJ5ifAgyuUFOQUuh6c%2Fqt5AAOCT2iO0C6tNBuqoPqwTn4a6dfXYVuH1nm8ZPisAV8WMogF9pcDZhmFm146QhWUeoXWNYYL6fFRlUImGLs8%2FtSahKyxASR3yjdSUtDalaaNhZUjMdyGDb%2Bnknb8nqcRRR80bg9ChNBbe9CH4AWkJLGNEJV3Eyus7mKc7MGS7OEeMba0UiuWKdXRYBFXz60EF%2FHRPkA46irfoQJbLSJPOlkO0b1agmiF61HTcUoPgcKRElxZ4p8iJnWZt0rPRHqtBTTSWCHD5e2joLnjrFkrTp2vRp0NQaj4rmoK4245vBVWbVAFivjoiph2kLUgv0tmcZsMbjo5hzUvG89xgot9gA%2FFe1JHBgzR5Obof3grDK%2BE7K3j8QKDYGDv0568%2FSFVN7Oy1XEqMKolBoWB6lCN7FLq326PvcCq1yxPTqq6yeQbTlQvLa2SMp3zI0TmUaAT%2FNBxj%2FNfvWSSgGnQ5ceMObs%2FdIGOpkBl%2FZLW6P%2BrS4D88yrata0JyIiJI16CUO0lHanOFmFS7yy3G41flA1E%2FghfBkME6Un1gj66sQQECvf4LX1r6ZdRpcV1b0K3DXirtSjy7lBiOFKKZJPBEdjDOW5ypPxO0Wef3mnrRR5MwHO8Ovos6NTb5oW%2Bc6gMifQFW%2FJAL1JDlNORRwuPV38e%2BHDwuBdAZDtjQAxLo3naT2Z&X-Amz-Signature=6af65def561b8b4ebd0848b18435335b765b8b710817b8de472a29b748d64f5c&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Bid_Bond.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/12970/028f3692-0d89-4ff5-b89a-d2076ed92d88_Non-Collusion_Affidavit.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4AJIMIWAA%2F20260721%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260721T140149Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCObb7oCjxeUoqkD2ifGSnUP7TAtnhl%2FSyY4hPwVkpmiwIgblj76OEF4dtlK5TtyBY1NurgYNH2irNd6wA5%2F2u6zeAqlQUIv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDHlUNyUE%2BElm7m7%2FEyrpBIRkyVQQoipjImXZ5DApVPAhYlRcNyWdN7jOxaaSZHk%2BbJLPaH05Np2W9R4FILEUwoCwVXG14oT%2FoNTnUhAvUx5k%2B4krGTps51Sz9AdV1vMuLbliLZWLbRn2ohzfJJAjwmDu2ZZa9%2FtGjl5AJFh6D2S9p9l0bifNPokA%2BEhqoyzFq3EGCWa8atYXkA%2BoWN9gBi7vLDLeZXi37LvvikhsvE0nhzRcpk%2FvTilMmxTxBvBNOuAetrF7KeVAQAzOY219d9wgQ4JGCGHCPWrFTx2unWPhK9Lh9j86925f8B6ImqaYG0JP6ShSxaqi5sdAQdHVIy9GDXNByJ%2BkDTpCJ5ifAgyuUFOQUuh6c%2Fqt5AAOCT2iO0C6tNBuqoPqwTn4a6dfXYVuH1nm8ZPisAV8WMogF9pcDZhmFm146QhWUeoXWNYYL6fFRlUImGLs8%2FtSahKyxASR3yjdSUtDalaaNhZUjMdyGDb%2Bnknb8nqcRRR80bg9ChNBbe9CH4AWkJLGNEJV3Eyus7mKc7MGS7OEeMba0UiuWKdXRYBFXz60EF%2FHRPkA46irfoQJbLSJPOlkO0b1agmiF61HTcUoPgcKRElxZ4p8iJnWZt0rPRHqtBTTSWCHD5e2joLnjrFkrTp2vRp0NQaj4rmoK4245vBVWbVAFivjoiph2kLUgv0tmcZsMbjo5hzUvG89xgot9gA%2FFe1JHBgzR5Obof3grDK%2BE7K3j8QKDYGDv0568%2FSFVN7Oy1XEqMKolBoWB6lCN7FLq326PvcCq1yxPTqq6yeQbTlQvLa2SMp3zI0TmUaAT%2FNBxj%2FNfvWSSgGnQ5ceMObs%2FdIGOpkBl%2FZLW6P%2BrS4D88yrata0JyIiJI16CUO0lHanOFmFS7yy3G41flA1E%2FghfBkME6Un1gj66sQQECvf4LX1r6ZdRpcV1b0K3DXirtSjy7lBiOFKKZJPBEdjDOW5ypPxO0Wef3mnrRR5MwHO8Ovos6NTb5oW%2Bc6gMifQFW%2FJAL1JDlNORRwuPV38e%2BHDwuBdAZDtjQAxLo3naT2Z&X-Amz-Signature=7325507e9f31b9526110623eb4cb7ad52f37096adbdafb336968f37ef4839159&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Non-Collusion_Affidavit.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/12970/b59588e2-3c48-4224-a8e6-b9d221522cd4_Certification_of_Compliance_with_Immigration_Laws_and_Regulations.