RFP_HC1028-16-R-0001_modification_0004_information.pdf

N6238716MP61001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

A. The purpose of this amendment is to:

1. Clarify Past Performance page limitations.

2. Correct typo discovered from most recent Q&A

3. Add COMSCINST 2280.3D as Attachment 8.

4. Extend the Q&A due date.

B. The updated PWS and Addendum to 52.212-1 and 2 are incorporated.

C. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Nov-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HC1028-16-R-0001

X 9B. DATED (SEE ITEM 11)

15-Oct-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Nov-2015

CODE

DISA/DITCO-SCOTT-PL83

2300 EAST DRIVE

SCOTT AFB IL 62225-5406

HC1028 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HC1028-16-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1 AND 2

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items and FAR 52.212-2, Evaluation – Commercial Items

1. This request for proposal (RFP) is to support the Military Sealift Command’s requirement for

Communication Security (COMSEC) Electronic Key Management System (EKMS) Support.

This RFP is open to all small businesses.

The specifics are as follows:

Tracking Number HC1028-16-R-0001

Contract Title COMSEC EKMS Support

Small Business Set Aside Yes

North American Industry

Classification System

(NAICS) Code

541519

Order Type Firm Fixed Price (FFP)

Other Direct Charges

(ODCs) / Travel

Cost Reimbursement

Period of Performance December 28, 2015 – December 27, 2020 (Base year and

4, 1-year options) (NOTE: there is a 60 day transition period anticipated for this effort that will be included in the base year).

Incumbent Contractor Yes. Tetrad Digital Integrity (TDI).

Full Time Equivalents

(FTEs) on Incumbent

Contract*

Section 508 Applicable Yes

Method of Evaluation Tradeoff

Performance Based Yes

DD254 Required Yes

Proposal Due Date November 16, 2015 NLT 12pm Central Time (CT)

*FTE information regarding the incumbent task order/Government's estimate is provided as historical/baseline information only and is not intended to define this requirement or establish any limitations on your proposal. It is the responsibility of the offeror to propose a technical approach with the appropriate labor categories and number of hours.

2. Offerors are requested to submit a written technical and price proposal in response to the attached Performance Work Statement (PWS) and Quality Assurance Surveillance Plan (QASP) included in this RFP. Further information on submission of your quote is provided throughout this document in addition to FAR Clause 52.212-1, Instruction to Offerors – Commercial Items and FAR Clause 52.212-2, Evaluation – Commercial Items.

a. In accordance with (IAW) DISA Acquisition Regulation Supplement (DARS) 52.209-

9000, each offeror shall specifically identify in its proposal, whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in Federal

Acquisition Regulation (FAR) Subpart 9.5 exists for this instant procurement. If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on the instant procurement, the offeror shall submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

b. Offerors must complete Blocks 6 and 7 of the DD Form 254 (Attachment 1) included in this RFP with the appropriate information for their companies and any subcontractors (when applicable). Completed DD Forms 254 must be submitted with proposals. According to the

DD254, the offeror must have a Top Secret Facility Clearance, personnel assigned to this contract will be required to have a Top Secret clearance and handle classified material only at another contractor’s facility or at a Government activity.

3. Evaluation Factors and Basis for Award Determination:

a. Award will be made to the offeror whose proposal is determined to represent the overall best value to the Government using a best value tradeoff evaluation process. Proposals will be evaluated with regard to how they respond to the requirements of the PWS, on records of past performance, and on cost/price submissions. The technical proposal should include all information the offeror wants the Government to consider and evaluate regarding its company’s ability to perform all required tasks and conform to all required terms and conditions. In order to be eligible for award, the contractor’s proposal must sufficiently address all aspects of the PWS.

The Government reserves the right, but is not obligated, to conduct a realism analysis. With regard to the best value analysis for the award decision, the below evaluation factors and subfactors will be used in the trade off analysis. Section 508 Accessibility Standards do apply to this requirement. Section 508 requirements are listed in the PWS. Compliance with Section 508 standards will be considered prior to evaluating any of the selection criteria listed below. Any proposal failing to meet the Section 508 Accessibility Standards, as listed in the PWS, shall be eliminated from consideration for award.

b. The standards for evaluating the below factors are contained in the attached Evaluation

Tables included in this RFP (Attachment 2). Proposals which are rated “Red/Unacceptable” in any area may be excluded from further consideration.

c. The Government will use the following evaluation factors to determine an offeror’s relative ability to accomplish the tasks set forth in the PWS. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the proposal. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, past performances, OCCI mitigation plans, and Section 508 compliance. In the event any evaluation notices are issued, page limitations may also be placed on those. The technical portion of the proposal is to be submitted as a Microsoft (MS) Word 2010 or PDF document. The page format shall have a 1 inch margin using no smaller than an 11 point Ariel, Times New Roman, or Courier New font for all text to include any text contained in a table. The price proposal spreadsheet shall be a separate document from the technical proposal and shall be submitted in MS Excel 2010 format. All formulas shall remain present in the spreadsheet for verification. The file size of each document shall not exceed 2MB. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of a proposal.

