RFP_HC1028-16-R-0001_with_attachments.pdf

SEE ADDENDUM

(No Collect Calls)

HC1028-16-R-0001 15-Oct-2015

b. TELEPHONE NUMBER

(618) 229-9147

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 16 Nov 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE

NO.

HC10289. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SHANNON K. FUEHNE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF

AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N6238716MP61001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DISA/DITCO-SCOTT-PL83

2300 EAST DRIVE

SCOTT AFB IL 62225-5406

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N62387 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

USN MILITARY SEALIFT COMMAND

471 EAST C STREET, SP-64

NORFOLK VA 23511-2419

JEFF BRADFORD

TEL: 757-443-3031 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE

SMALL BUSINESS

SIZE STANDARD:

$27,500,000

NAICS:

541519

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE

WOMEN-OWNED SMALL BUSINESS

PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

ITEMS (CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HC1028-16-R-0001

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Labor

FFP

Non-Personal, Firm Fixed Price (FFP). The Contractor shall provide services to support the management of the Military Sealift Command's (MSC) Tier Two

Electronic Key Management System (EKMS) Account tasked with safeguarding, issuance, accountability, and disposition of Communication Security (COMSEC) material administered to MSC's globally deployed Tier Three Local Element

Accounts in accordance with (IAW) The Performance Work Statement (PWS).

On-site locations shall be available for the following:

- 3 COMSEC resources CONUS, Norfolk, VA

- 1 COMSEC resource CONUS, San Diego, CA

- Forward deployed COMSEC resources on-site in Guam, Japan, and Singapore at each country's respective Ship Support Units (SSU)/MSCO (1 resource per site).

Anticipated Period of Performance: December 28, 2015 through December 27, 2016. NOTE: There is a 60 day transition period anticipated for this effort that will be included in the base year.

Contractor shall invoice IAW the payment schedule.

FOB: Destination

PURCHASE REQUEST NUMBER: N6238716MP61001

NET AMT

0002 1 Lot Travel

COST

Travel in and around the primary place of performance may be required throughout the period of performance. Additional travel within CONUS and

OCONUS is required to support the requirements of this PWS. Contractor shall identify and schedule travel arrangements in support of PWS tasks 6.3, 6.4, 6.5 and 6.7 based on criteria established between the Contracting Officer's

Representative (COR) and contractor. Travel arrangements shall be staffed through the Staff CMS Responsibility Officer (SCMSRO) to be approved by the

COR. Travel recap provided in PWS Task 6.8’s Monthly Status Report.

Allowable travel expenses will be reimbursed IAW Federal Acquisition

Regulation (FAR) 31.205-46. Travel is not to exceed (NTE) $110,000.00.

PURCHASE REQUEST NUMBER: N6238716MP61001

ESTIMATED COST

0003 1 Lot Other Direct Cost (ODC)

COST

Other Direct Costs (ODC's) shall be in accordance with the PWS. ODC's shall be approved by the COR prior to purchase. Contractor shall provide the most favorable price to the COR for review and acceptance prior to purchase.

Contractor shall provide three sources for any ODC purchase to the COR.

ODCs are not to exceed (NTE) $15,000.00.

1001 1 OPTION Labor

FFP

Non-Personal, Firm Fixed Price (FFP). The Contractor shall provide services to support the management of the Military Sealift Command's (MSC) Tier Two

Electronic Key Management System (EKMS) Account tasked with safeguarding, issuance, accountability, and disposition of Communication Security (COMSEC)

- 1 COMSEC resource CONUS, San Diego, CA

Anticipated Period of Performance: December 28, 2016 through December 27, 1002 1 Lot OPTION Travel

COST

Travel in and around the primary place of performance may be required throughout the period of performance. Additional travel within CONUS and

OCONUS is required to support the requirements of this PWS. Contractor shall identify and schedule travel arrangements in support of PWS tasks 6.3, 6.4, 6.5 and 6.7 based on criteria established between the Contracting Officer's

Representative (COR) and contractor. Travel arrangements shall be staffed

Regulation (FAR) 31.205-46. Travel is not to exceed (NTE) $112,750.00.

1003 1 Lot OPTION Other Direct Cost (ODC)

COST

Other Direct Costs (ODC's) shall be in accordance with the PWS. ODC's shall be approved by the COR prior to purchase. Contractor shall provide the most

ODCs are not to exceed (NTE) $15,375.00.

2001 1 OPTION Labor

FFP

Non-Personal, Firm Fixed Price (FFP). The Contractor shall provide services to support the management of the Military Sealift Command's (MSC) Tier Two

Electronic Key Management System (EKMS) Account tasked with safeguarding, issuance, accountability, and disposition of Communication Security (COMSEC)

- 1 COMSEC resource CONUS, San Diego, CA

Anticipated Period of Performance: December 28, 2017 through December 27, 2002 1 Lot OPTION Travel

COST

Travel in and around the primary place of performance may be required throughout the period of performance. Additional travel within CONUS and

OCONUS is required to support the requirements of this PWS. Contractor shall identify and schedule travel arrangements in support of PWS tasks 6.3, 6.4, 6.5 and 6.7 based on criteria established between the Contracting Officer's

Representative (COR) and contractor. Travel arrangements shall be staffed

Regulation (FAR) 31.205-46. Travel is not to exceed (NTE) $115,568.75.

