828925elecUmbc.pdf

Solicitation Name: On-Call Electrical Services Solicitation Number: BC-21496-B

REQUEST FOR PROPOSAL

FOR

ON-CALL ELECTRICAL SERVICES

RFP NUMBER: BC-21496-B

ISSUED: MAY 27, 2026

Prospective bidders/offerors are encouraged to regularly visit the University’s Department of Procurement & Strategic Sourcing website, e-Maryland Marketplace Advantage (eMMA) to ensure receipt of any addenda and other updates related to this solicitation. The links to these resources are provided below:

• UMBC Bid Board - https://procurement.umbc.edu/bid-board/

• eMaryland Marketplace Advantage (eMMA) - https://emma.maryland.gov

ISSUING OFFICE

Department of Procurement & Strategic Sourcing

University of Maryland, Baltimore County Administration Building, 7th Floor

1000 Hilltop Circle Baltimore, MD 21250

MINORITY, WOMEN AND SMALL BUSINESSES ARE ENCOURGAGED TO

RESPOND TO THIS SOLICITATION

https://procurement.umbc.edu/bid-board/ https://emma.maryland.gov/

Key Information Sheet & Solicitation Schedule

Request for Proposals Title: On-Call Electrical Services

RFP Issue Date: May 27, 2026 Procurement Officer: Nneka Miller, CMPO, CPPB Technical Proposal Due Date & Time:

(Not a Public Bid Opening)

July 22, 2026, at 2:00 pm

Technical Proposals are to be sent to: Technic.l1f4nxxcrez65tu2@u.box.com Price Proposals are to be sent to: Instructions will be provided to shortlisted firms Mandatory Pre-Proposal Conference June 25, 2026, at 9:00 am at this link:

sip:26332641477@umbc.webex.com

Join Webex meeting

ID: 26332641477

Password: tJVvEMA7S56

(US) +1 202-860-2110 (toll) Access code: 2633 264 1477

For In person:

Facilities Management Building Roon - FM101, Large Conference Room

Mandatory Site Visit: June 25, 2026; at 10:00 am – 11:30 am Details may be found in Section IV.C. of RFP

Questions Due Date & Time: July 8, 2026, at 10:00 am Submit Questions to: nmiller7@umbc.edu.

Oral Presentations Placeholder: Estimated the week of August 17, 2026 – August 21, 2026 Minority Business Enterprise (MBE) Subcontracting Goal:

MBE participation goal will be assessed on a per task order basis

Contract Type: Indefinite Quantity with Firm Fixed Prices with Work Orders of Time & Materials

Term of Contract: Initial Tem will be for three (3) with two (2) three-year renewal options, at the University’s sole discretion.

The University is committed to ensuring that persons with disabilities have equally effective opportunities to participate in and benefit from the University's programs and services. Persons who may require reasonable ADA accommodations should email the Issuing Office at nmiller7@umbc.edu at least five (5) days prior to any meeting scheduled in connection with this solicitation.

mailto:Technic.l1f4nxxcrez65tu2@u.box.com sip:26332641477@umbc.webex.com https://www.google.com/url?q=https://umbc.webex.com/umbc/j.php?MTID%3Dmbf8bb2d1d55ea09a1b63f055daaa3cd5&sa=D&source=calendar&ust=1779636504042992&usg=AOvVaw1QKQxQ9-I6wqEjAwcZNC7G https://www.google.com/url?q=https://umbc.webex.com/umbc/j.php?MTID%3Dmbf8bb2d1d55ea09a1b63f055daaa3cd5&sa=D&source=calendar&ust=1779636504042992&usg=AOvVaw1QKQxQ9-I6wqEjAwcZNC7G tel:+12028602110 mailto:nmiller7@umbc.edu

NOTICE TO BIDDER/OFFERORS

To help improve the quality of bid and proposal solicitations and to make our procurement process more responsive and "business friendly," we ask that you provide comments and suggestions regarding the enclosed solicitation. Please return your comments with your bid, proposal or "no bid," response, as the case may be. Thank you for your assistance.

Project No.: BC-21496-B

Project Title: On-Call Electrical Services

If you have responded with a “no bid” please indicate the reasons below (check applicable boxes):

Other commitments preclude our participation at this time.

The subject of the solicitation is not something we normally provide.

We are inexperienced in the work/commodities required.

The specifications are either unclear or too restrictive (explain below).

The scope of work is beyond our current capacity.

Doing business with Maryland Government Agencies is simply too complicated (explain below).

We cannot be competitive (explain below).

Time allotted for completion of the bid/proposal response is insufficient.

Start-up time is insufficient.

Bonding/insurance requirements are prohibitive (explain below).

MBE requirements (explain below).

Bid/Proposal requirements (other than specifications or scope) are unreasonable or too risky (explain below)

Prior experience with University contracts were not profitable or otherwise unsatisfactory (explain below).

Payment schedule too slow.