The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this RFP.

(1) Technical/Management Approach Factor: The offeror’s technical solution will be rated separately from the risk associated with its technical approach. The technical rating evaluates the quality of the offeror’s technical solution for meeting the Government’s requirement. The risk rating considers the risk associated with the technical approach in meeting the requirement. The

Technical/Management Approach Factor is equal in importance to the Past Performance Factor.

The Technical/Management portion of the proposal must be limited to 10 pages. The following

Technical/Management Approach Subfactors are listed in descending order of importance. The contractor must demonstrate a plan to fully meet or exceed each task. See Table 1 in Attachment

2, Evaluation Factors, for more information on the rating scale.

TECHNICAL/MANAGEMENT RATING

(a) Subfactor 1: Yearly on-site COMSEC audits, PWS paragraph 6.7.1 Subtask 1. Perform on-site

COMSEC audits of MSC’s Local Elements (up to 140) to include evaluation of COMSEC administration, handling, security procedures, inventories, and destruction. Goal is to maintain at least

95% compliance. Running status provided in PWS Task 6.8’s Monthly Status Report.

(b) Subfactor 2: COMSEC Expertise Support, PWS paragraph 6.1.2 Subtask 2. Contractors shall provide

Subject Matter Expertise (SME) in support of the COMSEC guidance and publications listed below as to assist the COMSEC Tier Two Account Management with day to day operations of MSC’s Tier Two

COMSEC Account supporting up to 140 COMSEC Local Elements (LE). For this subfactor to be rated as acceptable, the offeror must demonstrate that proposed key personnel are Subject Matter Experts

(SME).

EKMS-1 Series

EKMS-3 Series

EKMS for Commanding Officers

COMSCINST 2280.3D (attachment 8)

ALCOM General Messages

SECNAVINST 5510.36

Defense Security Services Physical Security Standards

(c) Subfactor 3: COMSEC Hardware Support, PWS paragraph 6.1.1 Subtask 1. Provide Military Sealift

Command’s (MSC) Tier Two Account with COMSEC equipment Life Cycle Management (LCM) tracking & maintenance, technical troubleshooting, delivery, and operational instruction for MSC issued

COMSEC hardware to include:

Secure Terminal Equipment (STE)

Simple Key Loader (SKL)

Key Generators (KG-175s, and KG-194s)

KIV-7 Encryptors

COMSEC Management Work Station (CMWS)

IRIDUIM phone and secure sleeve

Identification Friendly or Foe (IFF) crypto

KIV-54 (SECNET)

PRC-117 Crypto Operations

(d) Subfactor 4: Local Element Requested Training, PWS paragraph 6.5.3 Subtask 3. Site visits and training, not to exceed 30 a year, are conducted based on platforms needs. Travel to be staffed through the SCMSRO and approved by the COR. Training topics are dependent on customer needs to include:

STE operation

KG-175 operation

KG-194 operation

KIV-7M operation

Iridium phone usage and operation

COMSEC Destruction

Emergency Destruction Plans

Local Element Management

SKL operation and management

Identification Friendly or Foe (IFF) crypto operation

PRC-117

(e) Subfactor 5: Management. The contractor demonstrates a comprehensive management approach that ensures fully-trained, top-quality personnel are provided to meet all requirements of the performance work statement; or, the contractor's management approach addresses how the contractor will track and manage all resources to support the efforts outlined in the performance work statement.

Key Personnel and Resumes: The contractor shall identify key personnel and shall provide individual and corporate expertise and experience commensurate with the technical requirements listed above. Key personnel shall be available for assignment at contract award. Those considered to be key personnel are specified in DARs Clause 52.237-9000, Key Personnel. The experience of personnel proposed must be equal to (or exceed) the level specified in the evaluation criteria. Resumes that exceed the Government’s minimum requirements will become the applicable Government standard at contract award and will be the established standard for contract performance. All personnel performing on this contract shall be U.S. citizens and possess a Top Secret security clearance. This must be confirmed for the technical/management ratings to be acceptable.