2003 1 Lot OPTION Other Direct Cost (ODC)

COST

Other Direct Costs (ODC's) shall be in accordance with the PWS. ODC's shall be approved by the COR prior to purchase. Contractor shall provide the most

ODCs are not to exceed (NTE) $15,759.38.

3001 1 OPTION Labor

FFP

Non-Personal, Firm Fixed Price (FFP). The Contractor shall provide services to support the management of the Military Sealift Command's (MSC) Tier Two

Electronic Key Management System (EKMS) Account tasked with safeguarding, issuance, accountability, and disposition of Communication Security (COMSEC)

- 1 COMSEC resource CONUS, San Diego, CA

Anticipated Period of Performance: December 28, 2018 through December 27, 3002 1 Lot OPTION Travel

COST

Travel in and around the primary place of performance may be required throughout the period of performance. Additional travel within CONUS and

OCONUS is required to support the requirements of this PWS. Contractor shall identify and schedule travel arrangements in support of PWS tasks 6.3, 6.4, 6.5 and 6.7 based on criteria established between the Contracting Officer's

Representative (COR) and contractor. Travel arrangements shall be staffed

Regulation (FAR) 31.205-46. Travel is not to exceed (NTE) $118,457.97.

3003 1 Lot OPTION Other Direct Cost (ODC)

COST

Other Direct Costs (ODC's) shall be in accordance with the PWS. ODC's shall be approved by the COR prior to purchase. Contractor shall provide the most

ODCs are not to exceed (NTE) $16,153.36.

4001 1 OPTION Labor

FFP

Non-Personal, Firm Fixed Price (FFP). The Contractor shall provide services to support the management of the Military Sealift Command's (MSC) Tier Two

Electronic Key Management System (EKMS) Account tasked with safeguarding, issuance, accountability, and disposition of Communication Security (COMSEC)

- 1 COMSEC resource CONUS, San Diego, CA

Anticipated Period of Performance: December 28, 2019 through December 27, 4002 1 Lot OPTION Travel

COST

Travel in and around the primary place of performance may be required throughout the period of performance. Additional travel within CONUS and

OCONUS is required to support the requirements of this PWS. Contractor shall identify and schedule travel arrangements in support of PWS tasks 6.3, 6.4, 6.5 and 6.7 based on criteria established between the Contracting Officer's

Representative (COR) and contractor. Travel arrangements shall be staffed

Regulation (FAR) 31.205-46. Travel is not to exceed (NTE) $121,419.42.

4003 1 Lot OPTION Other Direct Cost (ODC)

COST

Other Direct Costs (ODC's) shall be in accordance with the PWS. ODC's shall be approved by the COR prior to purchase. Contractor shall provide the most

ODCs are not to exceed (NTE) $16,557.19.

PWS

PERFORMANCE WORK STATEMENT (PWS)

as of 14 Oct 2015

Contract Number: (completed by the KO at time of contract or TO award)

Task Order Number: (completed by the KO at time of TO award or N/A)

Tracking Number: 831506242

Follow-on to Previous Contract and

Task Order Number:

N/A

1. Contracting Officer Representative (COR).

a. Primary COR. To be provided at contract award.

Name: To be provided at contract award

Organization:

Department of Defense Activity

Address Code (DODAAC):

Address:

Phone Number:

Fax Number:

E-Mail Address:

2. Contract or Task Order Title. Communication Security (COMSEC) Electronic Key Management System

(EKMS) Support

3. Background. Military Sealift Command (MSC) administers its COMSEC program utilizing a single COMSEC account supporting a globally deployed force. This model of COMSEC Management requires additional resources to administer oversight, direct support, training and verification in support of Department of the Navy compliance requirements

4. Objectives: The COMSEC contract supports the management of MSC’s Tier Two EKMS (Parent) Account tasked with the safeguarding, issuance, accountability, and disposition of COMSEC material administered to MSC’s globally deployed Tier Three Local Element Accounts. The COMSEC Contract objectives are:

a. Direct COMSEC support. COMSEC skillset development, COMSEC equipment firmware and software management, Crypto Life Cycle Management, Local Element visits and support, COMSEC material inventories, COMSEC equipment installation/testing, and on-call MSC COMSEC expertise.

b. COMSEC Compliance. Perform Local Element COMSEC audits and interpret findings as identified

DOD, DON, and MSC COMSEC Policy. Audits include inspections, corrective actions, deficiency training, reporting, analysis, and tracking of audit findings as to meet compliance expectations identified in

EKMS 1 (Series), EKMS 3 (Series), and COMSCINST 2280.

c. Tier Three Local Element Management. CONUS & OCONUS assigned contractors provide Local

Element Account Management assistance to the respective Local Element Managers.

5. Scope. The COMSEC contract supports the management of MSC’s Tier Two EKMS (Parent) Account tasked with the safeguarding, issuance, accountability, and disposition of COMSEC material administered to MSC’s globally deployed Tier Three Local Element Accounts. Specific work identified within this PWS’s Performance

Requirements.