Other:

Explanation:

If you have submitted a bid or proposal, but wish to offer suggestions or express concerns, please use the remarks section below:

Remarks:

Bidder/Offeror Name:

Contact Person:

Signature: Date:

Address:

Email: Phone:

TABLE OF CONTENTS

SECTION I. SPECIFICATIONS/SCOPE OF WORK .....………………...………………………………….. 7

A. BACKGROUND

B. SUMMARY STATEMENT

C. MINIMUM QUALIFICATIONS

D. SPECIFICATIONS/SCOPE OF WORK

SECTION II. EVALUATION PROCEDURE

A. EVALUATION COMMITTEE

B. QUALIFYING PROPOSALS

C. TECHNICAL EVALUATION

D. FINANCIAL EVALUATION

E. DISCUSSIONS - BEST AND FINAL OFFERS

F. EVALUATION CRITERIA

G. FINAL RANKING AND SELECTION

H. DEBRIEFING

SECTION III. INFORMATION REQUIRED IN ALL PROPOSALS

A. ORGANIZATION OF TECHNICAL PROPOSAL SUBMISSION

B. TRANSMITTAL LETTER

C. TECHNICAL PROPOSAL

D. TECHNICAL PROPOSAL CONTENTS

E. BID/PROPOSAL AFFIDAVIT

F. MBE UTILIZATION AFFIDAVIT

G. PERFORMANCE BOND

H. ADDENDA ACKNOWLEDGMENT FORM

I. CONFLICT OF INTEREST AFFIDAVIT & DISCLOSURE

J. PRIME CONTRACTOR LIST OF CONTRACTORS

SECTION IV. INFORMATION FOR OFFERORS

A. ISSUING OFFICE AND PROCUREMENT OFFICER

B. PRE-PROPOSAL CONFERENCE

C. SITE VISIT

D. QUESTIONS AND INQUIRIES

E. INSURANCE

F. PROPOSAL DUE DATE

G. DURATION OF PROPOSAL OFFER

H. PROCUREMENT METHOD

I. BASIS FOR AWARD

J. ALTERNATE PROPOSALS

K. MINORITY BUSINESS ENTERPRISE UTILIZATION

L. LIQUIDATED DAMAGES PROVISION RELATED TO MBE GOAL

SECTION V. GENERAL INFORMATION FOR OFFERORS

A. PURPOSE

B. ADDENDA TO THE RFP

C. PRE-PROPOSAL MODIFICATION OR WITHDRAWAL OF OFFERS

D. CANCELLATION OF SOLICITATION/REJECTION OF ALL PROPOSALS

E. DISCUSSIONS

F. ORAL PRESENTATIONS

G. INCURRED EXPENSES

H. ARREARAGES

I. VERIFICATION OF REGISTRATION AND TAX PAYMENT

J. ECONOMY OF PREPARATION

K. PUBLIC INFORMATION ACT NOTICE

L. EXECUTION OF PROPOSALS

M. DISCREPANCIES, EXPLANATIONS AND CLARIFICATIONS

N. ORDER OF PRECEDENCE

O. REQUIRED CONTRACT PROVISIONS

P. OFFEROR RESPONSIBILITIES

Q. FALSE STATEMENTS

R. PAYMENT TO THE CONTRACTOR; TAXES

S. PRESS RELEASES

T. RECIPROCAL PREFERENCE

U. NON-VISUAL ACCESS

V. INTERGOVERNMENTAL COOPERATIVE PURCHASING

W. PARKING

X. SMOKING

EXHIBITS

Exhibit A- PreBid/-Proposal Conference and Site Visit Response Form …….……………19 Exhibit B Offeror Information Sheet ……………………………………………………...20

Exhibit C Proposal Price Instructions & Sample Form …………………………………...21 Exhibit D MBE Affidavits and Forms ……………………………………………………………...24

• D-1A MBE Utilization and Fair Solicitation Affidavit & MBE Participation Schedule (must

• be submitted with Bid/Proposal)

• D-1B Waiver Guidance

• D-1C Good Faith Efforts Documentation to Support Waiver Request

• D-1D MBE Subcontractor Unavailability Certificate

• D-2 Outreach Efforts Compliance Statement

• D-3A MBE Subcontractor Project Participation Certification

• D-3B MBE Prime Project Participation Certification

• D-4A Prime Contractor Paid/Unpaid MBE Invoice Report

• D-4B MBE Prime Contractor Report

• D-5 Subcontractor Paid/Unpaid MBE Invoice Report

Exhibit E Proposal Affidavit ………………………………………………………………………48 Exhibit F Firm Profile & Experience ……………………………………………………………...53 Exhibit G Reference Checks ……………………………………………………………………….54 Exhibit H Key Personnel …………………………………………………………………………..56 Exhibit I Financial Stability of Bidder/Offeror …………………………………………………...57 Exhibit J Acknowledgement of Receipt of Addenda ……………………………………………..58 Exhibit K Conflict of Interest Affidavit & Disclosure Form ………………………………………59 Exhibit L UMBC Sample Contract ………………………………………………………………..60 Exhibit M Prime Contractor List of all Subcontractors …………………………………………… 71 Exhibit N Non-Disclosure Agreement ……………………………………………………………..72

SECTION I. SPECIFICATIONS/SCOPE OF WORK

A. BACKGROUND

Established in 1966, the University of Maryland, Baltimore County (UMBC) is one of twelve institutions that along with two regional centers constitute the University System of Maryland. UMBC is located on 482 acres with 4.2 million gross square feet and only 15 minutes from Baltimore’s Inner Harbor and 30 minutes from Washington, D.C.

and five minutes from BWI Airport.