RISK RATING

The offeror’s technical solution will be rated separately from the risk associated with its technical approach. The technical rating evaluates the quality of the offeror’s technical solution for meeting the Government’s requirement. The risk rating considers the risk associated with the technical approach in meeting the requirement. Evaluations for risk shall utilize the ratings in

Table 2 located in Attachment 2, Evaluation Factors.

(2) Past Performance Factor: Offerors will be evaluated on performance under existing and prior contracts for similar products or services. Please submit past performance information for the offeror and all subcontractors, teaming partners, and/or joint ventures that will perform a major or critical aspect of the requirement. Offerors shall submit no more than 3 recent past performance efforts and no more than 1 past performance effort for each significant subcontractor for evaluation. The offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of past performance information to the offeror so the offeror can respond to such information. See

Attachment 7 for a sample consent authorization letter.

Recent efforts are those which have been performed during any portion of the last 3 years, including those efforts currently being performed. Recent efforts submitted will be reviewed for relevancy and quality, and then an overall confidence assessment will be given for the past performance factor IAW the attached evaluation tables (Attachment 2). Cited past performance efforts shall not exceed 5 pages per past performance reference. A current point of contact for each past performance effort shall be provided by completing the attached Past Performance

Reference sheet (Attachment 3). Additionally, please send a Past Performance Questionnaire

(Attachment 4) to all references for which a Past Performance Reference sheet was completed.

This is also procedure when submitting past performance information for all subcontractors, teaming partners, and/or joint ventures that will perform a major or critical aspect of the requirement. The reference is to complete the questionnaire and send it via e-mail directly to

Ms. Shannon Fuehne at shannon.k.fuehne.civ@mail.mil prior to the quote due date/time. It is the offeror’s responsibility to ensure that the questionnaires are completed and submitted by the references on time. References other than those identified by the offeror may be contacted by the Government, and the information received may be used in the past performance evaluation.

The Government reserves the right to utilize other sources of past performance information available in this evaluation (e.g. Contractor Performance Assessment Reporting System

(CPARS), Past Performance Information Retrieval System (PPIRS), etc.). Offerors for whom information on past performance is not available or so sparse that no confidence assessment rating can be reasonably assigned will not be evaluated favorably or unfavorably on past performance and as a result will receive an “Unknown Confidence” rating for the Past

Performance Factor. The Past Performance Factor is equal in importance to the

Technical/Management Approach Factor. Please see tables 3 through 5 in Attachment 2, Evaluation Factors for Past Performance rating Tables.

(3) Cost/Price Factor:

(a) Cost/price proposals will be evaluated using one or more of the techniques defined in FAR Part 15.404 in order to determine if they are reasonable and complete. The offeror shall submit pricing for the base period and all option periods, including option pricing for an mailto:shannon.k.fuehne.civ@mail.mil additional 6-month period that may be authorized IAW FAR 52.217-8. The offeror shall submit pricing via the provided Pricing Template (Attachment 5). See FAR 52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. The pricing proposal should include a separate line item for the additional 6-month period IAW FAR 52.217-8. These prices shall be identical to the quoted pricing in the 6 months prior to expiration of the base period, or the final option period, if option periods are present. The total evaluated price will consist of the contractor’s proposed price for the base period, all option periods, and the option pricing for the additional 6-month period. All non-cost evaluation factors, when combined, are significantly more important than the cost/price factor.

(b) Offerors shall propose a fixed price payment plan commensurate with the value of the deliverables and/or significant milestones in the PWS for this requirement. A firm fixed price payment plan with the total dollar amount divided into 12 equal monthly payments will not be accepted unless the offeror provides justification for this plan that the Government subsequently deems adequate. The eventual awardee will be authorized to invoice monthly for all approved travel costs incurred and approved by the COR.

(c) Offerors should ensure cost/price proposals include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, travel, incidental equipment, contract access fees, etc.).

Again, the cost/price proposal spreadsheet shall be a separate document from the technical proposal.

(d) Due to the likely inability of any offeror to accurately estimate travel and material/equipment purchases associated with this requirement, the Government is providing plug numbers to be used by all offerors when proposing ODCs. Offerors are instructed to propose plug numbers for ODCs in the following EXACT amounts, however actual travel shall be authorized by the COR in writing prior to performance and will be paid IAW FAR Part

31.205-46.

Travel ODCs Equipment ODCs

Base Year: $110,000.00 Base Year: $15,000.00

Opt Year 1: $112,750.00 Opt Year 1: $15,375.00

Opt Year 2: $115,568.75 Opt Year 2: $15,759.38

Opt Year 3: $118,457.97 Opt Year 3: $16,153.36

Opt Year 4: $121,419.42 Opt Year 4: $16,557.19

These EXACT amounts shall include all audited markups and burdens and shall not be rounded or adjusted based upon independent decisions regarding actual anticipated ODCs. A proposal that fails to bid the plug numbers EXACTLY as provided may be excluded from further consideration.

