831837asphaltPrGeo.pdf

PRINCE GEORGE’S COUNTY, MARYLAND

OFFICE OF PROCUREMENT

BUSINESS SERVICES DIVISION

REQUEST FOR PROPOSAL NUMBER WS2269622687

DEPARTMENT OF PUBLIC WORKS AND TRANSPORTATION

ASPHALT HOT AND COLD MIX SUPPLY AND DELIVERY

Issue Date: June 16, 2026

THIS SOLICITATION IS OPEN TO ALL INTERESTED VENDORS AS A PRIME CONTRACTOR

NO HARD COPY SUBMISSIONS WILL BE ACCEPTED

PRINCE GEORGE’S COUNTY GOVERNMENT

Office of Procurement

Dear Potential Contractor, Thank you for your interest in this Prince George’s County, Maryland procurement. We look forward to a competitive and successful procurement process.

Please carefully review the response submission requirements outlined in this solicitation. All instructions must be followed precisely, as any misinterpretation or failure to comply may result in your submittal being deemed non-responsive.

Any changes to this solicitation will be issued exclusively through written amendments with notifications sent electronically to suppliers registered to receive updates to this solicitation. In addition, all amendments are posted on the SPEED eProcurement Platform and eMaryland Marketplace Advantage (eMMA). Contractors are responsible for reviewing all amendments and complying with the instructions, as well as those included in the original solicitation. It is the responsibility of all potential Contractors to monitor the referenced platforms for updated information prior to submitting a response.

Should you have any questions, please contact the Procurement Officer identified in this solicitation. Also visit our website on How to Do Business with Prince George’s County to find information about registration, certification, and other procurement opportunities.

Thank you for your continued interest in doing business with Prince George’s County Government.

Sincerely, Alice M. Williams Alice M. Williams

Director and Purchasing Agent https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01496591158 https://emma.maryland.gov/ https://www.princegeorgescountymd.gov/departments-offices/procurement/doing-business-prince-georges-county

PRINCE GEORGE’S COUNTY MARYLAND GOVERNMENT

OFFICE OF PROCUREMENT

For template consistency, the terms “quote,” “offer,” and “bid” may be used interchangeably. The cover page will determine the type of solicitation.

SOLICITATION KEY INFORMATION SUMMARY SHEET

Solicitation Name: Asphalt Hot and Cold Mix Supply and Delivery

Solicitation Number: WS2269622687

Solicitation Issue Date: June 16, 2026

Closing Date and Time: June 30, 2026, 3:00 P.M. Eastern Time

Pre-Proposal Conference: June 23, 2026, 11:00 A.M. Eastern Time

Communicate intent to attend the pre-proposal conference by email:

Reference RFP WS2269622687 in the Subject Line

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/288810972093?p=x6DQ7xO4TPTiUuNK8U Meeting ID: 288 810 972 093 Passcode: vX9jo7hJ

Dial in by phone +1 240-673-1195,,786500054# United States, Bethesda Find a local number Phone conference ID: 786 500 054#

Proposals must be submitted in

SPEED:

All proposals shall be submitted electronically in SPEED

Contractor Registration details are in SPEED.

Frequently Asked Questions are accessible in SPEED.

Procurement Officer: Tatiana Ayres-Beezer Procurement Officer Email: TDAyres@co.pg.md.us

Submission of Questions:

All questions must be submitted through SPEED

Questions Due By:

June 25, 2026, 11:00 A.M. Eastern Time. Answers will be posted in

SPEED

Bonding Required:

No https://teams.microsoft.com/meet/288810972093?p=x6DQ7xO4TPTiUuNK8U tel:+12406731195,,786500054 https://dialin.teams.microsoft.com/e351e834-a65e-4609-88f8-e65d132575a7?id=786500054 https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01496591158 https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01496591158 https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01496591158 mailto:TDAyres@co.pg.md.us https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01496591158 https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01496591158

SECTION 1

GENERAL INFORMATION

1.0 The Prince George’s County (“The County”) Office of Procurement, Business Services Division, on behalf of the Department of Public Works and Transportation (DPW&T) is issuing this Request for Proposal (RFP) to establish a contract for Asphalt Hot and Cold Mix Supply and Delivery Service.

1.1 This solicitation is open to all participants as a prime contractor.

1.2 This solicitation and all related documents will be posted in SPEED which is the County’s eProcurement platform that offers online strategic sourcing and contracting capabilities to enhance the procurement process.

SPEED is an acronym formed by abbreviating the following: Strategic - S, Purchasing & – P, Efficient - E, Evaluation - E, Domain - D.

1.3 The successful Bidder/Quoter/Offeror (“the Contractor”) shall remain responsible for performance regardless of subcontractor participation. The Contractor, either directly or through its subcontractor(s), must be able to provide all services and meet all requirements of this solicitation. Contractors must provide all labor, materials, and equipment needed for all work to be performed. The County Representative, upon award, will supply the necessary information as required. The Contractor shall perform the required services in coordination with, and subject to review by, the County’s designated Representative in the Department of Public Works and Transportation.