The main campus houses nearly 4.2 million gross square feet (GSF) of built space on 482 acres of mostly former farmland, and some forested areas and streams. The campus has excellent access to both I 95, via I-195, and the Baltimore Beltway (I-695), via Wilkens Avenue. The forested edges, sloping topography with views to the east, and the low density of surrounding residential development, all work to define a wooded and pastoral setting for the campus.

Information regarding the University of Maryland, Baltimore County (UMBC), , may be found at https://umbc.edu/about/

Information regarding the campus and the buildings where on call electrical services may be required may be found at https://fm.umbc.edu/

B. SUMMARY STATEMENT

The University of Maryland Baltimore County (UMBC) is requesting proposals from firms to provide On-Call Electrical Services. The services will primarily involve electrical projects including maintenance work, renewal ork and new construction. The objective of this RFP is to select a qualified Electrical Contractor who will also act as the General Contractor.

The University shall contract with multiple electrical firms to provide “on call” services as needed. Generally, the work to be performed will include the maintenance, repair, replacement, and installation for electrical and fire alarm systems throughout campus. The on-call contracts will primarily be utilized by UMBC Facilities Management (FM) through the issuance of task orders. The University is unable to forecast the frequency of use.

The resulting master contracts may also be utilized by any other USM institution. In the event another USM institution utilizes the contract(s), the Contractor will work directly with that respective institutions’ procurement office and/or facilities management office. UMBC will not be involved in or with any other institution’s task order request process and/or management of any task orders.

Services shall be provided by well-established electrical firms with extensive experience performing on-call electrical maintenance work in a higher education environment. The selected firms shall have a significant pool of employees on staff to ensure appropriate staffing of the contract, as well as the financial capability to support a large payroll.

The estimated annual dollar volume for work to be performed under the contract for the UMBC campus is approximately $1 million to $5 million over the life expectancy of the contract. All proposers are advised that this amount is only an estimate, and all proposers further understand and agree that by providing such estimate, the University makes no guarantee that any or that all the estimated work will be assigned to the selected On-https://umbc.edu/about/ https://fm.umbc.edu/

Call Electrical firms. The University anticipates that the majority of the task orders size under this contract will range from approximately $25,000 to $600,000 or greater. However, UMBC may elect to utilize this contract for larger electrical projects if deemed in its best interest. Such dollar volumes are estimated only, and all Proposers understand and agree that in providing such estimates, the University makes no guarantee that any or all the estimated work will be assigned to the selected On-Call Contractor(s).

This solicitation provides the minimum scope of work/specifications and requirements to be met by the firms that are awarded the contract. By this reference, the University expressly reserves the right to amend, modify, and reissue orders, directives, and other instructions pertaining to the responsibilities of the on-call electrical firms and other terms of the contract as necessary to meet the overall objectives of the contract.

This solicitation shall be conducted in accordance with the University System of Maryland (USM) Board of Regents Procurement Policies and Procedures.

C. MINIMUM QUALIFICATIONS

1. All work performed shall be in compliance with all applicable codes, standards, and regulations, including the latest edition of the following codes: NFPA, ANSI, ASHRAE, UMC, NSPC, NETA, and NICET.

Work shall also comply with NFPA, OSHA, ANSI, NETA, and NICET Safety Regulations, and Industry Standards & Practices that ensure the protection of life, property & equipment. Additionally, the University may issue additional standards for specific work, as applicable.

2. All licenses required under this section shall be current and valid at the time that the work is performed on

UMB’s campus. Contractors shall hold a State of Maryland Master Electrical License. Employees shall be licensed per MD DLLR regulations.

The Contractor shall immediately provide the University with a copy of all required licenses, qualifications, & certifications upon request.

3. The Offeror shall have at least five (5) years’ experience providing the requested services and shall provide at least three (3) references from organizations of similar size and scope to the UMBC. These references should demonstrate the Offeror’s experience and successful performance in providing comparable services.

Each reference shall include the organization’s name, a brief description of the services provided, the timeframe of the engagement, and contact information (including name, title, phone number, and email address) for the individual who can verify the services rendered.

4. The Offeror shall provide evidence of financial stability (e.g., audited financial statements or Dun & Bradstreet report) to ensure long-term viability.

5. The Offeror shall agree to comply with all applicable University System of Maryland and State of Maryland procurement policies, terms, and conditions.

6. UMBC reserves the right to verify all information provided, as well as to consult any other sources available including any person or persons associated with the references provided or the project cited as a reference.

UMBC also reserves the right to request additional references or contact any known firm associated with the

Offeror, as well as itself even if not provided as a reference by the Offeror. References will be held in the strictest of confidence.

D. SCOPE OF WORK/SPECIFICATIONS

All work under the Contract shall be assigned to a particular Contractor through a task order process. For each assigned task order, the Contractor is to furnish all labor, supervision, safety, and material necessary to comply with any applicable scope of work, specifications, and drawings provided by authorized personnel of the University. The Contractor is responsible to coordinate all work with existing conditions, schedule, and operations of the University, and to complete the work in the time required by the University and in accordance with the task order requirements.

On each task order, the Contractor shall designate a Project Manager and an on-site Field Superintendent. The Project Manager shall be the Contractor's agent for review of the project in the field and shall be the point of contact for all inquiries concerning the work. The Project Manager shall be readily available to review all phases of a project when requested by the University, including providing cell phone contact information to the University to facilitate accessibility. The Field Superintendent shall be physically present 100% on-site any time that work is being performed to manage the job and supervise all on-site personnel.

