Attachment_J-A_Project_Deliverables.pdf

NASA/KSC SOLICITATION 80KSC019R0023

ATTACHMENT J-A PROJECT DELIVERABLES

Incidental deliverables (manuals, reports, plans, and other written documentation) to be provided under this contract are identified in this Attachment J-A. Nothing contained in this Attachment J- A shall relieve the Contractor from furnishing data called for by, or under the authority of, other provisions of this contract which are not identified and described in this Attachment J-A. The costs for data to be furnished in response to Attachment J-A are included in the firm-fixed price of this contract.

J-A-1 SUBMITTAL SCHEDULES (MAY 2019)

Within five days of Notice of Award, the contractor shall request a submittal register from the Contracting Officer or assigned representative.

(a) At the Pre-work Conference, the Contractor shall provide, for approval by the Contracting

Officer, the following schedules of submittals:

(1) A schedule of all shop drawings and technical submittals required by the specifications and drawings. The schedule will indicate the specification or drawing reference requiring the submittal; the material, item or process for which the submittal is required; the "SD" number and identifying title of the submittal; the Contractor's anticipated submission date and the approval need date.

(2) A separate schedule of all other submittals required under the contract but not listed in the specifications or drawings. The schedule will indicate the contract requirement reference; the type or title of the submittal; the Contractor's anticipated submission date and the approval need date (if approval is required).

(b) All submittals called for by the contract documents will be listed on one of the above schedules. If a submittal is called for but does not pertain to the contract work, the Contractor will include it in the applicable schedule and annotate it "N/A" with a brief explanation. Approval of the schedules by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but which have been omitted from the schedules or marked "N/A".

(c) Copies of both schedules will be re-submitted monthly annotated by the Contractor with actual submission and approval dates. When all items on a schedule have been finally approved, no further re-submittal of the schedule is required.

(End of Project Deliverable Requirement)

J-A-2 SHOP DRAWINGS (MAY 2019)

Pursuant to FAR clause 52.236-21 entitled "Specifications and Drawings for Construction"; the Contractor shall submit Shop Drawings as detailed below. For purposes of this clause, the term “Shop Drawings” shall be construed to include all “Submittal Descriptions” (Type SD-01, SD-02, SD-03, etc., as required by project technical specifications) that are necessary to fully describe contractor supplied materials and installation methods that demonstrate compliance with the technical and performance requirements of the contract. Submittal Descriptions include drawings, design data, catalog cuts, descriptive literature, illustrations, schedules, performance and test data, and similar materials to be furnished by the contractor. The preparation and distribution requirements described herein apply to all such SD submittals except as noted in technical specifications or otherwise directed by the Contracting Officer.

(a) Shop drawing submittals will be processed by the government utilizing a SharePoint website and the contractor will be required to use this as the main interface for project documentation unless otherwise noted or directed by the contracting officer. Paper hard copy shop drawings are still required for the following systems:

(1) Fire Alarm

(2) Fire Suppression System

(3) Controls System

Shop drawing submittals for systems that have been delegated for design and construction to the contractor shall be submitted as hardcopies for review and approval by the government unless otherwise approved by the government.

(b) For shop drawing submittals where SharePoint is not being used the contractor shall provide complete sets to KSC functional organizations, as required by the government. Up to 10 printed hard copies will be required per shop drawing. Hardcopies will need to be submitted to the government appointed administrative assistant.

(c) Shop drawings will be returned to the Contractor within 14 calendar days of the recorded submission date, with appropriate review and approval notations, as described in the following process:

(d) Submission to the government shall be complete, detailed, and contain all drawings. Partial submittals will not be accepted unless specifically approved by the Contracting Officer. Any partial submittals shall be so indicated and any outstanding submittal required to complete the package shall be identified.

(e) Shop drawings will be returned to the contractor with one of the following dispositions:

(1) Approved (A) – Contents indicated on the shop drawings are approved for implementation.

(2) Approved as Noted (AN): Contents are conditionally approved for implementation; the government will identify conditions for approval. The Contractor may proceed with the work covered provided he takes no exception to the corrections noted. The notes shall be incorporated on the shop drawings prior to submission of the final shop drawings.