1.4 All invoices shall be submitted in SPEED within thirty (30) days of satisfactory completion of services for review, approval, and payment. Pursuant to provisions of Section 10A-153 of the County Code, the County shall pay interest in the event payment against “proper” invoices is not made as prescribed.

1.5 The Procurement Officer and point of contact is:

Tatiana Ayres-Beezer Procurement Officer

Email: TDAyres@co.pg.md.us

1.6 Contract Duration: The Start Date will be the date of award or notice to proceed from the Purchasing Agent or designee. The initial term of this Contract is from the date of award through June 30, 2027, followed by three (3) one-year option periods:

• Option Period One: July 1, 2027 – June 30, 2028

• Option Period Two: July 1, 2028 – June 30, 2029

• Option Period Three: July 1, 2029 – June 30, 2030

If, at the time of any contemplated exercise of an option to extend the term of this Contract, the Contract is not in compliance with any participation requirements of this solicitation, the Contract shall not be extended.

1.7 Reserved.

1.8 The Contractor’s obligations to pay invoices to subcontractors that provided services during the Contract term, as well as the audit, confidentiality, document, and indemnification obligations of the Contract shall survive expiration or termination of the Contract and continue in effect until all such obligations are satisfied.

1.9 Each prospective Contractor shall become fully informed as to the extent and character of the work required.

No consideration will be granted for alleged misunderstanding of the material to be furnished or work to be https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01496591158 https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01496591158 mailto:TDAyres@co.pg.md.us performed.

1.10 This solicitation is conducted under the procedures of Section 10A of the Prince George’s County Code.

1.11 Submission. No hand-deliveries, email or facsimile bid/quote/proposal will be accepted and must be submitted electronically in the SPEED eProcurement Platform. Responses may be modified or withdrawn in SPEED before the time and date set for the closing and are irrevocable for 180 days following the closing date. This period may be extended at the Procurement Officer’s request only with the Contractor’s written agreement.

1.12 Revisions of the Solicitation. If it becomes necessary to revise this solicitation the County will post the amendment in SPEED and eMMA. However, it remains the responsibility of all prospective Contractor’s to check all applicable websites for amendments issued prior to the submission. Failure to acknowledge receipt of an amendment does not relieve the Contractor from complying with the terms, additions, deletions, or corrections set forth in the amendment, and may cause the bid/proposal/quote to be rejected as being non-responsive to the requirements of the solicitation.

1.13 Cancellation of Solicitation. The County reserves the right to cancel this solicitation, or accept or reject any and all submissions, in whole or in part.

1.14 Confidentiality of Offer/Bid Submissions. Offerors must specifically identify those portions of their proposals, if any, which they deem to contain confidential, proprietary information or trade secrets and must provide justification on why such material should not, upon request, be disclosed by the County in accordance with the Maryland Public Information Act, 4-201 et. seq., General Provisions Article of Maryland Annotated Code, County Charter Section 203, and County Administration Procedure 133. Offerors must clearly indicate each and every page that is deemed to be confidential/ proprietary or a trade secret

1.15 Offerors may elect to take minor exceptions to requirements of the RFP. Any exceptions will be evaluated based on the intent of the Contract. Exceptions may be considered only if they are submitted with the technical proposal submittal. All exceptions will be taken into consideration when evaluating the Offeror’s Proposal.

The County reserves the right to accept or reject any exceptions.

1.16 Award Basis. The County intends to award one or more contracts resulting from this solicitation to the responsible Offeror(s) whose proposal(s) the County determines to be most advantageous to the County, based on the evaluation criteria set forth in Section 6. Proposals will be evaluated and scored on the technical factors identified in Section 6. Price is not a scored evaluation factor; however, the County may review pricing separately for completeness, responsiveness, budget availability, and price reasonableness, as described in Sections 5 and 6. The County reserves the right to make a single award or multiple awards where the County determines that multiple awards are in its best interest, including where no single Offeror can provide all materials, delivery coverage, emergency response, or continuity of supply required by the County. Any award is contingent upon the Offeror's responsibility and the Offeror's compliance with all mandatory requirements of this solicitation.

1.17 Incurred Expenses. The County will not be responsible for any costs incurred by any Contractor in preparing and submitting a response to this solicitation.

1.18 Substitution of Key Personnel. If this solicitation requires that a particular individual or personnel be designated by the Contractor to provider services in the resulting award, any substitution of key personnel after the contract has commenced must be approved in writing by the Purchasing Agent prior to the substitution. If the Contractor substitutes key personnel without the prior written approval of the Purchasing Agent, the contract may be terminated for default which shall be in addition to, and not in lieu of, the County’s remedies under the Contract or which otherwise may be available at law or in equity.

1.19 Reserved.

1.20 Payments by Electronic Funds Disbursement. Pursuant to County Code Section 10A-153(k)(3), the County https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01496591158 https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01496591158 https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/leads/search?anId=AN01496591158

Director of Finance requires the Contractor to enroll in Automated Clearing House (ACH) or a similar electronic payment system with the County. Payments can be posted directly to the business bank account.