4. The period of performance is anticipated to be as follows:

Base Year: December 28, 2015 – December 27, 2016

Option Year 1: December 28, 2016 – December 27, 2017

Option Year 2: December 28, 2017 – December 27, 2018

Option Year 3: December 28, 2018 – December 27, 2019

Option Year 4: December 28, 2019 – December 27, 2020

NOTE: There is a 60 day transition period anticipated for this effort that will be included in the base year.

5. Place of Performance IAW the PWS:

On-site locations shall be available for 3 COMSEC resources CONUS, Norfolk, VA; 1

COMSEC resource CONUS, San Diego, CA; forward deployed COMSEC resources on-site in

Guam, Japan, and Singapore at each country’s respective SSU/MSCO (1 resource per site).

6. The Government intends to evaluate proposals and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions or seek clarifications if the Contracting Officer (KO) determines they are necessary. In the event issues pertaining to a proposed task cannot be resolved to the KO’s satisfaction, the Government reserves the right to withdraw and cancel the proposed requirement. In such an event, offerors will be notified in writing. In the event a competitive range is established and the KO determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the KO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition.

7. All applicable provisions and clauses that will be applicable to the resulting award are included in this RFP. Some of the provisions require a response from the offeror and will need to be submitted along with your proposal. Clauses can be viewed on http://farsite.hill.af.mil.

8. In response to this RFP, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in a proposal, the proposal may be excluded on grounds that it failed to comply with the RFP’s instructions.

9. An offeror agrees that if its offer is accepted within 60 calendar days from the date of receipt of proposals, it will furnish the items and/or services identified in its proposal at the cost/price offered to the designated point(s) within the time specified in the contract.

10. Questions should be addressed to shannon.k.fuehne.civ@mail.mil. Please provide any questions using the attached Question and Answer template (Attachment 6), no later than

November 9, 2015 at 12:00pm (CT). The Government reserves the right to not answer questions submitted after this time.

11. Proposals are due no later than November 16, 2015 at 12:00pm (CT) and should be submitted to the contract specialist at DITCO via the following email address:

shannon.k.fuehne.civ@mail.mil.

http://farsite.hill.af.mil/

Attachment 1, DD254

Attachment 2, Evaluation Tables

Attachment 3, Past Performance References

Attachment 4, Past Performance Questionnaire

Attachment 5, CLIN Pricing Worksheet

Attachment 6, Questions and Answers Template

Attachment 7, Subcontractor Past Performance Consent Form

Attachment 8, COMSCINST 2280.3D

PWS

PERFORMANCE WORK STATEMENT (PWS)

as of 4 Nov 2015

Contract Number: (completed by the KO at time of contract or TO award)

Task Order Number: (completed by the KO at time of TO award or N/A)

Tracking Number: 831506242

Follow-on to Previous Contract and

Task Order Number:

N/A

1. Contracting Officer Representative (COR).

a. Primary COR. To be provided at contract award.

Name: To be provided at contract award

Organization:

Department of Defense Activity

Address Code (DODAAC):

Address:

Phone Number:

Fax Number:

E-Mail Address:

2. Contract or Task Order Title. Communication Security (COMSEC) Electronic Key Management System

(EKMS) Support

3. Background. Military Sealift Command (MSC) administers its COMSEC program utilizing a single COMSEC account supporting a globally deployed force. This model of COMSEC Management requires additional resources to administer oversight, direct support, training and verification in support of Department of the Navy compliance requirements

4. Objectives: The COMSEC contract supports the management of MSC’s Tier Two EKMS (Parent) Account tasked with the safeguarding, issuance, accountability, and disposition of COMSEC material administered to MSC’s globally deployed Tier Three Local Element Accounts. The COMSEC Contract objectives are:

a. Direct COMSEC support. COMSEC skillset development, COMSEC equipment firmware and software management, Crypto Life Cycle Management, Local Element visits and support, COMSEC material inventories, COMSEC equipment installation/testing, and on-call MSC COMSEC expertise.

b. COMSEC Compliance. Perform Local Element COMSEC audits and interpret findings as identified

DOD, DON, and MSC COMSEC Policy. Audits include inspections, corrective actions, deficiency training, reporting, analysis, and tracking of audit findings as to meet compliance expectations identified in

EKMS 1 (Series), EKMS 3 (Series), and COMSCINST 2280.

c. Tier Three Local Element Management. CONUS & OCONUS assigned contractors provide Local

Element Account Management assistance to the respective Local Element Managers.

