831190potteryVienna.pdf

REQUEST FOR QUOTATION

RFQ 26-16

POTTERY WHEELS

Town of Vienna

127 Center Street S

Vienna, VA 22180

RELEASE DATE: July 1, 2026

DEADLINE FOR QUESTIONS: July 14, 2026

RESPONSE DEADLINE: July 28, 2026, 10:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/viennava https://procurement.opengov.com/portal/viennava

Town of Vienna

REQUEST FOR QUOTATION

Pottery Wheels

I. Posting Notice II. Section 1 - Introduction

III. Section 2 - Scope of Work IV. Section 4 - Delivery Location V. Section 5 - Shipping & Handling

VI. Section 6 - Work Hours VII. Section 7 - General Terms & Conditions

VIII. Section 8 - Bid Table IX. Section 9 - Vendor Questionnaire

Request For Quotation #RFQ 26-16 Title: Pottery Wheels

1. Posting Notice

All times listed in this Request for Quote are Eastern Standard Time.

Solicitations are advertised on the Commonwealth of Virginia's eVA Procurement Portal, where they may be downloaded and viewed in their entirety. Do not attempt to submit a bid via eVA as we use eVA for advertising only.

The Town also utilizes OpenGov Procurement for notification, distribution and upload of solicitation documents (bids/quotes/proposals).

Current solicitations can be viewed and downloaded here:

https://procurement.opengov.com/portal/viennava

Sign up for FREE to become a registered vendor with the Town of Vienna and receive notifications of upcoming opportunities! To register your business as a vendor with the Town of Vienna, look for the green button that says “Subscribe” NOTE: if you subscribe to the Town of Vienna as a vendor, be sure to select your "category/commodity" codes for the type of product or services that you provide. If you don't designate a purchasing category, you will be notified about EVERY open bid/proposal opportunity the Town has that may not be related to the type of product or services that you provide.

The Town of Vienna reserves the right to reject any and all quotes or to accept the quotes(s) which, in its judgment, will be for its best interest.

NO QUOTE MAY BE WITHDRAWN FOR A PERIOD OF ONE HUNDRED AND TWENTY (120) DAYS

SUBSEQUENT TO THE DATE OF THE QUOTE OPENING.

Any quote may be withdrawn PRIOR to the scheduled time for quote opening or authorized postponement thereof.

2. Section 1 - Introduction

2.1. Summary

The Town of Vienna Department of Parks and Recreation is looking to purchase eight (8) pottery wheels and one (1) accessible pottery wheel.

2.2. Background

The Town of Vienna is an incorporated municipality located in the northeastern portion of Fairfax

County, Virginia. The Town encompasses approximately 4.4 square miles and has an estimated population of 16,562 (U.S. Census Bureau, 2024). Vienna operates as an independent municipal government within Fairfax County.

2.3. Contact Information

Stephanie Junkin

Recreation Program Coordinator: Arts and Culture

120 Cherry St. SE

Vienna, VA 22180

Email: stephanie.junkin@viennava.gov

Phone: (703) 255-6357

Department:

Parks & Recreation

Department Head:

Leslie Herman

Director

2.4. Timeline

Release Project Date July 1, 2026

Question Submission Deadline July 14, 2026, 10:00am

Proposal Submission Deadline July 28, 2026, 10:00am mailto:stephanie.junkin@viennava.gov tel:(703)255-6357

3. Section 2 - Scope of Work

3.1. Pottery Wheels

Please provide an itemized quote for the following:

• Equipment – One (1): Brent Pottery Wheel – 110V. Model #16 Adaptive

• Equipment – Eight (8): Brent Pottery Wheel – 110V. Model C. Gold.

• Delivery – Shipping to 211 Center Street S, Vienna, VA 22180

• Delivery – Unload and deliver to interior of Bowman House at 211 Center (includes exterior staircase and standard doorframe, no loading dock)

• Unpack & Assemble – Remove all items from boxes and assemble

• Install, Test & Calibrate – Place all wheels in studio, plug in, test and calibrate

Timeline:

• Deliver no sooner than Dec 7

• In place and tested by Dec 20

4. Section 4 - Delivery Location

Work or Delivery Location

Bowman House: 211 Center Street S, Vienna, VA 22180

Includes exterior staircase and standard doorframe, no loading dock.

5. Section 5 - Shipping & Handling

Shipping/Delivery Costs

Please provide on your quote a separate line item for shipping/delivery costs. Also include a delivery timeline.

6. Section 6 - Work Hours

Work Hours

Work hours at the Town of Vienna are Monday through Friday from 8:00 a.m. to 4:30 p.m. Eastern.

