RFP No. 26-37-KB | Page 1 of 15

County of Spotsylvania

Request for Proposal (RFP) No. 26-37-KB Transportation On-Call Engineering Services

June 29, 2026

SOLICITATION CLOSING

Due Date & Time: July 29, 2026, 2:00 PM

NON-MANDATORY PRE-PROPOSAL CONFERENCE

Date & Time: July 10, 2026, 9:00 AM *No registration required to attend.

Teams Information Meeting Link:

https://teams.microsoft.com/meet/242494581161151?p=paL7VSA57txjkkf7cS Meeting ID: 242 494 581 161 151 Passcode: yt9kh2cu

For Mandatory Pre-Proposal Conferences, only Proposals from Offeror’s in attendance at the mandatory Pre-Proposal Meeting shall be accepted. A sign in sheet will be available and no one will be accepted into the meeting after 15 minutes past the time stated above.

RFP DATA

Questions Deadline: July 22, 2026, 12:00 PM Procurement Contact: Katie Baird, M. Fin., VCO, VCCO - KBaird@Spotsylvania.VA.us

DEB Goal: 0%

SWaM Goal: 0%

Finance | Procurement Division 8800 Courthouse Road | Spotsylvania, VA 22553

Phone: 540-507-7586 https://teams.microsoft.com/meet/242494581161151?p=paL7VSA57txjkkf7cS

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Table of Contents

I. Purpose

II. Scope of Services

III. Offeror’s Instructions

IV. Proposal Requirements

V. Proposal Evaluation Criteria

ATTACHMENTS

A – RFP General Terms and Conditions

B – Special RFP Terms and Conditions

C – Contract

D – Offeror Information

E – References

F – Trade Secrets/Proprietary Information Identification

G – Engineering Categories

H – Task Order Fee Breakdown

I – Mandatory Federal-Aid Provisions

J – SF330 Part I and II

K – Form C-111

L – Firm Data Sheet

M – Certification Regarding Debarment

N – DPOR Licenses and SCC Registrations

O – USDOT 1050.2A Appendix A

P – USDOT 1050.2A Appendix E

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Q – Form C-63

R – DEB Section 107.15

S – Form C-112

T – CEI Classifications Description

U – Key Personnel Resume

V – Key Personnel Active Assignments

W – Relevant Project Examples

X – Class Groupings with Working Titles

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I. Purpose

The County of Spotsylvania, Virginia is seeking proposals from qualified firms to establish contracts to provide engineering support services and experienced professional, technical and qualified personnel to assist in transportation engineering, transportation construction management and inspection, public private partnership (P3) project support, and transportation planning and analysis on an as-needed basis, as further described in Section II, Scope of Services.

Spotsylvania County administers the design, right-of-way acquisition, utility relocation, and construction of a wide variety of local transportation projects either under the Virginia Department of Transportation (VDOT)’s Locally Administered Project (LAP) program or under permit with VDOT. Typical projects administered by the County include, but are not limited to, design and construction of sidewalks, shared use paths and trails, turn lanes, shoulders, additional travel lanes, adjustments to traffic signals, commuter parking lot improvements, commercial entrance improvements, realignment of curves, drainage improvements, new roadways alignments, and interchange modifications. Projects are located on secondary roads and primary roads throughout the County and may be financed with any combination of local, state and federal funding sources. Close coordination with VDOT is required to ensure that all applicable state and federal requirements are followed during all phases of locally-administered projects and that projects constructed under permit meet VDOT standards.

The County also pursues regional, state, and federal transportation grant funding opportunities for local transportation projects. Examples include the Fredericksburg Area Metropolitan Planning Organization (FAMPO)’s CMAQ and STBG regional funding programs, the State’s Smart Scale, Revenue Sharing, and Transportation Alternatives Program (TAP) programs, and Federal funding opportunities under the Infrastructure Investment and Jobs Act such as the BUILD program and the Federal Railroad Administration (FRA)’s Railroad Crossing Elimination (RCE) program.

These programs generally require studies or other types of transportation planning and engineering analysis to satisfy project readiness criteria.

The awarded contract(s) will be task order based for multiple projects and may be used by all Spotsylvania County Departments. Interested firms must be capable of responding to multiple task orders concurrently during the term of the contract.

During the Contract terms the County estimates the total spend at about Ten Million Dollars ($10,000,000), with an estimated annual budget of about Two Million Five Hundred Thousand Dollars ($2,500,000).