If during the term of this contract, the Contractor is awarded concurrent task orders on campus or other contracted work, unless prior written authorization is provided by UMBC, the Contractor shall assign separate work crews and supervisory teams to all task orders and other projects to ensure that no job schedule is affected by inadequate manpower levels or inadequate supervision. The University reserves the right to decline work to a contractor who has already been awarded multiple task orders.

The Contractor shall perform task order work in the presence of University employees and other University Contractor teams, whether union or non-union. If off-site work is involved in a particular project, such as shop fabrication, the University reserves the right to inspect any off-site work at any time.

The Contractor shall be able to deliver all necessary labor and standard items of material and equipment within the time frame confirmed in the applicable Notice to Proceed for each task order. Purchase of equipment and material not usually carried in stock by local distributors shall be accomplished competitively within the shortest time possible while maintaining the job schedule. The Contractor shall maintain a local office with telephone available for receiving and making calls throughout the working day and shall have sufficient storage space locally available for materials and equipment if Contractor’s office and principal place of business is not located within 50 miles of the University.

The selected firms shall provide general maintenance, repair, replacement, and installation on an as- needed basis for the University’s electrical and fire alarm systems.

The On-Call Contractor(s) are to furnish all labor, material, equipment, supplies, supervision, and other resources as required necessary to comply with scope of work such as drawings and specifications to be furnished by authorized personnel of the University for work on any University owned property.

The Contractor is to coordinate all trade work with his forces and the other trade Contractors as well as any contractors separately assigned by the University.

The Contractor shall complete his work in the time required by the University and in accordance with the requirements stated within the University’s contract.

The majority of this Electrical Services contracting work will be work done in occupied buildings and, in some cases, with ongoing research, academic classes, campus events and residence halls. The selected On-Call Contractor(s) will be required to take special care when working in such environments.

Work Orders

The work under the On-Call Electrical Contract is as described, but not limited to the following: transformers, wiring all types of machinery, conduit installation up to 5" in diameter, installation of interior and exterior lighting systems, extension of existing circuits, new circuits, control wiring, and fire alarm systems. The University requires the On- Call Electrical Contractors to possess the skill sets to self-perform low voltage tasks, as well as the same or be able to subcontract for medium voltage and fire alarm tasks.

Work is generally categorized as medium voltage (13.2kV), low voltage (<600 volts), and fire alarm, and is generally comprised of the following:

• 480v, 277v, 240v, 208v, 120v electrical systems in single & three phase;

• Wet & dry type transformers in all voltages, phases, & configurations;

• Feeder & branch circuits;

• Medium voltage circuit breaker installation;

• Medium voltage cable installation, termination and splicing;

• Protective relay installation and switchgear/switchboard testing;

• Medium voltage and low voltage equipment installation;

• EMT, PVC, Rigid Metal, IMC, Flexible Metal, Seal-tight, & Wiremold conduit systems;

• Lighting systems to include fluorescent, HID, incandescent, LED, and dimming control systems;

• All types of lighting fixtures installed in locations such as classroom, lecture hall, high-bay, roadway, walkway, corridor, stadium, step, recessed, surface mount, and exit lighting;

• Electrical feeder panels, distribution panels, branch circuit panels, panel boards,

• Motors, motor starters, motor control centers, motor control drive equipment & Variable Frequency

Drives (VFD’s);

• Bus-ways, bus duct, & related bus distribution equipment;

• Emergency power, Generator and ATS repair and installation;

• Overhead feeders, temporary power, & wiring;

• Splice boxes, junction boxes, pull boxes, & hand boxes; and

• Fire alarm system renovation and installation

Contractors must have qualified and trained personnel and must be on-site at all times when assigned to a project, through rotation and/or bid. All Contractors employees must also be fully qualified and trained personnel in the process and techniques utilized to deal with electrical Services issues. All Contractors employees must also be fully qualified and trained personnel to use the equipment specified in this solicitation and necessary to complete the required tasks.

1. Task Order Process

Generally, requests for task orders will be issued to the selected Contractors through a competitive selection or rotation process. The determination for the applicable process will be at the University’s sole discretion.

As well, at its sole discretion, UMBC may elect to request a) a lump sum, b) a lump sum with a break out of the cost, c) time and materials not-to-exceed maximum price, d) an itemized price for the work requested, or

e) to request the task order be performed on a time and material basis. Under special circumstances and only if approved by Procurement and Strategic Sourcing office, UMBC may award a task order on a sole source basis and/or authorize that only select On Call Contractors (i.e., not all On Call Contractor) be provided the scope of work for a specific task order.

1.1. Competitive Selection: Generally, UMBC will, but is not required to do so, award task orders through a competitive process between the selected firms.

In most instances where the task order project is estimated to be greater than $200,000 UMBC Procurement and Strategic Sourcing (referred to as “Procurement”), will issue via email to all awarded On Call Contractors a task order request for proposal (RFP). The RFP will include a description of work, task order documents (drawings and specifications), a price proposal format, a desired project schedule, the task order schedule, date of site visit and Minority Business Enterprise (MBE) goals. Responses to questions will be provided through addenda and a deadline will be established for the submittal of Price Proposals. The Contractor shall be selected based on the task order proposal that provides the lowest responsive and responsible price to the University.