6. Performance Requirements.

6.1 Task 1 – COMSEC EKMS Support.

6.1.1 Subtask 1 – COMSEC Hardware Support. Provide Military Sealift Command’s (MSC) Tier Two

Account with COMSEC equipment Life Cycle Management (LCM) tracking & maintenance, technical troubleshooting, delivery, and operational instruction for MSC issued COMSEC hardware to include:

Secure Terminal Equipment (STE)

Simple Key Loader (SKL)

Key Generators (KG-175s, and KG-194s)

KIV-7 Encryptors

COMSEC Management Work Station (CMWS)

IRIDUIM phone and secure sleeve

Information Friendly or Foe (IFF) crypto

KIV-54 (SECNET)

PRC-117 Crypto Operations

6.1.2 Subtask 2 – COMSEC Expertise Support. Contractors shall provide support for the COMSEC guidance and publications listed below as to assist the COMSEC Tier Two Account Management with day to day operations of MSC’s Tier Two COMSEC Account supporting up to 140 COMSEC Local Elements

(LE).

EKMS-1 Series

EKMS-3 Series

EKMS for Commanding Officers

COMSCINST 2280.3

ALCOM General Messages

SECNAVINST 5510.36

Defense Security Services Physical Security Standards

6.1.3 Subtask 3 - COMSEC material packaging and shipments. Package, ship, and track COMSEC material in accordance with guidelines and procedures outlined in EKMS series, COMSCINST 2280, and

SECNAVINST 5510.36.

6.1.4 Subtask 4 – Communications. Contractors performing services away from "on-site locations" identified in paragraph 9 of this PWS shall have the ability to communicate verbally as well as electronically back to the COMSEC Tier Two Account located in Norfolk, VA. Communications is required as to report emergent COMSEC findings, discuss MSC asset supportability, track status, provide written reports, and finally, maintaining contact with MSC assigned asset as to ensure availability as well as location.

6.1.5 Subtask 5 – Travel. Identify and schedule travel arrangements in support of task 6.3, 6.4, 6.5 and 6.7 based on criteria established between COR and contractor. Travel arrangements shall be staffed through the Staff CMS Responsibility Officer (SCMSRO) to be approved by the COR. Travel recap provided in

Task 6.8’s Monthly Status Report.

Deliverables: Travel Request (Subtask 5)

6.2 Task 2 - COMSEC Tier Three Shore LE Management. CONUS & OCONUS assigned resources provide LE

Management assistance at the respective CONUS & OCONUS Ship Support Units (SSUs) identified in paragraph 9 of this PWS. Support includes assisting the Local Element with the management and security of all COMSEC material held by the SSU in accordance with EKMS Series and COMSCINST 2280.

Deliverables: N/A

6.3 Task 3 - Ship Activation Support.

6.3.1 Subtask 1 – Local Elements in Reduced Operating Status (ROS) activation support. Conduct a maximum of 12 site visits a year to Reduced Operating Status (ROS) ships for the installation, training, and testing of supported COMSEC equipment in support of ship activations. Provide the SCMSRO post visit reports. Overview of ROS support provided in Task 6.8’s Monthly Status Report.

6.3.2 Subtask 2 – Local Elements transition to Reduced Operating Status (ROS) support. Conduct a maxi mum of 12 site visits a year to activated ships to remove equipment as ships transition back to ROS.

Overview of ROS support provided in Task 6.8’s Monthly Status Report.

Deliverables: Post LE Visit reports (Subtasks 1 & 2)

6.4 Task 4. Local Element Operational Support.

6.4.1 Subtask 1 – COMSEC Equipment Installation. Provide COMSEC equipment installations and testing during site visits as stated in Task 6.3 to include instruction on equipment operations to respective Local

Element Managers. Visits to include travel request to be staffed through the SCMSRO to be approved by the COR. Overview of visits provided in Task 6.8’s Monthly Status Report.

6.4.2 Subtask 2 – On-call COMSEC assistance. Provide MSC Local Elements with on-call COMSEC support during working hours based on the contractor’s “on-site” location identified in paragraph 9.

Maintain active on-call database. On-call log provided in Task 6.8’s Monthly Status Report

Deliverables: Post LE Visit Report (Subtask 1)

6.5 Task 5. Local Element COMSEC Training.

6.5.1 Subtask 1 - Local Element COMSEC Refresher Training. Provide SCMSRO approved

COMSEC refresher training to be performed during Audits identified in Task 6.7 not to exceed one hour in length.

6.5.2 Subtask 2 - FTE led classroom COMSEC Training. Provide Local Element COMSEC training at

CONUS & OCONUS SSUs. Training events as well as curriculum to be approved by the SCMSRO and are dependent on Fleet availability not to exceed 12 training events a year per FTE. Training dependent on customers’ requirements not to exceed 3 days in length. The training curriculum shall include training from the established MSC provided COMSEC course with the supporting training technical equipment as well as facilities provided by the respective SSU Local Element.