II. Procurement Schedule

Spotsylvania County, in its sole discretion, reserves the right to modify the tentative procurement schedule as shown below as it finds necessary.

• RFP Posting – June 29, 2026

• Optional Pre-Proposal Conference – July 10, 2026

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• Proposal Due Date – July 29, 2026

• Shortlist Notifications – September 2026

• Interviews – September 2026

• Final Consultant(s) Selections – October 2026

• Pre-Award Documents Due – November 2026

• Completed Negotiations – January 2027

• Executed Contracts – March 2027

III. Scope of Services

Spotsylvania County is seeking written proposals from qualified professional engineering firms to provide engineering support services and experienced professional, technical and qualified personnel to assist in transportation engineering, transportation construction management and inspection, and transportation planning and analysis services as determined by Spotsylvania County, Virginia.

The scope of services may include items noted under “Particular services and disciplines.

Particular categories of service”, but are not limited to this list and can also include documentation of existing conditions, engineering analyses, design development, survey, plan reviews, analysis of cost data, development of independent estimates, reconciliation of quantity cost differences, development of reports and accurate cost projections, compliance with federal and state statutes, and support of Spotsylvania County’s transportation projects and initiatives. In addition, services may include review of construction activities and documents in accordance with the department’s minimum requirements for QA/QC and project management, administration and support and civil rights compliance, public affairs, communications, Transportation Management Plan development and execution, risk management, claims avoidance and other relevant activities related to the various projects and initiatives.

Particular categories of services and disciplines include but are not limited to:

A. TRANSPORTATION ENGINEERING AND PLANNING AND ANALYSIS

1. General Scope. Offeror shall provide all necessary and/or required transportation planning, project management, engineering, modeling services and design elements of projects conducted under the Virginia Department of Transportation’s (VDOT) Locally Administered Projects (LAP) program and transportation projects not conducted under VDOT LAP program for transportation projects including, but not limited to:

• multimodal corridor studies

• bicycle/pedestrian studies

• intersection studies

• small area plans

• interchange justification report (IJR) and interchange access report (IAR ) studies

• transportation project feasibility studies

• safety studies

• speed and delay studies

• survey work

• parking studies

• infrastructure inventories

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• training and delivery of models and software

• transportation master planning

• travel demand management and forecasting

• transportation proffer methodology, development and analysis

• transportation funding and revenue studies and analysis

• signal warrant analysis

• transportation demand management studies

• traffic analysis and simulation, and traffic impact studies

• cost estimating and documentation services

• grant applications

• smartscale analysis

• project management

• data collection

• traffic forecasting

• environmental services

• preliminary and final designs of public roadways o preliminary engineering work up to 30% plans to advance projects for funding consideration

• intersection or sight improvements

• commuter parking lot improvements

• commercial entrance improvements

• safety improvements

• signal timing modifications

• stormwater water culvert modification

• turn lane design

• survey work

• geotechnical data collection and reporting

• grant applications requiring PE workmaintenance of traffic & traffic management plan design

• signal retiming

• signal optimization

• advanced traffic management systems design

• right-of-way acquisition management

• utilities relocation management

• pedestrian/bicycle facilities design

• studies, evaluations, analysis, recommendations

• cost and time estimates

• reports

• feasibility studies

• field inspections and investigations

• subsurface utility exploration

• public involvement

• roadside development

• bridge & structure design (incl.

signal foundations)

The Offeror shall also provide transportation engineering support for County updates to its Design Standards Manual (DSM).

Additionally Offeror shall provide grant preparation for regional, state, and federal funding opportunities including but not limited to FAMPO Congestion Mitigation and Air Quality (CMAQ)/ Carbon Reduction (CR) and Surface Transportation Block Grant (STBG), George Washington Regional Commission (GWRC) 5307, State Smart Scale, Revenue Sharing, and TAP, and Federal funding opportunities under the Infrastructure

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Investment and Jobs Act such as the BUILD program. The Offeror shall also provide transportation engineering support for County updates to its Design Standards Manual (DSM) available on the County website (https://www.spotsylvania.va.us/2859/Design- Standards-Manual).

2. This work is to be accomplished utilizing Microstation Connect Edition, and design modeling with OpenRoads Designer programs. Projects will be developed utilizing VDOT’s policies and procedures and FHWA’s guidelines. Projects will be developed utilizing VDOT’s policies and procedures and FHWA’s guidelines.