The details for the award shall be captured on a Task Order/Notice to Proceed form executed by the Contractor and the University.

1.2. Task Order Rotation: For task orders, usually and generally but not limited to task orders that are reasonably anticipated to be valued up to $200,000, UMBC may elect to rotate between the selected firms. In these instances, Facilities Management (FM) will receive a rotation confirmation from Procurement and then notify the applicable Contractor of the task order. FM will provide the Contractor with applicable documentation, which may include a written scope of work, time frame/schedule, specifications, and drawings. A site visit may also be conducted as needed. Rotation will commence with the awarded contractor who achieved the highest rating in this procurement with rotation continuing in order of rank.

As soon as possible after receiving the necessary information, the Contractor shall provide a price proposal for the task order in the manner requested by the University. Contractors must indicate their interest within 48 hours of receipt of the UMBC request and schedule a site visit. If the Contractor fails to provide a price within seven (7) calendar days following the site visit, or if the price is considered unreasonable based on the University’s estimated cost, the University may elect to proceed with the next rotational contractor or conduct a competitive process. If proposal is determined acceptable, FM Personnel shall issue a Notice to Proceed, which authorizes the Contractor to proceed with the task order, as well as determine the work schedule, including the start date and the completion date.

1.3. Task Order Price Proposal Components: Price proposals submitted for all task orders shall include the following information:

• Name of the Working Foreman to be assigned, and if applicable, the name of the Project

Manager,

• Time frame/schedule with periods of performance and substantial completion noted;

• MBE participation dollars and percentage (if any) (refer to Section IV K for further info),

• Price quotation as specified in the task order request. Such pricing format may include:

Lump Sum;

Lump Sum accompanied with break out for analysis and informational purposes;

Time and Material or Time and Material Not to Exceed with itemized breakdown of the total costs for self performed work (labor); itemized list of material and equipment with quoted mark-up percentage; and subcontractor quotes with quoted mark-up percentage;

and

Estimate time and material quote with estimated itemization provided.

In addition, UMBC reserves the right to request other information such as but not limited to, project plan/preliminary schedule, references of similar projects for the Project Manager and/or Working Foreman/ Field Superintendent, etc.

1.4. Material Costs: Material costs, which will be reimbursed to the Contractor, shall be based on the cost of materials to the Contractor from his usual sources of supply with all usual trade practice discounts deducted. All cost discounts shall be deducted in determining materials costs. The Contractor shall provide equipment and material as specified by the University from sources at the least cost to the University. Competitive quotations shall be secured wherever feasible and, in all instances, when requested by the University. Contractor will be required to provide copies of invoices and proof of payment when requested by the University.

Contractor is responsible for receiving own materials, including unloading of delivery trucks, checking deliveries, transportation to the work area, University employees are not responsible for this.

2. Emergency Repairs

The Electrical Contractor shall provide information for a point of contact for emergency outages; this contact shall be available 24 hours/365 days. The Contractor is expected to be able to respond to an emergency call within 2.5 hours of the initial call to assess & evaluate the conditions, and then mobilize a crew & equipment as soon as possible.

If the University suffers an electrical failure that requires an immediate response, UMBC will issue a task order to the next Contractor in rotation. To the extent possible, UMBC will provide a written scope of work and the Contractor will proceed with repairs on a time and material, not-to-exceed basis. If this Contractor is unable to respond to the emergency in a timely manner, UMBC will proceed to the next Contractor in rotation.

3. Staffing and Personnel

3.1. Under this Contract, the Contractor shall specify one (1) individual as Project Managers and three

(3) individuals as on-site Field Superintendents. These individuals shall be direct employees of the Contractor. The Project Manager is the person that is the single point of contact for UMB regarding all task order requests under the Master Agreement and the person who is responsible for the overall management of the Contractor’s team assigned to the Task Order and the completion of the project.

The Project Manager should be readily available to review all phases of the project when requested by the University.

3.2. For those Task Orders that UMBC has requested a Project Manager, the assigned Project

Manager shall be involved on a continual basis from selection through project completion. The Project Manager shall be responsible for the overall management of the Contractor’s team assigned to the Task Order and the completion of the project.

3.3. For all Task Orders, the Field Superintendent shall be 100% on-site once the project commences at any time work is being performed on-site. The Field Superintendent shall be responsible for the direct supervision of the trade contractors, daily coordination of the work on site to maintain the schedule, and on site management such as material deliveries and outages. The Field Superintendent must have a journeyman or Master Electrician License.

3.4. Any proposed Project Manager or Field Superintendent staff changes by the Contractor shall be reviewed and approved by FM, and incorporated into a contract amendment prior to any reassignments being made by the Contractor.

Note: Wherever “Field Superintendent” is used in the UMB General Terms and Conditions for Maintenance and New Construction, as well as the UMBC amendments to those documents, these items will apply to a Working Foreman.

3.5. The University reserves the right to assign University personnel employed in various trades to perform a portion of the work under a particular project. Additionally, the University reserves the right to purchase material for a particular job. In this instance, the Contractor shall be reimbursed only for the labor cost used on the materials furnished and materials provided by the University, but not used on the job, shall be returned to the University.