6.5.3 Subtask 3 – Local Element Requested Training. Site visits and training, not to exceed 30 a year, are conducted based on platforms needs. Travel to be staffed through the SCMSRO and approved by the

COR. Training topics are dependent on customer needs to include:

STE operation

KG-175 operation

KG-194 operation

KIV-7M operation

IRIDIUM phone usage and operation

COMSEC Destruction

Emergency Destruction Plans

Local Element Management

SKL operation and management

Information Friendly or Foe (IFF) crypto operation

PRC-117

Deliverables: COMSEC Refresher Training (Subtask 1)

Classroom LE Training (Subtask 2)

Post Classroom LE Training Report (Subtask 2)

Travel Request (Subtask 3)

Post LE Visit Report (Subtask 3)

6.6 Task 6. COMSEC Guidance

6.6.1 Subtask 1. COMSEC Correspondence. Maintain current NSA, Naval COMSEC Material System

(NCMS) and MSC COMSEC guidance and instructions identified in 6.1.2 Subtask 2 and disseminate to all Local Elements during Audits performed in 6.7 Task 7. Correspondence to be approved by the SCMSRO prior to delivery.

6.6.2 Subtask 2. Develop COMSEC Operational Procedures. Assist MSC’s COMSEC Account by providing COMSEC expertise to support in the development and promulgation of COMSEC related procedures. Procedures shall be staffed through the Account’s COMSEC Manager and approved by the SCMSRO.

Deliverables: N/A

6.7 Task 7. COMSEC Local Element Audits

6.7.1 Subtask 1 - Yearly on-site COMSEC audits. Perform on-site COMSEC audits of MSC’s

Local Elements (up to 140) to include evaluation of COMSEC administration, handling, security procedures, inventories, and destruction. Goal is to maintain at least 95% compliance. Running status provided in Task 6.8’s Monthly Status Report.

6.7.2 Subtask 2 - Coordinate COMSEC Audits. Coordinate with Local Elements supportability of audits as to ensure Local Elements are within periodicity (once a year). Provide COMSEC post

Audit Reports and Audit Supporting Documentation to MSC’s COMSEC Manager and

SCMSRO.

6.7.3 Subtask 3 - Physical Security Assessments. Conduct physical security assessments of restricted and secure spaces containing COMSEC material to include completion of security checklist to support designation of spaces (Open Secret Storage, Controlled Access Area and Restricted

Access Area) to be staffed through the SCMSRO for MSC’s Security Manager’s consideration.

Required training to support inspections includes selected Defense Security Services online courses to include Physical Security Standards as well as guidance provided by MSC Security

Department at no cost to the Contractor. The Contractor is expected to complete the online courses within 60 days of contract award. Assessment overview provided in Task 6.8’s Monthly

Status Report.

Deliverables: COMSEC audit reports (Subtask 2)

Physical Security Assessment Checklists (Subtask 3)

Defense Security Services certifications (Subtask 3)

6.8 Task 8. Monthly Status Reports. Provides detailed status on the performance of the PWS Task, personnel, and schedules, and recap all problems, issues, concerns and actions taken over the report period.

7. Performance Standards.

Perform on-site COMSEC audits of MSC’s Local Elements (up to 140) to include evaluation of COMSEC administration, handling, security procedures, inventories, and destruction. Goal is to maintain at least 95% compliance.

Meet Deliverable expectations as defined in the PWS’s paragraph 11’s Delivery Schedule.

100 percent compliance with the handling and management of COMSEC Material as defined in EKMS

Series, SECNAVINST 5510 series, and COMSCINST 2280.

Maintain operational proficiency with equipment identified in the PWS’s Task 6.1.

Maintain EKMS/COMSEC Subject Matter Expertise identified in Task 6.1 as to effectively support PWS.

8. Incentives. In this fixed price contract, the incentives have been embodied in the pricing and the contractor can either maximize profit through effective performance or have payments reduced because of failure to meet the performance standard. Both positive and negative performance will be documented in past performance reports/database, Contractor Performance Assessment Reporting System (CPARS), as appropriate and will be taken into consideration for follow-on work as well as the exercise of optional tasks and option years.

9. Place of Performance.

On-site locations will be available for the following:

3 COMSEC resources CONUS, Norfolk, VA.

1 COMSEC resource CONUS, San Diego, CA

Forward deployed COMSEC resources on-site in Guam, Japan, and Singapore at each country’s respective SSU/MSCO (1 resource per site).

Local or long distance travel: Travel in and around the primary place of performance may be required throughout the period of performance. Additional travel within CONUS and OCONUS is required to support the requirements of this PWS.

Alternate Place of Performance - Contingency Only. As determined by the Contracting Officer’s

Representative (COR), contractor employees may be required to work at an alternate place of performance

(e.g., home, the contractor's facility, or another approved activity within the local travel area) in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, government closure due to inclement weather, etc.). Non-emergency/non-essential contractors should not report to a closed government facility. Contractor shall prepare all deliverables and other contract documentation utilizing contractor resources. To the extent possible, the contractor shall use best efforts to provide the same level of support as stated in the PWS. In the event the services are impacted, reduced, compromised, etc., the Contracting

Officer or the contractor may request an equitable adjustment pursuant to the Changes clause of the contract.

10. Period of Performance. Period of Performance will be for one year after date of award, with four, 1-year options. As directed by the COR, the contractor shall continue performance in emergency or mission essential conditions. Additionally, the contractor may be required to account for the whereabouts of their personnel should this information be requested by the COR.