The County’s Accounts Payable Section will e-mail a separate advice to detail the paid invoice(s) information and to confirm the transmission date so that the business enterprise can update financial records.

The County reserves the right to reverse - without prior notice - any erroneous transmissions.

1.21 Materials and Workmanship. The work performed pursuant to this solicitation shall be under the general direction of the Contractor, but subject to inspection by the County’s authorized representative who may require the Contractor to correct defective workmanship without cost to the County.

1.22 Wages. Wage Requirements for This solicitation is subject to the wage requirements of Subtitle 10A of the Prince George's County Code. For County construction contracts, the Prevailing Wage rates established by the Wage Determination Board apply. For County service contracts, the Livable Wage requirements of Section 10A-144 of the Prince George's County Code apply, subject to the exemptions for particular contractors under Section 10A-144(b) and for particular employees under Section 10A-144(f). Current Prevailing Wage and Livable Wage rates, along with additional information, are available on the Wage Determination Board's webpage at https://www.princegeorgescountymd.gov/boards-commissions/wage-determination-board. The applicable "Wage Requirements Certification" and, if applicable, the "501(c)(3) Nonprofit Organization's Employees' Wage and Health Insurance Form" are included as Attachments to this solicitation. The required form(s) must be completed, signed, and submitted with your bid, proposal, or quote. Failure to submit the required certification and pricing information on the prescribed form(s) will render the bid, proposal, or quote non-responsive under County law and it will be rejected.

1.23 Personnel and Equipment. The Contractor represents that it has, or shall secure at its own expense, all personnel required to perform the services under this Contract. Such personnel shall not be employees of, nor have any contractual relationship with, the County. All services required hereunder shall be performed by the Contractor using its own equipment or County-approved equipment. All personnel performing work under this Contract shall be fully qualified and shall hold all licenses, certifications, and authorizations required under applicable federal, state, and local laws to perform such services.

1.24 The Contractor shall supply a list of equipment, if applicable, which it owns or intends to lease in the performance of the tasks under this contract. Failure to supply this information as requested may result in a rejection of the bid/proposal/quote.

1.25 Reserved.

1.26 Contract Changes in the Interest of the County. The County reserves the right, throughout the contract term, to direct changes within the general scope of the contract that the County determines to be in its operational or financial interest. Permitted changes include, without limitation, additions to, deletions from, or modifications of the delivery locations, stockpile sites, or geographic delivery area covered by the contract; changes to ordering, scheduling, advance-notice, or emergency and off-hours delivery requirements; updates to material specifications, quality-documentation requirements (including certified material test reports, batch tickets, Safety Data Sheets, and approved MDOT mix designs), or to vehicle, equipment, and reporting requirements;

and changes to communication protocols, designated points of contact, or delivery-coordination procedures.

All such changes shall be directed in writing by the Purchasing Agent or designee. The Contractor shall continue performance in accordance with the contract pending resolution of any equitable adjustment of the contract term or any other contract right that may result from the change. If the Contractor believes that a directed change entitles the Contractor to an adjustment of the contract term, the contract scope, or any other contract right, the Contractor shall submit a written request for adjustment to the Procurement Officer within thirty (30) calendar days of the County's written direction. Failure to submit a written request within this period shall constitute a waiver of any claim for adjustment arising from the directed change.

The firm-fixed unit prices set forth in Attachment A (Pricing Proposal Form) shall not be adjusted as a result of any change directed under this section during the initial contract term. Price adjustments, if any, are limited https://www.princegeorgescountymd.gov/boards-commissions/wage-determination-board to those expressly permitted under the contract, including the pricing submitted by the Contractor for each option period and any escalation provisions otherwise authorized under the contract. Adjustments to other contract terms resulting from a directed change shall be effected by written contract amendment executed by the Purchasing Agent in accordance with GTC § 21 (Contract Alterations).

No verbal direction, instruction, or representation by any County employee or representative shall be binding on the County or shall entitle the Contractor to any adjustment of the contract term, the contract scope, or any other contract right. The Contractor shall not undertake any work outside the general scope of the contract without prior written authorization by the Purchasing Agent or designee, and the Contractor shall not be entitled to any compensation for any work undertaken outside the general scope of the contract in the absence of such written authorization.

1.27 The Contractor represents and warrants that it has, or shall secure at its own expense, all personnel necessary to perform the services under this Contract. Contractor personnel are not employees of the County and have no contractual relationship with the County. The Contractor shall perform all services using its own equipment or equipment approved by the County. All personnel shall be fully qualified and shall hold all licenses, certifications, and authorizations required under applicable federal, state, and local laws.

1.28 Quality of Work. All work performed shall be of high quality and conducted in accordance with recognized industry standards, best practices, and applicable procedures. The Contractor shall comply with all Federal, State, and Local laws, as well as all relevant governmental regulations.