7. Section 7 - General Terms & Conditions

General Terms & Conditions

VENDOR: THE GENERAL TERMS AND CONDITIONS WHICH FOLLOW APPLY TO ALL PURCHASES AND

BECOME A DEFINITE PART OF EACH FORMAL REQUEST FOR QUOTE, PURCHASE ORDER AND/OR OTHER

AWARD ISSUED BY THE TOWN OF VIENNA, VIRGINIA, UNLESS OTHERWISE SPECIFIED IN THE

SOLICITATION DOCUMENTS. OFFERORS OR THEIR AUTHORIZED REPRESENTATIVES ARE EXPECTED TO

FULLY INFORM THEMSELVES AS TO THE CONDITIONS, REQUIREMENTS, AND SPECIFICATIONS BEFORE

SUBMITTING QUOTE; FAILURE TO DO SO WILL BE AT THE OFFERORS' OWN RISK AND THEY CANNOT

SECURE RELIEF ON THE PLEA OF ERROR.

SUBJECT TO STATE, COUNTY AND LOCAL LAWS AND ALL RULES, REGULATIONS AND LIMITATIONS

IMPOSED BY LEGISLATION OF THE FEDERAL GOVERNMENT, QUOTES ON ALL SOLICITATIONS ISSUED BY

THE PURCHASING OFFICE WILL BIND OFFERORS TO APPLICABLE CONDITIONS AND REQUIREMENTS

HEREIN SET FORTH UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION.

1. TAXES: The Town of Vienna is exempt from the payment of federal excise or state sales taxes on all tangible, personal property for its use or consumption except taxes paid on materials that will be installed by the bidder and become a part of real property.

If a bidder is bidding on materials that require installation by the bidder and become a part of real property, the applicable taxes shall be included in the lump sum bid price for the installation of the material and not as a separate charge for taxes. The taxes shall be an obligation of the successful bidder and not of the Town, and the Town shall be held harmless for same by the successful bidder.

The Purchasing Office will furnish a Tax Exemption Certificate (Form ST-12) upon request and if applicable to this contract.

When a bidder lists a separate tax charge on the Bid Form and the tax is not applicable to the purchase by the Town, the bidder will be allowed to delete the tax from its bid.

2. CONDITION OF ITEMS: All items bid/proposed shall be new and in first class condition, including containers suitable for shipments and storage, unless otherwise indicated in bid invitation/proposal request. Verbal agreements to the contrary will not be recognized.

3. RIGHTS OF THE TOWN OF VIENNA: The Town reserves the right to accept or reject all or any part of bids/proposals, waive minor technicalities/informalities and award the contract to the lowest responsive and responsible bidder or most qualified and best suited offeror to best serve the interest of the Town.

4. DRUG-FREE WORKPLACE TO BE MAINTAINED BY THE CONTRACTOR: (Code of Virginia Section 2.2-

4312): During the performance of this contract, the contractor agrees to (i) provide a drug-free workplace for the contractor’s employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor’s workplace and specifying the actions that will be taken against employees for violations of such prohibitions, (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a contractor in accordance with the Virginia Public

Procurement Act, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession, or use of any controlled substance or marijuana during the performance of the contract.

5. NO DISCRIMINATION AGAINST FAITH-BASED ORGANIZATIONS:

The Town of Vienna does not discriminate against faith-based organizations as that term is defined in

Virginia Code Section 2.2-4343.1.

6. ANTI-TRUST: By entering into a contract, the bidder/offeror conveys, sells, assigns, and transfers to the Town of Vienna all rights, title and interest in and to all causes of the action it may now have or hereafter acquire under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired by the Town of Vienna under said contract. Consistent and continued tie bidding could cause rejection of bids by the Procurement Officer and/or investigation for Anti-Trust violations.

7. INDEMNIFICATION: The Contractor agrees to indemnify, defend and hold harmless the Town of

Vienna, Virginia, its officers, agents, and employees from any claim, damages and actions of any kind or nature, whether at law or in equity, arising from or caused by the use of any materials, goods, or equipment of any kind or nature furnished by the contractor or any services of any kind or nature furnished by the contractor, provided that such liability is not attributable to the sole negligence of the using department or to failure of the using department to use the materials, goods or equipment in the manner already and permanently described by the contractor on the materials, goods or equipment delivered. The vendor agrees to protect the Town from claims involving infringement of patent or copyrights.

8. ASSIGNMENT OF CONTRACT: A contract shall not be assignable by the Contractor, in whole or in part, without the prior written consent of the Town of Vienna, Virginia.

9. METHOD OF PAYMENT: Upon satisfactory delivery of the merchandise and/or satisfactory completion of the services, all invoices and statements shall reference the purchase order number and be submitted to:

Town of Vienna

ATTN: ACCOUNTS PAYABLE

127 Center St., S.

Vienna, VA 22180 or email to: ap@viennava.gov

The prices and payments shall be full compensation for the labor, tools, equipment, transportation and all other incidentals necessary to complete the specified terms and conditions.