4. Supervision of the Work

The FM Personnel assigned to the task order shall have general supervision and direction of the work. The FM Personnel shall also inspect all work for compliance with University Standards, as well as compliance with the scope of work defined in the task order.

Materials, workmanship, and finishes for new work in permanent buildings shall be similar and equal to those in the existing building, as determined by the FM Personnel.

All Contractor communications on task orders shall only be through the designated FM Personnel. Other than to address an immediate safety concern, other University personnel are not authorized to provide the Contractor with instructions, directions, or information regarding the work.

All change order work associated with any task order may not proceed until a contract amendment has been issued by Procurement for the additional work and the applicable additional costs.

Refer to UMB’s Standard General Conditions of Construction Contract (Section 00700, Exhibit O), as well as the UMBC amendments to those documents (00800, Exhibit P), and the UMB Standard Conditions of Maintenance (Exhibit Q), as well as the UMBC Standard General Conditions of Maintenance Projects February 2021 (Exhibit R), for additional information related to change orders.

At the University’s sole discretion, UMBC may elect to end a task order prior to completion. In this situation, the University will provide written notification to the Contractor to close-out a task order. Upon receipt of the notification, the Contractor shall stop all work and submit a payment request for all completed work. The University shall not be liable to the Contractor for any payments for work that has not been performed.

5. Conditions of the Work

5.1. Waste and debris: Waste and debris shall not accumulate in the building or work area. The Contractor shall be responsible to remove debris and clean work areas on a daily basis as the work progresses and to remove all excess material, waste, and debris upon completion of the work.

Woodwork painted or decorated surfaces and finished floors shall be sponged or washed as necessary to remove plastering materials and prevent damage to finished surfaces. On completion of the work, areas shall be left clean, and free from abrasive or set materials liable to cause damage. The Contractor shall patch and refinish all areas damaged to accommodate the work to match existing. The Contractor shall remove all waste materials and debris from the campus at no charge to the University. Salvageable material shall be piled separately for reuse or salvage by the University.

5.2. Adjacent Facilities and Property: Work to be performed under this Contract is likely to be in a congested area of the campus, subject to heavy vehicular traffic and limited parking. The Contractor shall take every precaution to protect others from injury and to avoid disruption of traffic while work is being performed.

5.3. Transportation of Materials and Equipment: All materials and equipment shall be transported and handled in a manner to prevent damage of any kind, including the use of proper packaging and lifting equipment. The Contractor shall supply all cranes, lifts, hoists, or other related equipment, as well as skilled personnel necessary for the proper and efficient movement of materials.

Equipment shall be provided with proper guides, bracing, and safety devices as required by law and good practice. Inspections and Certifications of the operator are to be coordinated with the University’s Office of Environmental Safety & Health (ESH).

Prior to using any University elevator for transporting materials, the Contractor shall verify applicable load weights and insure proper loading of the elevator with the FM Project Manager.

5.4. Protection of Work: The Contractor shall provide all necessary protection for completed work to prevent damage. Walk off mats are required to be used at the entrances and exits of all work sites.

6. Tools and Movable Equipment

The Contractor shall furnish all necessary protective equipment, tools, ladders, shop equipment, and fabricating items customary to the trade, and all other moveable equipment necessary for completing the work performed under this contract. The furnishing of tools shall include all maintenance, loss, and breakage. If a Contractor needs to rent equipment for a particular task order with a cost that will be charged to the University as part of the project, the Contractor shall receive prior approval from the FM Project Manager.

Contractor is to supply all cranes, lifts, hoists, etc., for the proper and efficient movement of all materials. All shall be provided with proper guides, bracing, safety devices, etc., as required by law and good practice

7. Temporary Water and Electrical Service

Unless otherwise specified in writing, the water, electricity, or other utilities required to complete work assigned under this Contract will be provided by the University at no extra cost to the Contractor.

Provide means for temporary power to maintain continuity of electrical service to the building.

No utility interruptions shall be initiated without the prior authorization of the FM Personnel.

The FM Personnel is the only authorized person to arrange for utility shut down. The Contractor shall not proceed with any outage without two (2) weeks prior notification unless otherwise agreed to by the University.

8. Employee Identification

Due to the nature of routine on-call work and required security, the selected Contractors shall obtain identification for all of their employees and subcontractors that will perform work at UMBC. Employee identification shall be visible at all times when physically present on campus.

9. Vehicles

All vehicles and mobile equipment used by the selected firms and subcontractors shall be identified with the firm name displayed in a highly visible manner. The firm name, license numbers, telephone number, and address shall be displayed on all Contractor and subcontractor vehicles in three inch (3") high letters. This requirement extends to any personal vehicles used in the performance of work at the University. The Contractor shall apply for a University permit through Parking Services. The On Call Contractors will be required to coordinate with FM on the loading and unloading of materials.

10. Invoicing Requirements

Contractor shall bill in accordance with the rates and mark-up established under this contract, as well as the particular task order. Contractors shall submit a copy of the invoice to the identified FM Personnel for each task order.

If the task order is performed on a time and material basis, as part of the invoice documentation, Contractor shall provide applicable paid invoices for equipment rental, material, and subcontractor invoices after the work is completed. The University reserves the right to reject invoices for installed materials and equipment that have not been previously approved by the University. If rejected, the installed materials and equipment shall be removed and replaced with approved materials and equipment at no additional cost to the University.