1.29 Interrupted Service. If service is interrupted by inclement weather, natural disaster, or other event beyond the Contractor's control, the Contractor shall resume work within 24 hours, or sooner if conditions permit, and complete the work without further delay.

1.30 Property Damage. The Contractor shall be responsible for any damage caused to County property, public or private property, or adjacent properties. The Contractor must make all necessary repairs in a timely manner. If the Contractor fails to do so within a reasonable period, the County reserves the right to perform the repairs or replacements and deduct the associated costs from any payments due to the Contractor.

1.31 Work Stoppage. The County representative or their designee may temporarily suspend work in the field due to inclement weather, material shortages, safety violations, non-compliance with contract terms, or other unforeseen circumstances that pose a risk to the public, workers, or the project.

1.32 Use of Hazardous Materials. The Contractor shall not use any materials or chemicals that may pose a physical or health hazard without prior written approval from the County. Requests for approval must include the manufacturer’s specifications, the applicable Safety Data Sheets (SDS), and any required Environmental Protection Agency (EPA) documentation regarding safe usage and handling.

1.33 Reserved.

1.34 Quantity Estimates. The County’s estimated quantities, if provided, or annual expenditure amounts represent the County’s best estimate of anticipated needs at the time of solicitation and award. These estimates are provided for informational purposes only.

1.35 Protection of Existing Facilities. The Contractor shall take all necessary precautions during contract performance to protect existing County facilities, structures, equipment, and property from damage caused by its employees, agents, or subcontractors. In the event damage occurs, the Contractor shall repair or replace the damaged property at no cost to the County. All repairs or replacements shall be completed within thirty (30) calendar days of the occurrence of the damage, unless otherwise approved in writing by the County.

1.36 Payment Bonds – Not Applicable.

1.37 Performance Bond – Not Applicable.

1.38 Premises Cleanliness. The Contractor shall, at all times, keep the owner’s premises clean of rubbish and upon completion of the work shall remove all tools, equipment, surplus materials, and leave the premise clean and ready for use daily.

1.39 Allowance of In-House Work. No section or portion of this Contract shall be construed or interpreted to preclude the County from accomplishing any task or undertaking of any operation or project utilizing its own workforce.

1.40 Bid/Quote/Proposal Acceptance. The County reserves the right to accept or reject any and all Bid/Quote/Proposal, in whole or in part, received as a result of this solicitation and to waive minor irregularities

1.41 Economic Development. Prince George’s Minority Business Enterprises are encouraged to participate in the County’s procurement process. The County is committed to promoting economic development, expanding business opportunities, and providing assistance to businesses interested in locating their principal office or base of operations in Prince George’s County

1.42 Environmentally Preferred Purchasing Policy. Prince George’s County is committed to procuring quality goods and services in a timely manner and at reasonable cost that supports the County in meeting its sustainability goals.

1.43 Gifts. Quoters and Contractor must not make or offer to make a gift to a public employee as public employees are prohibited from accepting gifts under the Code of Ethics, Prince George’s County Code Section 2-293(d).

1.44 Kickbacks. A kickback means any money, fee, commission, credit, gift, or compensation of any kind which is provided directly or indirectly to a Contractor, a Contractor employee, a subcontractor, a subcontractor employee, a public employee, or other person for the purpose of obtaining or rewarding favorable treatment in the award of a prime contract or a subcontract in connection with a contract awarded by the County. A person must not:

a) Provide, attempt to provide, or offer to provide a kickback.

b) Solicit, accept, or attempt to accept a kickback.

c) Include, directly or indirectly, the amount of a kickback in the price charged by the subcontractor to the Contractor, or by the prime Contractor in the price charged by the Prime Contractor, to the County; or

d) Claim that the unlawfully induced contract or subcontract fulfills any legal, regulatory, or contractual requirement.

1.45 Provision for Other Agencies. Unless otherwise stipulated by the Contractor, the Contractor agrees, by submitting a response to this solicitation, to extend the resulting Contract, in accordance with its terms and conditions, to all County agencies and departments, bi-County agencies, and in-County municipalities that wish to purchase under it.

1.46 Prohibition of Sex and Labor Trafficking. During the performance of this Contract, the Contractor and its employees and agents shall not engage in sex trafficking or labor trafficking as defined in Section 14-191, Subtitle 14 of the Prince George's County Code. Any person who believes that the Contractor, or any of its employees or agents, has violated this prohibition may file a complaint with the Office of Human Rights.

1.47 Drug and Alcohol-Free Workplace. The Contractor warrants that it shall comply with the Drug-Free

Workplace Act of 1988 and shall maintain such compliance throughout the term of the Contract.

1.48 Insurance

General Insurance Requirements:

(1) The Contractor shall not start work under this Contract until the Contractor has obtained at his own expense all of the insurance required hereunder, and such insurance has been approved by the County; nor shall the Contractor allow any subcontractor to start work on any subcontract until all insurance required of the subcontractor has been so obtained and approved by the Contractor. Approval of insurance required of the Contractor and subcontractors for Prince George’s County will be granted only after submission to the Procurement Officer of original, signed certificates of insurance or, alternately, at the County’s request, certified copies of the required insurance policies.