11. Delivery Schedule

PWS

Task#

Deliverable

Title

Format Due Date Distribution/Copies Frequency and Remarks

6.1.1 Travel

Request

Government-specified format

10 working days prior to travel

Standard

Distribution*

As performed

6.3.1

6.3.2

6.4.1

6.5.3

Post LE

Visit Report

Government-specified format

5 working days post visit

SCMSRO As performed

6.5.1 COMSEC

Refresher

Training

Government-specified format

SCMSRO 180 days

6.5.2 LE

Classroom

COMSEC

Training

Government-specified format

10 working days prior to training event

SCMSRO As performed

6.5.2 Post LE

Classroom

COMSEC

Training

Report

Government-specified format

5 working days post training event

SCMSRO As performed

6.7.1 Audit

Report

Government-specified format

5 working days post Audit

SCMSRO As performed

6.7.3 Physical

Security

Assessment

OSS Checklist

(SECNAV M-

5510.36)

5 working days post assessment

SCMSRO As performed

6.8 Monthly

Status

Report

Government-specified format

By the 5 th of the month

Standard

Distribution*

Monthly

*Standard Distribution: SCMSRO followed by the COR

12. Security Requirements. TOP SECRET clearance is required to meet requirements set forth in this PWS

This section shall be considered a supplement to block 13 of the Government provided DD 254, Contract

Classification Specification. The following security requirements shall apply to this effort.

References:

a. EKMS 1 Series

b. EKMS 3 Series

c. SECNAVINST 5510.36

12.1 Facility Security Clearance. The work to be performed under this contract is up to the Top Secret level.

Therefore the company must have a final Top Secret Facility Clearance (FCL) from the Defense Security Service

(DSS) Facility Clearance Branch (FCB) at time of award.

12.2 Security Clearance and Information Technology (IT) Level. All personnel performing on this contract will be U.S. citizens and possess a Top Secret security clearance.

12.3 Investigation Requirements. All personnel requiring Top Secret eligibility under this contract must undergo a favorably adjudicated Single Scope Background Investigation (SSBI) as a minimum investigation. The SSBI will be maintained current within 5-years and requests for Special Background Periodic Review (SBPR) will be initiated

90 days prior to the 5-year anniversary date of the previous SSBI or SBPR.

12.4 Adjudication for IT access. N/A

12.5 Interim IT access. N/A

12.6 Visit Authorization Letters. The Contractor will forward a Visit Authorization Letter (VAL) to MSC’s

Security Personnel at the address listed below for all employees prior to the beginning of each contracting/task order period of performance and as new contractor employees are assigned to the contract:

The VAL shall be on company letterhead or pre-fabricated form and contain the following information:

Contract number with start and end dates

CAGE CODE

Company point of contact (POC) and telephone number

Government POC/COR name and telephone number

Complete legal name of employee(s)

Social Security Number

Security Clearance level, date granted, and

Adjudication facility name, i.e. DISCO

Type of personnel security investigation (PSI) pending or completed

Date PSI completed

Security Contacts. MSC Security Personnel can be contacted for security related questions as follows:

Security Department:

Specialist: (757) 443-2872

FAX: (757) 443-2938

Military Sealift Command

ATTN: Security Specialist

471 C Street, Bldg. SP-47

Naval Station Norfolk

Norfolk, VA 23511

SMO: 404426

12.7 Information Security and other miscellaneous requirements.

12.7.1 Contractor personnel must comply with local security requirements for entry and exit control for personnel and property at the government facility.

12.7.2 Contractor employees will be required to comply with all Government security regulations and requirements.

Initial and periodic security training and briefings will be provided by Government security personnel. Failure to comply with security requirements can cause for removal and the contractor will not be able to provide service on this contract.

12.7.3 The Contractor shall not divulge any information about DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the

DoD facility. Identification shall be worn and displayed as required.

12.7.4 DISA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

12.7.5 Contractor personnel will generate or handle documents that contain FOUO information at Government facilities. Contractor shall have access to, generate, and handle classified material only at Government facilities.

All contractor deliverables shall be marked at a minimum FOUO, unless otherwise directed by the Government.

The contractor shall comply with the provisions of the DOD Industrial Security Manual for handling classified material and producing deliverables. The contractor shall comply with DISA Instruction 630-230-19.

13. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). For Contractors that require access to systems or applications that are not provided with a standard NMCI computer, a request documenting the requirement must be sent to the COR for approval.

As required, the Government will provide workspaces (one per co-located FTE) at MSC Afloat NOC, San

Diego, CA, MSC Norfolk, VA, MSC SSU Guam, MSC SSU Japan, MSC SSU Singapore, MSCO Diego

Garcia, MSC SSU Bahrain, MSC SSU Naples, Rota, Spain and Other One-Net sites as space is available.

14. Other Pertinent Information or Special Considerations.

a. KEY PERSONNEL: All key personnel shall be considered EKMS support experts.

Key Personnel and Resumes: The contractor shall identify key personnel and shall provide individual and corporate expertise and experience commensurate with the technical requirements listed above. Key personnel shall be available for assignment at contract award. Those considered to be key personnel are specified in

DARs Clause 52.237-9000, Key Personnel. The experience of personnel proposed must be equal to (or exceed) the level specified in the evaluation criteria. Resumes that exceed the Government’s minimum requirements will become the applicable Government standard at contract award and will be the established standard for contract performance.

