RFP_HC1028-16-R-0001_modification_0001_information.pdf

N6238716MP61001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

A. The purpose of this Amendment is to:

1, Add Subcontractor Past Performance guidance to Addendum to FAR 52.212-1 and 2. Add Attachment 7, Subcontractor Past Performance

Consent Form.

B. All else remains the same.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Oct-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HC1028-16-R-0001

X 9B. DATED (SEE ITEM 11)

15-Oct-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Oct-2015

CODE

DISA/DITCO-SCOTT-PL83

2300 EAST DRIVE

SCOTT AFB IL 62225-5406

HC1028 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HC1028-16-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1 AND 2

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items and FAR 52.212-2, Evaluation – Commercial Items

1. This request for proposal (RFP) is to support the Military Sealift Command’s requirement for

Communication Security (COMSEC) Electronic Key Management System (EKMS) Support.

This RFP is open to all small businesses.

The specifics are as follows:

Tracking Number HC1028-16-R-0001

Contract Title COMSEC EKMS Support

Small Business Set Aside Yes

North American Industry

Classification System

(NAICS) Code

541519

Order Type Firm Fixed Price (FFP)

Other Direct Charges

(ODCs) / Travel

Cost Reimbursement

Period of Performance December 28, 2015 – December 27, 2020 (Base year and

4, 1-year options) (NOTE: there is a 60 day transition period anticipated for this effort that will be included in the base year).

Incumbent Contractor Yes. Tetrad Digital Integrity (TDI).

Full Time Equivalents

(FTEs) on Incumbent

Contract*

Section 508 Applicable Yes

Method of Evaluation Tradeoff

Performance Based Yes

DD254 Required Yes

Proposal Due Date November 16, 2015 NLT 12pm Central Time (CT)

*FTE information regarding the incumbent task order/Government's estimate is provided as historical/baseline information only and is not intended to define this requirement or establish any limitations on your proposal. It is the responsibility of the offeror to propose a technical approach with the appropriate labor categories and number of hours.

2. Offerors are requested to submit a written technical and price proposal in response to the attached Performance Work Statement (PWS) and Quality Assurance Surveillance Plan (QASP) included in this RFP. Further information on submission of your quote is provided throughout this document in addition to FAR Clause 52.212-1, Instruction to Offerors – Commercial Items and FAR Clause 52.212-2, Evaluation – Commercial Items.

a. In accordance with (IAW) DISA Acquisition Regulation Supplement (DARS) 52.209-

9000, each offeror shall specifically identify in its proposal, whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in Federal

Acquisition Regulation (FAR) Subpart 9.5 exists for this instant procurement. If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on the instant procurement, the offeror shall submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

b. Offerors must complete Blocks 6 and 7 of the DD Form 254 (Attachment 1) included in this RFP with the appropriate information for their companies and any subcontractors (when applicable). Completed DD Forms 254 must be submitted with proposals. According to the

DD254, the offeror must have a Top Secret Facility Clearance, personnel assigned to this contract will be required to have a Top Secret clearance and handle classified material only at another contractor’s facility or at a Government activity.

3. Evaluation Factors and Basis for Award Determination:

a. Award will be made to the offeror whose proposal is determined to represent the overall best value to the Government using a best value tradeoff evaluation process. Proposals will be evaluated with regard to how they respond to the requirements of the PWS, on records of past performance, and on cost/price submissions. The technical proposal should include all information the offeror wants the Government to consider and evaluate regarding its company’s ability to perform all required tasks and conform to all required terms and conditions. In order to be eligible for award, the contractor’s proposal must sufficiently address all aspects of the PWS.

The Government reserves the right, but is not obligated, to conduct a realism analysis. With regard to the best value analysis for the award decision, the below evaluation factors and subfactors will be used in the trade off analysis. Section 508 Accessibility Standards do apply to this requirement. Section 508 requirements are listed in the PWS. Compliance with Section 508 standards will be considered prior to evaluating any of the selection criteria listed below. Any proposal failing to meet the Section 508 Accessibility Standards, as listed in the PWS, shall be eliminated from consideration for award.

b. The standards for evaluating the below factors are contained in the attached Evaluation

Tables included in this RFP (Attachment 2). Proposals which are rated “Red/Unacceptable” in any area may be excluded from further consideration.