5. Scope. The COMSEC contract supports the management of MSC’s Tier Two EKMS (Parent) Account tasked with the safeguarding, issuance, accountability, and disposition of COMSEC material administered to MSC’s globally deployed Tier Three Local Element Accounts. Specific work identified within this PWS’s Performance

Requirements.

6. Performance Requirements.

6.1 Task 1 – COMSEC EKMS Support.

6.1.1 Subtask 1 – COMSEC Hardware Support. Provide Military Sealift Command’s (MSC) Tier Two

Account with COMSEC equipment Life Cycle Management (LCM) tracking & maintenance, technical troubleshooting, delivery, and operational instruction for MSC issued COMSEC hardware to include:

Secure Terminal Equipment (STE)

Simple Key Loader (SKL)

Key Generators (KG-175s, and KG-194s)

KIV-7 Encryptors

COMSEC Management Work Station (CMWS)

IRIDUIM phone and secure sleeve

Identification Friendly or Foe (IFF) crypto

PRC-117 Crypto Operations

6.1.2 Subtask 2 – COMSEC Expertise Support. Contractors shall provide support for the COMSEC guidance and publications listed below as to assist the COMSEC Tier Two Account Management with day to day operations of MSC’s Tier Two COMSEC Account supporting up to 140 COMSEC Local Elements

(LE).

EKMS-1 Series

EKMS-3 Series

EKMS for Commanding Officers

COMSCINST 2280.3

ALCOM General Messages

SECNAVINST 5510.36

Defense Security Services Physical Security Standards

6.1.3 Subtask 3 - COMSEC material packaging and shipments. Package, ship, and track COMSEC material in accordance with guidelines and procedures outlined in EKMS series, COMSCINST 2280, and

SECNAVINST 5510.36.

6.1.4 Subtask 4 – Communications. Contractors performing services away from "on-site locations" identified in paragraph 9 of this PWS shall have the ability to communicate verbally as well as electronically back to the COMSEC Tier Two Account located in Norfolk, VA. Communications is required as to report emergent COMSEC findings, discuss MSC asset supportability, track status, provide written reports, and finally, maintaining contact with MSC assigned asset as to ensure availability as well as location.

6.1.5 Subtask 5 – Travel. Identify and schedule travel arrangements in support of task 6.3, 6.4, 6.5 and 6.7 based on criteria established between COR and contractor. Travel arrangements shall be staffed through the Staff CMS Responsibility Officer (SCMSRO) to be approved by the COR. Travel recap provided in

Task 6.8’s Monthly Status Report.

Deliverables: Travel Request (Subtask 5)

6.2 Task 2 - COMSEC Tier Three Shore LE Management. CONUS & OCONUS assigned resources provide LE

Management assistance at the respective CONUS & OCONUS Ship Support Units (SSUs) identified in paragraph 9 of this PWS. Support includes assisting the Local Element with the management and security of all COMSEC material held by the SSU in accordance with EKMS Series and COMSCINST 2280.

Deliverables: N/A

6.3 Task 3 - Ship Activation Support.

6.3.1 Subtask 1 – Local Elements in Reduced Operating Status (ROS) activation support. Conduct a maximum of 12 site visits a year to Reduced Operating Status (ROS) ships for the installation, training, and testing of supported COMSEC equipment in support of ship activations. Provide the SCMSRO post visit reports. Overview of ROS support provided in Task 6.8’s Monthly Status Report.

6.3.2 Subtask 2 – Local Elements transition to Reduced Operating Status (ROS) support. Conduct a maxi mum of 12 site visits a year to activated ships to remove equipment as ships transition back to ROS.

Overview of ROS support provided in Task 6.8’s Monthly Status Report.

Deliverables: Post LE Visit reports (Subtasks 1 & 2)

6.4 Task 4. Local Element Operational Support.

6.4.1 Subtask 1 – COMSEC Equipment Installation. Provide COMSEC equipment installations and testing during site visits as stated in Task 6.3 to include instruction on equipment operations to respective Local

Element Managers. Visits to include travel request to be staffed through the SCMSRO to be approved by the COR. Overview of visits provided in Task 6.8’s Monthly Status Report.

6.4.2 Subtask 2 – On-call COMSEC assistance. Provide MSC Local Elements with on-call COMSEC support during working hours based on the contractor’s “on-site” location identified in paragraph 9.