(2) The Contractor shall require all subcontractors to maintain during the term of this Contract Commercial General Liability insurance, Business Automobile Liability insurance, and Workers’ Compensation and Employers’ Liability Insurance, in the same manner as specified for the Contractor. The Contractor shall furnish subcontractors’ certificates of insurance to the County immediately upon request.

(3) All insurance policies required hereunder shall be endorsed to include the following provision: “It is agreed that this policy is not subject to cancellation or non-renewal until thirty (30) days prior written notice has been given to Prince George’s County, Maryland.”

(4) No acceptance and/or approval of any insurance by the County shall be construed as relieving or excusing the Contractor, or its surety if applicable, from any liability or obligation imposed upon either or both of them by the provision of the Contract.

(5) Prince George’s County, Maryland shall be named as an additional insured under the Commercial General and, if applicable, Umbrella or Excess Liability policy(ies), and the policy(ies) must be endorsed. Coverage afforded under this paragraph shall be primary.

The following definition of the term “County” applies to all policies issued under the Contract:

Prince George’s County, Maryland and any affiliated or subsidiary Board, County, Committee, or Independent Agency (including those newly constituted), provided that such affiliated or subsidiary Board, County, Committee, or Independent Agency is either a body politic created by Prince George’s County, Maryland or one in which controlling interest is vested in Prince George’s County, Maryland.

(6) The Contractor shall indemnify and hold harmless the County, its officials, and employees, from any actual or alleged liability, damage, expense, cause of action, suit, claim or judgment arising from injury to person including death or personal property or otherwise which arises out of the act, failure to act, error or negligence of the Contractor, part from the acts, errors or omissions of the Contractor, or any employee, agent or representative of the Contractor, in connection with or arising out of the performance of the Contract. The Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising there from or incurred in connection therewith, and if any judgment shall be rendered against the County in any such action, the Contractor shall, at its own expense, satisfy and discharge same. The Contractor expressly understands and agrees that any performance bond or insurance protection required by the Contract or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, defend and hold harmless the County as herein provided.

(7) The Contractor shall be responsible for the work performed under the Contract Documents and every part thereof, and for all materials, tools, equipment, appliances, and property of any and all description used in connection with the work. The Contractor assumes all risks for direct and indirect damage or injury to the property or persons used or employed on or in connection with the work contracted for, and of all damage or injury to any person or property wherever located, resulting from any action, omission, commission, or operation under the Contract, or in connection in any way whatsoever with the contracted work, until final acceptance of the work by the County.

(8) Insurance coverage required in these specifications shall be in force throughout the Contract term. Should the Contractor fail to provide acceptable evidence of current insurance within seven (7) days of written notice at any time during the Contract term, the County shall have the absolute right to terminate the Contract without any further obligation to the Contractor, and the Contractor shall be liable to the County for the entire additional cost of procuring performance and the cost of performing the incomplete portion of the Contract at time of termination.

(9) The Contractor shall assume all on-the-job responsibilities as to the control of persons directly employed by it and of the subcontractor and any persons employed by the subcontractor.

(10) If the Contractor does not meet the insurance requirements of the specifications, alternate insurance coverage, satisfactory to the Procurement Officer, may be considered. Written requests for consideration of alternate coverage must be received by the Procurement Officer at least ten working days prior to the date set for receipt of bids or proposals. If the County denies the request for alternate coverage, the specified coverage will be required to be submitted. If the County permits alternate coverage, an amendment to the insurance requirements will be prepared and distributed prior to the time and date set for receipt of bids or proposals.

(11) All required insurance coverage must be acquired from insurers that are licensed to do business in the State of Maryland and acceptable to the County.

(12) The County will consider deductible amounts as part of its review of the financial stability of the Contractor.

Any deductibles shall be disclosed by the Contractor, and all deductibles will be assumed by the Contractor.

INSURANCE REQUIREMENTS: The Contractor shall provide the County with evidence of its Contractor’s commercial insurance coverages for the following exposures:

1. WORKER’S COMPENSATION: An insurance policy complying with the requirements of the statutes of the jurisdiction(s) in which the work will be performed, and if there is any exposure to the Contractor or any of the Contractor’s personnel due to the U.S. Longshoremen’s and Harbor Workers’ Act, Jones Act, Admiralty Laws or the Federal Employers’ Liability Act, the Contractor shall provide coverage for these exposures on an “if any basis.” The coverage under such an insurance policy or policies shall have limits not less than:

Worker’s Compensation: Statutory Limitations

Employer’s Liability: Each Accident $500,000

Disease Policy Limits $500,000 Disease - Each Employee $500,000

COMMERCIAL GENERAL LIABILITY INSURANCE (CGL): An insurance policy covering the liability of the Contractor for all work or operations under or in connection with this Contract; and all obligations assumed by the Contractor under this Contract. Products, Completed Operations and Contractual Liability must be included, in addition to coverage for explosion, collapse, and underground hazards, wherever required.