c. The Government will use the following evaluation factors to determine an offeror’s relative ability to accomplish the tasks set forth in the PWS. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the proposal. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, past performances, OCCI mitigation plans, and Section 508 compliance. In the event any evaluation notices are issued, page limitations may also be placed on those. The technical portion of the proposal is to be submitted as a Microsoft (MS) Word 2010 or PDF document. The page format shall have a 1 inch margin using no smaller than an 11 point Ariel, Times New Roman, or Courier New font for all text to include any text contained in a table. The price proposal spreadsheet shall be a separate document from the technical proposal and shall be submitted in MS Excel 2010 format. All formulas shall remain present in the spreadsheet for verification. The file size of each document shall not exceed 2MB. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of a proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this RFP.

(1) Technical/Management Approach Factor: The offeror’s technical solution will be rated separately from the risk associated with its technical approach. The technical rating evaluates the quality of the offeror’s technical solution for meeting the Government’s requirement. The risk rating considers the risk associated with the technical approach in meeting the requirement. The

Technical/Management Approach Factor is equal in importance to the Past Performance Factor.

The Technical/Management portion of the proposal must be limited to 10 pages. The following

Technical/Management Approach Subfactors are listed in descending order of importance. The contractor must demonstrate a plan to fully meet or exceed each task. See Table 1 in Attachment

2, Evaluation Factors, for more information on the rating scale.

TECHNICAL/MANAGEMENT RATING

(a) Subfactor 1: Yearly on-site COMSEC audits, PWS paragraph 6.7.1 Subtask 1.

Perform on-site COMSEC audits of MSC’s Local Elements (up to 140) to include evaluation of COMSEC administration, handling, security procedures, inventories, and destruction. Goal is to maintain at least 95% compliance. Running status provided in

PWS Task 6.8’s Monthly Status Report.

(b) Subfactor 2: COMSEC Expertise Support, PWS paragraph 6.1.2 Subtask 2.

Contractors shall provide Subject Matter Expertise (SME) in support of the COMSEC guidance and publications listed below as to assist the COMSEC Tier Two Account

Management with day to day operations of MSC’s Tier Two COMSEC Account supporting up to 140 COMSEC Local Elements (LE). For this subfactor to be rated as acceptable, the offeror must demonstrate that proposed key personnel are Subject

Matter Experts (SME).

EKMS-1 Series

EKMS-3 Series

EKMS for Commanding Officers

COMSCINST 2280.3

ALCOM General Messages

SECNAVINST 5510.36

Defense Security Services Physical Security Standards

(c) Subfactor 3: COMSEC Hardware Support, PWS paragraph 6.1.1 Subtask 1. Provide

Military Sealift Command’s (MSC) Tier Two Account with COMSEC equipment Life

Cycle Management (LCM) tracking & maintenance, technical troubleshooting, delivery, and operational instruction for MSC issued COMSEC hardware to include:

Secure Terminal Equipment (STE)

Simple Key Loader (SKL)

Key Generators (KG-175s, and KG-194s)

KIV-7 Encryptors

COMSEC Management Work Station (CMWS)

IRIDUIM phone and secure sleeve

Information Friendly or Foe (IFF) crypto

KIV-54 (SECNET)

PRC-117 Crypto Operations

(d) Subfactor 4: Local Element Requested Training, PWS paragraph 6.5.3 Subtask 3. Site visits and training, not to exceed 30 a year, are conducted based on platforms needs.

Travel to be staffed through the SCMSRO and approved by the COR. Training topics are dependent on customer needs to include:

STE operation

KG-175 operation

KG-194 operation

KIV-7M operation

Iridium phone usage and operation

COMSEC Destruction

Emergency Destruction Plans

Local Element Management

SKL operation and management

Information Friendly or Foe (IFF) crypto operation

KIV-54 (SECNET)

PRC-117

(e) Subfactor 5: Management. The contractor demonstrates a comprehensive management approach that ensures fully-trained, top-quality personnel are provided to meet all requirements of the performance work statement; or, the contractor's management approach addresses how the contractor will track and manage all resources to support the efforts outlined in the performance work statement.