Maintain active on-call database. On-call log provided in Task 6.8’s Monthly Status Report

Deliverables: Post LE Visit Report (Subtask 1)

6.5 Task 5. Local Element COMSEC Training.

6.5.1 Subtask 1 - Local Element COMSEC Refresher Training. Provide SCMSRO approved

COMSEC refresher training to be performed during Audits identified in Task 6.7 not to exceed one hour in length.

6.5.2 Subtask 2 - FTE led classroom COMSEC Training. Provide Local Element COMSEC training at

CONUS & OCONUS SSUs. Training events as well as curriculum to be approved by the SCMSRO and are dependent on Fleet availability not to exceed 12 training events a year per FTE. Training dependent on customers’ requirements not to exceed 3 days in length. The training curriculum shall include training from the established MSC provided COMSEC course with the supporting training technical equipment as well as facilities provided by the respective SSU Local Element.

6.5.3 Subtask 3 – Local Element Requested Training. Site visits and training, not to exceed 30 a year, are conducted based on platforms needs. Travel to be staffed through the SCMSRO and approved by the

COR. Training topics are dependent on customer needs to include:

STE operation

KG-175 operation

KG-194 operation

KIV-7M operation

IRIDIUM phone usage and operation

COMSEC Destruction

Emergency Destruction Plans

Local Element Management

SKL operation and management

Identification Friendly or Foe (IFF) crypto operation

PRC-117

Deliverables: COMSEC Refresher Training (Subtask 1)

Classroom LE Training (Subtask 2)

Post Classroom LE Training Report (Subtask 2)

Travel Request (Subtask 3)

Post LE Visit Report (Subtask 3)

6.6 Task 6. COMSEC Guidance

6.6.1 Subtask 1. COMSEC Correspondence. Maintain current NSA, Naval COMSEC Material System

(NCMS) and MSC COMSEC guidance and instructions identified in 6.1.2 Subtask 2 and disseminate to all Local Elements during Audits performed in 6.7 Task 7. Correspondence to be approved by the SCMSRO prior to delivery.

6.6.2 Subtask 2. Develop COMSEC Operational Procedures. Assist MSC’s COMSEC Account by providing COMSEC expertise to support in the development and promulgation of COMSEC related procedures. Procedures shall be staffed through the Account’s COMSEC Manager and approved by the SCMSRO.

Deliverables: N/A

6.7 Task 7. COMSEC Local Element Audits

6.7.1 Subtask 1 - Yearly on-site COMSEC audits. Perform on-site COMSEC audits of MSC’s

Local Elements (up to 140) to include evaluation of COMSEC administration, handling, security procedures, inventories, and destruction. Goal is to maintain at least 95% compliance. Running status provided in Task 6.8’s Monthly Status Report.

6.7.2 Subtask 2 - Coordinate COMSEC Audits. Coordinate with Local Elements supportability of audits as to ensure Local Elements are within periodicity (once a year). Provide COMSEC post

Audit Reports and Audit Supporting Documentation to MSC’s COMSEC Manager and

SCMSRO.

6.7.3 Subtask 3 - Physical Security Assessments. Conduct physical security assessments of restricted and secure spaces containing COMSEC material to include completion of security checklist to support designation of spaces (Open Secret Storage, Controlled Access Area and Restricted

Access Area) to be staffed through the SCMSRO for MSC’s Security Manager’s consideration.

Required training to support inspections includes selected Defense Security Services online courses to include Physical Security Standards as well as guidance provided by MSC Security

Department at no cost to the Contractor. The Contractor is expected to complete the online courses within 60 days of contract award. Assessment overview provided in Task 6.8’s Monthly

Status Report.

Deliverables: COMSEC audit reports (Subtask 2)

Physical Security Assessment Checklists (Subtask 3)

Defense Security Services certifications (Subtask 3)

6.8 Task 8. Monthly Status Reports. Provides detailed status on the performance of the PWS Task, personnel, and schedules, and recap all problems, issues, concerns and actions taken over the report period.

7. Performance Standards.

Perform on-site COMSEC audits of MSC’s Local Elements (up to 140) to include evaluation of COMSEC administration, handling, security procedures, inventories, and destruction. Goal is to maintain at least 95% compliance.

Meet Deliverable expectations as defined in the PWS’s paragraph 11’s Delivery Schedule.

100 percent compliance with the handling and management of COMSEC Material as defined in EKMS

Series, SECNAVINST 5510 series, and COMSCINST 2280.

Maintain operational proficiency with equipment identified in the PWS’s Task 6.1.

Maintain EKMS/COMSEC Subject Matter Expertise identified in Task 6.1 as to effectively support PWS.