The coverage under such an insurance policy or policies shall have limits not less than:

COMMERCIAL GENERAL LIABILITY $1,000,000 per occurrence and

$2 million aggregate

PROFESSIONAL LIABILITY $1,000,000

AUTOMOBILE LIABILITY $1,000,000 Combined Single Limit

CRIME (EMPLOYEE DISHONESTY) $500,000

Prince George’s County, Maryland, Office of Procurement must be included as an additional insured under the general liability insurance coverage with respect to activities related to this Contract.

COMMERCIAL AUTOMOBILE LIABILITY INSURANCE: An insurance policy covering the use of all owned, non-owned, hired, rented, or leased vehicles bearing license plates appropriate for the circumstances for which they are being used, as required by the motor vehicle laws of the District of Columbia, Maryland or Virginia, and not covered under the Contractor’s aforementioned Commercial General Liability Insurance.

The coverage under such an insurance policy or policies shall have limits not less than:

BODILY INJURY AND PROPERTY DAMAGE LIABILITY:

(Vehicle Liability) $1,000,000 Combined Single Limit

In addition, “Prince George’s County, Maryland” shall be designated as the Certificate Holder and as an Additional Insured of the Certificate of Insurance. Contract employees are not permitted to operate any vehicle owned by the Prince George’s County Government whether in commission of the Contract or outside of same.

SPECIAL PROVISIONS FOR INSURANCE:

The Contractor shall forward to the County Office of Risk Management a certificate(s) of insurance indicating the insurance and any special provisions required under the foregoing provisions. Such certificate(s) shall be in a form satisfactory to the County and shall list the various coverages and limits. Insurance companies providing the coverage must be acceptable to the County, rated by A.M. Best and carry at least an “A” Rating VII. In addition to the aforementioned provisions, such insurance policies shall not be changed or canceled and shall be automatically renewed upon expiration and continued in full force and effect until completion and acceptance of all work covered by the Contract, unless the County’s Office of Risk Management is given thirty

(30) days written notice before any change or cancellation is made effective. If requested, the Contractor shall directly furnish the Risk Management Office with a certified copy of each insurance policy upon request.

The initial and subsequent certificates of insurance shall include a description of the Contract work and the assigned contract number. Prior to beginning any project work, the insurance requirements as outlined by the Risk Management Office must be approved in writing.

All insurance shall be procured from insurance or indemnity companies acceptable to the County and licensed and authorized to conduct business in the District of Columbia, State of Maryland and Commonwealth of Virginia. The County’s approval or failure to disapprove insurance furnished by the Contractor shall not release the Contractor of full responsibility for liability for damage and accident. If at any time the required insurance policies should be canceled, terminated or modified so that the insurance is not in full-force and effect as required herein, the County reserves the right to terminate this Contract.

The Contractor shall require each subcontractor, at all tiers, to provide evidence of insurance coverage specified herein and such evidence of coverage shall be provided to the County Office of Risk Management prior to commencement of work. Such coverage shall remain in full force and effect during the performance of activities under this Contract.

In the event the required certificates of insurance as specified herein are not furnished prior to the execution of the Contract, the Contractor shall not be permitted to enter upon the property to perform the duties outlined in the Contract until all required insurance certificates or evidence of self-insurance has been received.

All updates to insurance information should be sent to:

Prince George’s County Maryland

Business Services Division

Email: CAPCOI@co.pg.md.us mailto:CAPCOI@co.pg.md.us

1.49 Invoices

All invoices for services shall be submitted electronically in SPEED. All invoices must include the following information (if applicable):

• Contractor name;

• Remittance address;

• Federal taxpayer identification number (or if sole proprietorship, the individual’s social security number);

• Invoice period;

• Invoice date;

• Invoice number;

• Contract number;

• Purchase Order Number(s);

• Detailed goods and/or services provided;

• Location of work and name of site or subdivision;

• Date work was performed, and period of time covered; and

• Number of units of service performed/provided multiplied by the unit bid price with the extended dollar amount.

• Amount due.

• All prices and payments shall constitute full compensation for all contract work described herein. Unit prices are to include all labor, equipment, mobilization/demobilization, etc. as necessary complete the item, accepted and in operating condition.

• Partial performance is not acceptable. If appropriate, the County will, however, make deductions for incomplete work from the Contractor’s invoices and make payment for completed work.

• Invoices submitted without the required information cannot be processed for payment until the Contractor provides the required information.

• The County reserves the right to reduce or withhold Contract payment in the event the Contractor does not provide the County with all required deliverables within the time frame specified in the Contract or in the event that the Contractor otherwise materially breaches the terms and conditions of the Contract until such time as the Contractor brings itself into full compliance with the Contract. Also see the “Livabe Wage” provision of the Contract, if applicable, which allows for withholding of payment under certain circumstances.