Key Personnel and Resumes: The contractor shall identify key personnel and shall provide individual and corporate expertise and experience commensurate with the technical requirements listed above. Key personnel shall be available for assignment at contract award. Those considered to be key personnel are specified in DARs Clause 52.237-9000, Key Personnel. The experience of personnel proposed must be equal to (or exceed) the level specified in the evaluation criteria. Resumes that exceed the Government’s minimum requirements will become the applicable Government standard at contract award and will be the established standard for contract performance. All personnel performing on this contract shall be U.S. citizens and possess a Top Secret security clearance. This must be confirmed for the technical/management ratings to be acceptable.

RISK RATING

The offeror’s technical solution will be rated separately from the risk associated with its technical approach. The technical rating evaluates the quality of the offeror’s technical solution for meeting the Government’s requirement. The risk rating considers the risk associated with the technical approach in meeting the requirement. Evaluations for risk shall utilize the ratings in

Table 2 located in Attachment 2, Evaluation Factors.

(2) Past Performance Factor: Offerors will be evaluated on performance under existing and prior contracts for similar products or services. Please submit past performance information for the offeror and all subcontractors, teaming partners, and/or joint ventures that will perform a major or critical aspect of the requirement. Offerors shall submit no more than 3 recent past performance efforts and no more than 1 past performance effort for each significant subcontractor for evaluation. The offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of past performance information to the offeror so the offeror can respond to such information. See

Attachment 7 for a sample consent authorization letter.

Recent efforts are those which have been performed during any portion of the last 3 years, including those efforts currently being performed. Recent efforts submitted will be reviewed for relevancy and quality, and then an overall confidence assessment will be given for the past performance factor IAW the attached evaluation tables (Attachment 2). Cited past performance efforts shall not exceed 5 pages. A current point of contact for each past performance effort shall be provided by completing the attached Past Performance Reference sheet (Attachment 3).

Additionally, please send a Past Performance Questionnaire (Attachment 4) to all references for which a Past Performance Reference sheet was completed. This is also the procedure when submitting past performance information for all subcontractors, teaming partners, and/or joint ventures that will perform a major or critical aspect of the requirement. The reference is to complete the questionnaire and send it via e-mail directly to Ms. Shannon Fuehne at shannon.k.fuehne.civ@mail.mil prior to the quote due date/time. It is the offeror’s responsibility to ensure that the questionnaires are completed and submitted by the references on time.

References other than those identified by the offeror may be contacted by the Government, and the information received may be used in the past performance evaluation. Offerors for whom information on past performance is not available or so sparse that no confidence assessment rating can be reasonably assigned will not be evaluated favorably or unfavorably on past performance and as a result will receive an “Unknown Confidence” rating for the Past

Performance Factor. The Past Performance Factor is equal in importance to the

Technical/Management Approach Factor. Please see tables 3 through 5 in Attachment 2, Evaluation Factors for Past Performance rating Tables.

(3) Cost/Price Factor:

mailto:shannon.k.fuehne.civ@mail.mil

(a) Cost/price proposals will be evaluated using one or more of the techniques defined in FAR Part 15.404 in order to determine if they are reasonable and complete. The offeror shall submit pricing for the base period and all option periods, including option pricing for an additional 6-month period that may be authorized IAW FAR 52.217-8. The offeror shall submit pricing via the provided Pricing Template (Attachment 5). See FAR 52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. The pricing proposal should include a separate line item for the additional 6-month period IAW FAR 52.217-8. These prices shall be identical to the quoted pricing in the 6 months prior to expiration of the base period, or the final option period, if option periods are present. The total evaluated price will consist of the contractor’s proposed price for the base period, all option periods, the option pricing for the additional 6-month period, and surge pricing as requested below. All non-cost evaluation factors, when combined, are significantly more important than the cost/price factor.

(b) Offerors shall propose a fixed price payment plan commensurate with the value of the deliverables and/or significant milestones in the PWS for this requirement. A firm fixed price payment plan with the total dollar amount divided into 12 equal monthly payments will not be accepted unless the offeror provides justification for this plan that the Government subsequently deems adequate. The eventual awardee will be authorized to invoice monthly for all approved travel costs incurred and approved by the COR.

(c) Offerors should ensure cost/price proposals include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, travel, incidental equipment, contract access fees, etc.).

Again, the cost/price proposal spreadsheet shall be a separate document from the technical proposal.