The Contractor shall be reimbursed for all payments made for subcontractors cost plus quoted percentage mark-up by the On-Call Electrical Contractor.

Before any such Subcontracts are awarded, FM shall be furnished with complete information in writing as to the fees which would be paid to the Subcontractor. The University reserves the right to review/approve the submitted subcontractors. The subcontractor shall furnish to the contractor the complete records as to labor and material cost and his fees. The Contractor shall submit such records to identified FM Personnel for each task order or authorized FM Personnel with all requests for payment which include payment on such Subcontractors, when requested.

If the task order is performed on a lump sum basis, the invoice shall not exceed the approved lump sum amount. If work performed on a lump sum basis, the only back-up required is subcontractor invoices.

11. Contractor’s Labor Rates

The Contractor’s quoted Hourly Billing Labor Rates provided in the Price Proposal phase shall include all labor costs, as well as any firm costs associated with overhead and profit, necessary to complete the work.

The following components shall be included in the labor rate:

• salary cost inclusive of all associated overheard and profit including, but not limited to, accounting records; guarantees of the work; legal expenses, expenses in conducting Contractor’s business, expenses associated with the labor and equal opportunity provisions of the Contract.

• premiums for Workmen’s Compensation and Unemployment Insurance, Contractor’s share of Social Security Payment, and other such expenses based on payrolls of labor performed in connection with the work under the Contract;

• fringe benefits for health and welfare, vacations, holidays, and pensions;

• incentive pay, if any;

• travel costs to UMBC; and

• welfare funds such as vacation allowance or other fringe benefits which are included in the local prevailing wage rates by written agreement between Contractors and Labor Unions.

Additionally, within these rates shall be any premiums for insurance for this Contract and all types of costs, including fuel, maintenance, loss, depreciation and breakage for tools, vehicles, and equipment as required to complete the work. The rates shall also include any costs for material owned by the Contractor.

The normal work hours for the Contractors shall be 6:00 AM through 4:00 PM, Monday – Friday. The work shall be carried forward during normal work hours unless the Contractor elects on his own volition to extend operations beyond regular hours and such extensions are approved by the University in writing. Overtime will be approved for payment only if the overtime is authorized in writing by the FM and indicated on University authorized Task Order. Overtime shall be shown in the proposal for change order work. All outages work to be performed during off-hours and must be coordinated with the University. Contractor shall schedule an on-site meetings with the University with site logistic plans for planned outages.

The University will not recognize any premium or incentive pay and no work shall be performed on an overtime basis or shift differential and no overtime payer shift differential shall be included as a "job cost" unless the performance of such overtime or shift differential has been authorized by the issuance of a contract/task order or as agreed to in the submitted not-to-exceed price by the Contractor or as required in the scope of work issued by the University on a particular project.

In the event an emergency exists which would require immediate overtime work, an authorized representative of FM shall be verbally notified by the Contractor immediately and if permission to perform this work is granted verbally, it shall be confirmed in writing by FM within twenty-four (24) hours of such work with a contract/task order amendment to the task order to be issued within one (1) week of such work.

In the event that overtime work is required by FM, it will be recognized as a "job cost" only if a contract/task order amendment has been issued to the Contractor's not to exceed or lump sum price. The overtime work shall be limited to the work and time approved in advance of its performance and paid at the recognized premium rate.

Incentive payments or premium payments made to any employees by the Contractor either as permanent employee pay, subsistence or other pay in excess of the wage shall be at the expense of the Contractor and must be included as part of the quoted Contractor Labor Rates.

12. Safety

Contractor shall adhere to all UMBC safety standard and outage protocol, including all University lockout and tagout procedures.. Contractors shall never work on energized circuits. All work must be done de-energized with an approved outage using the Outage Request Form (https://fm.umbc.edu/design-construction/vendor-information/), as well as with contractor-provided lockout tagout (LOTO) procedures.

12.1. Cutting, Welding, Burning:

Before the contractor and/or any sub-contractor commences any cutting, welding, burning or other type of hot work at UMBC, the contractor shall apply for a hot work permit: https://umbc-esh.com/hot_works.cfm

The hot work permit copy shall remain on the job site at the hot work location until such work is completed at which time the permit shall be returned to Environmental Safety and Health.”

https://fm.umbc.edu/design-construction/vendor-information/ https://fm.umbc.edu/design-construction/vendor-information/ https://umbc-esh.com/hot_works.cfm

13. Hours of Operations

The timeframe of work hours for the Contractor shall be 6:00 a.m., through 4:00 p.m., Monday through Friday.

Unless otherwise specified by the University, work will be performed during normal hours. The work shall be carried forward during normal work hours unless the Contractor elects, on their own volition, to extend operations beyond regular hours and such extensions are approved by the University. In this situation, if overtime is needed, the associated costs are the responsibility of the Contractor.

The University observes the following major holidays under this contract: News Years Day, Martin Luther King’s Birthday, Memorial Day, Juneteenth, July 4th, Labor Day, Thanksgiving Day, American Indian Heritage Day, and Christmas Day.

14. Proposal Security

Pricing for this Contract is based on actual project(s), therefore, a Bid Bond is required with price submittals.

A Bid Bond will be required for each individual Task Order exceeding $100,000. The Bid Bond must be issued by a surety company licensed to issue bonds in the State of Maryland. The bond must be in an amount not less than five percent (5%) of the total amount of the Task Order.