1.50 End of Contract Transition. The Contractor shall cooperate in the orderly transition of services from it to a subsequent Contractor upon receipt of a Notice of Transition from the County. Transition shall be provided in a prompt and timely manner, shall proceed in accordance with the schedule provided to the Contractor by the County in the Notice of Transition, and shall be for a period of at least ninety (90) days. Additional instructions regarding transition services may be provided in the Notice of Transition issued by the County.

1.51 Security Requirements Safety Measures. Contractors shall provide all necessary safeguards for the protection of the employees and the public.

1.52 Employee Identification

(a) Each person who is an employee or agent of the Contractor or a subcontractor shall always display his or her company ID badge while on County premises. Upon request of authorized County personnel, each such employee or agent shall provide additional photo identification.

(b) At all times at any facility, the Contractor’s personnel shall cooperate with County site requirements that include but are not limited to being prepared to be always escorted, providing information for badge issuance, and wearing the badge in a visible location at all times.

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1.53 Information Technology

(a) Contractors shall comply with and adhere to the County IT Security Policy and Standards. These policies may be revised from time to time, and the Contractor shall comply with all such revisions.

(b) The Contractor shall not connect any of its own equipment to a County LAN/WAN without prior written approval by the County. The Contractor shall complete any necessary paperwork as directed and coordinated with the County to obtain approval by the County to connect Contractor-owned equipment to a County LAN/WAN.

1.54 Criminal Background Check

The Contractor shall obtain from each prospective employee a signed statement permitting a criminal background check. The Contractor shall secure at its own expense a Maryland State Police and/or FBI background check and shall provide the County with completed checks on all new employees prior to assignment. The Contractor may not assign an employee with a criminal record unless prior written approval is obtained from the Office of Procurement.

1.55 The Contractor affirms by submission of a response to this solicitation that for any existing contract or agreement for a procurement funded by a County agency or the County government, including any existing multiyear contract or extended contract, the Contractor shall provide best efforts to meet the annual County resident hiring goals pursuant to Prince George’s County Code Section 10A-169 (f) at the time of any contemplated exercise of an option, extension, or renewal, including automatic extensions or renewal (e.g.

“evergreen” contracts or agreements), or the Contract or agreement shall not be renewed or extended by the County government or County agency.

1.56 Suspension and Debarment. In accordance with the common rule implementing Executive Orders 12549 and 12689, the Contractor certifies that with submission of its bid/proposal/quote that its firm is not debarred or suspended by any local, state, or Federal agency or government. The Contractor also certifies as a producer of the goods and/or services to be purchased by Prince George’s County, Maryland, has complied with all applicable requirements of the Nonprocurement Common Rule for Debarment and Suspension.

1.57 Pursuant to Subtitle 10, Section 10A-110 of the Prince George’s County Regulations, the Contractor affirms by submission of this bid/quote/proposal:

I (We) hereby declare and affirm under oath and the penalty of making a false Statement that if the Contract is awarded to our firm, partnership or corporation that no officer or employee of the County whether elected or appointed, is in any manner whatsoever interested in, or will receive or has been promised any benefit from, the profits or emoluments of this Contract, unless such interest, ownership or benefit has been specifically authorized by resolution of the Board of Ethics pursuant to Section 1002 of the Charter of Prince George’s County, Maryland; and

I (We) hereby declare and affirm under oath and the penalty of making a false Statement that if the Contract is awarded to our firm, partnership or corporation that no member of the elected governing body of Prince George’s County, Maryland, or members of his or her immediate family, including spouse, parents or children, or any person representing or purporting to represent any member or members of the elected governing body has received or has been promised, directly or indirectly, any financial benefit, by way of fee, commission, finder’s fee, political contribution, or any other similar form of remuneration and/or on account of the acts of awarding and/or executing this Contract, unless such officer or employee has been exempted by Section 1002 of the Charter of Prince George’s County, Maryland.

SECTION 2

SUPPLIER CERTIFICATION, PARTICIPATION, PREFERENCE POINTS

AND COMPLIANCE

2.1 Supplier Certification

Contractors must be certified with Supplier Development and Diversity Division (SDDD) prior to the closing date to be considered as certified in one or more of the County’s certification programs. For questions or application status send an email to SDDD@co.pg.md.us. To begin the certification process, visit https://mypgc.diversitycompliance.com/. SDDD can also be contacted at (301) 883-6480.

A business that is certified as a minority business enterprise (MBE) pursuant to Section 10A-101(a)(26), whose certification indicates that the business's principal address, principal place of operation, or domicile is within Prince George's County, Maryland, shall be automatically deemed by the Supplier Development and Diversity Division and the Purchasing Agent to be a certified County-based minority business enterprise and County-based business under this Subtitle without further application or certification, provided that, the business provides the Supplier Development and Diversity Division a copy of a federal tax return filed with the Internal Revenue Service establishing that the business has continuously operated within the County within the preceding twelve (12) months. Valid MBE or DBE certification status in accordance with this Subsection and the submission to the Supplier Development and Diversity Division of a copy of a federal tax return filed with the Internal Revenue Service establishing that the business has continuously operated within the County within the preceding twelve (12) months shall satisfy the documentation requirements for any County-based business or County-based small business certification renewal for County-based minority business enterprises.