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4AJIMIWAA%2F20260721%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260721T140149Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCObb7oCjxeUoqkD2ifGSnUP7TAtnhl%2FSyY4hPwVkpmiwIgblj76OEF4dtlK5TtyBY1NurgYNH2irNd6wA5%2F2u6zeAqlQUIv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDHlUNyUE%2BElm7m7%2FEyrpBIRkyVQQoipjImXZ5DApVPAhYlRcNyWdN7jOxaaSZHk%2BbJLPaH05Np2W9R4FILEUwoCwVXG14oT%2FoNTnUhAvUx5k%2B4krGTps51Sz9AdV1vMuLbliLZWLbRn2ohzfJJAjwmDu2ZZa9%2FtGjl5AJFh6D2S9p9l0bifNPokA%2BEhqoyzFq3EGCWa8atYXkA%2BoWN9gBi7vLDLeZXi37LvvikhsvE0nhzRcpk%2FvTilMmxTxBvBNOuAetrF7KeVAQAzOY219d9wgQ4JGCGHCPWrFTx2unWPhK9Lh9j86925f8B6ImqaYG0JP6ShSxaqi5sdAQdHVIy9GDXNByJ%2BkDTpCJ5ifAgyuUFOQUuh6c%2Fqt5AAOCT2iO0C6tNBuqoPqwTn4a6dfXYVuH1nm8ZPisAV8WMogF9pcDZhmFm146QhWUeoXWNYYL6fFRlUImGLs8%2FtSahKyxASR3yjdSUtDalaaNhZUjMdyGDb%2Bnknb8nqcRRR80bg9ChNBbe9CH4AWkJLGNEJV3Eyus7mKc7MGS7OEeMba0UiuWKdXRYBFXz60EF%2FHRPkA46irfoQJbLSJPOlkO0b1agmiF61HTcUoPgcKRElxZ4p8iJnWZt0rPRHqtBTTSWCHD5e2joLnjrFkrTp2vRp0NQaj4rmoK4245vBVWbVAFivjoiph2kLUgv0tmcZsMbjo5hzUvG89xgot9gA%2FFe1JHBgzR5Obof3grDK%2BE7K3j8QKDYGDv0568%2FSFVN7Oy1XEqMKolBoWB6lCN7FLq326PvcCq1yxPTqq6yeQbTlQvLa2SMp3zI0TmUaAT%2FNBxj%2FNfvWSSgGnQ5ceMObs%2FdIGOpkBl%2FZLW6P%2BrS4D88yrata0JyIiJI16CUO0lHanOFmFS7yy3G41flA1E%2FghfBkME6Un1gj66sQQECvf4LX1r6ZdRpcV1b0K3DXirtSjy7lBiOFKKZJPBEdjDOW5ypPxO0Wef3mnrRR5MwHO8Ovos6NTb5oW%2Bc6gMifQFW%2FJAL1JDlNORRwuPV38e%2BHDwuBdAZDtjQAxLo3naT2Z&X-Amz-Signature=183a388d9bb6f467d1729f8d83394898a0f815a85506a685fc3948cd7859a601&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Certification_of_Compliance_with_Immigration_Laws_and_Regulations.pdf%22&x-id=GetObject

(The term "completed" means accepted and final payment received from the Owner or authorized representative).

Contractor shall provide references that include the following information:

Location and type of work

Owner's name/address

Contact person (Name and telephone)

Date completed

Contract price

Failure to provide the above detail may deem the bid non-responsive.

The City reserves the right to ask for additional information.

• Construction_Project_Solici...

*Response required

7.32.8. W-9*

Please upload a completed copy of the W-9 for your organization.

*Response required

7.32.9. Supporting Documentation

Please submit any supporting documentation (i.e. descriptive literature, specifications, photographs, diagrams, etc.) that you would like to include with your bid.

https://government-project.s3.us-west-2.amazonaws.com/12970/7a3e9511-b25a-4451-9363-3f81e856cc34_Construction_Project_Solicitation_Reference_Form_6.2.pdf