3. VDOT utilizes Bentley ProjectWise collaboration software. Offeror will be required to submit project related documents through Bentley ProjectWise for VDOT review.

4. Specific VDOT Local Assistance Division (LAD) Requirements. All work for Revenue Sharing Grant applications shall abide by the latest edition of the LAD Revenue Sharing Program guidelines and all work for the Transportation Alternatives Program (TAP) shall abide by the latest edition of the LAD TAP Program guide.

5. Specific VDOT LAP Requirements. All work for the VDOT LAP program shall be required to abide by the latest edition of the VDOT’s LAP Manual, the latest edition of VDOT’s Road and Bridge Specifications, VDOT’s Road Design Manual, VDOT’s Minimum Quality Assurance and Quality Control, Federal Acquisition Regulations (FAR), and Federal Highway Administration Uniform Act, or the edition in effect as of the beginning of design work requested.

6. Specific VDOT Requirements. All work for the VDOT LAP program shall be required to abide by the latest edition of VDOT’s Road and Bridge Specifications, VDOT’s Road and Bridge Standards, VDOT’s Road Design Manual, VDOT’s Minimum Quality Assurance and Quality Control, Federal Acquisition Regulations (FAR), and Federal Highway Administration Uniform Act, or the edition in effect as of the beginning of design work requested.

7. Specific County Requirements. In addition to the terms and conditions required for all VDOT projects, all projects shall also abide by the County’s Design Standards Manual (DSM) available on the County website (https://www.spotsylvania.va.us/721/Design- Standards-Manual https://www.spotsylvania.va.us/2859/Design-Standards-Manual).

B. TRANSPORTATION CONSTRUCTION MANAGEMENT AND INSPECTION

1. General Scope. Offeror will be required to provide construction management services for the County’s LAP projects, where applicable, to include, but not limited to:

• ensuring compliance with construction drawings

• data/records management for construction documentation

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• project site representation

• project material testing/inspection

• general services to promote adequate project site representation

2. Specific VDOT LAP Requirements. All work for the VDOT LAP program shall be required to abide by the latest edition of the VDOT’s LAP Manual, specifically Project Delivery (Construction Administration), or the edition in effect as of the beginning of design work requested.

3. Specific VDOT Requirements. All work for the VDOT LAP program shall be required to abide by the latest edition of VDOT’s Road and Bridge Specifications, VDOT’s Road Design Manual, VDOT’s Minimum Quality Assurance and Quality Control, Federal Acquisition Regulations (FAR), and Federal Highway Administration Uniform Act, or the edition in effect as of the beginning of design work requested.

4. Specific State of Virginia Office of Intermodal Planning and Investment (OIPI) Requirements. All work for the OIPI’s Smart Scale program shall be required to abide by the latest edition of Smart Scale Technical Guide in effect at the time the work is requested.

5. Specific County Requirements. In addition to the terms and conditions required for all

C. PUBLIC PRIVATE PARTNERSHIP PROJECT SUPPORT

1. General Scope. Offeror shall provide all necessary and/or required project management, engineering, and design elements of County P3 and Developer cost share projects including, but not limited to:

• project management,

• data collection

• traffic forecasting

• toll revenue forecasting

• environmental services

• preliminary and final designs of new public roadways and roadway widenings new or modified highway interchanges toll facilities new bridges commuter parking lot expansion

• intersection improvements,

• traffic signal improvements

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• advanced traffic management systems design

• right-of-way acquisition management

• utilities relocation management

• planning studies, evaluations, analysis, recommendations

• cost and time estimates, reports

• feasibility studies

• field inspections and investigations

• developer cost share projects

Offeror will also be required to provide construction management services for the County’s P3 projects and developer cost share projects, where applicable, to include, but not limited to: ensuring compliance with construction drawings, data/records management for construction documentation, project site representation, project material testing/inspection, and general services to promote adequate project site representation.

2. Specific VDOT Requirements. All work shall be required to abide by the latest edition of VDOT’s Road and Bridge Specifications, VDOT’s Road Design Manual, VDOT’s Minimum Quality Assurance and Quality Control, Federal Acquisition Regulations (FAR), and Federal Highway Administration Uniform Act, or the edition in effect as of the beginning of design work requested.

3. Specific County Requirements. In addition to the terms and conditions required for all

IV. Offeror’s Instructions

A. This procurement shall be conducted in accordance with the competitive negotiation procedures of the Spotsylvania County Procurement Policy. The Procurement Policy is available at: http://www.spotsylvania.va.us/377/Spotsylvania-County-Policies.