(3) Not Approved (NA): Contents are not approved for implementation; reason for disapproval will be identified by the government. Contractor to make the necessary corrections and revisions on the drawings and re-submit them for approval, prior to proceeding with any of the work depicted on the drawings. Document shall be revised and resubmitted for review and approval no later than ten business days after government disposition, unless a written consent has been provided by the contracting officer or assigned delegate.

Contractor Proceeds with Approved SD

Contractor Submits Shop Drawing For Review and

Approval

Government Distributes Shop Drawing For Review to A&E and System Engineers (LDEs)

A&E and LDEs provide review comments, to

Project Design Manager and Construction COR

Design Manager and Construction COR

Provide Final Review and Disposition

Document Approved

Contractor Addresses Comments and Resubmit within 10 business days.*

YES

NO

*NOTE: If the contractor needs additional time for revision, a request shall be submitted to the contracting officer with a new proposed submission date.

The Contractor shall make any corrections required by the Contracting Officer. If the Contractor considers any correction or notation indicated on the returned shop drawings to constitute a change to the contract drawings or specifications; notice as required under the clause entitled "Changes" shall be given to the Contracting Officer.

(4) Returned for Correction (RC): Document does not contain sufficient detail or information for approval (e.g. Shop drawing form is not properly filled out, indicators not included as part of catalog cuts, etc.) Document shall be revised and resubmitted for review and approval no later than ten business days after government disposition, unless a written consent has been provided by the contracting officer or assigned delegate.

(5) Record Only (RO): Document has been reviewed and processed; no approval deemed necessary.

(f) The Contractor shall utilize NASA KSC Form 50-308 for submission of shop drawings; the form shall clearly identify the specific section and paragraph of the contract specification or drawing for which the contractor is submitting the shop drawing for. The government reserves the right to reject shop drawings if the form is not properly filled out or if it does not contain sufficient detail for approval.

(g) A digital shop drawing shall be assembled as a Portable Digital Format document portfolio utilizing Adobe Acrobat or government approved equivalent.

(h) Shop drawings shall be submitted in a logical sequence that is coordinated with long lead-time procurements, fabrication, and construction schedules. A filename structure is encouraged to be coordinated with the government appointed official for filing purposes.

(i) Shop drawings for certain systems (e.g. fire detection/suppression) must be submitted within

60 days following the contractor’s receipt of Notice to Proceed. Associated as built drawings, software, programs and test procedures must be submitted no later than 60 days prior to acceptance or functional testing. See Shop Drawing and submittal references in the project technical specifications for affected submittals and their respective deadlines.

(j) "Drawings" as opposed to "Shop Drawings" shall mean actual drawings, diagrams, layouts and schematics. "Drawings" fall under the more general term "Shop Drawings" which include other required materials.

(1) Drawings shall be uniform in size, nominally 24 by 36 inches, with a maximum size of

28 by 40 inches. All drawings shall have dark lines on a white background.

(2) A blank space, no smaller than 4 by 5 inches shall be reserved on the right hand half of each sheet for the Government disposition stamp.

(k) The Government’s engineering review of the Contractor’s shop drawing submittal(s) is for general conformance with the design concept of the project and the information given in the contract documents. As such, approval of the shop drawings by the Contracting Officer shall not be construed as a complete check, but will indicate only that the general method of construction and detailing is satisfactory. It is the contractor’s sole responsibility to verify field dimensions and design adequacy. The Contractor is responsible for connection details;

confirming and correlating all quantities and dimensions; selecting fabrication processes and techniques of construction; coordinating the work with that of other trades and performing the work in a safe and satisfactory manner, and certifying that proposed products meet all technical specifications and all contractual provisions, especially those relating to the ‘Buy American Act’. Corrections or comments made as part of the Government review do not relieve the Contractor from compliance with the requirements of the contract documents.

Likewise, any approval of a Shop Drawing Submittal containing an unidentified deviation from the technical requirements of the applicable contract drawings, maps and specifications, shall not relieve the contractor from compliance with the technical requirements.

(l) If changes are necessary to approved shop drawings, whether as a result of a contract change or for any other reasons, the Contractor shall make such revisions and resubmit the shop drawings in accordance with the procedures in paragraphs (1) through (3) above. No item of work requiring a shop drawings change shall be accomplished until the shop drawing change is approved.