If a specific project/task order is $100,000 or more, the proposer shall furnish Performance Bond (see sample in Attachment W) and Payment Bonds (see sample in Attachment X) , each in the amount of one hundred percent (100%) of the project/task order including executed Change Orders, These must be provided at the time of the signing of the Notice to Proceed for the applicable project/task order and prior to the start of any work. Please note that as part of the Technical Proposal, a Proposer must indicate its capability of obtaining the necessary bonds

Cost for any bonds should be included in the Contractor’s pricing. This does not apply to the cumulative total of work in progress under a given-on call contract but rather to a single project.

Acceptable security shall be limited to: a) a bond in a form satisfactory to the State underwritten by a surety company authorized to do business in the state; b) a bank certified check, bank cashier's check, bank treasurer's check, cash, or trust account; c) pledges of securities backed by full faith and credit of the United States government or bonds issued by the State of Maryland; d) Irrevocable letters of credit in a form satisfactory to the Attorney General and issued by a financial institution approved by the State Treasurer; and e)the grant of a mortgage or deed of trust on real property located in the State when it is satisfactory to the procurement officer, the face amount of the instrument does not exceed 75% of the contractor's equity interest in the property, and the assignment of the mortgage or deed or trust is recorded in the county land records pursuant to Real Property Article, 30193, Annotated Code of Maryland.

Assistance in obtaining bid, performance and payment bonds may be available to qualifying small businesses through the Maryland Small Business Development Financing Authority (MSBDFA). MSBDFA can directly issue bid, performance or payment bonds up to $750,000. MSBDFA may also guaranty up to 90% of a surety's losses as a result of a contractor's breach of contract. RFP 91099 WG Page 20 of 50 ON CALL ELECTRICAL SERVICES MSBDFA's exposure on any bond guaranteed may not, however, exceed $900,000. Bonds issued directly by the program will remain in effect for the duration of the contract, and those surety bonds that are guaranteed by the program will remain in effect for the duration of the surety's exposure under the contract.

To be eligible for bonding assistance, as business must first be denied bonding by at least one surety in both standard and specialty markets within 90 days of submitting a bonding application to MSBDFA. The applicant must employ fewer than 500 full-time employees or have gross sales of less than $50 million annually, have its principal place of business in Maryland or be a Maryland resident, must not subcontract more than 75 percent of the work, and the business or its principals must have a reputation of good moral character and financial responsibility.

Finally, it must be demonstrated that the bonding or guarantee will have a measurable economic impact, through job creation and expansion of the state's tax base. Applicants are required to work through their respective bonding agents in apply for assistance under the program. Questions regarding the bonding assistance program should be referred to:

Maryland Department of Business and Economic Development Maryland Small Business Development Financing Authority 401 East Pratt Street Baltimore, Maryland 21202 Phone: (410) 767-6300

Should the Proposer to whom the contract is awarded fail or be unable to execute the contract, for any reason, within ten (10) days after notification of award, then an amount equal to the difference between the accepted price, and that of the proposer to whom the award subsequently is made shall be paid to the University as liquidated damages.

Evaluation of a Request for Proposal takes a considerable length of time. Maryland State Law does not permit any information regarding the evaluation to be released prior to the award. The award date is the date of approval by the Board of Public Works.”

E. CONTRACT TERMS

1. The initial term for the contract will be three (3) years with two (2) three-year renewal options, at the

University’s sole discretion. All work under the contract will be requested through a task order process for the individual projects. The University reserves the right to terminate the contract if the Contractor fails to perform satisfactorily as well as fails to respond to requests for task orders multiple times. As well, UMBC reserves is under no obligation to renew the contract(s) and may elect to renew with only certain on-call contractors, if deemed in its best interest.

2. Pricing for the initial three-year term will be provided by the shortlisted firms who are requested to submit a price proposal. Rates shall be firm during each contract period. If any renewal terms are elected by the University, a pricing adjustment may be contemplated by the University. It is the responsibility of the Contractor to request a price increase at least ninety (90) days prior to the end of the contract term.

Increases shall be provided at the University’s sole discretion. The Contractor shall provide the basis for the request and shall only be considered for the quoted hourly rates. The amount of the requested increase shall not exceed the consumer price index for “All Urban Consumers” as published by the U.S. Department of Labor Statistics. For purposes of calculating the potential increase, the Producer Price Index for the twelve-month period ending three (3) months prior to the end of the contract will be used, in accordance with the percentage change of the U.S Bureau of Labor Statistics PPI Industry, Industry Group for Electrical contractors, nonresidential building work, Series Id: PCU23821X23821X, issued for Product type:

Electrical contractors, nonresidential building work. For example, if the contract term ends April 30, 2026, the price index for twelve-month period ending January 30, 2026, will be used.

3. Requested increases above a 5% cap will not be considered. As well, increases are not cumulative for prior years; for example, if a contractor does not request an increase for the first renewal year and then requests an increase for the second renewal year, the Contractor cannot include a cumulative amount which includes the first renewal year. Upon approval by the University, any such modified hourly rate will constitute the labor cost figure for the contract renewal period. The University reserves the right to terminate this Contract at any time upon giving thirty (30) days written notice.

SECTION II. EVALUATION PROCEDURE

A. EVALUATION…