Demonstrated Skills:

The EKMS key personnel shall have experience and knowledge necessary to manage the day-to-day operation of a Navy EKMS account to include compliance supporting EKMS Visits and

Inspections. The EKMS key personnel shall have experience in the design, deployment, and operation of COMSEC devices and the supporting key mat distribution and accounting mechanisms. A TOP SECRET clearance is required for this position.

The EKMS support key personnel shall have competencies and experience in the following areas:

Performing EKMS Inspections using EKMS 3 series inspection manuals

Performing EKMS oversight of Local Element Accounts to include ordering, receipt, and distribution of COMSEC keying material and equipment.

Military Sealift experience and/or expertise.

Interacting and coordinating with NSA, NCMS, CMIO, CRF’s, Controlling

Authorities, and Local Elements.

Providing EKMS administrative support including material inventory, destruction reports, order placements and tracking.

Performing equipment maintenance, troubleshooting, issuance and operational instruction for COMSEC hardware (e.g. STEs, SKLs, KG-175s, KG-84s, IRIDIUMs and KIV-7s).

Conducting EKMS Spot Checks on Local Elements.

Delivering recurring training on operation of MSC EKMS mechanisms.

Maintaining all current and applicable EKMS Publications and Guidance.

Conducting site visits and traveling to perform training, inspections, equipment maintenance, and re-supply of necessary COMSEC related material or items.

Developing and maintaining Standard Operation Processes (SOPs) and EKMS specific training guides.

Developing and maintaining multiple databases in support of EKMS processes and policy utilizing Microsoft products such as Excel, Access, and Project.

Performing day to day management of multiple personnel in support of a program.

Shall have experience in the controlling policy documents related to COMSEC management.

Desired Skills: experience includes MS SharePoint.

15. Section 508 Accessibility Standards. The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

1194.21 - Software Applications and Operating Systems

1194.22 - Web Based Intranet and Internet Information and Applications

1194.23 - Telecommunications Products

1194.24 - Video and Multimedia Products

1194.25 - Self-Contained, Closed Products

1194.26 - Desktop and Portable Computers

1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the

Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance.

This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) products are proposed.

Functional Performance Criteria

1194.31 - Functional Performance Criteria

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

1. Contract or Task Order Title : Communication Security (COMSEC) Electronic Key Management

System (EKMS) Support

2. Work Requirements

Task 6.1 - Communication Security (COMSEC) Electronic Key Management System (EKMS) Support

Task 6.2 - COMSEC Tier Three Shore Local Element (LE) Management

Task 6.3 - Ship Activation Support

Task 6.4 - Local Element Operational Support

Task 6.5 - Local Element COMSEC Training

Task 6.6 - COMSEC Guidance

Task 6.7 - COMSEC Local Element Audits

Task 6.8 - Monthly Status Reports

3. Primary Method of Surveillance:

administration, handling, security procedures, inventories, and destruction. Goal is to maintain at least 95% compliance.

Random Sampling. Services as well as products in support of Tasks are randomly sampled. 100 Percent

Review.

All products produced in support of Task will be, at a minimum, reviewed.

Customer Input. Customers are routinely surveyed to gauge level of support which includes support performed in Task 6.2, 6.3, 6.4, 6.5 and 6.7.

4. Scope of Performance: N/A

5. Performance Standards:

administration, handling, security procedures, inventories, and destruction. Goal is to maintain at least 95% compliance.

Meet Deliverable expectations as defined in the PWS’s paragraph 11’s Delivery Schedule.

100 percent compliance with the handling and management of COMSEC Material as defined in EKMS

Series, SECNAVINST 5510 series, and COMSCINST 2280.

Maintain operational proficiency with equipment identified in the PWS’s Task 6.1.

Maintain EKMS/COMSEC Subject Matter Expertise identified in Task 6.1 as to effectively support PWS.

6. Mandatory or regulatory compliance items The contractor will handle and manage Military Sealift issued

COMSEC material in as defined in the Department of the Navy’s EKMS (EKMS) Publications, SECNAVINST

5510 series, and COMSCINST. The Contractor is responsible for reporting any deviations from compliance standards the Contracting Officer's Representative (COR) who also serves as Military Sealift Command’s Staff

CMS Responsible Officer (COR) who will evaluate any deviations from compliance requirements followed by recommended corrective actions (if needed) to be communicated to the Contracting Officer (KO).

7. Acceptable Quality Level (AQL): 95%

8. Evaluation Method: N/A

9. Incentives (Positive and/or Negative): In this fixed price contract, the incentives have been embodied in the pricing and the contractor can either maximize profit through effective performance or have payments reduced because of failure to meet the performance standard. Both positive and negative performance will be documented in past performance reports/database, Contractor Performance Assessment Reporting System (CPARS), as appropriate and will be taken into consideration for follow-on work as well as the exercise of optional tasks and option years.

DD FORM 254

See Attachment 1 and return with proposal with blocks 6 and 7 completed. Finalized DD Form

254 will be incorporated upon award.

PAYMENT SCHEDULE

Payment Schedule will be incorporated upon award. Please see Attachment 5, CLIN Pricing and

Payment Plan, and paragraph 3(c)(3)(b) to the Addendum to FAR 52.212-1 and 2 for more information on submitting Payment Schedule.