A list of current Certified Vendors can be found on SDDD’s website at https://mypgc.diversitycompliance.com/ under the Resource tab.

2.2 Supplier Participation Requirements - Reference Sec. 10A-161. - County-based business participation requirements

The County has waived the supplier participation requirements for this solicitation. No County-based business (CBB), County-based small business (CBSB), or County-based minority business enterprise (CBMBE) supplier utilization requirement applies, and Offerors are not required to submit a Supplier Utilization Plan (Attachment E) with their proposals. Offerors are nonetheless encouraged to utilize certified County-based and minority business enterprises in the performance of any resulting contract.

2.3 County-Based Minority Business Enterprise Utilization Requirement.

This solicitation has no County-Based Minority Business Enterprise (CBMBE) supplier utilization requirement. The CBMBE utilization requirement for any contract resulting from this solicitation is zero percent (0%) of the total contract value.

2.4 Certification and Compliance System

Because supplier participation requirements have been waived for this solicitation, no Supplier Utilization Plan or supplier utilization data submission is required at time of proposal submission.

However, if subcontractors are utilized in the future, the Supplier Utilization Plan (Attachment E) should be submitted to the Office of Procurement Certification and Compliance System at https://mypgc.diversitycompliance.com.

The Supplier Utilization Plan certifies the percentage of the Contract’s total value that will be subcontracted to suppliers throughout the full term of the Contract. Any change to the Supplier Utilization Plan during the term of the Contract must be approved by the Purchasing Agent. Compliance with the mandatory supplier participation percentages is a contractual requirement upon execution of award documents. The monitoring process for the program consists of the following components: For the entire duration of the Contract, the mailto:SDDD@co.pg.md.us https://mypgc.diversitycompliance.com/ https://library.municode.com/md/prince_george%27s_county/codes/code_of_ordinances?nodeId=PTIITI17PULOLAPRGECOMA_SUBTITLE_10APU_DIV1ADPR_S10A-101DE https://mypgc.diversitycompliance.com/

Contractor shall maintain no less than the participation percentages of certified businesses set forth in the approved Supplier Utilization Plan. The Contractor shall provide Monthly Supplier Utilization Reports to the Contract Compliance Unit (CCU) in our Certification & Compliance System (CCS). CCU will review reports and act if the reports are incomplete, if there are questions about the validity of the information in the reports and/or if reports are not submitted.

At the discretion of the Purchasing Agent or the County Auditor, any Contractor given preference points or that is subject to participation requirements shall be subject to an audit of documents or other information deemed necessary by the Purchasing Agent or the County Auditor to verify compliance.

When applicable, compliance with this requirement is a material obligation of the Contract. Failure to comply may result in cure notices, withholding of payment where authorized, and/or other contractual remedies until compliance is achieved.

2.5 Definitions of Certified Businesses

The definitions of the certified business categories referenced in this Section - including CBB, CBSB, MBE, CBMBE, CBSMBE, CLB, are set forth in Subtitle 10A of the Prince George's County Code and are available through the Supplier Development and Diversity Division at https://mypgc.diversitycompliance.com.Definitions of Certified Businesses Subtitle 10A https://library.municode.com/md/prince_george's_county/codes/code_of_ordinances?nodeId=PTIITI17PULOLAPRGECOMA_SUBTITLE_10APU_DIV1ADPR

SECTION 3

STATEMENT OF WORK

Asphalt Hot and Cold Mix Supply and Delivery Services

1.0 Purpose and Background

Prince George's County, Maryland through the Office of Procurement, is soliciting proposals from qualified contractors to furnish, deliver, and, where applicable, stockpile asphalt cold mix and hot mix materials in support of roadway maintenance and emergency repair operations administered by the Department of Public Works and Transportation (DPW&T), Office of Highway Maintenance (OHM).

Asphalt cold mix and hot mix are critical materials used in patching potholes, surface repairs, and addressing pavement deficiencies throughout the County's roadway network. These materials are especially vital during cold weather months when conventional hot mix asphalt is unavailable or impractical to apply.

This procurement will ensure that DPW&T/OHM maintains safe, serviceable roadways through timely repairs that prevent further pavement deterioration and improve public safety. All materials procured under this contract must comply with applicable Maryland State Highway Administration (SHA) and Maryland Department of Transportation (MDOT) specifications and quality standards.

2.0 Scope of Work

The Contractor shall supply all labor, materials, tools, equipment, and services required to fully perform and complete all tasks and deliverables set forth in this Contract. These include:

2.1 Material Supply

The Contractor shall furnish and deliver high-quality, ready-to-use asphalt cold mix and hot mix materials as specified in this solicitation.