Attachment J-D FINACIAL MANAGEMENT REPORTING REQUIREMENTS.pdf
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- Attached to
- Enterprise Multimedia and Integrated Technical Services (eMITS) Federal contract opportunity
- Solicitation number
- 80TECH22R0001
About this file
This document outlines financial management reporting requirements for a NASA contract. The contractor must submit NASA Form 533 reports summarizing total contract costs at the contract and task order levels by labor hours, labor costs, overhead expenses, other direct costs including subcontracts and materials, G&A expenses, estimated and earned award fees, and total CPAF costs. Variances over 10% require a narrative explanation. Reports are due monthly by the 10th day or quarterly by the 15th day preceding the quarter. Significant subcontractors with average annual values over $20 million must also submit cost data.
A related opportunity notice seeks proposals for the Enterprise Multimedia and Integrated Technical Services contract to provide IT management, multimedia, communication services and related services to NASA. The RFP will have a 57-day phase-in, 12-month base period and seven 12-month options. Proposals are due in Q2 2022. A Secret facility clearance is required. Significant subcontractors with average annual values over $20 million must submit information with proposals. The NAICS code is 541519 with a $30 million size standard. It will be a total small business set-aside.
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Text version
pg. 1 (06/2014)
ATTACHMENT J - D
FINACIAL MANAGEMENT REPORTING
REQUIREMENTS
National Aeronautics and Space Administration
RFP 80TECH22R0001
CONTRACT # TBD
JUNE 2014
pg. 2
(06/2014)
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting,” dated May 27, 2011, and additional instructions issued by the Contracting Officer.
a. Level of Detail
For the Core baseline portion of the contract, the Contractor’s 533 Reports shall contain a summary of total Core baseline contract costs at the total contract level.
An individual 533 Report shall be provided for each Task Order at the total Task Order level, in addition to a cumulative 533 Report summarizing all Task Orders issued.
The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 10 percent (+/- 10%) between the Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total Cost amount shown in the current month for each individual Task Order and at the Core baseline total contract level. (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the Core baseline and/or each individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period. The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
pg. 3
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
1. Prime Direct Labor Hours:
(List all applicable labor categories)
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours (List all applicable labor categories)
Subcontractor B Direct Labor Hours (List all applicable labor categories)
Subcontractor C Direct Labor Hours
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Total Prime Direct Labor Costs
5. Subcontractor Direct Labor Costs:
Total Subcontractor Direct Labor Costs
6. Total Prime and Subcontractors Direct Labor Costs
7. Prime Overhead Expense
8. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
pg. 4
d. Other (specify)
Total ODCs
9. Subtotal (Direct Labor, Overhead & ODCs)
10. G&A Expense
11. Total Estimated Cost
12. Provisionally Billed Award Fee
13. Award Fee Earned
14. Total Cost-Plus-Award-Fee (CPAF)
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