(m) Whenever the Contractor's shop drawings contain any changes or deviations from the technical requirements of the contract drawings, maps and specifications, they shall be clearly identified on the applicable shop drawings. All shop drawings containing deviations must be accompanied by a KSC FORM 50-314, Contractor Request for Deviation / Waiver, in accordance with the Contract Section C clause entitled "Deviations and Waivers". Any deviation request addressing the Contractor’s inability to comply with the ‘Buy American Act’ must be accompanied by a ‘Request for Determination of Inapplicability of the Buy American Act’. Failure to note a deviation on a submitted shop drawing that is subsequently returned as “approved” or “approved as noted” will not constitute approval of the deviation.

(n) Progress payments will not be made on materials and equipment that have been delivered to the job site but not approved on shop drawings.

J-A-3 RECORD DRAWINGS (MAR 2014)

(a) After completion of all construction and before final payment is made, the Contractor shall submit one complete set of full size blue line contract drawings with fully dimensioned changes shown in red pencil to the Contracting Officer.

(b) The Contractor shall verify all dimensions and Geographical Information System (GIS) data shown on the contract drawings. Civil discipline systems, such as site dimensions and elevations, underground utilities, manholes, access points, paving, etc. and systems requiring state certifications, such as stormwater systems, shall require verification by a registered land surveyor. As-built dimensions and GIS data shall be at the same level of detail as the contract drawings.

(c) All dimensional changes shall be reflected as corrected dimensions by striking through the dimension value with a single line and circling this change. A leader shall point from the actual, as-built dimension to the circled change. All utility routing and interface changes shall be reflected on the drawings to scale and defined with sufficient dimensions to be able to locate. Indicating by reference alone, for example to a change order number, will not be acceptable.

(d) These record drawings shall be maintained by the Contractor at the work site and shall be updated based on job progress to reflect all changes and deviations and actual routing of all field-routed utilities and services. All lines, letters, and details shall be sharp, clear, and fully legible. All additions to the drawings shall be precisely drawn to scale of the original drawing and their locations shall be dimensioned.

(e) Final Systems Drawings for Wiring/Devices/Control Systems:

(1) Final system drawings for wiring and control systems shall be prepared and submitted as described below, and in accordance with additional requirements as described in technical specifications.

(2) Record drawings shall be made available for Government review on a monthly basis at the job site. This monthly review of record drawings will be part of the monthly monetary progress review.

(3) Drawings for installation of wiring, devices and/or controls that require field routing must be red- lined, reproduced, verified for accuracy, and submitted for approval per the requirements set forth under the section entitled Shop Drawings herein a minimum of two weeks before requesting a final walk down of the following systems. These drawings shall be labeled “FINAL SHOP DRAWINGS”. In addition to hardcopy reproductions, the final drawings submittals shall include electronic files in Intergraph or Microstation format or in a Computer Aided Design (CAD) format compatible with Intergraph or Microstation.

(4) Final Systems Drawings are required for:

(i) HVAC

(ii) Paging/Area Warning

(iii) Premise Wiring

(iv) Electrical control schematics and connection diagrams

(v) Elevators

(vi) Fire detection/suppression systems

(vii) Any other system involving wiring and controls, with the exception of facility lighting

(f) Sewer System Certification:

For all work involving sewer system installations or modifications, the Contractor shall provide to the Contracting Officer three (3) sets of drawings in the form of an As-Built Survey signed and sealed by a State of Florida Registered Land Surveyor for the sewer system. The as-built survey shall show all locations and invert elevations of the sewer system to verify that its placement is per contract drawings. The submittal shall be complete and sufficient for the Engineer’s of Record certification to the Florida Department of Environmental Protection.

The as-built survey level of detail shall be the same as shown in the contract drawings. If significant differences exist between the contract requirements and as-built conditions as evidenced by the survey, the differences shall be corrected and a new as-built survey made and submitted as before. Drawings shall be provided prior to the final inspection.

(g) Record drawings shall be made available for Government review on a monthly basis at the job site. This monthly review of record drawings will be part of the monthly monetary progress review.

J-A-4 MISCELLANEOUS DOCUMENTATION (MAR 2014)

(a) Documentation submitted under this clause shall not be submitted as shop drawings.

(b) The Contractor shall submit an original and one copy of all correspondence, delivery tickets, soil compaction reports, contractor daily reports, concrete test reports, and welding certifications or other worker qualification certifications, to the Contracting Officer.

(c) The Contractor shall submit an original and four copies of all other documentation (except shop drawings) pertaining to this contract, including asbestos abatement plans, to the Contracting Officer.

(d) In the event of a conflict within this contract, the provisions of this requirement shall take precedence over any other contractual requirement pertaining to the number of copies to be submitted except for shop drawings which shall be submitted in accordance with Project Deliverable Requirement J-A-2, Shop Drawings, set forth under this Attachment J-A.

J-A-5 NOT USED

J-A-6 PROGRESS SCHEDULES (JAN 2017)

Scheduling requirements and progress schedules shall follow the Unified Facilities Guide Specifications (UFGS) Section 01 32 01.00 10.

Per the UFGS, update the Progress Schedule on a regular basis, monthly at a minimum.

As-built drawing status shall be updated in all progress schedules.

Pursuant to FAR 52.236-15, entitled "Schedules for Construction Contracts," the Contractor shall include no less than the following information on the Progress Schedule:

(a) For projects involving the installation or modification of Fire Alarm systems, include as a minimum, the following line items on the Statement of Values:

(1) Fire Alarm Rough-In Material

(2) Fire Alarm Rough-In Labor

(3) Fire Alarm Trim Material

(4) Fire Alarm Trim Labor

(5) Fire Alarm Preliminary Testing

(6) Fire Alarm Final Testing

(b) For projects involving the installation or modification of Building Controls (i.e. HVAC, lighting, etc) systems, include as a minimum, the following line items on the schedule of values:

(1) Controls Rough-In Material

(2) Controls Rough-In Labor

(3) Controls Trim Material

(4) Controls Trim Labor

(5) Controls Testing

(c) Separate line items for Mobilization and Shop Drawing submittal and approval (these items are to show no associated costs).

(d) The Progress Schedule shall indicate the file date and status date (data date).

(e) The Progress Schedule shall contain clearly defined and labeled relationships of the conventional type (i.e. Finish-to-Start (FS), Start-to-Start (SS) or Finish-to-Finish (FF)).

Negative lags will not be permitted nor will positive lags inserted for the purpose of sequestering float. The Schedule shall contain only two open ends, one predecessor open end prior to NTP or Project Start and one successor open end following Project Complete.

Activity date constraints shall be kept to a minimum, limited primarily to project and/or contractual milestones. Contract downtime shall be shown in the schedule as “downtime activities” or shall be specifically defined in project calendars. Downtime shall not be incorporated into activity durations.

(f) Statement of Values (SOV): To determine progress, the contractor must submit a detailed continuation sheet of the contractor pay request (Contract Attachment J-D - Statement of Values) in the native format, preferably compatible with Microsoft Excel. The detailed continuation sheet shall provide categories for:

(1) Item Number

(2) Description of the Work

(3) Scheduled Value

(4) Work Completed – Previous

(5) Work Completed - This Period

(6) Materials Presently Stored

(7) Total Completed and Stored To Date

(8) Total Percent Complete

(9) Balance To Finish

(10) Retainage (if applicable)

J-A-7 NOT USED

J-A-8 STATUS REPORTS ON MATERIALS ORDERS (MAR 2014)

(a) Within 10 days after Notice to Proceed, the Contractor shall submit, for approval by the Contracting Officer, an initial Status Report on Materials Orders. This report will be updated and resubmitted every 30 days as the status on materials orders changes.

(b) The report shall list, in chronological order by need date, all materials orders necessary for completion of the Contract, including those orders placed by subcontractors as well as the Contractor. The following information will be required for each material order listed:

(1) Material name, supplier, and invoice number.

(2) Bar Chart line item or CPM activity number affected by the order.

(3) Delivery date needed to allow all directly and indirectly related work to be completed within the Contract Performance Period.

(4) Current delivery date agreed on by supplier.

(5) When Item (b)(4) exceeds Item (b)(3), the effect that delayed delivery date will have on contract completion date.

(6) When Item (b)(4) exceeds Item (b)(3), a summary of efforts made by the Contractor to expedite the delayed delivery date to bring it in line with the needed delivery date, including efforts made to place the order (or subcontract) with other suppliers.