8. Incentives. In this fixed price contract, the incentives have been embodied in the pricing and the contractor can either maximize profit through effective performance or have payments reduced because of failure to meet the performance standard. Both positive and negative performance will be documented in past performance reports/database, Contractor Performance Assessment Reporting System (CPARS), as appropriate and will be taken into consideration for follow-on work as well as the exercise of optional tasks and option years.

9. Place of Performance.

On-site locations will be available for the following:

3 COMSEC resources CONUS, Norfolk, VA.

1 COMSEC resource CONUS, San Diego, CA

Forward deployed COMSEC resources on-site in Guam, Japan, and Singapore at each country’s respective SSU/MSCO (1 resource per site).

Local or long distance travel: Travel in and around the primary place of performance may be required throughout the period of performance. Additional travel within CONUS and OCONUS is required to support the requirements of this PWS.

Alternate Place of Performance - Contingency Only. As determined by the Contracting Officer’s Representative

(COR), contractor employees may be required to work at an alternate place of performance (e.g., home, the contractor's facility, or another approved activity within the local travel area) in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, government closure due to inclement weather, etc.). Non-emergency/non-essential contractors should not report to a closed government facility. Contractor shall prepare all deliverables and other contract documentation utilizing contractor resources. To the extent possible, the contractor shall use best efforts to provide the same level of support as stated in the PWS. In the event the services are impacted, reduced, compromised, etc., the Contracting Officer or the contractor may request an equitable adjustment pursuant to the Changes clause of the contract.

10. Period of Performance. Period of Performance will be for one year after date of award, with four, 1-year options. As directed by the COR, the contractor shall continue performance in emergency or mission essential conditions. Additionally, the contractor may be required to account for the whereabouts of their personnel should this information be requested by the COR.

11. Delivery Schedule

PWS

Task#

Deliverable

Title

Format Due Date Distribution/Copies Frequency and Remarks

6.1.1 Travel

Request

Government-specified format

10 working days prior to travel

Standard

Distribution*

As performed

6.3.1

6.3.2

6.4.1

6.5.3

Post LE

Visit Report

Government-specified format

5 working days post visit

SCMSRO As performed

6.5.1 COMSEC

Refresher

Training

Government-specified format

SCMSRO 180 days

6.5.2 LE

Classroom

COMSEC

Training

Government-specified format

10 working days prior to training event

SCMSRO As performed

6.5.2 Post LE

Classroom

COMSEC

Training

Report

Government-specified format

5 working days post training event

SCMSRO As performed

6.7.1 Audit

Report

Government-specified format

5 working days post Audit

SCMSRO As performed

6.7.3 Physical

Security

Assessment

OSS Checklist

(SECNAV M-

5510.36)

5 working days post assessment

SCMSRO As performed

6.8 Monthly

Status

Report

Government-specified format

By the 5 th of the month

Standard

Distribution*

Monthly

*Standard Distribution: SCMSRO followed by the COR

12. Security Requirements. TOP SECRET clearance is required to meet requirements set forth in this PWS

This section shall be considered a supplement to block 13 of the Government provided DD 254, Contract

Classification Specification. The following security requirements shall apply to this effort.

References:

a. EKMS 1 Series

b. EKMS 3 Series

c. SECNAVINST 5510.36

12.1 Facility Security Clearance. The work to be performed under this contract is up to the Top Secret level.

Therefore the company must have a final Top Secret Facility Clearance (FCL) from the Defense Security Service

(DSS) Facility Clearance Branch (FCB) at time of award.

12.2 Security Clearance and Information Technology (IT) Level. All personnel performing on this contract will be U.S. citizens and possess a Top Secret security clearance.

12.3 Investigation Requirements. All personnel requiring Top Secret eligibility under this contract must undergo a favorably adjudicated Single Scope Background Investigation (SSBI) as a minimum investigation. The SSBI will be maintained current within 5-years and requests for Special Background Periodic Review (SBPR) will be initiated

90 days prior to the 5-year anniversary date of the previous SSBI or SBPR.

12.4 Adjudication for IT access. N/A

12.5 Interim IT access. N/A

12.6 Visit Authorization Letters. The Contractor will forward a Visit Authorization Letter (VAL) to MSC’s

Security Personnel at the address listed below for all employees prior to the beginning of each contracting/task order period of performance and as new contractor employees are assigned to the contract:

The VAL shall be on company letterhead or pre-fabricated form and contain the following information:

Contract number with start and end dates

CAGE CODE

Company point of contact (POC) and telephone number

Government POC/COR name and telephone number

Complete legal name of employee(s)

Social Security Number

Security Clearance level, date granted, and

Adjudication facility name, i.e. DISCO

Type of personnel security investigation (PSI) pending or completed

Date PSI completed

Security Contacts. MSC Security Personnel can be contacted for security related questions as follows:

Security Department:

Specialist: (757) 443-2872

FAX: (757) 443-2938

Military Sealift Command

ATTN: Security Specialist

471 C Street, Bldg. SP-47

Naval Station Norfolk

Norfolk, VA 23511

SMO: 404426

12.7 Information Security and other miscellaneous requirements.

12.7.1 Contractor personnel must comply with local security requirements for entry and exit control for personnel and property at the government facility.