(d) Due to the likely inability of any offeror to accurately estimate travel and material/equipment purchases associated with this requirement, the Government is providing plug numbers to be used by all offerors when proposing ODCs. Offerors are instructed to propose plug numbers for ODCs in the following EXACT amounts, however actual travel shall be authorized by the COR in writing prior to performance and will be paid IAW FAR Part

31.205-46.

Travel ODCs Equipment ODCs

Base Year: $110,000.00 Base Year: $15,000.00

Opt Year 1: $112,750.00 Opt Year 1: $15,375.00

Opt Year 2: $115,568.75 Opt Year 2: $15,759.38

Opt Year 3: $118,457.97 Opt Year 3: $16,153.36

Opt Year 4: $121,419.42 Opt Year 4: $16,557.19

These EXACT amounts shall include all audited markups and burdens and shall not be rounded or adjusted based upon independent decisions regarding actual anticipated ODCs. A proposal that fails to bid the plug numbers EXACTLY as provided may be excluded from further consideration.

4. The period of performance is anticipated to be as follows:

Base Year: December 28, 2015 – December 27, 2016

Option Year 1: December 28, 2016 – December 27, 2017

Option Year 2: December 28, 2017 – December 27, 2018

Option Year 3: December 28, 2018 – December 27, 2019

Option Year 4: December 28, 2019 – December 27, 2020

NOTE: There is a 60 day transition period anticipated for this effort that will be included in the base year.

5. Place of Performance IAW the PWS:

On-site locations shall be available for 3 COMSEC resources CONUS, Norfolk, VA; 1

COMSEC resource CONUS, San Diego, CA; forward deployed COMSEC resources on-site in

Guam, Japan, and Singapore at each country’s respective SSU/MSCO (1 resource per site).

6. The Government intends to evaluate proposals and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions or seek clarifications if the Contracting Officer (KO) determines they are necessary. In the event issues pertaining to a proposed task cannot be resolved to the KO’s satisfaction, the Government reserves the right to withdraw and cancel the proposed requirement. In such an event, offerors will be notified in writing. In the event a competitive range is established and the KO determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the KO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition.

7. All applicable provisions and clauses that will be applicable to the resulting award are included in this RFP. Some of the provisions require a response from the offeror and will need to be submitted along with your proposal. Clauses can be viewed on http://farsite.hill.af.mil.

8. In response to this RFP, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in a proposal, the proposal may be excluded on grounds that it failed to comply with the RFP’s instructions.

9. An offeror agrees that if its offer is accepted within 60 calendar days from the date of receipt of proposals, it will furnish the items and/or services identified in its proposal at the cost/price offered to the designated point(s) within the time specified in the contract.

10. Questions should be addressed to shannon.k.fuehne.civ@mail.mil. Please provide any questions using the attached Question and Answer template (Attachment 6), no later than

October 28, 2015 at 12:00pm (CT). The Government reserves the right to not answer questions submitted after this time.

http://farsite.hill.af.mil/

11. Proposals are due no later than November 16, 2015 at 12:00pm (CT) and should be submitted to the contract specialist at DITCO via the following email address:

shannon.k.fuehne.civ@mail.mil.

Attachment 1, DD254

Attachment 2, Evaluation Tables

Attachment 3, Past Performance References

Attachment 4, Past Performance Questionnaire

Attachment 5, CLIN Pricing Worksheet

Attachment 6, Questions and Answers Template

Attachment 7, Subcontractor Past Performance Consent Form

(End of Summary of Changes)

RFP HC1028-16-R-0001

Attachment 7, Subcontractor Past Performance Consent Form

SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTER

FOR THE RELEASE OF PAST AND PRESENT PERFORMANCE INFORMATION

TO THE PRIME CONTRACTOR

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime contractor during exchanges. In an effort to assist the Government’s Past Performance Evaluation Team in assessing your past performance relevancy and confidence, we request that the following consent letter be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent letters should be submitted as part of your Present/Past Performance Volume.

SAMPLE

Dear “Contracting Officer:”

We are participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the DISA Request for Proposal HC1028-16-R-0001 for the Communication Security (COMSEC) Electronic Key Management System (EKMS) Support contract.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the past performance evaluation/confidence assessment process we are signing this consent letter to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

(Signature and title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address: