831870movePHa.pdf

C. Scope of Work

Solicitation Number P-005510

Moving & Storage Services for Evictions and Relocations – Various PAPMC Sites

1. Purpose

Philadelphia Asset and Property Management Corporation (PAPMC), an affiliate of Philadelphia Housing Authority (PHA), is seeking proposals from qualified companies for moving and storage services for evictions and relocations at various PAPMC Sites (Exhibit 1).

Eviction and relocation move services will take place within the City of Philadelphia.

PAPMC reserves the right to procure supplies or services on behalf of its affiliated entities and subsidiaries including several limited partnerships ("Related Entities'').

2. Requirements

Evictions: The eviction process involves the coordination of several departments within PAPMC. The Office of General Counsel will contact the moving company to schedule the move. At the time of scheduling, the Office of General Counsel will provide the movers with the following:

a. The name of the resident;

b. The address of the resident;

c. Any other information relevant to the eviction process.

Relocation (Storage may be requested): The relocation process involves the coordination of several departments within PAPMC.

As residents are identified for relocation (either on a planned or emergency basis), the Admissions Department will contact the moving company to schedule the move. At the time of scheduling, the Admissions Department will provide the movers with the following:

a. The name of the resident to be relocated;

b. The address at which the resident's goods will be picked up;

c. The address to which the resident's goods will be delivered;

d. Any other information relevant to the relocation requested;

e. Packing of personal contents;

f. Providing boxes for relocation purposes.

Transfers (No storage required): The transfer process involves the coordination of several departments within PAPMC. As residents are approved for transfer, the Admissions Department will contact the moving company to schedule the move. At the time of scheduling, the Admissions Department will provide the movers with the following:

a. The name of the resident to be relocated;

b. The address at which the resident's goods will be picked up;

c. The address to which the resident's goods will be delivered;

d. Any other information relevant to the relocation requested;

e. Packing of personal contents;

f. Providing boxes for relocation purposes.

Moves may require moving company to:

Inventory and remove unit contents and transport to a storage facility within the City of

Philadelphia.

a. Move unit contents to the curb for disposal;

b. Provide an inventory of all items removed/left in the unit, and provide list to the PAPMC manager before leaving premises. The list should also include date of move, name of PAPMC staff, address, site code#, number of rooms, and cancellation info if applicable;

c. Restore all contents back to the unit as per Court Order.

Any or all of the above services may be requested by PAPMC as part of this contract.

An invoice must be generated based on services requested with itemized cost and sent to the PAPMC Contract Administration Department for all services rendered. The PAPMC will process payment in a timely manner.

The Office of General Counsel will be the main source of contact with the moving companies for eviction services, while the Admissions Department will serve as the point of contact for all other service requests. Staff from these departments will handle scheduling, approving/verifying invoices, and handling concerns, which arise. While these contacts wi l l be the primary contact with the moving companies, it is required that the moving company representatives extend cooperation, professionalism, and sensitivity to the residents to be moved and to all PAPMC personnel involved (Site managers, maintenance staff, etc.).

The contract term will be a two (2) year base period with three (3) one (1) year option periods.

3. Special Requirements

All contents of the residence must be removed. In the event the resident requests that an unwanted item not be packed, the item must be moved by the mover outside the unit and placed in the designated refuse pickup area. The unit must be completely vacated, with no items remaining.

Movers will be responsible for disconnecting, dismantling, and removal of household appliances and other personal property from the identified residence.

Movers will be responsible for the replacement value of property lost, stolen, or damaged while in the care, custody and control of mover (not through the fault or negligence of the displaced person, his or her agent, or employee).

Tiered pricing is indicated on the Proposal form. The pricing is segregated by moving services and Additional Fees. All moving services in this section will not result in the charge to PAPMC, as some moving services will result in cancellation (see Cancellation Fees). Moving services include move-out with u p t o 3 0 -day storage, and moving unwanted items to the curb and/or dumpster for disposal, and Inventory Items. This pricing is inclusive of all packing supplies required to carry out the specified service. Additional fees include Cancelation Fees for cancelations with less than 24 hours' advanced notice and with less than 5 hours' advanced notice and Weekend premium charge. Cancelation fees will be a flat fee by the type of notice given. There will be a flat fee in addition to the normal charge for services requested on a weekend.

4. Scheduling

Moving services will be scheduled du ring the business week between the hours of 9:00 a.m. and 5:00 p.m. However, there may be a need to perform moves on weekends. The PAPMC will attempt to provide reasonable notice (24- 48 hours), however, the moving company may be asked to respond to an extraneous situation without prior notice.

Cancelled moves with less than 5 hours advance notice and cancelled moves with more than 5 hours advance notice but less than 24 hours advance notice shall be assessed a flat fee. Any move that is cancelled with more than 24 hours advance notice provided by PAPMC will not have a charge assessed.

5. Invoicing

Invoicing shall be submitted in a monthly summary format for all work completed during the month. Invoices shall list each ordered move and indicate the disposition of each request, whether a move was executed, cancelled with a fee due, or cancelled without a fee due.

Movers will be held accountable for any damage, theft or misappropriation of personal property. Moving companies must retain insurance as stated herein. The moving company will be held accountable for any actions of, and by, its employees.

Theft of property will be grounds for termination of the contract and may be subject to criminal charges.

6. Proposal Requirements

Submit a brief company or firm history and explain why your company or firm is most qualified to provide PAPMC with the services requested in this RFP. Brochures can be submitted as supplemental information but are not acceptable on their own.

State your understanding of the services that PAPMC requires and give a detailed account of how you will provide the services.

Submit at least three references, current within the last three (3) years.

P-005510 PAPMC Moving and Storage Services Exhibit 1 – PAPMC Sites

Site

CD

Site Total

137 Cambridge Plaza I 44

129 Cambridge Plaza II 40

147 Cambridge Plaza III 40

152 Germantown House 133

Greater Grays Ferry

Estates I 245

Greater Grays Ferry

Estates II 184

145 Lucien E. Blackwell I 80

150 Lucien E. Blackwell II 80

153 Lucien E. Blackwell III 50

157 Ludlow Phase III 75

163 Mantua I 50

164 Mantua II 51

156 Marshal Shepard 80

149 Martin Luther King IV 42

138 Mount Olivet 161

158 Nellie Reynolds Garden 64

North Central Phase II,Tax

Credit 15

North Central Phase III Tax

Credit 14

173 Paschall Village I 50

174 Paschall Village II 50

133 Richard Allen III 178

132 Suffolk Manor 137

160 Warnock I 50

161 Warnock II 45

207 Blumberg Phase I 57

211 Blumberg Phase III 83

Blumberg Senior Apartments, LP 94

205 Gordon Street 21

234 Harrison Senior Tower LP 116

175 Norris, LP 51

209 North Central CNI Phase II 74

221 North Central Phase III 28

206 Oakdale Street 12

217 Plymouth Hall LLC 53

179 Queen Lane LP 55

178 Queen Row 43

225 Sharswood 4A 58

226 Sharswood 6A 65

208 Strawberry Mansion, LP 55