J-A-9 SCHEDULING (MAR 2014)

(a) The Contractor will be required to provide detailed scheduling information regarding planned operations to the Contracting Officer’s designated representative for input to the LC 39 area 72 hour/11-day operations schedule (a total of 14 days). This schedule input must be provided on a daily basis prior to 1:00 P.M. The schedule must show the Contractor's planned operations in detail for the next 3 days in hourly increments and in shift increments for the following 11 days.

(b) All Contractor operations requiring support from KSC, such as outages or fire and safety standby, for hazardous operations, shall be identified.

J-A-10 SAFETY AND OCCUPATIONAL HEALTH PLAN (JUL 2019)

Reference FAR Clause 52.236-13, Accident Prevention.

The Contractor shall submit a written Site Specific Safety and Occupational Health Plan for this project within ten days of contract award. The Contractor cannot commence with on-site construction work prior to acceptance of the Plan by the KSC Safety and KSC Environmental Health offices and approval of the Plan by the Contracting Officer.

The plan shall include an analysis of the significant hazards to life, limb, and property inherent in contract work performance and a plan for controlling these hazards. As a minimum, the Site Specific Safety and Occupational Health Plan shall include:

(1) A detailed discussion of the policies, procedures, and techniques that will be used to ensure the safety and occupational health of Contractor employees and to ensure the safety of all working conditions throughout the performance of the contract. The Plan shall also address the policies, procedures, and techniques that will be used to ensure the safety and occupational health of the public, astronauts and pilots, the NASA workforce (including Contractor employees working on NASA contracts), and high-value equipment and property.

(2) A discussion on how the Contractor intends to comply with 29 CFR 1926 Safety &

Health Regulations for Construction, NPR 8715.3 (NASA Safety Manual & Appendices), KNPR 8715.3 (KSC Safety Practices Procedural Requirements), and KNPR 8715.7 (KSC Construction Contractor Safety & Health Practices Procedural Requirements Rev B) with regard to all safety issues that will be encountered on this project. [KNPR 8715.3 and KNPR 8715.7, can be accessed at https://procurement.ksc.nasa.gov/PPD/Documents.]

NOTE: KNPR 8715.7 contains a Site Specific Safety Plan template that should be used.

(3) Safety program objectives to include the Contractor’s corporate safety policy statement.

(4) How the Contractor intends to comply with all safety issues that will be encountered on this project as directed in the following:

(i) 29 CFR 1926 Safety & Health Regulations for Construction

(ii) NPR 8715.3 NASA Safety Manual & Appendices

(iii) KNPR 8715.3 KSC Safety Practices Procedural Requirements

(iv) KNPR 8715.7 KSC Construction Contractor Safety & Health Practices Procedural Requirements

(5) The process to be used to analyze worksite hazards or Job Hazard Analysis (JHA) prior to the start of work to ensure that all hazards are abated. These analyses may address facilities, systems/subsystems, operations, processes, materials (including waste), and specific tasks or jobs.

(6) The procedures for emergency actions to be taken to secure dangerous conditions, to protect personnel, and secure work areas in the event of accident or an act of nature.

(7) Describe the Contractor’s training program including identification of responsibility for training employees to assure understanding of safe work practices, hazard recognition, and appropriate responses including protective and/or emergency countermeasures. A discussion on how the Contractor will validate that training requirements have been conducted and satisfied (i.e., physical examination, testing, on-the-job performance, etc).

The Plan shall state all training materials and training records will be provided for NASA review on request.

(8) Address subcontractor employee safety and occupational health for those subcontractors who will be performing work under the contract when one or more of the following conditions apply: (Note: Contractors may not delegate overall site safety responsibility or authority for any personnel working under the provisions of this section to any Subcontractor.)

(i) The work will be conducted completely or partly on premises owned or controlled by the government.

(ii) The work includes construction, alteration, or repair of facilities in excess of the simplified acquisition threshold.

(iii) The work, regardless of place of performance, involves hazards that could endanger the public, astronauts and pilots, the NASA workforce (including Contractor employees working on NASA contracts), or high value equipment or property, and the hazards are not adequately addressed by Occupational Safety and Health Administration (OSHA) or Department of Transportation (DOT) regulations (if applicable).

(iv) When the assessed risk and consequences of a failure to properly manage and control the hazards warrants use of the clause.

This plan, as approved by the Contracting Officer, will be incorporated into the contract.