12.7.2 Contractor employees will be required to comply with all Government security regulations and requirements.

Initial and periodic security training and briefings will be provided by Government security personnel. Failure to comply with security requirements can cause for removal and the contractor will not be able to provide service on this contract.

12.7.3 The Contractor shall not divulge any information about DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the

DoD facility. Identification shall be worn and displayed as required.

12.7.4 DISA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

12.7.5 Contractor personnel will generate or handle documents that contain FOUO information at Government facilities. Contractor shall have access to, generate, and handle classified material only at Government facilities.

All contractor deliverables shall be marked at a minimum FOUO, unless otherwise directed by the Government.

The contractor shall comply with the provisions of the DOD Industrial Security Manual for handling classified material and producing deliverables. The contractor shall comply with DISA Instruction 630-230-19.

13. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). For Contractors that require access to systems or applications that are not provided with a standard NMCI computer, a request documenting the requirement must be sent to the COR for approval.

As required, the Government will provide workspaces (one per co-located FTE) at MSC Afloat NOC, San

Diego, CA, MSC Norfolk, VA, MSC SSU Guam, MSC SSU Japan, MSC SSU Singapore, MSCO Diego

Garcia, MSC SSU Bahrain, MSC SSU Naples, Rota, Spain and Other One-Net sites as space is available.

14. Other Pertinent Information or Special Considerations.

a. KEY PERSONNEL: All key personnel shall be considered EKMS support experts.

Key Personnel and Resumes: The contractor shall identify key personnel and shall provide individual and corporate expertise and experience commensurate with the technical requirements listed above. Key personnel shall be available for assignment at contract award. Those considered to be key personnel are specified in

DARs Clause 52.237-9000, Key Personnel. The experience of personnel proposed must be equal to (or exceed) the level specified in the evaluation criteria. Resumes that exceed the Government’s minimum requirements will become the applicable Government standard at contract award and will be the established standard for contract performance.

Demonstrated Skills:

The EKMS key personnel shall have experience and knowledge necessary to manage the day-to-day operation of a Navy EKMS account to include compliance supporting EKMS Visits and

Inspections. The EKMS key personnel shall have experience in the design, deployment, and operation of COMSEC devices and the supporting key mat distribution and accounting mechanisms. A TOP SECRET clearance is required for this position.

The EKMS support key personnel shall have competencies and experience in the following areas:

Performing EKMS Inspections using EKMS 3 series inspection manuals

Performing EKMS oversight of Local Element Accounts to include ordering, receipt, and distribution of COMSEC keying material and equipment.

Navy experience and/or expertise.

Interacting and coordinating with NSA, NCMS, CMIO, CRF’s, Controlling

Authorities, and Local Elements.

Providing EKMS administrative support including material inventory, destruction reports, order placements and tracking.

Performing equipment maintenance, troubleshooting, issuance and operational instruction for COMSEC hardware (e.g. STEs, SKLs, KG-175s, KG-84s, IRIDIUMs and KIV-7s).

Conducting EKMS Spot Checks on Local Elements.

Delivering recurring training on operation of MSC EKMS mechanisms.

Maintaining all current and applicable EKMS Publications and Guidance.

Conducting site visits and traveling to perform training, inspections, equipment maintenance, and re-supply of necessary COMSEC related material or items.

Developing and maintaining Standard Operation Processes (SOPs) and EKMS specific training guides.

Developing and maintaining multiple databases in support of EKMS processes and policy utilizing Microsoft products such as Excel, Access, and Project.

Performing day to day management of multiple personnel in support of a program.

Shall have experience in the controlling policy documents related to COMSEC management.

Desired Skills: experience includes MS SharePoint.

15. Section 508 Accessibility Standards. The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

1194.21 - Software Applications and Operating Systems

1194.22 - Web Based Intranet and Internet Information and Applications

1194.23 - Telecommunications Products

1194.24 - Video and Multimedia Products

1194.25 - Self-Contained, Closed Products

1194.26 - Desktop and Portable Computers

1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the

Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance.

This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) products are proposed.

Functional Performance Criteria

1194.31 - Functional Performance Criteria

(End of Summary of Changes)