ADDENDUM TO FAR 52.212-1 AND 2

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items and FAR 52.212-2, Evaluation – Commercial Items

1. This request for proposal (RFP) is to support the Military Sealift Command’s requirement for

Communication Security (COMSEC) Electronic Key Management System (EKMS) Support.

This RFP is open to all small businesses.

The specifics are as follows:

Tracking Number HC1028-16-R-0001

Contract Title COMSEC EKMS Support

Small Business Set Aside Yes

North American Industry

Classification System

(NAICS) Code

541519

Order Type Firm Fixed Price (FFP)

Other Direct Charges

(ODCs) / Travel

Cost Reimbursement

Period of Performance December 28, 2015 – December 27, 2020 (Base year and

4, 1-year options) (NOTE: there is a 60 day transition period anticipated for this effort that will be included in the base year).

Incumbent Contractor Yes. Tetrad Digital Integrity (TDI).

Full Time Equivalents

(FTEs) on Incumbent

Contract*

Section 508 Applicable Yes

Method of Evaluation Tradeoff

Performance Based Yes

DD254 Required Yes

Proposal Due Date November 16, 2015 NLT 12pm Central Time (CT)

*FTE information regarding the incumbent task order/Government's estimate is provided as historical/baseline information only and is not intended to define this requirement or establish any limitations on your proposal. It is the responsibility of the offeror to propose a technical approach with the appropriate labor categories and number of hours.

2. Offerors are requested to submit a written technical and price proposal in response to the attached Performance Work Statement (PWS) and Quality Assurance Surveillance Plan (QASP) included in this RFP. Further information on submission of your quote is provided throughout this document in addition to FAR Clause 52.212-1, Instruction to Offerors – Commercial Items and FAR Clause 52.212-2, Evaluation – Commercial Items.

a. In accordance with (IAW) DISA Acquisition Regulation Supplement (DARS) 52.209-

9000, each offeror shall specifically identify in its proposal, whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in Federal

Acquisition Regulation (FAR) Subpart 9.5 exists for this instant procurement. If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on the instant procurement, the offeror shall submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

b. Offerors must complete Blocks 6 and 7 of the DD Form 254 (Attachment 1) included in this RFP with the appropriate information for their companies and any subcontractors (when applicable). Completed DD Forms 254 must be submitted with proposals. According to the

DD254, the offeror must have a Top Secret Facility Clearance, personnel assigned to this contract will be required to have a Top Secret clearance and handle classified material only at another contractor’s facility or at a Government activity.

3. Evaluation Factors and Basis for Award Determination:

a. Award will be made to the offeror whose proposal is determined to represent the overall best value to the Government using a best value tradeoff evaluation process. Proposals will be evaluated with regard to how they respond to the requirements of the PWS, on records of past performance, and on cost/price submissions. The technical proposal should include all information the offeror wants the Government to consider and evaluate regarding its company’s ability to perform all required tasks and conform to all required terms and conditions. In order to be eligible for award, the contractor’s proposal must sufficiently address all aspects of the PWS.

The Government reserves the right, but is not obligated, to conduct a realism analysis. With regard to the best value analysis for the award decision, the below evaluation factors and subfactors will be used in the trade off analysis. Section 508 Accessibility Standards do apply to this requirement. Section 508 requirements are listed in the PWS. Compliance with Section 508 standards will be considered prior to evaluating any of the selection criteria listed below. Any proposal failing to meet the Section 508 Accessibility Standards, as listed in the PWS, shall be eliminated from consideration for award.

b. The standards for evaluating the below factors are contained in the attached Evaluation

Tables included in this RFP (Attachment 2). Proposals which are rated “Red/Unacceptable” in any area may be excluded from further consideration.

c. The Government will use the following evaluation factors to determine an offeror’s relative ability to accomplish the tasks set forth in the PWS. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the proposal. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, past performances, OCCI mitigation plans, and Section 508 compliance. In the event any evaluation notices are issued, page limitations may also be placed on those. The technical portion of the proposal is to be submitted as a Microsoft (MS) Word 2010 or PDF document. The page format shall have a 1 inch margin using no smaller than an 11 point Ariel, Times New Roman, or Courier New font for all text to include any text contained in a table. The price proposal spreadsheet shall be a separate document from the technical proposal and shall be submitted in MS Excel 2010 format. All formulas shall remain present in the spreadsheet for verification. The file size of each document shall not exceed 2MB. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of a proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this RFP.

(1) Technical/Management Approach Factor: The offeror’s technical solution will be rated separately from the risk associated with its technical approach. The technical rating evaluates the quality of the offeror’s technical solution for meeting the Government’s requirement. The risk rating considers the risk associated with the technical approach in meeting the requirement. The

Technical/Management Approach Factor is equal in importance to the Past Performance Factor.

The Technical/Management portion of the proposal must be limited to 10 pages. The following

Technical/Management Approach Subfactors are listed in descending order of importance. The contractor must demonstrate a plan to fully meet or exceed each task. See Table 1 in Attachment

2, Evaluation Factors, for more information on the rating scale.

TECHNICAL/MANAGEMENT RATING

(a) Subfactor 1: Yearly on-site COMSEC audits, PWS paragraph 6.7.1 Subtask 1.