B. Electronic Procurement/Late Proposals. Offeror shall follow instructions for submittal electronically via eva.virginia.gov. It is the Offeror’s sole responsibility to ensure timely submission by the stated date and time on page 1 of this RFP. The County cannot accept late Proposals. Offeror shall assume full responsibility for timely submission of their proposal.

Please check for updates prior to submission a Proposal. The County encourages early submission.

NOTE:

• The County is not responsible for any website (eVA) related issues. If the issues result in late Proposal submission, the County will not be able to accept your Proposal.

• Please contact eVA Customer Care at 1-866-289-7367 or

RFP No. 26-37-KB | Page 10 of 15 eVACustomerCare@DGS.Virginia.gov for all website related issues.

C. Terminology. As used in this RFP, the terms "must", "shall", "should" and “may” identify the criticality of requirements.

a. "Must" and "shall" identify requirements whose absence will have a major negative impact on the suitability of the proposed solution. Depending on the overall response to the RFP, some individual "must" and "shall" items may not be fully satisfied, but it is the intent to satisfy most, if not all, "must" and "shall" requirements. The inability of an Offeror to satisfy a "must" or "shall" requirement does not automatically remove that Offeror from consideration; however, it may seriously affect the overall rating of the Offerors’ proposal.

b. "Should" or “may” identify requirements that are highly desirable, although their absence will not have a large impact and would be useful but are not necessary.

D. Proposals may be withdrawn at any time before the proposal due date and time. Any Offeror wishing to withdraw the Proposal after proposal due date and time may do so in accordance with Spotsylvania County Procurement Policy. All Proposals not so withdrawn shall constitute an irrevocable offer for a period of 180 days.

E. Questions from Offeror’s shall be emailed to the Procurement Officer and received by the date and time identified on Page 1 of this RFP, in order to ensure that the answers can be sent and received by prospective Offerors for their consideration prior to the proposal due date. The County is not responsible for verbal clarification of information.

F. All responses to inquiries will be in writing in the form of an Addendum and will be posted on eVA, www.eva.virginia.gov and on the Procurement Division website at https://www.spotsylvania.va.us/374/Solicitations.

G. All updates are posted on the Spotsylvania County website at https://www.spotsylvania.va.us/374/Solicitations and www.eva.virginia.gov. It is the responsibility of the Offeror to check for additional updates prior to submission of Proposal.

H. All costs for proposal preparation, submission, presentation, travel and/or other expenses associated with proposal submission shall be borne by each Offeror. The County is not liable for any cost incurred by the Offeror prior to issuance of a contract.

I. Should the Proposal contain proprietary information, Offeror shall provide one (1) redacted copy of the proposal and attachments with proprietary portions removed or blacked out. This copy shall be clearly marked “Redacted Copy”. The classification of an entire proposal document, line-item prices and/or total proposal prices as proprietary or trade secrets is not acceptable. The County shall not be responsible for the Contractor’s failure to exclude proprietary information from this redacted copy. No other distribution of the proposal shall be http://www.eva.virginia.gov/ https://www.spotsylvania.va.us/374/Solicitations https://www.spotsylvania.va.us/374/Solicitations http://www.eva.virginia.gov/

RFP No. 26-37-KB | Page 11 of 15 made by the Offeror. Offeror shall also return with their proposal submission Attachment F, Trade Secrets/Proprietary Information Identification Form.

J. The Offeror shall submit a proposal that demonstrates and provides evidence that the Offeror is able to provide suitable services and has the capabilities, professional expertise, and experience to provide the proposed goods/services to Spotsylvania County.

K. Inclement Weather. In the event that Spotsylvania County is closed during the scheduled times for Proposals to be received or a Pre-Proposal conference; those scheduled dates/times will occur on the next business day that Spotsylvania County is open at the appropriate times as stated in the RFP. Please contact the Procurement Officer as stated in the RFP for information pertaining to this procurement.

L. Any vendor transacting business with Spotsylvania County may be asked to provide proof of registration with the State Corporation Commission (SCC), as required by Sections 13.1 or Title 50 of the Code of Virginia.

V. Proposal Requirements

A. All information requested shall be submitted. Failure to submit all information requested may result in the County of Spotsylvania requiring prompt submission of missing information and/or the Offeror may receive a lower evaluation on their Proposal. Proposals which are substantially incomplete, or lack key information may be considered nonresponsive by the County. Mandatory requirements are those required by law or regulation or are such that they cannot be waived and are not subject to negotiation.