10. ANTI-DISCRIMINATION: By submitting their bids/proposals all bidders/offerors certify to the Town of

Vienna that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, where applicable, and Section 2.2-4311 of the Virginia Public Procurement Act which provides:

In every contract over $10,000.00 the provisions in A and B below apply:

a) During the performance of this contract, the contractor agrees as follows:

The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The

Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the

Contractor, will state that such Contractor, is an equal opportunity employer.

Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

b) The Contractor will include the provisions of the foregoing paragraphs in every subcontract or purchase order of over $10,000.00, so that the provisions will be binding upon each subcontractor or vendor.

11. ETHICS IN PUBLIC CONTRACTING: The provisions contained in Sections 2.2-4367 through 2.2-4377 of the Virginia Public Procurement Act as set forth in the Code of Virginia (1950), as amended, shall be applicable to all contracts solicited or entered into by the Town of Vienna. A copy of these provisions may be obtained from the Procurement Officer upon written request.

By submitting their bids/proposals, all bidders/offerors certify that their bids/proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other bidder/offeror, supplier, manufacturer or subcontractor in connection with their bid/proposal, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised unless consideration of substantially equal or greater value was exchanged.

12. APPLICABLE LAW AND COURTS: Any contract resulting from this solicitation shall be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in the courts of the Commonwealth. The Contractor shall comply with applicable federal, state and local laws and regulations.

13. WORKER’S COMPENSATION AND EMPLOYER’S LIABILITY:

a) The successful Bidder’s/Offeror’s insurance shall cover the bidder/offeror and its subcontractors of every tier of those sources of liability which would be covered by the latest edition of the standard

Worker’s Compensation Policy, as filed for use in the Commonwealth of Virginia by the National Council on Compensation Insurance, without restrictive endorsements, but including Broad Form All States

Endorsement. In addition to coverage for the Virginia Worker’s Compensation Act, where appropriate, coverage is to be included for the United States Longshore and Harbor Worker’s Compensation Act, Maritime including Jones Act, Federal Liability Act and any other applicable federal or state law.

b) Subject to the restrictions of coverage found in the standard Worker’s Compensation Policy, there shall be no maximum limit on the amount of coverage for liability imposed by the Virginia Worker’s

Compensation Act, the United States Longshore and Harbor Worker’s Compensation Act, or any other coverage customarily insured under Part One of the standard Worker’s Compensation Policy. The minimum amount of coverage for those coverages customarily insured under Part Two of the standards

Worker’s Compensation (inclusive of any amounts provided by an umbrella or excess policy) shall be

$1,000,000 bodily injury by accident each accident, $1,000,000 bodily injury by disease each employee, and $1,000,000 bodily injury by disease policy limit or aggregate where such aggregate is applicable under the terms of the standard Worker’s Compensation Policy.

14. SAFETY: All contractors and subcontractors performing services for the Town of Vienna are required to comply with OSHA standards and accepted safety rules and regulations.

15. OWNERSHIP OF PRODUCTS/SERVICES: All control work, compilation of notes, work sheets, and any and all interim and final products and materials shall be the sole property of the Town of Vienna.

8. Section 8 - Bid Table

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Brent Pottery Wheel – 110V. Model

#16 Adaptive 1 Each

2 Brent Pottery Wheel – 110V. Model C.

Gold 8 Each

3 Shipping & Handling: Unload and deliver to interior of Bowman House.

1 Each

4 Unpack, assemble, install, test, and calibrate. Remove empty boxes and debris.

1 Each

TOTAL

9. Section 9 - Vendor Questionnaire

9.1. Primary Contact*

Please provide the following information for the main contact for all communication regarding this quote:

Name

Title

Email Address

Phone Number

*Response required

9.2. Secondary Contact

Please provide the following information for the secondary contact for all communication regarding this quote:

Name

Title

Email Address

Phone Number

9.3. Certification Regarding Debarment*

This is to certify that this person/firm/corporation is not now debarred by the Federal Government or by the Commonwealth of Virginia or by any other state, town, city or county from submitting quotes for such work nor are they an agent of any person or entity that is not debarred.

☐ Please confirm

*Response required

9.4. Other Documents

Please upload other documents here such as brochures, photos or marketing information.

9.5. Authorization*

In accordance with the terms, conditions and specifications of this Request for Quote, the authorized person(s) agrees to furnish the items and/or services requested. The authorized person(s) acknowledges that their quote is valid for a period of 90 days from the due date and certifies they have read, understand, and agrees to all terms and conditions and requirements of this Request for Quote, and is authorized to contract on behalf of the firm submitting the response.

In the space below, enter the name and contact email of the person who has signature authority for the

Offeror's company, and is hereby agreeing to the statement above.

*Response required