Perform on-site COMSEC audits of MSC’s Local Elements (up to 140) to include evaluation of COMSEC administration, handling, security procedures, inventories, and destruction. Goal is to maintain at least 95% compliance. Running status provided in

PWS Task 6.8’s Monthly Status Report.

(b) Subfactor 2: COMSEC Expertise Support, PWS paragraph 6.1.2 Subtask 2.

Contractors shall provide Subject Matter Expertise (SME) in support of the COMSEC guidance and publications listed below as to assist the COMSEC Tier Two Account

Management with day to day operations of MSC’s Tier Two COMSEC Account supporting up to 140 COMSEC Local Elements (LE). For this subfactor to be rated as acceptable, the offeror must demonstrate that proposed key personnel are Subject

Matter Experts (SME).

EKMS-1 Series

EKMS-3 Series

EKMS for Commanding Officers

COMSCINST 2280.3

ALCOM General Messages

SECNAVINST 5510.36

Defense Security Services Physical Security Standards

(c) Subfactor 3: COMSEC Hardware Support, PWS paragraph 6.1.1 Subtask 1. Provide

Military Sealift Command’s (MSC) Tier Two Account with COMSEC equipment Life

Cycle Management (LCM) tracking & maintenance, technical troubleshooting, delivery, and operational instruction for MSC issued COMSEC hardware to include:

Secure Terminal Equipment (STE)

Simple Key Loader (SKL)

Key Generators (KG-175s, and KG-194s)

KIV-7 Encryptors

COMSEC Management Work Station (CMWS)

IRIDUIM phone and secure sleeve

Information Friendly or Foe (IFF) crypto

PRC-117 Crypto Operations

(d) Subfactor 4: Local Element Requested Training, PWS paragraph 6.5.3 Subtask 3. Site visits and training, not to exceed 30 a year, are conducted based on platforms needs.

Travel to be staffed through the SCMSRO and approved by the COR. Training topics are dependent on customer needs to include:

STE operation

KG-175 operation

KG-194 operation

KIV-7M operation

Iridium phone usage and operation

COMSEC Destruction

Emergency Destruction Plans

Local Element Management

SKL operation and management

Information Friendly or Foe (IFF) crypto operation

PRC-117

(e) Subfactor 5: Management. The contractor demonstrates a comprehensive management approach that ensures fully-trained, top-quality personnel are provided to meet all requirements of the performance work statement; or, the contractor's management approach addresses how the contractor will track and manage all resources to support the efforts outlined in the performance work statement.

Key Personnel and Resumes: The contractor shall identify key personnel and shall provide individual and corporate expertise and experience commensurate with the technical requirements listed above. Key personnel shall be available for assignment at contract award. Those considered to be key personnel are specified in DARs Clause 52.237-9000, Key Personnel. The experience of personnel proposed must be equal to (or exceed) the level specified in the evaluation criteria. Resumes that exceed the Government’s minimum requirements will become the applicable Government standard at contract award and will be the established standard for contract performance. All personnel performing on this contract shall be U.S. citizens and possess a Top Secret security clearance. This must be confirmed for the technical/management ratings to be acceptable.

RISK RATING

The offeror’s technical solution will be rated separately from the risk associated with its technical approach. The technical rating evaluates the quality of the offeror’s technical solution for meeting the Government’s requirement. The risk rating considers the risk associated with the technical approach in meeting the requirement. Evaluations for risk shall utilize the ratings in

Table 2 located in Attachment 2, Evaluation Factors.

(2) Past Performance Factor: Offerors will be evaluated on performance under existing and prior contracts for similar products or services. Offerors shall submit no more than 3 recent past performance efforts for evaluation. Recent efforts are those which have been performed during any portion of the last 3 years, including those efforts currently being performed. Recent efforts submitted will be reviewed for relevancy and quality, and then an overall confidence assessment will be given for the past performance factor IAW the attached evaluation tables (Attachment 2).

Cited past performance efforts shall not exceed 5 pages. A current point of contact for each past performance effort shall be provided by completing the attached Past Performance Reference sheet (Attachment 3). Additionally, please send a Past Performance Questionnaire (Attachment

4) to all references for which a Past Performance Reference sheet was completed. The reference is to complete the questionnaire and send it via e-mail directly to Ms. Shannon Fuehne at shannon.k.fuehne.civ@mail.mil prior to the quote due date/time. It is the offeror’s responsibility to ensure that the questionnaires are completed and submitted by the references on time.

References other than those identified by the offeror may be contacted by the Government, and the information received may be used in the past performance evaluation. Offerors for whom information on past performance is not available or so sparse that no confidence assessment rating can be reasonably assigned will not be evaluated favorably or unfavorably on past performance and as a result will receive an “Unknown Confidence” rating for the Past

Performance Factor. The Past Performance Factor is equal in importance to the

Technical/Management Approach Factor. Please see tables 3 through 5 in Attachment 2, Evaluation Factors for Past Performance rating Tables.

(3) Cost/Price Factor:

(a) Cost/price proposals will be evaluated using one or more of the techniques defined in FAR Part 15.404 in order to determine if they are reasonable and complete. The offeror shall submit pricing for the base period and all option periods, including option pricing for an additional 6-month period that may be authorized IAW FAR 52.217-8. The offeror shall submit pricing via the provided Pricing Template (Attachment 5).