B. The proposal shall provide information necessary for Spotsylvania County to evaluate the qualifications, experience, and expertise of the proposing firm to provide services identified herein. Proposals should be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of the RFP.

Emphasis should be placed on completeness and clarity of content.

C. The proposal shall clearly indicate primary contact and assigned personnel. Offeror shall provide the name of the Offeror and firm, if any, the address and telephone number, and the name and title of the primary and secondary individuals who would be responsible for providing these goods and/or services to the County.

D. Proposals should be organized in the order in which the requirements are presented in the

RFP. All pages of the proposal should be numbered. Each paragraph in the proposal should reference the paragraph number of the corresponding section of the RFP. It is also helpful to cite the paragraph number, subletter, and repeat the text of the requirement as it appears in the RFP. If a response covers more than one page, the paragraph number and subletter should be repeated at the top of the next page. The proposal should contain a table of contents which cross-references the RFP requirements. Information which the Offeror desires to present that

RFP No. 26-37-KB | Page 12 of 15 does not fall within any of the requirements of the RFP should be inserted at an appropriate place or be attached at the end of the proposal and designated as additional material. Proposals that are not organized in this manner risk elimination from consideration if the evaluators are unable to find where the RFP requirements are specifically addressed.

E. Non Professional Services. Acknowledgement of Offeror’s In-House Capacity to Provide Non-Professional Services. If Offeror’s team does not have in-house capability to provide non-professional services, each with an estimated cost of $5,000 or greater, subcontract such services using County procurement procedures once a contract is executed for this RFP. DBE or SWaM credit disallowed. Clearly indicate Non-Professional services provided in proposal.

F. Affiliated and/or Subsidiary Companies. Provide names and detailed addresses of all affiliated and/or subsidiary companies for all team members, including sub-consultants.

Indicate which companies are subsidiaries. If unsure whether another firm is or is not an affiliate, identify as affiliate and list the firm accordingly.

G. Proposal Format. In order to facilitate the analysis of responses to this RFP, Offerors should prepare the proposal in accordance with the instructions outlined in this Section and should structure the proposal so that it contains individual attachments detailing proposed goods/services described herein. The Offeror must submit their proposal package with the following documents attached. Each document listed below shall be a separate attachment and titled as indicated.

1. [Offeror’s Name]_Introductions Letter/Executive Summary (PDF);

provide a narrative, prepared in non-technical terms, summarizing the Offeror’s proposal.

2. [Offeror’s Name]_Understanding of Scope of Work (PDF); provide information indicating an understanding of the scope of work and use this area to provide the technical response.

3. [Offeror’s Name]_Attachment D – Offeror Information (PDF); include additional pages for all affiliated and/or subsidiary companies.

4. [Offeror’s Name]_Attachment E – References (PDF).

5. [Offeror’s Name]_Attachment F – Trade Secrets/Proprietary

Information Identification (PDF); please see attachment and Attachment A, RFP General Terms and Conditions, Paragraph X, Freedom of Information for details.

6. [Offeror’s Name]_Attachment G – Engineering Categories (PDF).

7. [Offeror’s Name]_Attachment J – SF330 Part I and II; parts I and II are required from the prime consultant and part II is required from all subconsultants.

8. [Offeror’s Name]_Attachment K – Form C-111 PSC (PDF)

9. [Offeror’s Name]_Attachment M – Certification Regarding Debarment

(PDF).

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10. [Offeror’s Name]_Attachment Q – Form C-49 PSC (PDF); complete all parts.

11. [Offeror’s Name]_Attachment S – Form C-63 Vendor Compliance Report

(PDF).

12. [Offeror’s Name]_Attachment U – Key Personnel Resume (PDF).

13. [Offeror’s Name]_Attachment V - Key Personnel Active Assignments

(PDF).

14. [Offeror’s Name]_Attachment W – Relevant Project Examples (PDF).

15. [Offeror’s Name]_Attachment X – Class Groupings with Working Titles

(PDF).

16. [Offeror’s Name]_DEB/SWaM Verification Letter (PDF).

17. [Offeror’s Name]_Addendum No. (PDF); please include all Addendums as separate attachments in either PDF or Word.

H. Technical Proposal. The proposals submitted by the Offeror shall include at a minimum, the following:

1. Offeror Experience and Capacity – 30 Points

a. Offeror shall have ten (10) years of experience providing services described in Section II.

b. Offeror shall have experience providing services described in Section II to local government entities.

c. Demonstrate the ability to assign the necessary personnel to provide proper attention and level of effort of projects to be completed on time and budget.

d. Provide information on the corporate structure.

2. Subconsultants Experience and Capacity – 10 Points

a. Subconsultants shall have five (5) years of experience providing services described in Section II.

b. Subconsultant shall have experience providing services described in Section II to local government entities.

c. Offeror and Subconsultant shall have experience working together on various projects.

d. Proposed Subconsultants project team shall have the knowledge, skills and professional competence to provide services described in Section II.

3. Proposed Project Team – 30 Points

a. Provide brief resumes for all members of the proposed project team.

b. Provide portfolios of previous projects for key members of the proposed project team.

c. Proposed project team shall have the knowledge, skills and professional competence to provide services described in Section II.

d. Proposed project team shall have five (5) years of experience providing services described in Section II.

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e. Proposed project team shall have experience working with local government entities.

f. Demonstrate past experience working together as a team.

4. Project Approach – 15 Points

a. Offeror’s approach to implement the services described in Section II.

b. Clearly demonstrates an understanding of the services described in Section II.

c. Discuss previous challenges and how it was addressed.

5. Quality Assurance and Project Management – 15 Points

a. Describe the Offeror’s procedure and management approach to projects.

b. Provide examples of previous conflict between stakeholders and how it was resolved.

c. Describe experience with keeping projects on schedule and within budget.

d. Describe communication methods used.

I. Cost Estimates. Do not submit with the proposal response. The cost estimate will be requested by the Procurement Division at the completion of the evaluation from firms selected for further consideration. Pricing shall then be submitted using forms provided to the Offeror at that time. Costs must include all items such as professional time, travel, data processing, forms, printing, or other expenses included in the proposed cost. Job classifications and the fixed billable rates shall also be included for the Offeror and for any subconsultants the Offeror is proposing. Offerors shall be aware that throughout the duration of any awarded contract, Spotsylvania County will not allow the awarded Offeror to exceed the Federal Government’s (GSA) prescribed rates for mileage, lodging, meals and any other travel/reimbursable related accommodations. GSA per diem rates can be located at: http://www.gsa.gov/perdiem.

VI. Proposal Evaluation Criteria

Selection of the successful Offeror(s) will be based upon submission of proposals meeting the evaluation criteria. Proposals should be as thorough and detailed as possible so that the County may properly evaluate Offeror’s capabilities to provide the required goods/services. The Evaluation Committee will use the following criteria in its review and evaluation of the Proposals:

Evaluation Criteria Weight

1. Offeror Experience and Capacity 30

2. Subconsultant Experience and Capacity 10

3. Proposed Project Team 30

4. Project Approach 15 http://www.gsa.gov/perdiem

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5. Quality Assurance and Project Management 15

Total 100

The Evaluation Committee will evaluate the proposals and may also ask questions of a clarifying nature from Offerors as required. A composite rating will be developed which indicates the group’s collective ranking of the written proposals in a descending order. If deemed necessary by the Evaluation Committee, the County may engage in individual discussions/presentations/demonstrations with two or more Offerors deemed the most fully qualified, responsible and suitable on the basis of the Evaluation Committee’s evaluations. This provides an opportunity for the Offerors to clarify or elaborate on the proposal. This is a fact finding and explanation session only and does not include negotiation. The County will schedule the time and location of these discussions/presentations/demonstrations. Oral presentations are an option of the County and may or may not be conducted.

At the conclusion of any discussion/presentations/demonstrations the County shall select one or more Offerors, based on the composite rating of the evaluation factors and all information developed in the selection process to this point, whose qualifications and proposed services are deemed most meritorious. Negotiations shall then be conducted; beginning with the Offeror ranked first. Should the County determine in writing and in its sole discretion that only one Offeror is fully qualified or that one Offeror is clearly more highly qualified and suitable than the others under consideration, a contract may be negotiated and awarded to that Offeror. Spotsylvania County reserves the right to award a contract to more than one Offeror, if it is in the Owner’s best interest.

The County reserves the right to accept or reject any or all proposals received as a result of the request, to negotiate with any qualified firm or to modify or cancel in part or in its entirety the Request for Proposal if it is in the best interest of Spotsylvania County.